AGENDA
PUBLIC SAFETY COMMITTEE
SPECIAL MEETING NOTICE
MAY 11, 2022
PUBLIC MEETING 4:00 P.M.
MEMBERS
Victor M. Gordo, Mayor
Tyron Hampton, District 1
John J. Kennedy, District 3
Steve Madison, District 6
STAFF
Cynthia J. Kurtz, Interim City Manager
Javan Rad, Chief Assistant City Attorney
Garrett Stevenson, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.
Meetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).
Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
http://www.cityofpasadena.net/commissions/city-council-public-safety-committee/
Materials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”
THE SPECIAL PUBLIC SAFETY COMMITTEE MEETING FOR MAY 11, 2022 AT 4:00 P.M. WILL TAKE PLACE SOLELY BY VIDEOCONFERENCE/TELECONFERENCE.
City Council Meeting Policy:
www.cityofpasadena.net/city-clerk/wp-content/uploads/sites/21/City-Council- Meeting-Policy.pdf
TO ACCESS THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the legislative body prior to the start of the meeting.
3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].
SPECIAL MEETING
AGENDA
PUBLIC SAFETY COMMITTEE
MAY 11, 2022
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 4:00 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED.
APPROVAL OF MINUTES
OLD BUSINESS
NEW BUSINESS
1. BUDGET WORKSHOP – FY 2023 RECOMMENDED OPERATING BUDGET*:
• POLICE DEPARTMENT
• PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
• FY 2023 ENHANCEMENT REQUESTS
INFORMATION ITEM
ADJOURN
NEW BUSINESS
1. BUDGET WORKSHOP – FY 2023 RECOMMENDED
OPERATING BUDGET*:
• POLICE DEPARTMENT
• PARKS, RECREATION AND COMMUNITY
SERVICES DEPARTMENT
• FY 2023 ENHANCEMENT REQUESTS
POLICE DEPARTMENT
Police Department
FY 2023 Recommended Operating Budget
Public Safety Committee
May 11, 2022
Police Department
FY 2022 Accomplishments
• ShotSpotter
> Gunshot detection system.
> Goal is to reduce gun violence and improve safety of
community
• Pasadena Elder and Dependent Adult Liaisons
> Cross-departmental working group to improve quality of life for elders and dependent adults
• Axon Body3/Signal Sidearm
> Smart sensor on the sidearm that interacts with the
body worn camera.
> Camera will activate when sidearm is removed from
holster
2 Police Department
FY 2022 Accomplishments Cont’d
• Homelessness Response
> Through prevention, intervention and enforcement
strategies HOPE has addressed homelessness and
mental health issues
> Working with CalTrans, MASH, Port Teams, Public
Health and LA County Department of Public Health
• Versaterm CAD/RMS
> Most significant upgrade to the Computer Aided
dispatch and Records Management system in over 30
years.
> Will enhance department data processing and reported
outcomes
3 Police Department
FY 2022 Accomplishments Cont’d
• Armed Prohibited Persons
> Collaboration with the California Department of Justice to address gun violence in our community.
• Wellness Unit
> Comprised of Peer Support team members, chaplains
and contracted psychological services.
