AGENDA
FINANCE COMMITTEE
SPECIAL MEETING NOTICE
MAY 23, 2022
PUBLIC MEETING 3:00 P.M.
Members
Victor M. Gordo, Mayor
Felicia Williams, District 2
John J. Kennedy, District 3
Andy Wilson, District 7
STAFF
Matthew Hawkesworth, Director of Finance
Theresa Fuentes, Assistant City Attorney
Gloria Acevedo, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
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Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
https://www.cityofpasadena.net/commissions/city-council-finance-committee/
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THE SPECIAL FINANCE COMMITTEE MEETING ON MAY 23, 2022 AT 3:00 P.M.
WILL TAKE PLACE SOLELY BY VIDEOCONFERENCE/TELECONFERENCE.
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SPECIAL MEETING
AGENDA
FINANCE COMMITTEE
MAY 23, 20
22 Public Meeting: 3:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING - 3:00 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED
APPROVAL OF MINUTES
NEW BUSINESS
1. AUTHORIZE A CONTRACT WITH PACIFIC HYDROTECH CORPORTATION
TO FURNISH LABOR, EQUIPMENT AND MATERIALS NECESSARY TO
INSTALL THE WADSWORTH GROUNDWATER TREATMENT PLANT AND
APPROVE AMENDMENTS TO THE FISCAL YEAR 2022 CAPITAL
IMPROVEMENT PROGRAM BUDGET
2. JOINT ACTI
ON: EXTENSION OF THE STANDBY BOND PURCHASE
AGREEMENT (SBPA) WITH BANK OF THE WEST RELATED TO THE PASEO
COLORADO BONDS
3. WORKSHOP ON
RECOMMENDED FISCAL YEAR 2023 OPERATING
BUDGET
OPERATING BUDGET PRESENTATIONS:
A. CITY MANAGER – INTERNAL AUDIT AND PUBLIC INFORMATION B. HUMAN RESOURCES
C. FINANCE
D. FY 2023 ENHANCEMENT REQUESTS
INFORMATION ONLY
ADJOURN
NEW BUSINESS
ITEM 1
AUTHORIZE A CONTRACT WITH PACIFIC
HYDROTECH CORPORTATION TO FURNISH
LABOR, EQUIPMENT AND MATERIALS
NECESSARY TO INSTALL THE WADSWORTH
GROUNDWATER TREATMENT PLANT AND
APPROVE AMENDMENTS TO THE FISCAL
YEAR 2022 CAPITAL IMPROVEMENT
PROGRAM BUDGET
Pasadena Water and Power
AUTHORIZE CONTRACT WITH PACIFIC HYDROTECH TO
INSTALL THE WADSWORTH GROUNDWATER
TREATMENT PLANT AND APPROVE AMENDMENTS TO
FY 2022 CIP PROGRAM BUDGET
Presented by
Natalie Ouwersloot, Engineering Manager
Finance Committee Item 1
City Council Item X
May 23, 2022
Pasadena Water and Power
Background
• In 2019 Woodbury Well and Wadsworth Well
were turned off
to protect public health due to
detected levels of 1,2,3-trichloropropane (TCP)
• TCP contaminant is a manmade chemical that
has a range of indust
rial uses including use as a
binder in rocket fuel
• Recently adopted Water System and Resources
Plan identi
fied the benefits of installing
groundwater treatment
2
Pasadena Water and Power
Treatment Plant Location
• Treatment plant will be constructed adjacent to the existing Wadswort
h Well site
• Site is currently used by Power Delivery for training employees,
and are planning on moving their operations
3
Pasadena Water and Power
Off Site Groundwater Wells
4 Craig Well
Woodbury Well
Treatment Plant
Pasadena Water and Power
Scope of Work
• Install pre-purchased
granular
activated
carbon vessels
• Site demolition and
grading
• Instal
l backwash and
disinfect
ion systems
• New pump and motor
for Wadsw
orth Well
• Natural gas
emergency gener
ator
• New influent piping
and storm
water
disposal system
5
Pasadena Water and Power
Project Phases
6 • Phase 1: Granular Activated Carbon
Treatment System – RFP
• Phase 2: Treatment plant construction –
competitively bid
Phase Contract Approval Date Amount
GAC Treatment System Calgon Carbon 12/13/2021 $2,147,945 Construction Pacific Hydrotech Recommended $6,121,800
Pasadena Water and Power
Competitive Bidding
• Specifications posted online through Planet
Bids on Mar
ch 24, 2022
> Notice sent to 808 vendors, including 19 local vendors > Eight vendors attended the mandatory pre-bid conference on March 30
> No l
ocal vendors bid
7 Bidder Name Office Location Bid Amount
Pacific Hydrotech Corporation Perris, CA $7,415,300
Mehta Mechanical Company, Inc. La Palma, CA $7,454,111
R C Foster Corporation Corona, CA $7,777,000
Caliagua, Inc. Anaheim, CA $7,831,000
Canyon Springs Enterprises Hemet, CA $7,950,000
Pasadena Water and Power
Bid Results
8 • Pacific Hydrotech was the lowest responsive and
responsible bidder
• The bid proposals were all higher than the engineer’s estimate of $5,468,000
• The increase is due to recent price inflations of raw materials and services, and due to supply-chain logistic obstructions
• PWP is opting to remove some non-essential bid items
from the contract to reduce the overall cost of the project • The return on investment is three years when compared to buying MWD water
Pasadena Water and Power
Fiscal Impact
• The maximum total cost of this action is $7,021,800
> Base contract $6,121,800 awarded to Pacific Hydrotech > Potential project change orders of $900,000 authorized by the City Manager
> All f
unds will be spent in FY 2023
9 Appropriation Summary
Maximum total cost of action $7,021,800
Funding:
Existing available appropriations ($1,671,800)
Total additional funds from Water Fund 412 balance ($2,600,000) Total Appropriation from Water Fund CIPs (Table 4) ($2,750,000) Total appropriation changes/funding sources ($7,021,800)
Pasadena Water and Power
Amend Budget
Water Fund CIP Reduction in
Appropriation
Remaining
Appropriation
New Clean Water Well (01088) ($900,000) $1,100,000
Distribution Mains (01080) ($800,000) $6,000,000
Local Non-Potable Water Project (01095) ($600,000) $1,000,000 Computerized Maintenance Management
System (01089) ($250,000) $250,000
Non-Potable Water Project (01013) ($200,000) $40,000
Total appropriation from Water Fund CIPs ($2,750,000)
10 FY 2022-FY 2026 CIP Amendments
NEW BUSINESS
ITEM 2
JOINT ACTION: EXTENSION OF THE STANDBY BOND
PURCHASE AGREEMENT (SBPA) WITH BANK OF THE
WEST RELATED TO THE PASEO COLORADO BONDS
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Agenda Report
May 23, 2022
TO: Honorable Mayor and City Council/Pasadena Public Financing Authority FROM: Department of Finance
THROUGH: Finance Committee
SUBJECT: JOINT ACTION: EXTENSION OF THE STANDBY BOND PURCHASE
AGREEMENT (SBPA) WITH BANK OF THE WEST RELATED TO THE
PASEO COLORADO BONDS
i
RECOMMENDATION:
It is recommended that the City Council and the Pasadena Public Financing Authority (PPFA):
1. Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
2. Approve the Second Amendment to Standby Bond Purchase Agreement (SBPA) and approve the Second Amended and Restated Fee Agreement by and among the Pasadena Public Financing Authority, the City of Pasadena, and Bank of the West; authorize the City Manager or the Director of Finance to execute and deliver the Second Amendment to the SBPA and the Second Restated Fee Agreement; and
3. To the extent that the proposed amendment of the SBPA could be considered subject to a new competitive selection process, grant the proposed amendment an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(B) contracts for which the City's best interests are served.
