AGENDA
PUBLIC SAFETY COMMITTEE
REGULAR MEETING NOTICE
MAY 18, 2022
PUBLIC MEETING 4:00 P.M.
ME
MBERS
Victor M. Gordo, Mayor
Tyron Hampton, District 1
John J. Kennedy, District 3
Steve Madison, District 6
S
TAFF
Cynthia J. Kurtz, Interim City Manager
Javan Rad, Chief Assistant City Attorney
Garrett Stevenson, Recording Secretary
M
ISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
I
n compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Lang
uage translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.
Meet
ings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).
I
tems on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
http://www.cityofpasadena.net/commissions/city-council-public-safety-committee/ Mat
erials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”
THE REGULAR PUBLIC SAFETY COMMITTEE MEETING FOR MAY 18, 2022 AT 4:00 P.M. WILL TAKE PLACE SOLELY BY
VIDEOCONFERENCE/TELECONFERENCE.
C
ity Council Meeting Policy:
www.cityofpasadena.net/city-clerk/wp-content/uploads/sites/21/City-Council- Meeting-Policy.pdf
T
O ACCESS THE MEETING:
ht
tp://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
W
WW.PASADENAMEDIA.ORG
I
n order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
g
[email protected]
C
orrespondence will be forwarded to the legislative body prior to the start of the meeting.
3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET F
ORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].
OFFICE OF THE MAYOR
CITY OF PASADENA
NOTICE OF REGULAR MEETING
OF THE PUBLIC SAFETY COMMITTEE
MAY 18, 2022
PUBLIC MEETING: 4:00 P.M.
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM 5249
Note to the Public: City Hall is closed to the public until further notice.
NOTICE IS HEREBY GIVEN that the regular meeting of the Public Safety Committee, will be held by video conference/teleconference on Wednesday, May 18, 2022, at 4:00 p.m., to discuss matters on the attached agenda.
Victor M. Gordo,
Public Safety Co
I HEREBY CERTIFY that this notice, in its entirety, was posted on the Internet at www.cityofpasadena.neUcommissions/city council-public-safety-committee and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, and a copy was distributed to Central Library for posting this 121h day of May, 2022, by 5:30 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below. �:Pr
DISTRIBUTION:
City Council
City Manager
City Attorney
Public Information Officer
Central Library
Pasadena Independent
Los Angeles Times
Pasadena Journal
Pasadena Now
Pasadena Star News
Pasadena Weekly
La Opinion
City Manager's Office
In com pliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 7 44-4124 to request use of a listening device.
Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretaci6n disponible para estas Juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipaci6n. 100 North Garfield Avenue · Pasadena, CA 91109
(626) 744-4311 Fax (626) 744-3921
* * * REVISED * * *
REGULAR MEETING
AGENDA
PUBLIC SAFETY COMMITTEE
MAY 18, 2022
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 4:00 P.M.
ROLL CALL
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.
APPROVAL OF MINUTES
OLD BUSINESS
NEW BUSINESS
1. BUDGET WORKSHOP – FY 2023 RECOMMENDED OPERATING BUDGET*:
A. PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT
B. FIRE DEPARTMENT
C. PUBLIC HEALTH DEPARTMENT
D. FY 2023 ENHANCEMENT REQUESTS
E. FOLLOW-UP – POLICE DEPARTMENT
INFORMATION ITEM
ADJOURN
NEW BUSINESS
1. BUDGET WORKSHOP – FY 2023 RECOMMENDED
OPERATING BUDGET*:
A. PARKS, RECREATION AND COMMUNITY
SERVICES DEPARTMENT
B. FIRE DEPARTMENT
C. PUBLIC HEALTH DEPARTMENT
D. FY 2023 ENHANCEMENT REQUESTS
E. FOLLOW-UP – POLICE DEPARTMENT
PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT
Parks, Recreation and Community
Services Department
FY 2023 Recommended
Operating Budget
May 18, 2022
Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• Re-introduced on-site
programming for older adults
• Before & after school care for
613 PUSD students at 11
schools
• 2,100 youth sports participants
• 3,449 community services
customers in-person, telephone
& online
• Modified summer camps at 6
parks served 488 children