> Provides support to employees and their families
> Provides support to families in the community that are impacted by a critical incident
> Provides department training on emotional survival and post traumatic stress
4 Police Department
Appropriations by Category
5 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 69,633,789 73,763,117 73,939,191 79,848,198 83,334,386 4.4% Services & Supplies 6,618,077 6,701,841 5,087,599 5,874,252 6,832,723 16.3% Internal Srvc Chrg 6,920,023 7,030,395 6,522,633 7,004,451 7,786,636 11.2% Capital Outlay 219,614 303,244 476,209 68,652 0 -100.0% Operat Transfer Out 129,822 0 0 0 0 0.0%
Grand Total 83,521,325 87,798,598 86,025,632 92,795,553 97,953,745 5.6% FTE 375.25 377.25 2.00
Police Department
Appropriations by Fund
6 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
101 - General Fund 75,627,094 80,808,619 83,155,611 84,605,324 89,472,332 5.8% 104 - L. A. Impact Fund 45,081 17,914 19,621 74,999 74,999 0.0% 105 - General Fund Projects Fund 3,559,426 2,712,298 479,072 3,382,000 3,382,000 0.0% 106 - New Years Day Genl Fund Events 1,535,712 1,636,395 0 1,584,018 1,584,018 0.0% 108 - Foothill Air Support Team Fund 258,234 330,730 302,616 389,093 403,815 3.8% 201 - Supplemental Law Enforcement Fund 359,597 184,542 288,855 363,451 380,857 4.8% 202 - Public Safety Augmentation Fund 1,715,236 1,952,244 1,469,132 2,001,373 2,241,196 12.0% 207 - Asset Forfeiture Fund 260,329 154,055 232,154 326,644 414,529 26.9% 230 - Homeland Security Grant Fund 160,615 1,800 78,572 68,652 0 -100.0% Grand Total 83,521,325 87,798,598 86,025,632 92,795,553 97,953,745 5.6% Police Department
Significant Changes from FY 2022 Budget
• Personnel
> 2.0 FTE Park Safety Specialists have been added
> Increases to Burden and Benefits ($3 million)
• Services and Supplies
> New CAD/RMS System annual maintenance contract
($485,000)
> ShotSpotter year 2 of 3 year contract ($210,000)
> Additional equipment for Racial Identity Profiling Act ($100,000)
7 Police Department
FY 2023 Priorities
• Crime Reduction Strategies
> Technology
> Community Policing Initiatives
• Enhance Public Safety
> Outreach/Community Engagement
> Training
> Internal Assessment
8 Police Department
Schedule for Upcoming Agenda Items
• Automatic License Plate Readers (ALPR)
• Use of Force Complaints
• Chief’s Report
9 PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT
Parks, Recreation and Community
Services Department
FY 2023 Recommended
Operating Budget
May 11, 2022
Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• Re-introduced on-site
programming for older adults
• Before & after school care for
613 PUSD students at 11
schools
• 2,100 youth sports participants
• 3,449 community services
customers in-person, telephone
& online
• Modified summer camps at 6
parks served 488 children
2 Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• 95 young people (14-24 year
olds) interned with ROSE Intern
Program
• Modified summer aquatics
program - swim lessons & water
aerobics with 2,600 participants
• 3rd annual Adaptive Sports
Festival, in conjunction with the
Triumph Foundation, over 800
attended
3 Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• Re-launched the Parks After Dark
summer programming
• Created outdoor & modified
indoor recreation classes &
programs
• Utilized Outward Bound
Adventures & California
Conservation Corp to provide
trail/brush clearance & to remove
non-native vegetation in the
Arroyo
• Renovated turf at Hamilton,
Brenner & Singer parks
4 Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• Issued 1,000+ facility
reservation permits for private
activities & celebrations
• Issued permits for 40+ youth
sports groups to utilize parks for
league play
• Partnered with YWCA to offer
“Tech Gyrls” programs for girls
ages 11-15
• 30 Youth Ambassadors
completed 12,710 hours of
workforce training
5 Parks, Recreation and Community Services Department
Appropriations by Category
6 Parks, Recreation and Community Services Department
Appropriations by Division
7 Parks, Recreation and Community Services Department
Significant Changes from FY 2022 Budget
• 2 New MASH employees
> 27 acres new parkland (Playhouse
Village, Desiderio & Annandale
Canyon)
• New Community Youth Scholarship
Program
> $30,000 to help increase # of
participants
• PWP Water Rate Increases
> 7.1% April 2022 & 7.2% Jan. 2023
• Replace Equipment
> 2 mowers & gator
> Replace 20 gas leaf blowers with
electric
8 Parks, Recreation and Community Services Department
FY 2023 Priorities
9 • Increase youth participation in
City & non-City sports & activities
• City-operated activities
> Maintain reduced participant fee of
$10 for youth sports, summer camp
& aquatics
> Increase marketing/outreach efforts
> FY 23 goal: Return to pre-COVID
participation numbers
Parks, Recreation and Community Services Department
FY 2023 Priorities
10 • Community Youth Scholarship Program
($30,000)
> Remove financial barrier for non-City operated youth
sports organizations
> Working with football, little league, golf & other sports groups to finalize the scholarship qualifications &
requirements.