MEETING OF__AGENDA ITEM NO. __
Extension of the Bank of the West Standby Bond Purchase Agreement May 23, 2022
BACKROUND:
In 2000, the City sold $32.385 million bonds to finance certain improvements to the parking facilities and public property adjacent to or beneath the then Plaza Pasadena shopping center and to finance the acquisition of the right, title, and interest of the developer under a prior lease between the developer and Pasadena Community Development Commission. The 2000 Paseo Colorado bonds were initially issued with an insurance policy from MBIA. In 2008, the City refunded the bonds and reissued them with no insurance.
The bonds are taxable and structured as variable rate demand lease revenue bonds supported by a standby bond purchase agreement, the liquidity facility, with Bank of the West. There are currently $21 .2 million outstanding bonds with a final maturity in June 2038.
Variable Rate Demand Bonds or VRDBs are long-term bonds that carry a short-term interest rate that is reset every seven days. VRDBs have a "put" feature and are backed by a liquidity facility in the form of a standby bond purchase agreement or a bank tetter of credit. VRDBs are qualified investments for Rule 2a-7 money market funds and are typically sold to money market funds, which are required by the Securities and Exchange Commission (SEC) regulation to purchase securities rated in the AA category or higher.
The existing Standby Bond Purchase Agreement has an expiration date of September 2022. The City has negotiated an extension of the Standby Bond Purchase Agreement with Bank of the West for a term of three years at an annual fee of 0.25%, the same rate currently paid, or 0.20% if the City deposits $5 million in a collateralized money market account with the bank. Staff requested a bid from the City's main relationship bank, as well, and received a rate higher than the one offered by the Bank of the West. Staff also consulted with the City's municipal adviser who confirmed that the offered rate by the Bank of the West is on the lowest range of similar type of liquidity facilities.
COUNCIL POLICY CONSIDERATION:
This action supports the City Council's strategic goal to maintain fiscal responsibility and stability.
Extension of the Bank of the West Standby Bond Purchase Agreement May 23, 2022
FISCAL IMPACT:
The one-time cost of extending the Standby Bond Purchase Agreement with Bank of the West will be capped at $7,500. Funding for this action will be addressed by the utilization of existing budgeted appropriations in account 40724031-814900. No additional indirect or support costs will be required.
Respectfully submitted,
«i
MATTHEW 4-IAWKESWORTH
Director of Finance
PPFA Treasurer
Prepared b,
i
Vie Er^nian
DepytV Director of Finance/City Treasurer
Approved by:
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CyfMTHlA J^L/RTZ
-Tnterim Cit^ Manager
Interim PPFA Executive Director
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Attachments: (2)
A) Second Amended and Restated Fee Agreement
B) Second Amendment to Standby Bond Purchase Agreement
CHAPMAN DRAFT
MAY 2, 2022
SECOND AMENDED AND RESTATED FEE AGREEMENT
Dated [_], 2022
Reference is hereby made to (i) that certain Standby Bond Purchase Agreement dated as of September 18, 2014 (as the same may be amended, supplemented, restated or otherwise modified from time to time, the "Agreement"), by and among the PASADENA PUBLIC FINANCING AUTHORITY (the "Authority "), the CITY OF PASADENA, CALIFORNIA (the "City "), WELLS FARGO BANK, NATIONAL ASSOCIATION, as trustee (the "Trustee ") and BANK OF THE WEST, including its successors and assigns (the "Bank"), relating to the Pasadena Public Financing Authority Taxable Variable Rate Demand Lease Revenue Refunding Bonds (Paseo Colorado Parking Facilities), Series 2008 (the "Bonds ") and (ii) that certain Amended and Restated Fee Agreement dated as of June 14, 2019 (the "Existing Fee Agreement") between the Authority and the Bank.
Capitalized terms not otherwise defined herein shall have the meanings set forth in the Agreement.
The Authority has requested that the Bank make certain modifications to the Existing Fee Agreement, and, for the sake of clarity and convenience, the Authority and the Bank wish to amend and restate the Existing Fee Agreement in its entirety, and this Amended and Restated Fee Agreement (this "Amended and Restated Fee Agreement") shall amend and restate the Existing Fee Agreement in its entirety. The purpose of this Amended and Restated Fee Agreement is to confirm the agreement between the Bank and the Authority with respect to the Facility Fees (as defined below) and certain other fees payable by the Authority to the Bank. This Amended and Restated Fee Agreement is the Fee Letter referenced in the Agreement, and the temis hereof are incorporated by reference into the Agreement.
ARTICLE I. FEES AND PAYMENTS.