2 Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• 95 young people (14-24 year
olds) interned with ROSE Intern
Program
• Modified summer aquatics
program - swim lessons & water
aerobics with 2,600 participants
• 3rd annual Adaptive Sports
Festival, in conjunction with the
Triumph Foundation, over 800
attended
3 Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• Re-launched the Parks After Dark
summer programming
• Created outdoor & modified
indoor recreation classes &
programs
• Utilized Outward Bound
Adventures & California
Conservation Corp to provide
trail/brush clearance & to remove
non-native vegetation in the
Arroyo
• Renovated turf at Hamilton,
Brenner & Singer parks
4 Parks, Recreation and Community Services Department
FY 2022 Accomplishments
• Issued 1,000+ facility
reservation permits for private
activities & celebrations
• Issued permits for 40+ youth
sports groups to utilize parks for
league play
• Partnered with YWCA to offer
“Tech Gyrls” programs for girls
ages 11-15
• 30 Youth Ambassadors
completed 12,710 hours of
workforce training
5 Parks, Recreation and Community Services Department
Appropriations by Category
6 Parks, Recreation and Community Services Department
Appropriations by Division
7 Parks, Recreation and Community Services Department
Significant Changes from FY 2022 Budget
• 2 New MASH employees
> 30 acres new parkland (Playhouse
Village, Desiderio & Annandale
Canyon)
• New Community Youth Scholarship
Program
> $30,000 to help increase # of
participants
• PWP Water Rate Increases
> 7.1% April 2022 & 7.2% Jan. 2023
• Replace Equipment
> 2 mowers & gator
> Replace 20 gas leaf blowers with
electric
8 Parks, Recreation and Community Services Department
FY 2023 Priorities
9 • Increase youth participation in
City & non-City sports & activities
• City-operated activities
> Maintain reduced participant fee of
$10 for youth sports, summer camp
& aquatics
> Increase marketing/outreach efforts
> FY 23 goal: Return to pre-COVID
participation numbers
Parks, Recreation and Community Services Department
FY 2023 Priorities
10 • Community Youth Scholarship Program
($30,000)
> Remove financial barrier for non-City operated youth
sports organizations
> Working with football, little league, golf & other sports groups to finalize the scholarship qualifications &
requirements.
> Goal: Increase youth sports participation in the
community sports programs
Parks, Recreation and Community Services Department
FY 2023 Priorities
11 Parks, Recreation and Community Services Department
FY 2023 Priorities
• Work with public health officials, other local
agencies & professional organizations to
implement best practices/protocols in response
to the COVID-19 pandemic
• Develop Year-Round Aquatics Program
beginning in FY 2024 at the new Robinson Park
pool
12 Parks, Recreation and Community Services Department
Schedule for Upcoming Agenda Items
• Norton Simon Museum Emergency Tree
Removal
• Trophies, Medals, Awards Contract Award
• School Crossing Guard Services
• Recreation Bus Services
• Naming of 2 New Parks (Annandale & Lamanda
Park)
• Playground Surface Material Award
• Landscape Material Award
• Tennis Program Contract Award
13 FIRE DEPARTMENT
Fire Department
FY 2023 Recommended
Operating Budget
May 18, 2022
Fire Department
FY 2022 Accomplishments
• Vacancies
> Successfully promoted Command Staff personnel
> Filled all vacancies in Fire Prevention Bureau
> Lowest vacancy rate in years
• Pasadena Outreach Response Team (PORT2)
> Housed 45 People
> Placed additional 43 in Detox/Treatment
> Over 1,200 contacts/encounters
> Assisted with wrap-around services
2 Fire Department
FY 2022 Accomplishments – Cont’d
• Monthly Professional Development Training
> Career advancement opportunities
• Re-certified all sworn personnel on basic life
support
• Implemented a Simulator Lab
> EMS simulator lab for hi-fidelity training
> Virtual Fire Simulator lab for high quality fire training and education
3 Fire Department
Appropriations by Category