> Goal: Increase youth sports participation in the
community sports programs
Parks, Recreation and Community Services Department
FY 2023 Priorities
11 Parks, Recreation and Community Services Department
FY 2023 Priorities
• Work with public health officials, other local
agencies & professional organizations to
implement best practices/protocols in response
to the COVID-19 pandemic
• Develop Year-Round Aquatics Program
beginning in FY 2024 at the new Robinson Park
pool
12 Parks, Recreation and Community Services Department
Schedule for Upcoming Agenda Items
• Norton Simon Museum Emergency Tree
Removal
• Trophies, Medals, Awards Contract Award
• School Crossing Guard Services
• Recreation Bus Services
• Naming of 2 New Parks (Annandale & Lamanda
Park)
• Playground Surface Material Award
• Landscape Material Award
• Tennis Program Contract Award
13 FY 2023 ENHANCEMENT REQUESTS
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Yes Police 101 Personnel Park Safety Specialist 2.00 186,896 To enhance security at City parks (Robinson Park, Jackie Robinson Center & La Pintoresca) by offering patrol visibility and developing relationships in the neighborhoods; part of City's Violence Prevention Initiative.
Ongoing
Absorb Police 101 Services & Supplies 340,000 Contract for body worn cameras.
Additional funds previously added approved hardware already included in base.
Ongoing
Absorb Police 101 Services & Supplies 144,000 Data charges for new RIPA Cell phones purchased for the department. Ongoing Absorb Police 101 Services & Supplies 75,000 New Critical Performance Unit - to be used for personnel training and the development of curriculum based in technology and behavioral psychology to help employees with enhanced decision making as it relates to de-escalation and use of force.
Ongoing
Absorb Police 101 Services & Supplies 75,000 New Wellness Unit - to assist employees in both personal and professional lives experiencing crisis/trauma from the demands of sustained performance in stressful, dangerous and rapidly evolving envirnoments. The Wellness unit will provide resources to ensure professional and personal stability.
Ongoing
Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with ground maintenance responsibilities at new park in Playhouse District (i.e. opening the park each morning, picking up trash and emptying trash cans, and removing weeds and dead plants.
Ongoing
Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with landscape maintenance responsibilities (i.e. trimming, edging, pruning shrubs, plants and any ground cover) for the Annandale Trail project; to also assist with ground maintenance at Desiderio Park.
Ongoing
Yes PRCS 101 Capital Outlay 31,900 Purchase of two mowers and a gator; originally salvaged in 2012 (not part of replacement program). One-Time Yes PRCS 101 Services & Supplies 45,000 Additional budget for Amerifest (in addition to original base $80k). Ongoing Yes PRCS 101 Services & Supplies 30,000 Scholarship program for community-based youth sports. Ongoing Yes City Attorney 101 Personnel Prosecution Assistant 1.00 80,693 To provide additional support for Prosecution Division; significant increase in case filings and criminal case referrals. Ongoing Yes City Attorney 507 Personnel Insurance & Claims Specialist 1.00 86,814 To assist the Liability & Claims Diviision whose workload has substantially grown; currently 2 staff. Ongoing Yes City Attorney 101 Services & Supplies 200,000 Additional outside legal services for overall department. Ongoing Yes City Attorney 101 Services & Supplies 25,000 Additional funds for various services and supplies costs including State Bar and other associaiton dues, library reference materials and other resource subscriptions.
Ongoing
Absorb City Manager 101 Personnel Administrative Specialist 1.00 86,828 To assist the City's Real Property Manager who manages over 400 City owned properties; support the Acting Economic Development Manager and serve as primary backup for the department's Management Analyst I.