Section 1.1. Facility Fee. The Authority hereby agrees to pay or cause to be paid to the Bank on [July 5], 2022 (for the quarterly period commencing on April 1, 2022 to and including June 30, 2022) and in arrears on each Quarterly Date (or, if such Quarterly Date is not a Business Day, on the Business Day immediately succeeding such Quarterly Date) occurring thereafter to the Expiration Date, and on the Expiration Date, a non-refundable Facility Fee (the "Facility Fee ") with respect to the Available Commitment in an amount equal to the rate per annum (the "Facility Fee Rate") associated with the Rating multiplied by the Available Commitment calculated at all times as though no Tendered Bonds had been purchased by the Bank under the Agreement (for purposes of this Section 1.1 and Section 1.3 of this Amended and Restated Fee Agreement only, the Available Commitment shall be deemed not to be reduced during any period for which the Bank's obligation to purchase Bonds has been suspended pursuant to the Agreement) for each day during the related period:
(i) for the period commencing on April 1, 2022, to but not including the Second Amendment Effective Date, the Facility Fee Rate shall be detennined by reference to this following grid:
Pasadena Public Financing - Amended and Restated Fee Letter - April 2022 (3) 4152575
LEVEL S&P RATBSTG
1 A+ or above
2 A
3 A-
4 BBB+
5 BBB
6 BBB- or below
FITCH RATING
A+ or above
A
A-
BBB+
BBB
BBB- or below
FACILITY
FEE RATE
0.25%
0.45%
0.65%
0.85%
1.05%
1.25%
(ii) for the period commencing on and including the Second Amendment Effective Date, and at all times thereafter, the Facility Fee Rate shall be determined by reference to the following grids, as applicable:
(a) if the Authority has satisfied the Deposit Requirement prior to the commencement of such period, a rate per annum equal to:
LEVEL S&P RATING
1 A+ or above
2 A
3 A-
4 BBB+
5 BBB
6 BBB- or below
FITCH RATING
A+ or above
A
A-
BBB+
BBB
BBB- or below
FACILITY
FEE RATE
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
(b) if the Authority has not satisfied the Deposit Requirement prior to the commencement of such period, a rate per annum equal to:
LEVEL S&P RATING
1 A+ or above
2 A
3 A-
4 BBB+
5 BBB
6 BBB- or below
FITCH RATING
A+ or above
A
A-
BBB+
BBB
BBB- or below
FACILITY
FEE RATE
0.25%
0.45%
0.65%
0.85%
1.05%
1.25%
In the event that a relevant rating is suspended, withdrawn or otherwise unavailable from any of the Rating Agencies or upon the occurrence of an Event of Default, the Facility Fee Rate shall increase by 1.00% from the Facility Fee Rate otherwise in effect immediately preceding such event. The ten-n "Rating" as used above shall mean the lowest of the long-tenn unenhanced ratings assigned to any general fund lease obligation indebtedness of the City by Fitch or S&P.
In the event of a split rating (i.e., the relevant rating of one Rating Agency is at a different Level -2-
than the relevant rating of the other Rating Agency), the Facility Fee Rate shall be based upon the Level in which the lowest relevant rating appears. Any change in the Facility Fee Rate resulting from a change in the Rating shall be and become effective as of and on the date of the announcement of the change in the Rating. References to ratings above are references to rating categories as presently determined by the Rating Agencies and in the event of adoption of any new or changed rating system by any such Rating Agency, each of the ratings from the Rating Agency in question referred to above shall be deemed to refer to the rating category under the new rating system. The Authority and the Bank acknowledge that as of the Second Amendment Effective Date the Facility Fee Rate is that specified above for Level 1 in paragraph (ii)(b) of this Section 1.1. The Facility Fee shall be payable as set forth above, together with interest on the Facility Fee from the date payment is due until payment in full at the Default Rate. Such fee shall be payable in immediately available funds and computed on the basis of a 360-day year and the actual number of days elapsed.
Section 1.2. Other Fees. (a) The Authority agrees to pay to the Bank a fee equal to $250 for each Purchase made by the Bank under the Agreement during the applicable quarterly period, payable in arrears on each Quarterly Date (or, if such Quarterly Date is not a Business Day, on the Business Day immediately succeeding such Quarterly Date). (b) Upon each transfer of the Agreement in accordance with its terms or appointment of a successor Trustee or Tender Agent under the Trust Agreement, the Authority agrees to pay the Bank the sum of $2,500 and to reimburse the Bank for its actual costs and expenses associated with such transfer or appointment (including, without limitation, the reasonable fees and expenses of counsel to the Bank) (and interest on such costs and expenses from the date expended by the Bank to the date reimbursed by the Authority at the Default Rate) payable on the date of such transfer or appointment.
(c) Upon each amendment of the Agreement or this Amended and Restated Fee Agreement or any waiver or consent or transfer or assignment in connection with the Agreement or any Financing Document, the Authority agrees to pay the Bank the sum of $5,000 and to reimburse the Bank for its actual costs and expenses associated with such amendment, waiver or consent (including, without limitation, the reasonable fees and expenses of counsel to the Bank) (and interest on such costs and expenses from the date expended by the Bank to the date reimbursed by the Authority at the Default Rate) payable on the date of such amendment, waiver or consent.
Section 1.3. Termination and Reduction Fees. (a) In the event of a termination of the Agreement prior to the second (2nd) anniversary of the Second Amendment Effective Date, the Authority agrees to pay or cause to be paid to the Bank a Temiination Fee (a "Termination Fee ") in an amount equal to the product of (1) the Facility Fee Rate in effect on the date of such tennination, (2) the Available Commitment as of the date of tennination (without regard to any reduction in such Available Interest Commitment and the Available Principal Commitment relating to Bonds purchased by the Bank pursuant to that terms of the Agreement) and (3) a fraction, the numerator of which is the number of days from and including the date of such termination to and including the second (2nd) anniversary of the Second Amendment Effective Date, and the denominator of which is 360; provided, however, that such Tennination Fee shall -3-
not be payable in the event the Facility terminates or the Available Commitment is reduced to zero because (i) an Alternate Liquidity Facility has been delivered and either (A) the short-term debt rating of the Bank has been reduced by Fitch or S&P to below "Fl" (or its equivalent) or "A-l" (or its equivalent) or (B) the Bank has imposed increased costs on the City and the Authority pursuant to Section 2.12 or 2.13 of the Agreement, (ii) the Bonds are refinanced in full from a source of funds which does not involve the purchase by, or provision of credit or liquidity support from, a bank or other financial institution or (iii) all of the Bonds are redeemed or defeased from the proceeds of a sale of all or any portion of the Lease Premises. Upon any substitution of an Alternate Liquidity Facility for the Facility, the Authority agrees (i) to cause the provider of such Alternate Liquidity Facility to purchase from the Bank any Bank Bonds at a price equal to the principal amount thereof plus all accmed interest thereon of the Bank Bond Rate and (ii) subject to Section 2.16 of the Agreement, to pay to the Bank any unpaid Deferred Interest and all other obligations of the Authority payable hereunder and under the Agreement. (b) Notwithstanding anything set forth herein or in the Agreement to the contrary, the Authority agrees not to pennanently reduce the Available Commitment prior to the second (2nd) anniversary of the Second Amendment Effective Date, without the payinent by the Authority to the Bank of a reduction fee (the "Reduction Fee ") in connection with each and every pennanent reduction of the Available Commitment in an amount equal to the product of (A) the Facility Fee Rate in effect on the date of such reduction, (B) the difference between the Available Commitment (without regard to any reduction in such Available Interest Commitment and the Available Principal Commitment relating to Bonds purchased by the Bank pursuant to that terms of the Agreement) prior to such reduction and the Available Commitment (without regard to any reduction in such Available Interest Commitment and the Available Principal Commitment relating to Bonds purchased by the Bank pursuant to that tenns of the Agreement) after such reduction, and (C) a fraction, the numerator of which is the number of days from and including the date of such reduction to and including the second (2nd) anniversary of the Second Amendment Effective Date, and the denominator of which is 360; provided, however, that such Reduction Fee shall not be payable in the event the Available Commitment is reduced because all or any portion of the Bonds are redeemed or defeased from the proceeds of a sale of all or any portion of the Lease Premises.
