Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Department of Transportation
May 23, 2022
SUBJECT: APPROVAL OF MAINTENANCE AGREEMENT BETWEEN THE STATE
OF CALIFORNIA AND THE CITY OF PASADENA FOR THE STATE
ROUTE 710 NORTHERN STUB BETWEEN UNION STREET AND
CALIFORNIA BOULEVARD
RECOMMENDATION:
It is recommended that the City Council:
1. Find that that the following· proposed action is exempt from review pursuant to the California Environmental Quality Act (CEQA} Guidelines Section 15061 (b)(3).
2. Authorize the City Manager to enter into a Work for Others Maintenance Agreement with Caltrans for maintenance of State Route 710 (SR 710) between Union Street and California Boulevard in an amount not-to-exceed $300,000 per year. Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4. 08.049(A)(3), contracts with other governmental entities.
BACKGROUND:
On May 2, 2022, City Council authorized the City Manager to execute a Relinquishment Agreement between the State of California and the City of Pasadena for the Relinquishment of the State Route 710 between Union Street and Columbia Street, contingent on the final environmental determination from Caltrans. A Relinquishment Approval Report will be submitted by Caltrans to the California Transportation Commission (CTC) as the basis for the relinquishment request, requesting the authority for Caltrans to relinquish the property to the City of Pasadena. The Relinquishment Agreement assigns ownership, operations, and maintenance responsibility to the City of Pasadena. To ensure continuity of service,. it is recommended that the City enter into a maintenance agreement, referred to as a Caltrans "Work for Others" Agreement. Such an agreement would allow Caltrans to maintain the SR 710 relinquished area between Union Street and California Boulevard on behalf of the City.
MEETING OF 05/23/.2022 AGENDA ITEM NO. --116...----
State Route 710 Northern Stub Maintenance Agreement
May 23, 2022
Since the City has not traditionally maintained this type transportation network, a Work for Others Agreement with Caltrans would ensure continuity of maintenance and allow the City to assess resources needed, should the City want to either bring this service in house or contract with a third party contractor in the future. Caltrans has qualified personnel available to perform this type of maintenance on behalf of the City, and both Caltrans and the City will mutually benefit from said maintenance by enhancing the safety of the traveling public on a roadway leading from the state highway system onto the existing street network.
CAL TRANS WORK FOR OTHERS AGREEMENT
The terms of the pending Relinquishment Agreement provide that once this roadway is relinquished to the City, the City will assume full maintenance, ownership, responsibility, control and liability of the 710 relinquished area. Pursuant to Sections 100.25 and 131 of the Streets and Highways Code, the City is requesting that Caltrans sweep, remove graffiti and maintain drainage system, pavements, pavement striping and markings, signs, landscaping, lighting installations, bridge structures and other maintenance activities as needed on the City's street system within the maintenance area limits bound by Union Street to the north, Pasadena Avenue to the east, California Boulevard to the south and St John Avenue/Havendale Drive to the west (Exhibit "A"). This area includes four overcrossings/bridge structures; Union Street, Colorado Boulevard, Green Street and Del Mar Boulevard. The area does not include the parcels with residential and institutional tenants immediately north of California Boulevard. This maintenance agreement does not include any traffic signal systems within this maintenance area, since the City currently has the resources and equipment to maintain the traffic signals in this area.
Maintenance will be provided in a manner conforming to Caltrans standard practices and procedures using available Caltrans resources. Maintenance work completed within the maintenance area will be invoiced to the City on a reimbursement basis for work completed. The agreement would remain in full force and effect until amended or terminated by either agency, as allowed per the Work for Others Agreement.
COUNCIL POLICY CONSIDERATION:
Entering into a·710 Northern Stub maintenance agreement is consistent with the following objective of the Mobility Element:
• Policy 1.26 - Continue to coordinate with other governmental agencies in the area, including municipalities, Southern California Association of Governments, Metro and the San Gabriel Valley Council of Governments to address issues of mutual concern related to the transportation system.
ENVIRONMENTAL ANALYSIS:
Staff has determined that the relinquishment is Categorically Exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) Common State Route 710 Northern Stub Maintenance Agreement
May 23, 2022
Sense Exemption (activity will not result in significant impact(s)). The maintenance of an existing transportation facility will not cause a significant impact.
FISCAL IMPACT:
The contract is not to exceed $300,000 per year, beginning in FY 2023. The contract would only go into effect following the relinquishment of the SR 710 northern stub. The relinquishment terms provide for a $5,000,000 payment from Caltrans to the City of Pasadena. That funding would be used to appropriate funding for SR 71 O related expenses within the Department of Transportation Operating Budget (10124003- 811400) to cover this Caltrans Work for Others maintenance agreement.
Prepared by:
~ J~iques >
Deputy Director of Transportation
Approved by:
Attachment:
Attachment A - Maintenance Area Map
Respectfully submitted,
LA~O~OR?a
Director Department of Transportation
Concurred by:
T~
Director Department of Public Works