Ongoing
Absorb City Manager 101 Personnel 22,000 To fund existing Administrative Intern (0.5 FTE) in Public Affairs Division; position added without $$ in Q1 FY22. Ongoing Yes City Manager 101 Services & Supplies 75,000 Consultant services for Community Violence Intervention services Ongoing Absorb Finance 101 Personnel Accountant 1.00 105,261 To assist with bank reconciliation of cash accounts due to the significant increase in electronic payments; to meet critical timelines.
Ongoing
Yes Finance 101 Personnel Payroll Specialist 86,814 To fund existing Payroll Specialist (1.0 FTE). Position was previously approved in FY22, however, funding was not provided. Ongoing Yes Finance 101 Services & Supplies 30,000 Software to comply with GASB 87 lease accounting requirements. Ongoing Yes Finance 101 Services & Supplies 20,000 Procure Now software to assist departments with preparation and tracking of requests for proposals and bid documents. Ongoing Absorb Finance 101 Services & Supplies 23,000 Increase existing LCP Tracker software amount to include monitoring and tracking of local hiring associated with Huntington Hospital project.
Ongoing
Yes Fire 101 Personnel Six (6) CSW-Paramedic Interns
(each @ 0.5 FTE)
3.00 119,244 To implement Paramedic Internship program, as part of PFD Local Area Recruitment initiatives; Individuals will be enrolled in an approved California paramedic training program and required to complete a field internship to become eligible for a California paramedic license; Interns will be highly eligible for upcoming PFD Academies; Recruitment process for Interns will include a local Pasadena preference; Eligibility / Target Age Range: 18 – 25 years.
Ongoing
Yes Fire 101 Personnel 64,077 Overtime costs to continue running existing Local Area Recruitment Programs and implement new programs: Exploreres Program ($19,024), Girls Camp ($9,806), and Pasadena Unified School District Program ($35,247).
Ongoing
Not Yet Fire 101 Interal Service Charges 583,579 Two (2) remounted rescue ambulances to serve as the Department's 6th front-line RA and 6th reserve RA; Remounted vehicles result in an approximate 15% savings compared to new vehicles.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 54,000 Six sets of turnouts and personal protective equipment for six additional Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 72,000 Six radios for six new Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Absorb Fire 101 Services & Supplies 89,472 Additional hours (from 80 to 160 per month) for contracted Nurse Educator and Continuous Quality Improvement (CQI) Program Coordinator to provide Paramedic Continuing Education and CQI program implementation; increase maximum service hours under current contract.
Ongoing
Yes Fire 101 Services & Supplies 21,900 Paramedic School tuition for six (6) PFD Paramedic Internships. Ongoing
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Yes Housing 238 Services & Supplies 150,000 To support various needs at dept's discretion (i.e. encampment clean up, Section 8 document scanning, HOPE Case Manager. One-Time Yes - ARPA Housing 238 Services & Supplies 3,000,000 CM's direction to designate $3 million of ARPA 2nd tranche funding for Housing project. One-Time Yes Human Resources 101 Personnel HR Specialist 1.00 84,563 This position is critical for recruitment, testing, pre-employment, on boarding and employment services so that HR can continue to help departments fill critical vacancies and deliver service to the public. The City is experiencing a sharp increase in employee turnover, both resignations and retirements. The recruitment team needs position reinstated from FY21 (eliminated to help balance budget).
Ongoing
Absorb Human Resources 101 Personnel Senior Office Assistant 1.00 80,693 This position is responsible for office reception and pre-employment processing, among other administrative tasks. This was formerly a Human Resources Specialist, but the department seeks to replace it with a lower level position that more appropriately describes the work needed. Position was eliminated in FY21 to help balance budget.
Ongoing
No Human Resources 101 Personnel HR Analyst (limited term) 1.00 116,441 IF HR continues same capacity of COVID work, position needed for employee contact tracing and testing/vaccine policy compliance.
Will revisit if COVID cases surge and additional resources are required.