ARTICLE II. MISCELLANEOUS.
Section 2.1. Amendments. No amendment to this Amended and Restated Fee Agreement shall become effective without the prior written consent of the Authority, the City and the Bank.
Section 2.2. Governing Law. THIS AMENDED AND RESTATED FEE AGREEMENT SHALL BE
GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE ETERNAL LAWS OF THE STATE OF NEW YORK: WITH RESPECT TO THE OBLIGATIONS, IF ANY, OF THE BANK AND THE INTERNAL LAWS OF THE STATE OF CALIFORNIA WITH RESPECT TO THE OBLIGATIONS OF THE AUTHORITY AND THE CITY.
Section 2.3. Counterparts. This Amended and Restated Fee Agreement may be executed in two or more counterparts, each of which shall constitute an original but both or all of which, when taken together, shall constitute but one instrument. This Amended and Restated Fee Agreement may be delivered by the exchange of signed signature pages by facsimile -4-
transmission or by attaching a pdf copy to an email, and any printed or copied version of any signature page so delivered shall have the same force and effect as an originally signed version of such signature page.
Section 2.4. Severability. Any provision of this Amended and Restated Fee Agreement which is prohibited, unenforceable or not authorized in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition, unenforceability or non- authorization without invalidating the remaining provisions hereof or affecting the validity, enforceability or legality of such provision in any other jurisdiction.
Section 2.5. Amendment and Restated. This Amended and Restated Fee Agreement amends and restates in its entirety the Existing Fee Agreeinent. Reference to this specific Amended and Restated Fee Agreement need not be made in any agreement, document, instmment, letter, certificate, the Amended and Restated Fee Agreement itself, or any communication issued or made pursuant to or with respect to the Amended and Restated Fee Agreement, any reference to the Amended and Restated Fee Agreement being sufficient to refer to the Existing Fee Agreement as amended and restated hereby, and more specifically, any and all references to the Fee Letter in the Agreement shall mean this Amended and Restated Fee Agreement.
[SIGNATURE PAGE TO FOLLOW.]
-5-
IN WITNESS WHEREOF, the parties hereto have caused this Amended and Restated Fee Agreement to be duly executed and delivered by their respective officers as of the date first written above.
[Seal]
Attest:
[Seal]
Attest:
City Clerk
Approved as to Fonn:
By:
City Attorney
Approved as to Fonn:
By:
PASADENA PUBLIC FINANCING AUTHORITY
By:
Executive Director
CITY OF PASADENA, CALIFORNIA
By:
Director of Finance
Bond Counsel
Signature Page to Amended and Restated Fee Agreement
BANK. OF THE WEST
By:
Name: Christine Armani-Dawood
Title: Director
Signature Page to Amended and Restated Fee Agreement
CHAPMAN DRAFT
MAY 2, 2022
SECOND AMENDMENT TO STANDBY BOND PURCHASE AGREEMENT
This SECOND AMENDMENT TO STANDBY BOND PURCHASE AGREEMENT (this "Amendment") dated [_], 2022 (the "Amendment Effective Date"), is entered into by and among the PASADENA PUBLIC FINANCING AUTHORITY (the "Authority "), the CITY OF PASADENA, CALIFORNIA (the "City "), and BANK OF THE WEST (together with its successors and assigns, the "Bank"). All capitalized terms used herein and not defined herein shall have the meanings set forth in the hereinafter defined Agreement.
WlTNESSETH
WHEREAS, the Authority, the City, the Bank, and Wells Fargo Bank, National Association, as tmstee, entered into a Standby Bond Purchase Agreement, dated as September 18, 2014 (as the same may be amended, supplemented, restated or otherwise modified from time to time, the "Agreement"), relating to the Pasadena Public Financing Authority Taxable Variable Rate Demand Lease Revenue Refunding Bonds (Paseo Colorado Parking Facilities) Series 2008 (collectively, the "Bonds");
WHEREAS, pursuant to Section 8.8 of the Agreement, the Agreement may be amended by a written amendment thereto, signed by the Bank, the Authority, and the City; and WHEREAS, the parties hereto wish to extend the Scheduled Expiration Date and waive compliance with Section 2.15 of the Agreement.
Now THEREFORE, in consideration of the premises, the parties hereto hereby agree as follows:
1.AMENDMENT.
1.01. The definition of the tenn "Scheduled Expiration Date " set forth in Section 1.1 of the Agreement is hereby amended in its entirety to read as follows:
"Scheduled Expiration Date" means September 16, 2025 as such date may be extended from time to time, pursuant to Section 2.15 hereof.
1.02. Section 1.1 of the Agreement is hereby amended by the addition thereto of the following defined terms to read as follows and to appear in the appropriate alphabetical order:
"Second Amendment Effective Date " means [],2022.
<t
"Deposit Requirement" means a deposit of $5,000,000 provided by the Authority to the Bank in the form of a money market, direct deposit account, or a certificate of deposit, or in such other fonn as may be acceptable in form and substance to the Bank.
Pasadena Public Financing - Second Amendment to SBPA - April 2022 (3) 4152575
2. CONDITIONS PRECEDENT.
This Amendment shall become effective on the Amendment Effective Date subject to the satisfaction of or waiver by the Bank of all of the following conditions precedent:
2.01. Delivery to the Bank by the City and the Authority of an executed counterpart of this Amendment.
2.02. The Baiik shall have received payinent of all fees and expenses due hereunder and the expenses of counsel to the Bank.
2.03. All other legal matters pertaining to the execution and delivery of this Amendment shall be reasonably satisfactory to the Bank and its counsel.
3. REPRESENTATIONS AND WARRANTIES OF THE CITY AND THE AUTHORITY.
3.01. The City hereby represents and warrants that the following statements shall be tme and correct as of the date hereof:
(a) the representations and warranties of the City contained in Article IV of the Agreement are true and correct on and as of the date hereof as though made on and as of such date (except to the extent the same expressly relate to an earlier date); and (b) no Default or Event of Default has occurred and is continuing or would result from the execution of this Amendment.
3.02 In addition to the representations given in Article IV of the Agreement, the City and the Authority hereby represent and warrant as follows:
(a) The execution and delivery by each of the City and the Authority of this Amendment and each of its performance of the Agreement, as amended hereby, are within each of its powers, have been duly authorized by all necessary action and do not contravene any law, rule or regulation, any judgment, order or decree or any contractual restriction binding on or affecting each of the City or the Authority. (b) No authorization, approval or other action by, and no notice to or filing with, any govermnental authority or regulatory body is required for the due execution and delivery by each of the City and the Authority of this Amendment or each of its perfonnance of the Agreement, as amended hereby.