4 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 42,566,229 43,517,266 45,169,009 47,479,546 49,918,725 5.1% Services & Supplies 3,735,427 4,071,949 4,282,635 4,321,176 4,779,156 10.6% Capital Outlay 245,052 72,029 219,561 51,418 141,151 174.5% Internal Srvc Chrg 4,265,199 4,348,521 3,975,756 4,520,030 4,507,020 -0.3% Operat Transfer Out 13,206 13,725 60,135 14,135 14,785 4.6% Grand Total 50,825,113 52,023,489 53,707,096 56,386,304 59,360,837 5.3% FTE 189.50 192.50 3.00
Fire Department
Appropriations by Division
5 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Fire Administration 4,400,333 4,401,821 4,190,684 4,444,778 4,934,235 11.0% Fire & Environmental 2,472,684 2,777,242 2,550,208 3,252,861 3,336,237 2.6% Fire Operations 43,202,361 44,284,729 45,826,716 48,688,665 51,090,365 4.9% Fire - Outside Events/ 749,735 559,698 1,139,488 0 0 0.0% Grand Total 50,825,113 52,023,489 53,707,096 56,386,304 59,360,837 5.3% Fire Department
Significant Changes from FY 2022 Budget
• Personnel
> Six .50 FTE CSW Paramedic Intern positions have
been added ($119,244)
> Increase of Work Comp, Medical and Other Benefits
($1 million)
> Increase in PERS, SPERS, OT and Position Coverage
per MOU changes as well as increase in OT for local
area recruitment ($1.25 million)
• Services and Supplies
> Contractual Increases
> True-up costs for medical supplies, training and
cleaning standards
6 Fire Department
FY 2023 Priorities
• Fire Station 31 and 38
> Remodel plans for aging fire stations
• Local Area Recruitment
> Paramedic Intern Program
> Fire Explorer Program
> Girls Camp
> Pasadena Unified School District Program
• Fire Apparatus
• State Mandated Inspections
7 Fire Department
Schedule for Upcoming Agenda Items
• Disaster Evacuation Plans
• Outreach and Recruitment Efforts
• Fire Prevention Bureau Inspection Update
8 SUPPLEMENTAL TO ITEM 1.B
FIRE DEPARTMENT EMS UPDATE FISCAL YEAR 2023
Fire Department
EMS Update
Fiscal Year 2023
May 18, 2022
Fire Department
Background
• Initial Evaluation of Pasadena Fire EMS
and Needs Assessment
• Conducted Comprehensive EMS Fee Study
• Determined true costs of EMS delivery
• Recommended best practices
Fire Department
Proposed Changes – Budget
Adoption
• EMS transport fee increase
• Fee waiver policy
• Subscription program
Fire Department
Future Proposed Changes – Mid Year
2023
• Additional sixth Rescue Ambulance (RA)
Fire Department
Questions
PUBLIC HEALTH DEPARTMENT
Public Health Department
FY 2023 Recommended
Operating Budget
May 18, 2022
• COVID-19 Pandemic Response
> Investigated over 16,900 confirmed and over 730 probable COVID-19 cases (since COVID-19 was first identified in
March 2020 PPHD has investigated more than 30,000
confirmed cases, more than 400 outbreaks and over 500
different worksites)
> Administered over 7,400 doses of COVID-19 vaccines
> Distributed over 11,500 COVID-19 antigen tests to long- term care facilities, schools and child care centers, and community agencies
2 FY 2022 Accomplishments
Public Health Department
• Operations
> Issued over 24,000 food benefits to WIC families
> Conducted 1,556 routine inspections of restaurants, markets, hotels, pools, tattoo facilities, schools, and massage
establishments
Investigated 367 complaints related to food handling, vermin infestation, tobacco use, lead paint, and pool sanitation > Provided substance use prevention education to 400 PUSD students
> Linked people experiencing homelessness to 152 clinical appointments and made 98 monthly points of contact and
outreach through Pasadena Outreach Response Team (PORT), a partnership between the Public Health and Fire Departments > Provided housing linkages for 83 individuals3
FY 2022 Accomplishments
Public Health Department
4 Public Health Department
Budget Summary by Category
Appropriations
Revenue
Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Revised
FY 2023
Recommended
%
Change
Personnel 8,612,432 9,947,922 11,927,455 15,257,987 14,471,579 -5.2% Services & Supplies 1,917,193 2,507,381 2,505,323 3,804,203 3,462,015 -9.0% Internal Srvc Chrg 1,919,824 1,870,699 1,874,658 2,140,831 1,924,422 -10.1% Capital Outlay 72,594 0 0 30,675 225,925 636.5%
Operat Transfer Out 0 201,520 0 0 0 0.0%
Appropriations Total 12,522,042 14,527,522 16,307,436 21,233,697 20,083,941 -5.4% FTE 137.96 130.05 -7.91
Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Revised
FY 2023
Recommended
%
Change
Grant Revenue 7,134,139 9,405,696 11,745,778 17,580,425 15,556,026 -11.5% Licenses and Permit 1,733,506 1,616,123 1,387,244 1,871,834 1,912,435 2.2% ARPA 0 0 350,000 0 475,000 -
Other 1,923,171 1,839,458 1,836,219 2,330,702 2,020,936 -13.3% Revenue Total 10,790,816 12,861,277 15,319,240 21,782,961 19,964,397 -8.3% 5 Appropriations by Division
Public Health Department
Epidemiology and Disease Control Division new for FY23, Health Policy and Promotion Division was reinstated in FY21 Division
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Revised
FY 2023
Recommended
%
Change
Community Health Services 3,807,633 3,422,271 1,433,287 3,130,002 3,995,512 27.7% Environmental Health 2,684,202 3,170,976 1,916,499 2,234,807 2,254,098 0.9% Epidemiology and Disease Contr 0 0 0 0 2,918,771 -
Health Administration 3,690,917 3,793,405 7,053,567 8,583,142 4,990,323 -41.9% Health Policy and Promotion 0 0 1,942,935 2,430,670 2,226,753 -8.4% Social and Mental Health Serv 2,339,290 4,140,869 3,961,148 4,855,076 3,698,485 -23.8% Grand Total 12,522,042 14,527,522 16,307,436 21,233,697 20,083,941 -5.4% Revenue Note for FY2023 One-time Transfers
• Pasadena Water & Power will provide the Cross Connections Program $250K • General Fund will provide the Pasadena Outreach Response Team (PORT) Program $224K
6 • Programs awarded in FY 2022 continuing in FY 2023
> $970K (4 Years) California Department of Public Health – Children and Youth with Special Health Care Needs
> $840K (2 Years) County of Los Angeles Public Health – Public Health Workforce Development
> $400K (2 Years) California Department of Public Health – COVID-19 Health Disparities Grant
> $200K (2 Years) California Department of Public Health – California Equitable Recovery Initiative
• Decrease of 7.91 FTE
> Substance Use Disorder and Substance Abuse Prevention programs > TAY, GEM, and WIC program staffing adjustments
> COVID-19 ELC sun-setting in November 2022
Significant Changes from FY 2022 Budget
Public Health Department
7 • Key Strategies for FY 2023
> Public Health Reaccreditation
> Strategic Plan
> Stabilize Health Fund
• Future Planning
> Renovate Public Health Lab to increase office space
> Pursuit of Community Violence Intervention funding
> ADA improvements for PPHD restrooms
> Celebrating 130 years of Pasadena Public Health
Department history
Public Health Department
FY 2023 Priorities
FY 2023 ENHANCEMENT REQUESTS
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with ground maintenance responsibilities at new park in Playhouse District (i.e. opening the park each morning, picking up trash and emptying trash cans, and removing weeds and dead plants.
Ongoing
Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with landscape maintenance responsibilities (i.e. trimming, edging, pruning shrubs, plants and any ground cover) for the Annandale Trail project; to also assist with ground maintenance at Desiderio Park.
Ongoing
Yes PRCS 101 Capital Outlay 31,900 Purchase of two mowers and a gator; originally salvaged in 2012 (not part of replacement program). One-Time Yes PRCS 101 Services & Supplies 45,000 Additional budget for Amerifest (in addition to original base $80k). Ongoing Yes PRCS 101 Services & Supplies 30,000 Scholarship program for community-based youth sports. Ongoing Yes Fire 101 Personnel Six (6) CSW-Paramedic Interns
(each @ 0.5 FTE)
3.00 119,244 To implement Paramedic Internship program, as part of PFD Local Area Recruitment initiatives; Individuals will be enrolled in an approved California paramedic training program and required to complete a field internship to become eligible for a California paramedic license; Interns will be highly eligible for upcoming PFD Academies; Recruitment process for Interns will include a local Pasadena preference; Eligibility / Target Age Range: 18 – 25 years.
Ongoing
Yes Fire 101 Personnel 64,077 Overtime costs to continue running existing Local Area Recruitment Programs and implement new programs: Exploreres Program ($19,024), Girls Camp ($9,806), and Pasadena Unified School District Program ($35,247).