One-Time
No Human Resources 101 Services & Supplies 60,000 IF testing requirement remains, additional budget for weekly COVID testing ($60,000 per month).
Will revisit if COVID cases surge and additional resources are required.
Ongoing
Absorb Human Resources 101 Services & Supplies 75,000 Consultant services for DEI work; previously absorbed in line item for training. Ongoing Yes Planning & Comm Development 204 Personnel Administrative Specialist 1.00 86,828 To provide administrative support for the new Building Official. - FTE being transferred from Finance Ongoing Yes - ARPA Planning & Comm Development 101 Services & Supplies 500,000 Consultant services for citywide Historic Resources survey (over 2 years). One-Time No Public Health 101 Services & Supplies 292,000 GF support for Cross Connections program; need to correct the inventory of devices for future billings. Ongoing (up to 5 years) Yes Public Health 101 Operating Transfer 224,000 GF support for PORT 1; previously funded by SAMHSA grant ending Sept. 2022. Ongoing Yes - C&D Public Works 101 Services & Supplies 75,000 Contract services to apply for grant opportunities. One-Time Yes - C&D Public Works 101 Services & Supplies 250,000 Tree replacement and planting program - plant 200 trees annually; previously grant-funded (State Environmental Enhancement & Mitigation).
One-Time
Yes - C&D Public Works 406 Capital Outlay 250,000 Traffic Safety Improvements One-Time Yes Public Works 406 Services & Supplies 70,000 Increasing costs for recycling processing (residential $56k, commercial $14k). Ongoing Yes Public Works 406 Services & Supplies 400,000 Increasing costs for organic waste processing (residential $320k, commercial $80k). Ongoing Yes Public Works 406 Capital Outlay 1,714,010 Scheduled replacement of four refuse vehicles (3199, 3193, 3194, 3195); vehicles w/ highest maintenance costs. One-Time Yes Transportation 101 Services & Supplies 250,000 To partially restore and true-up budget for contract parking enforcement officers and related expenses for increased use of the parking permit/citation software; revenue offsets from increased parking permits and parking citations.
Ongoing
Yes Transportation 209 Interal Service Charges 235,000 Increased CNG costs for fixed route service; Fund 208/209 dedicated funding source. Ongoing Yes Transportation 208 Interal Service Charges 40,000 Increased fuel costs for vehicles used for Dial A Ride service. Ongoing Yes Transportation 106 Services & Supplies 75,000 Removal and re-installation of outdoor dining locations along Colorado Blvd for the Rose Parade; this portion represents TOR's share and can be requested with the City's tally of TOR billables; cost was $75k in 2022.
Ongoing
Yes Transportation 101 Services & Supplies 30,000 Removal and new installations of outdoor dining locations NOT associated with the Rose Parade; partial cost recovery from on- street dining fee.
Ongoing
Yes - ARPA Transportation 101 Services & Supplies 250,000 Sustained year-long education and awareness campaign to increase road safety. One-Time Yes Transportation 209 Services & Supplies 300,000 Consultant services to develop a Short Range Transit Plan plan to maximize ridership and evaluate future service options with detailed cost breakdowns; SRTP required by Metro every 3-5 years to receive local return funds.
One-Time
Yes Water & Power 401 Personnel 40,849 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.65 FTE Fd 401. Ongoing Yes Water & Power 402 Personnel 21,996 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.35 FTE Fd 402. Ongoing Yes Water & Power 412 Capital Outlay 30,000 GCMS Purge and Trap Concentrator One-Time Yes Water & Power 412 Capital Outlay 20,000 UV-Vis Spectrophotometer One-Time Yes Water & Power 401 Services & Supplies 75,000 To develop and promote EVs in disadvantaged communities and low-income areas through educational and outreach programs; in partnership with The Art Center, PCC, and vendors.
One-Time
Yes Water & Power 411/412 Capital Outlay 1,712,188 To purchase a variety of 11 scheduled vehicle replacements and a new forklift. One-Time TOTAL FTE 15.00 $ 13,345,214 TOTAL Enhancement Requests