(c) This Amendment and the Agreement, as amended hereby, constitute legal, valid and binding obligations of each the City and the Authority enforceable against each of the City and the Authority in accordance with each of its respective tenns, except that (i) the enforcement thereof may be limited by principles of sovereign immunity and by bankmptcy, reorganization, insolvency, liquidation, moratorium and other laws relating to or affecting the enforcement of creditors' rights and remedies generally, as the same -2-
4. may be applied in the event of the bankmptcy, reorganization, insolvency, liquidation or similar situation of the City or the Authority, and (ii) no representation or warranty is expressed as to the availability of equitable remedies.
MISCELLANEOUS.
Except as specifically amended herein, the Agreement will continue in full force and effect in accordance with its terms. Reference to this Amendment need not be made in any note, document, agreement, letter, certificate, the Agreement or any communication issued or made subsequent to or with respect to the Agreement, it being hereby agreed that any reference to the Agreement shall be sufficient to refer to, and will mean and be a reference to, the Agreement, as hereby amended. In case any one or more of the provisions contained herein should be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein will not in any way be affected or impaired hereby. All capitalized terms used herein without definition have the same meanings herein as they have in the Agreement. THIS AGREEMENT SHALL BE GOVERNED BY, AND CONSTRUED IN ACCORDANCE WITH, THE INTERNAL LAWS OF THE STATE OF NEW YORK. WITH RESPECT TO THE OBLIGATIONS OF THE
BANK AND THE INTERNAL LAWS OF THE STATE WITH RESPECT TO THE OBLIGATIONS OF THE CITY AND THE AUTHORITY.
This Amendment may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. This Amendment may be delivered by the exchange of signed signature pages by facsimile transmission or by e-mail with a pdf copy or other replicating image attached, and any printed or copied version of any signature page so delivered shall have the same force and effect as an originally signed version of such signature page.
[SIGNATURE PAGE TO FOLLOW]
-3-
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed and delivered by their respective representatives hereunto duly authorized as of the Amendment Effective Date.
PASADENA PUBLIC FINANCING AUTHORITY
By:
Name:
Title:
CITY OF PASADENA, CALIFORNIA
By:
Name:
Title:
BANK OF THE WEST
By:
Name: Christine Armani-Dawood
Title: Director
[Signature Page to Second Amendment to Standby Bond Purchase Agreement]
Department of Finance
Extension of the Standby Bond Purchase
Agreement with Bank of the West
Related to Paseo Colorado Bonds
May 23, 2022 – Finance Committee Item 2
City Council item #
Department of Finance
2 Background
• In 2000, the City sold $32.5 million bonds to finance the acquisition of the right, title, and interest and certain improvements to the Paseo garages.
• The bonds are taxable and are structured as Variable Rate Demand Lease Revenue Bonds (VRDBs) supported by a standby bond purchase agreement (SBPA), the liquidity facility, with Bank of the West.
• VRDBs are long-term bonds that carry a short-term interest rate that is reset every seven days.
• The SBPA is a legal requirement in order to weekly remarket the bonds.
Department of Finance
Background
• The existing SBPA expires in September 2022.
• Finance has negotiated an extension of the SBPA at a low annual fee of
0.25% or 0.20% if the City establishes a
collateralized money market account at bank of the West. • The new fee will be implemented upon council approval of the extensi
on and closing the transaction with the Bank.
3
Department of Finance
Fiscal Impact
• The cost to extend the SBPA is estimated at
$7,500 plus an est
imated Bond Counsel fee of
$5,000.
4
Department of Finance
Recommendation
1. Find the proposed action is not a project subject to CEQA as defined in Section 21065 of CEQA, and as such, no
environmental document pursuant to CEQA is required
for the project.
2. Approve the Second Amendment to Standby Bond
Purchase Agreement (SBPA) and approve the
Second Amended and Restated Fee Agreement by and among
the Pasadena Public Financing Authority, the City of
Pasadena, and Bank of the West; authorize the City
Manager or the Director of Finance to execute and deliver the SBPA and the Restated Fee Agreement;
5
Department of Finance
Recommendation (continued)
3. To the extent that the proposed amendment of the
SBPA could be considered subject to a new
competitive selection process, grant the proposed
amendment an exemption from the competitive
selection process of the Competitive Bidding and
Purchasing Ordinance, Pasadena Municipal Code
Chapter 4.08, pursuant to Section 4.08.049(B)
contracts for which the City’s best interests are served. 6
NEW BUSINESS
ITEM 3A
WORKSHOP O
N RECOMMENDED FISCAL
YEAR 2023 OPERATING BUDGET
https://www.cityofpasadena.net/finance/wp-
content/uploads/sites/27/FY-2023-Recommended-Operating- Budget.pdf?v=1651773098114
CITY MANAGER – INTERNAL AUDIT AND PUBLIC INFORMATION
City Manager Department
FY 2023 Recommended
Operating Budget
May 23, 2022
Finance Committee Item 3A
City Manager Department
FY 2022 Accomplishments
• Managed the development, approval and/or implementation of City Council policy ini
tiatives and directives, such as:
> Affordable housing, accessory dwelling units, violence prevention programs, cannabis busines
s regulations and Caltrans 710 stub relinquishment
• Provided leadership in response to the COVID-19 pandemic and r ecovery measures
• Oversaw efforts to address Central Library seismic retrofit and temporary relocation of
library services to Jefferson Elementary School
• Sponsored violence intervention efforts by engaging a team to specifically implement v
iolence interruption efforts to address gun and gang violence • Internal Audit completed the citywide risk assessment, annual audit plan and multiple i
nternal audits to improve efficiencies and accountability in city services
• Public Affairs expanded communications efforts through the use of social media platfor
ms, printed materials, and video content while coordinating communications across departments
2
City Manager Department
Appropriations by Category
3 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 5,426,797 5,615,363 6,040,183 6,181,532 6,487,209 4.9% Services & Supplies 2,615,915 1,735,400 2,445,134 4,080,804 3,836,316 -6.0% Internal Srvc Chrg 522,689 574,285 572,281 562,867 613,523 9.0% Grand Total 8,565,401 7,925,048 9,057,598 10,825,203 10,937,048 1.0% FTE 37.00 39.50 2.50
City Manager Department
Appropriations by Division
4 Division
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