Ongoing
Not Yet Fire 101 Interal Service Charges 583,579 Two (2) remounted rescue ambulances to serve as the Department's 6th front-line RA and 6th reserve RA; Remounted vehicles result in an approximate 15% savings compared to new vehicles.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 54,000 Six sets of turnouts and personal protective equipment for six additional Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 72,000 Six radios for six new Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Absorb Fire 101 Services & Supplies 89,472 Additional hours (from 80 to 160 per month) for contracted Nurse Educator and Continuous Quality Improvement (CQI) Program Coordinator to provide Paramedic Continuing Education and CQI program implementation; increase maximum service hours under current contract.
Ongoing
Yes Fire 101 Services & Supplies 21,900 Paramedic School tuition for six (6) PFD Paramedic Internships. Ongoing No Public Health 101 Services & Supplies 292,000 GF support for Cross Connections program; need to correct the inventory of devices for future billings. Ongoing (up to 5 years) Yes Public Health 101 Operating Transfer 224,000 GF support for PORT 1; previously funded by SAMHSA grant ending Sept. 2022. Ongoing Yes City Attorney 101 Personnel Prosecution Assistant 1.00 80,693 To provide additional support for Prosecution Division; significant increase in case filings and criminal case referrals. Ongoing Yes City Attorney 507 Personnel Insurance & Claims Specialist 1.00 86,814 To assist the Liability & Claims Diviision whose workload has substantially grown; currently 2 staff. Ongoing Yes City Attorney 101 Services & Supplies 200,000 Additional outside legal services for overall department. Ongoing Yes City Attorney 101 Services & Supplies 25,000 Additional funds for various services and supplies costs including State Bar and other associaiton dues, library reference materials and other resource subscriptions.
Ongoing
Absorb City Manager 101 Personnel Administrative Specialist 1.00 86,828 To assist the City's Real Property Manager who manages over 400 City owned properties; support the Acting Economic Development Manager and serve as primary backup for the department's Management Analyst I.
Ongoing
Absorb City Manager 101 Personnel 22,000 To fund existing Administrative Intern (0.5 FTE) in Public Affairs Division; position added without $$ in Q1 FY22. Ongoing Yes City Manager 101 Services & Supplies 75,000 Consultant services for Community Violence Intervention services Ongoing Absorb Finance 101 Personnel Accountant 1.00 105,261 To assist with bank reconciliation of cash accounts due to the significant increase in electronic payments; to meet critical timelines.
Ongoing
Yes Finance 101 Personnel Payroll Specialist 86,814 To fund existing Payroll Specialist (1.0 FTE). Position was previously approved in FY22, however, funding was not provided. Ongoing Yes Finance 101 Services & Supplies 30,000 Software to comply with GASB 87 lease accounting requirements. Ongoing Yes Finance 101 Services & Supplies 20,000 Procure Now software to assist departments with preparation and tracking of requests for proposals and bid documents. Ongoing Absorb Finance 101 Services & Supplies 23,000 Increase existing LCP Tracker software amount to include monitoring and tracking of local hiring associated with Huntington Hospital project.
Ongoing
Yes Housing 238 Services & Supplies 150,000 To support various needs at dept's discretion (i.e. encampment clean up, Section 8 document scanning, HOPE Case Manager. One-Time Yes - ARPA Housing 238 Services & Supplies 3,000,000 CM's direction to designate $3 million of ARPA 2nd tranche funding for Housing project. One-Time Yes Human Resources 101 Personnel HR Specialist 1.00 84,563 This position is critical for recruitment, testing, pre-employment, on boarding and employment services so that HR can continue to help departments fill critical vacancies and deliver service to the public. The City is experiencing a sharp increase in employee turnover, both resignations and retirements. The recruitment team needs position reinstated from FY21 (eliminated to help balance budget).
Ongoing
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Absorb Human Resources 101 Personnel Senior Office Assistant 1.00 80,693 This position is responsible for office reception and pre-employment processing, among other administrative tasks. This was formerly a Human Resources Specialist, but the department seeks to replace it with a lower level position that more appropriately describes the work needed. Position was eliminated in FY21 to help balance budget.
Ongoing
No Human Resources 101 Personnel HR Analyst (limited term) 1.00 116,441 IF HR continues same capacity of COVID work, position needed for employee contact tracing and testing/vaccine policy compliance.
Will revisit if COVID cases surge and additional resources are required.
One-Time
No Human Resources 101 Services & Supplies 60,000 IF testing requirement remains, additional budget for weekly COVID testing ($60,000 per month).
