Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
May 23, 2022
SUBJECT: CONTRACT AWARD TO CJ CONCRETE CONSTRUCTION, INC. FOR
ANNUAL ADA SIDEWALK AND CURB RAMP IMPROVEMENTS FOR
AN AMOUNT NOT-TO-EXCEED $2,030,244
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act .(CEQA) Guidelines in accordance with Section 15301 Existing Facilities and Section 15061 (b)(3), the common sense exemption (formerly general rule), and that there are no features that distinguish this project from others in the exempt class and, therefore , there are no unusual circumstances; and
2. i) Accept the bid dated April 21, 2022, submitted by CJ Concrete Construction, Inc. in response to the plans and specifications for Citywide Sidewalk and Curb Ramp Improvements, ii) reject all other bids, and iii) authorize the City Manager to enter into a contract for an amount not-to-exceed $2,030,244, which includes the base contract amount of $1,845 ,677 and·a contingency of $184 ,567 to provide for any necessary change orders.
BACKGROUND:
In April 2015, Municipal Services Committee supported a Citywide Sidewalk Improvement Program to address approximately 1.1 million square feet of damaged sidewalk at over 11 ,000 locations citywide based on an inventory survey completed in 2015. City Council has appropriated a total of $8.5 million between Fiscal Year (FY) 2016-2021 and approximately 600,000 square feet of sidewalk has been replaced.
This contract will replace approximately 90,000 square feet of sidewalk panels that have a vertical displacement of two inches and above at approximately 500 locations citywide.
Additionally, this contract includes concrete grinding of sidewalk panels with a vertical displacement of under two inches at over 1,000 locations citywide. Grinding rather than full replacement of concrete sidewalks where feasible is a more sustainable alternative at one-fourth the cost, allowing a greater number of locations to be repaired.
MEETING OF 05/23/2022 AGENDA lTEM NQ. ____ _
Annual ADA Sidewalk Improvement Program
May 23, 2022
Also as part of this contract 40 new curb ramps will be added to street corners where non exist, as prioritized by the City's Curb Ramp ADA Improvements Program. Additional concrete rehabilitation work will include replacement of damaged curb and gutter, spandrel and cross gutter, and driveway approaches connected to displaced sidewalks.
A finding of compliance with the General Plan was previously made and is shown in the Fiscal Year 2022-2026 Capital Improvement Program (CIP) budget , under Annual ADA Sidewalk Improvement Program and Curb Ramp ADA Improvements Program.
On March 3, 2022, a Notice Inviting Bids for Citywide Sidewalk and Curb Ramp Improvements was published in the local paper as well as posted on PlanetBids. The posting generated notices to all vendors who had previously registered with the City for this particular commodity class. A total of 23 vendors downloaded the contract documents, of which one was local. A total of 5 bids were received by the bid opening date, non from local vendors.
Following advertising, bids were received on April 21, 2022, and are as follows:
Bidder
1. CJ Concrete Construction, Inc., Santa Fe Springs
2. Kalban, Inc., Santa Clarita
3. FS Contractors, Inc., Sylmar
4. CT& T Concrete Paving, Diamond Bar
5. Guy Construction, Agoura Hills
Engineer's Estimate
Base Bid Amount ($)
$1,845,677
$2,115,436
$2,146,480
$2,335,220
$2,382 ,099
$1,750,000
The lowest bid received is within five percent of the Engineer's Estimate.
It is recommended that CJ Concrete Construction, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with CJ Concrete Construction fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law {Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce.
CJ Concrete Construction, Inc. is currently completing work on the FY 2022 Curb Ramp ADA Improvements and the Miscellaneous Sidewalk Repair projects for a total contract amount of $1,600,000. Both projects have been progressing to the satisfaction of the City.
The contract for this project will be set as follows:
Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$1,845,677
$ 184,567
$2,030,244
Annual ADA Sidewalk Improvement Program
May 23, 2022
A contingency of 10 percent is allocated to this contract for any unforeseen conditions and to cover additional quantity of sidewalk replacement as budget allows. It is anticipated that construction will begin in July 2022 and be completed in April 2023.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and to improve mobility and accessibility throughout the City. It also supports the Public Facilities Element of the General Plan by maintaining public facilities to enhance the quality of life of the community.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Section 15301 Existing Facilities and Section 15061 (b)(3), the common sense exemption (formerly general rule).
There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Annual ADA Sidewalk Improvement Program
May 23, 2022
FISCAL IMPACT:
The total cost of this contract including contingency is $2,030,244 and the total cost of this action is not expected to exceed $2,300,000. Funding for this action will be addressed by the utilization of ARPA funds in Annual ADA Sidewalk Improvement Program (73913) and Curb Ramp ADA Improvements Program (73937) projects. It is anticipated all costs will be expended in FY 2023.
The following table represents a contract summary of the project.
Base Bid
Contingency
Contract Administration/Inspection/Materials TestinQ
$1,845,677
$ 184,567
$ 269,756
Total Fiscal Impact
Prepared by:
~. Kns Markarian, P.E.
City Engineer
Approved by:
$2,300,000
Respectfully submitted,
T~
Director of Public Works