City Management-Admin. 2,850,603 2,722,129 2,506,639 2,498,530 2,732,236 9.4% Economic Development Division 5,178,651 4,486,135 5,237,334 6,803,589 6,602,462 -3.0% Internal Audit 0 0 559,414 797,064 813,212 2.0%
Northwest Programs 570 2,893 2,005 0 0 0.0%
Public Affairs 535,576 713,892 752,206 726,021 789,138 8.7% Grand Total 8,565,401 7,925,048 9,057,598 10,825,203 10,937,048 1.0%
City Manager Department
Significant Changes from FY 2022 Budget
• FY 2023 Expenditure increase of 1.0% overall
• Personnel increases $305,000 namely due to:
> Addition of 1.0 FTE for administrative support to assist Real Est
ate and Economic Development Managers
> Addition of 1.5 FTE approved mid-year FY 2022
• Services & Supplies reduced $244,000 due to:
> Reduction in contract services in Foothill Workforce
Development
within Economic Development Division
> Absorption of costs for new 1.5 FTE reflected in
Personnel
5
City Manager Department
City Manager Administration - FY 23 Priorities
• Ensure public services are provided efficiently and
effectiv
ely while furthering City Council’s Strategic Plan
and Goals
• Remain strategic and financially prudent in any program expansions or
additions
• Focus on the recovery and growth of our local economy • Continue to serve our business and residential
communiti
es
• Develop and present a plan for the seismic retrofit of the Central Li
brary
• Recruitment of executive leadership vacancies
6
City Manager Department
City Manager Administration - FY 23 Priorities
• Library Continuation Measure to preserve and maintain services l
evels:
> Recommendation to City Council – July 2022
• Youth Gang and Violence Intervention & Prevention:
> Completion of RFP and contracting services – August 2022 • Risk Management & Liability organization assessment
and operations r
estructuring:
> Assessment and Implementation – October 2022
7
City Manager Department
Public Affairs Division – FY 23 Priorities
• Citywide Training On Accessibility Criteria For Events & Public Out
reach Materials
• Standardizing City Logos, Graphics, Terminology When
Disseminat
ing Public Outreach Materials
• Citywide Emergency Management Training and
Exercises
• S
hift To Paperless InFocus Newsletter With Opt-In For
Printed V
ersion
8
City Manager Department
Internal Audit Division – FY 23 Priorities
• Complete projects approved by Finance/Audit
Committee
on 10/25/21
> High Risk Inventory Audit
> Audit of Citywide Succession Planning
> Building & Safety Inspections Audit
> IT Risk Assessment
• Monitor and report on Fraud Hotline Complaints
• Monitor and report on Open Audit Recommendations
9
NEW BUSINESS
ITEM 3B
WORKSHOP O
N RECOMMENDED FISCAL
YEAR 2023 OPERATING BUDGET
HUMAN RESOURCES
Human Resources Department
FY 2023 Recommended
Operating Budget
May 23, 2022
Human Resources Department
FY 2022 Accomplishments
• COVID-19
> Successfully implemented first COVID-19 vaccination policy and testing plan for a public agency in Southern California leading to 89% employee vaccination rate
> Provided guidance to departments and employees on COVID-19 safety protocols
> Provided employee testing 7 days per week during surge periods > Supported Public Health recruitment efforts
• Employment Services
> Processed over 16,000 job applications
> Filled/hired over 460 positions
• Commitment to Diversity, Equity and Inclusion
> Continued the work of the employee Diversity, Equity and Inclusion committee
> Supported local recruiting/hiring efforts
2 Page 51
Human Resources Department
FY 2022 Accomplishments
• Technology
> Origami
> Online performance evaluations
> Outside employment attestation portal
> COVID-19 vaccine r eporting portal
> New Workers’ Compensation claims syst em (TPA)
• Hybrid work program
> Implemented hybrid work program allowing Department Directors to approve telework as
appropriate/operationally feasible
• Supported Public Safety
> Filled over 80 police and fire vacancies (including promotions) 3
Human Resources Department
Appropriations by Category
4 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 4,640,389 4,992,774 4,986,907 4,969,684 5,268,927 6.0% Services & Supplies 2,025,966 1,965,828 2,132,046 2,742,957 3,065,696 11.8% Internal Srvc Chrg 676,071 746,704 739,331 783,613 846,216 8.0% Grand Total 7,342,426 7,705,306 7,858,284 8,496,254 9,180,839 8.1% FTE 33.00 35.00 2.00
Human Resources Department
Appropriations by Division
5 Division
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Human Resources-Admin. 593,364 702,177 713,190 830,448 823,620 -0.8% Employment and Training Srvc 2,001,625 1,930,703 1,994,928 1,944,000 2,044,254 5.2% Benefits Administration 1,014,246 1,062,544 1,152,942 1,115,726 1,225,059 9.8% Employee Relations 879,790 979,930 968,449 1,113,168 1,172,200 5.3% Labor Relations 331,973 322,996 369,645 413,757 436,648 5.5% Workers Compensation 1,710,800 1,732,433 1,795,365 1,896,621 2,303,838 21.5% Safety Program 538,438 520,565 481,220 650,904 662,857 1.8% HR Prideshare 272,190 453,958 382,545 531,630 512,363 -3.6% Grand Total 7,342,426 7,705,306 7,858,284 8,496,254 9,180,839 8.1%
Human Resources Department
Significant Changes from FY 2022 Budget
6 • Significant increases/changes to FY23 Budget
> Workers' Compensation-S&S (Fund-506): $363K
Increases to TPA vendor contract and charges from
the State for self-insurance
> Employment Services-Personnel (Fund-101): $85K
Restore 2.0 FTEs eliminated during FY21
1.0 FTE HR Specialist: $85K
1.0 FTE Senior Office Assistant (lower level): $81K
» Costs will be absorbed
Human Resources Department
FY 2023 Priorities
• City-wide Recruitment and Retention
> Executive and senior management recruitments
> Classifications – Wage Alignm ents
> Enhance exit-interview process
• Resume focus on non-COVID-19 duti es
> Safety
> Training (DEI, professiona l development program)
> Re-engage with l ocal job fairs and other local hiring efforts • Negotiate multi-year labor contracts
> High volume of tables open due to expiration of multi- year contrac
ts plus recent year to year contracts
• Support enterprise Risk Management work
7
Human Resources Department
Schedule for Upcoming Agenda Items
• Minimum Wage Updates – June 2022
• Citywide Salary Schedule – June 2022
• Labor Contracts – June 2022 and July 2022
8
NEW BUSINESS
ITEM 3C
WORKSHOP ON RECOMMENDED FISCAL
YEAR 2023 OPERATING BUDGET
FINANCE
Department of Finance
FY 2023 Recommended Operating Budget
Finance Committee Item 3C
May 23, 2022
Finance Department
FY 2022 Accomplishments
• Successfully refunded the Water Fund 2011A
Revenue Bonds.
> Provided a net present value Water Fund savings of
approximate
ly $1,860,719.
• Increased number of Pasadena businesses
registered to do
business with the City by more
than 110 companies.
• Generated over $510,828 in revenue to the City
through the sal
vage process.