Will revisit if COVID cases surge and additional resources are required.
Ongoing
Absorb Human Resources 101 Services & Supplies 75,000 Consultant services for DEI work; previously absorbed in line item for training. Ongoing Yes Planning & Comm Development 204 Personnel Administrative Specialist 1.00 86,828 To provide administrative support for the new Building Official. - FTE being transferred from Finance Ongoing Yes - ARPA Planning & Comm Development 101 Services & Supplies 500,000 Consultant services for citywide Historic Resources survey (over 2 years). One-Time Yes Police 101 Personnel Park Safety Specialist 2.00 186,896 To enhance security at City parks (Robinson Park, Jackie Robinson Center & La Pintoresca) by offering patrol visibility and developing relationships in the neighborhoods; part of City's Violence Prevention Initiative.
Ongoing
Absorb Police 101 Services & Supplies 340,000 Contract for body worn cameras.
Additional funds previously added approved hardware already included in base.
Ongoing
Absorb Police 101 Services & Supplies 144,000 Data charges for new RIPA Cell phones purchased for the department. Ongoing Absorb Police 101 Services & Supplies 75,000 New Critical Performance Unit - to be used for personnel training and the development of curriculum based in technology and behavioral psychology to help employees with enhanced decision making as it relates to de-escalation and use of force.
Ongoing
Absorb Police 101 Services & Supplies 75,000 New Wellness Unit - to assist employees in both personal and professional lives experiencing crisis/trauma from the demands of sustained performance in stressful, dangerous and rapidly evolving envirnoments. The Wellness unit will provide resources to ensure professional and personal stability.
Ongoing
Yes - C&D Public Works 101 Services & Supplies 75,000 Contract services to apply for grant opportunities. One-Time Yes - C&D Public Works 101 Services & Supplies 250,000 Tree replacement and planting program - plant 200 trees annually; previously grant-funded (State Environmental Enhancement & Mitigation).
One-Time
Yes - C&D Public Works 406 Capital Outlay 250,000 Traffic Safety Improvements One-Time Yes Public Works 406 Services & Supplies 70,000 Increasing costs for recycling processing (residential $56k, commercial $14k). Ongoing Yes Public Works 406 Services & Supplies 400,000 Increasing costs for organic waste processing (residential $320k, commercial $80k). Ongoing Yes Public Works 406 Capital Outlay 1,714,010 Scheduled replacement of four refuse vehicles (3199, 3193, 3194, 3195); vehicles w/ highest maintenance costs. One-Time Yes Transportation 101 Services & Supplies 250,000 To partially restore and true-up budget for contract parking enforcement officers and related expenses for increased use of the parking permit/citation software; revenue offsets from increased parking permits and parking citations.
Ongoing
Yes Transportation 209 Interal Service Charges 235,000 Increased CNG costs for fixed route service; Fund 208/209 dedicated funding source. Ongoing Yes Transportation 208 Interal Service Charges 40,000 Increased fuel costs for vehicles used for Dial A Ride service. Ongoing Yes Transportation 106 Services & Supplies 75,000 Removal and re-installation of outdoor dining locations along Colorado Blvd for the Rose Parade; this portion represents TOR's share and can be requested with the City's tally of TOR billables; cost was $75k in 2022.
Ongoing
Yes Transportation 101 Services & Supplies 30,000 Removal and new installations of outdoor dining locations NOT associated with the Rose Parade; partial cost recovery from on- street dining fee.
Ongoing
Yes - ARPA Transportation 101 Services & Supplies 250,000 Sustained year-long education and awareness campaign to increase road safety. One-Time Yes Transportation 209 Services & Supplies 300,000 Consultant services to develop a Short Range Transit Plan plan to maximize ridership and evaluate future service options with detailed cost breakdowns; SRTP required by Metro every 3-5 years to receive local return funds.
One-Time
Yes Water & Power 401 Personnel 40,849 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.65 FTE Fd 401. Ongoing Yes Water & Power 402 Personnel 21,996 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.35 FTE Fd 402. Ongoing Yes Water & Power 412 Capital Outlay 30,000 GCMS Purge and Trap Concentrator One-Time Yes Water & Power 412 Capital Outlay 20,000 UV-Vis Spectrophotometer One-Time Yes Water & Power 401 Services & Supplies 75,000 To develop and promote EVs in disadvantaged communities and low-income areas through educational and outreach programs; in partnership with The Art Center, PCC, and vendors.