• Continued the Emergency Operations Center
Logistics and F
inance Section.
2
Finance Department
Appropriations by Category
3 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 7,961,152 8,780,376 9,126,470 9,443,619 9,601,732 1.7% Servic
es & Supplies 1,365,095 1,308,799 1,438,540 1,358,504 1,403,437 3.3% Internal Srvc Chrg 2,802,603 2,866,298 3,046,950 3,096,742 3,343,416 8.0% Capital Outlay - 25,000 - - - -
Grand Total 12,128,850 12,980,473 13,611,960 13,898,865 14,348,585 3.2% FTE 69.70 70.70 1.00
Finance Department
Appropriations by Division
4 Division
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Accounting & Analysis 4,220,851 4,275,668 4,592,712 4,620,152 4,859,591 5.2% Budget 784,932 945,531 884,858 1,002,645 1,052,763 5.0% Fina
nce-Administration 1,283,757 1,612,573 1,841,331 1,616,928 1,523,893 -5.8% Purchasing & Printing 2,696,369 2,957,369 2,901,772 2,976,078 3,096,099 4.0% Treasury/Cash Management 3,142,941 3,189,332 3,391,287 3,683,063 3,816,238 3.6% Grand Total 12,128,850 12,980,473 13,611,960 13,898,865 14,348,585 3.2%
Finance Department
Significant Changes from FY 2022 Budget
• 1.0 FTE Accountant in Treasury Division
> Position will be added and the cost will be absorbed. > Assist with bank reconciliation of cash and credit card transacti
ons received online which have increased
significantly.
• Funding for existing Payroll Specialist: $86,814
> Department has been absorbing the cost of the position. • Lease Accounting software: $30,000
> Compliance with GASB 87 accounting requirements.
• Procurement Software: $20,000
> Assist departments with preparation of RFPs and bid
document
s. 5
Finance Department
FY 2023 Priorities
• Elimination of Customer Service Rep FTE at the
Hale Buildi
ng (Planning).
> Not included in the current FTE proposal.
> No l
onger required due to the improvements of the Energov
permit
system and payment options.
• Credit Card Merchant Fees Discussion.
> Should we require customers to pay CC fees?
• Expanded services translates into expanded
accounting.
> Grants, ARPA, etc.
6
Finance Department
FY 2023 Priorities
• Review CalPERS valuation and strategy for
the Section
115 Trust.
7
Finance Department
Schedule for Upcoming Agenda Items
• Implement a new payment processing system to
improve the
online experience.
> All things billed in Tyler Munis.
> Can
be used to support 3rd party billing systems.
• Review merchant fees for credit and debit cards
for improved
cost recovery or reduction options.
• Support efforts to expand and improve voluntary
First S
ource Local Hiring projects.
• Recruit, retain and develop staff.
8
NEW BUSINESS
ITEM 3D
BUDGET WORKSHOP FY 2023 RECOMMENDED OPERATING
BUDGET
FY 2023 E
NHANCEMENT REQUESTS
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Absorb City Manager 101 Personnel Administrative Specialist 1.00 86,828 To assist the City's Real Property Manager who manages over 400 City owned properties; support the Acting Economic Development Manager and serve as primary backup for the department's Management Analyst I.
Ongoing
Absorb City Manager 101 Personnel 22,000 To fund existing Administrative Intern (0.5 FTE) in Public Affairs Division; position added without $$ in Q1 FY22. Ongoing Yes City Manager 101 Services & Supplies 75,000 Consultant services for Community Violence Intervention services Ongoing Yes City Attorney 101 Personnel Prosecution Assistant 1.00 80,693 To provide additional support for Prosecution Division; significant increase in case filings and criminal case referrals. Ongoing Yes City Attorney 507 Personnel Insurance & Claims Specialist 1.00 86,814 To assist the Liability & Claims Diviision whose workload has substantially grown; currently 2 staff. Ongoing Yes City Attorney 101 Services & Supplies 200,000 Additional outside legal services for overall department. Ongoing Yes City Attorney 101 Services & Supplies 25,000 Additional funds for various services and supplies costs including State Bar and other associaiton dues, library reference materials and other resource subscriptions.
Ongoing
Absorb Finance 101 Personnel Accountant 1.00 105,261 To assist with bank reconciliation of cash accounts due to the significant increase in electronic payments; to meet critical timelines.
Ongoing
Yes Finance 101 Personnel Payroll Specialist 86,814 To fund existing Payroll Specialist (1.0 FTE). Position was previously approved in FY22, however, funding was not provided. Ongoing Yes Finance 101 Services & Supplies 30,000 Software to comply with GASB 87 lease accounting requirements. Ongoing Yes Finance 101 Services & Supplies 20,000 Procure Now software to assist departments with preparation and tracking of requests for proposals and bid documents. Ongoing Absorb Finance 101 Services & Supplies 23,000 Increase existing LCP Tracker software amount to include monitoring and tracking of local hiring associated with Huntington Hospital project.
Ongoing
Yes Fire 101 Personnel Six (6) CSW-Paramedic Interns
(each @ 0.5 FTE)
3.00 119,244 To implement Paramedic Internship program, as part of PFD Local Area Recruitment initiatives; Individuals will be enrolled in an approved California paramedic training program and required to complete a field internship to become eligible for a California paramedic license; Interns will be highly eligible for upcoming PFD Academies; Recruitment process for Interns will include a local Pasadena preference; Eligibility / Target Age Range: 18 – 25 years.
Ongoing
Yes Fire 101 Personnel 64,077 Overtime costs to continue running existing Local Area Recruitment Programs and implement new programs: Exploreres Program ($19,024), Girls Camp ($9,806), and Pasadena Unified School District Program ($35,247).
Ongoing
Not Yet Fire 101 Interal Service Charges 583,579 Two (2) remounted rescue ambulances to serve as the Department's 6th front-line RA and 6th reserve RA; Remounted vehicles result in an approximate 15% savings compared to new vehicles.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 54,000 Six sets of turnouts and personal protective equipment for six additional Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 72,000 Six radios for six new Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Absorb Fire 101 Services & Supplies 89,472 Additional hours (from 80 to 160 per month) for contracted Nurse Educator and Continuous Quality Improvement (CQI) Program Coordinator to provide Paramedic Continuing Education and CQI program implementation; increase maximum service hours under current contract.
Ongoing
Yes Fire 101 Services & Supplies 21,900 Paramedic School tuition for six (6) PFD Paramedic Internships. Ongoing Yes Housing 238 Services & Supplies 150,000 To support various needs at dept's discretion (i.e. encampment clean up, Section 8 document scanning, HOPE Case Manager. One-Time Yes - ARPA Housing 238 Services & Supplies 3,000,000 CM's direction to designate $3 million of ARPA 2nd tranche funding for Housing project. One-Time Yes Human Resources 101 Personnel HR Specialist 1.00 84,563 This position is critical for recruitment, testing, pre-employment, on boarding and employment services so that HR can continue to help departments fill critical vacancies and deliver service to the public. The City is experiencing a sharp increase in employee turnover, both resignations and retirements. The recruitment team needs position reinstated from FY21 (eliminated to help balance budget).
Ongoing
Absorb Human Resources 101 Personnel Senior Office Assistant 1.00 80,693 This position is responsible for office reception and pre-employment processing, among other administrative tasks. This was formerly a Human Resources Specialist, but the department seeks to replace it with a lower level position that more appropriately describes the work needed. Position was eliminated in FY21 to help balance budget.
Ongoing
No Human Resources 101 Personnel HR Analyst (limited term) 1.00 116,441 IF HR continues same capacity of COVID work, position needed for employee contact tracing and testing/vaccine policy compliance.
Will revisit if COVID cases surge and additional resources are required.
One-Time
No Human Resources 101 Services & Supplies 60,000 IF testing requirement remains, additional budget for weekly COVID testing ($60,000 per month).
Will revisit if COVID cases surge and additional resources are required.
Ongoing
Absorb Human Resources 101 Services & Supplies 75,000 Consultant services for DEI work; previously absorbed in line item for training. Ongoing Yes Planning & Comm Development 204 Personnel Administrative Specialist 1.00 86,828 To provide administrative support for the new Building Official. - FTE being transferred from Finance Ongoing Yes - ARPA Planning & Comm Development 101 Services & Supplies 500,000 Consultant services for citywide Historic Resources survey (over 2 years). One-Time
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Yes Police 101 Personnel Park Safety Specialist 2.00 186,896 To enhance security at City parks (Robinson Park, Jackie Robinson Center & La Pintoresca) by offering patrol visibility and developing relationships in the neighborhoods; part of City's Violence Prevention Initiative.
Ongoing
Absorb Police 101 Services & Supplies 340,000 Contract for body worn cameras.
Additional funds previously added approved hardware already included in base.
Ongoing
Absorb Police 101 Services & Supplies 144,000 Data charges for new RIPA Cell phones purchased for the department. Ongoing Absorb Police 101 Services & Supplies 75,000 New Critical Performance Unit - to be used for personnel training and the development of curriculum based in technology and behavioral psychology to help employees with enhanced decision making as it relates to de-escalation and use of force.
Ongoing
Absorb Police 101 Services & Supplies 75,000 New Wellness Unit - to assist employees in both personal and professional lives experiencing crisis/trauma from the demands of sustained performance in stressful, dangerous and rapidly evolving envirnoments. The Wellness unit will provide resources to ensure professional and personal stability.
Ongoing
Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with ground maintenance responsibilities at new park in Playhouse District (i.e. opening the park each morning, picking up trash and emptying trash cans, and removing weeds and dead plants.
Ongoing
Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with landscape maintenance responsibilities (i.e. trimming, edging, pruning shrubs, plants and any ground cover) for the Annandale Trail project; to also assist with ground maintenance at Desiderio Park.
Ongoing
Yes PRCS 101 Capital Outlay 31,900 Purchase of two mowers and a gator; originally salvaged in 2012 (not part of replacement program). One-Time Yes PRCS 101 Services & Supplies 45,000 Additional budget for Amerifest (in addition to original base $80k). Ongoing Yes PRCS 101 Services & Supplies 30,000 Scholarship program for community-based youth sports. Ongoing No Public Health 101 Services & Supplies 292,000 GF support for Cross Connections program; need to correct the inventory of devices for future billings. Ongoing (up to 5 years) Yes Public Health 101 Operating Transfer 224,000 GF support for PORT 1; previously funded by SAMHSA grant ending Sept. 2022. Ongoing Yes - C&D Public Works 101 Services & Supplies 75,000 Contract services to apply for grant opportunities. One-Time Yes - C&D Public Works 101 Services & Supplies 250,000 Tree replacement and planting program - plant 200 trees annually; previously grant-funded (State Environmental Enhancement & Mitigation).
One-Time
Yes - C&D Public Works 406 Capital Outlay 250,000 Traffic Safety Improvements One-Time Yes Public Works 406 Services & Supplies 70,000 Increasing costs for recycling processing (residential $56k, commercial $14k). Ongoing Yes Public Works 406 Services & Supplies 400,000 Increasing costs for organic waste processing (residential $320k, commercial $80k). Ongoing Yes Public Works 406 Capital Outlay 1,714,010 Scheduled replacement of four refuse vehicles (3199, 3193, 3194, 3195); vehicles w/ highest maintenance costs. One-Time Yes Transportation 101 Services & Supplies 250,000 To partially restore and true-up budget for contract parking enforcement officers and related expenses for increased use of the parking permit/citation software; revenue offsets from increased parking permits and parking citations.
Ongoing
Yes Transportation 209 Interal Service Charges 235,000 Increased CNG costs for fixed route service; Fund 208/209 dedicated funding source. Ongoing Yes Transportation 208 Interal Service Charges 40,000 Increased fuel costs for vehicles used for Dial A Ride service. Ongoing Yes Transportation 106 Services & Supplies 75,000 Removal and re-installation of outdoor dining locations along Colorado Blvd for the Rose Parade; this portion represents TOR's share and can be requested with the City's tally of TOR billables; cost was $75k in 2022.
Ongoing
Yes Transportation 101 Services & Supplies 30,000 Removal and new installations of outdoor dining locations NOT associated with the Rose Parade; partial cost recovery from on- street dining fee.
Ongoing
Yes - ARPA Transportation 101 Services & Supplies 250,000 Sustained year-long education and awareness campaign to increase road safety. One-Time Yes Transportation 209 Services & Supplies 300,000 Consultant services to develop a Short Range Transit Plan plan to maximize ridership and evaluate future service options with detailed cost breakdowns; SRTP required by Metro every 3-5 years to receive local return funds.
One-Time
Yes Water & Power 401 Personnel 40,849 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.65 FTE Fd 401. Ongoing Yes Water & Power 402 Personnel 21,996 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.35 FTE Fd 402. Ongoing Yes Water & Power 412 Capital Outlay 30,000 GCMS Purge and Trap Concentrator One-Time Yes Water & Power 412 Capital Outlay 20,000 UV-Vis Spectrophotometer One-Time Yes Water & Power 401 Services & Supplies 75,000 To develop and promote EVs in disadvantaged communities and low-income areas through educational and outreach programs; in partnership with The Art Center, PCC, and vendors.
One-Time
Yes Water & Power 411/412 Capital Outlay 1,712,188 To purchase a variety of 11 scheduled vehicle replacements and a new forklift. One-Time TOTAL FTE 15.00 $ 13,345,214 TOTAL Enhancement Requests