One-Time
Yes Water & Power 411/412 Capital Outlay 1,712,188 To purchase a variety of 11 scheduled vehicle replacements and a new forklift. One-Time TOTAL FTE 15.00 $ 13,345,214 TOTAL Enhancement Requests
REVISED
FOLLOW-UP – POLICE DEPARTMENT
(ATTACHED DOCUMENT IS BEING PROVIDED AS
ADVISED IN THE PREVIOUS POSTING OF THE PSC
AGENDA)
DEPARTMENT OF FINANCE
May 18, 2022
TO: Public Safety Committee
FROM: Matthew E. Hawkesworth
Director of Finance
SUB JECT: Follow-up from May 11, 2022 Public Safety Committee Meeting
This memo is the response to questions raised by the Public Safety Committee during the budget workshop on May 11
th regarding the Police Department’s Fiscal Year (FY) 2023 Recommended Operating Budget.
Police Department
1. Would like to see statistics on citations for smoking and drinking in the park by both Park Safety Specialists and Police Officers.
Below are the arrests/citations at the parks for the past 3 years:
2. Should we consider more Park Safety Specialists (PSS) and perhaps some part-time positions to serve as a feeder system for permanent jobs? Could we add one or two more?
Park Safety Specialists are an important part of the overall park security plans. At this time, there is one vacant position and two are out on work-related injuries. Before adding additional positions, staff recommends filling the existing vacancy and two new positions requested. This will allow for an examination of the new deployment to ensure the City is making the most effective use of existing resources.
3. How are Park Safety Specialists managed?
Park Safety Specialists are a team in the Neighborhood Services Section. They are led by a Sergeant, Section Lieutenant and a Divisional Commander. They have a job description set forth Police Officers 673
Park Safety Specialists 469 *41% of arrests/citations were handled by the six Park Safety Specialists Total Arrests/Citations 1,142
2 by Human Resources. They operate under the guidelines of a Park Safety Specialist Manual (updated August 2021). There are daily operational briefings at the start of their shift and performance benchmarks set forth by supervision, such as complaint locations, planned activities in the park and/or other operational needs.
4. Use of Force:
a. What is Pasadena’s criteria and how does it compare to other agencies? b. How many complaints have been submitted?
c. Where are we now with current investigations?
i. How do we proceed with these investigations?
d. How many resulted in a training opportunity?
e. How many resulted in discipline?
The Police Department is preparing a thorough presentation for the Public Safety Committee in the first quarter of FY 2023.
5. What Community Based Organizations (CBOs) and Non-Profit Organizations does the City support?
The Police Department has worked with the following CBOs and Non-Profit Organizations:
Prop 47 Bureau of State Community and Corrections Grant pass-through awardees:
a. Flintridge Center
b. 2nd Call
c. Lake Avenue Church
d. Union Station
e. K-Rahn
f. Shepherd’s Door
g. Salvation Army
Community Reinvestment Grant awardees:
h. Boys and Girls Club of Pasadena
i. Learning Works Group
j. Pasadena/Altadena Coalition of Transformative Leaders (PACTL) k. Principles, Inc./Impact Drug and Alcohol Treatment Center
The Police Department awarded two micro-grants in FY 2021 for $5,000 each and two larger grants in FY 2022 for $12,500 each. Currently, there is a call for grant proposals for the Community Reinvestment Grant to award a $25,000 grant in FY 2023. To be awarded the grant, eligibility requirements must be met. These funds must be used for Drug Education, Crime Prevention, Neighborhood Safety, Drug Abuse Education, Drug Treatment and Reintegration and Reentry programs.
The City will be returning with a more comprehensive CBO listing that other departments support.
3 6. Can HOPE and PORT work later in the night?
There is a lack of referral services available after hours. Based on calls for service, historical highest-level call volume is consistently between the hours of 8am and 4pm Monday through Friday.
7. Can HOPE and PORT report to Public Health?
The PORT team is currently budgeted in Public Health except for the fire personnel. The HOPE team cost to the City is for police officers who should be reported in the Police Department’s budget. The contractual case managers of the HOPE team are funded by the General Fund contribution to the Housing Department, and this amount was increased as one of the enhancement requests following the passage of Measure I. The other costs associated with the HOPE team are paid by the Los Angeles County Mental Health Department.