THE SPECIAL LEGISLATIVE POLICY COMMITTEE MEETING FOR MAY 24, 2022 AT 2:00 P.M. WILL TAKE PLACE SOLELY BY
VIDEOCONFERENCE/TELECONFERENCE.
City Council Meeting Policy:
www.cityofpasadena.net/city-clerk/wp-content/uploads/sites/21/City-Council- Meeting-Policy.pdf
TO ACCESS THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
[email protected]
Correspondence will be forwarded to the legislative body prior to the start of the meeting.
3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].
CITY OF PASADENA
SPECIAL MEETING AGENDA
LEGISLATIVE POLICY COMMITTEE
MAY 24, 2022
PUBLIC MEETING 2:00 P.M.
Note to the Public: City Hall is closed to the public until further notice.
NOTICE IS HEREBY GIVEN that the special meeting of the Legislative Policy Committee will be held by video conference on Tuesday, May 24, 2022 at 2:00p.m., to discuss matters on the attached agenda.
STEVE MADISON, Chair
Legislative Policy Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-legislative-policy-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this 19th day of May 2022 by 5:30p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
DISTRIBUTION:
Victor M. Gordo, Mayor
Gene Masuda, Councilmember
Steve Madison, Councilmember
Steve Mermell, City Manager
Julie A. Gutierrez, Assistant City Manager
Mark Jomsky, City Clerk
Michele Bagneris, City Attorney
RUBEN MARTINEZ
City Manager's Office
Alex Padilla, U.S. Senator
Dianne Feinstein, U.S. Senator
Adam Schiff, U.S. Congressman
Judy Chu, U.S. Congresswoman
Anthony Portantino, State Senator
Chris Holden, State Assembly Member
Kathryn Barger, Board of Supervisors
La Opinion
Jana Stewart, Management Analyst III to Mayor/Council
Chris Giglio, Legislative Advocate
Los Angeles Times
Pasadena Independent
Pasadena Journal
Pasadena NOW
Pasadena Star-News
Pasadena Weekly
David Jones, Legislative Advocate
Garrett Stevenson, Recording Secretary
City Hall Information Kiosk
Pasadena Hastings Library
SPECIAL MEETING
AGENDA
LEGISLATIVE POLICY COMMITTEE
May 24, 2022
Public Meeting: 2:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING - 2:00 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED
APPROVAL OF MINUTES
NEW BUSINESS
1. AMENDMENT OF THE 2022 STATE LEGISLATIVE PLATFORM REGARDING
MENTAL HEALTH AND BEHAVIORAL HEALTH
2. BUDGET WORKSHOP – FY 2023 RECOMMENDED OPERATING BUDGET a. PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT
b. CITY ATTORNEY’S OFFICE
i. NEW BUDGET ENHANCEMENT REQUEST FOR OVERSIGHT
COMMISSION SUPPORT DIVISION
c. CITY CLERK’S OFFICE
d. FY 2023 ENHANCEMENT REQUESTS
INFORMATION ONLY
ADJOURN
NEW BUSINESS
1. SUPPORT AMENDMENT TO THE 2022 STATE LEGISLATIVE
PLATFORM TO INCLUDE MENTAL HEALTH AND
BEHAVIORAL HEALTH
Amendment of 2022 State Legislative Platform
to Include Mental and Behavioral Health
May 24, 2022
Legislative Policy Committee
Health Department
AMENDMENT OF 2022 STATE LEGISLATIVE
PLATFORM
• According to the World Health Organization,
mental health is "a state of well-being in which the
individual realizes his or her own abilities, can
cope with the normal stresses of life, can work
productively and fruitfully and is able to make a
contribution to his or her community”.
• Barriers to mental health care (i.e. stigma, cost,
access etc.) make it difficult for many individuals
to achieve their best mental health.
Health Department
AMENDMENT OF 2022 STATE LEGISLATIVE
PLATFORM
• The proposed amendment supports enhancement
of state efforts to improve:
> access to programs and services for mental and
behavioral health
> frameworks that help people with mental health and
substance use disorders get care and support
Health Department
AMENDMENT OF 2022 STATE LEGISLATIVE
PLATFORM
• Add new section titled “Mental Health and
Behavioral Health” to Legislative Priorities (Part II)
• Express City support for reforming state policies
and enhancing programs that improves mental
health and behavioral health services, including
substance use disorders, by:
> Improving crisis care support systems
> Ensuring mental health benefit parity with physical health services
Health Department
AMENDMENT OF 2022 STATE LEGISLATIVE
PLATFORM
• (Continued)
> Creating new frameworks, support structures, and other innovative programs, including court ordered services, to help people with mental health and substance use
disorders get the support and care they need
> Modernizing and updating mental health definitions
> Supporting and expanding the mental health and
behavioral health workforce
> Training for first responders to engage safely with people living with mental illness
> Encouraging age-appropriate mental health education
Health Department
RECOMMENDATIONS
(1) Find that the proposed action is categorically not subject to the California Environmental Quality Act (CEQA)
pursuant to Section 21065 of CEQA and Sections 15060
(c)(2), 15060 (c)(3), and 15378 of the State CEQA
Guidelines and, as such, no environmental document
pursuant to CEQA is required; and
(2) Amend the 2022 state legislative platform to include support for legislation which supports efforts to improve access to programs and services for mental and
behavioral health, including frameworks that help people with mental health and substance use disorders get care and support.
NEW BUSINESS
2. BUDGET WORKSHOP – FY 2023 RECOMMENDED OPERATING
BUDGET
a. PLANNING AND COMMUNITY DEVELOPMENT
DEPARTMENT
b. CITY ATTORNEY’S OFFICE
i. NEW BUDGET ENHANCEMENT REQUEST
FOR OVERSIGHT COMMISSION SUPPORT
DIVISION
c. CITY CLERK’S OFFICE
d. FY 2023 ENHANCEMENT REQUESTS
PLANNING AND COMMUNITY DEVELOPMENT
DEPARTMENT
(Revised)
1 Planning and Community Development
Department
FY 2023 Recommended
Operating Budget
May 24, 2022
Planning and Community Development Department
FY 2022 Accomplishments
• Specific Plan Updates
• Housing Element
• Permit Center Updates - Express Permit Portal,
building permits, plan check turnaround
• Robinson Park Capital Public Art Project RFP
• DEI Technical Assistance Workshop
2
2 Planning and Community Development Department
Appropriations by Category
3 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 10,299,534 11,438,299 11,830,063 12,393,554 12,291,904 -0.8% Services & Supplies 4,825,511 3,701,346 4,117,451 5,082,981 5,780,269 13.7% Internal Srvc Chrg 1,856,025 2,343,023 2,493,337 2,588,754 2,842,371 9.8% Grand Total 16,981,070 17,482,668 18,440,851 20,065,289 20,914,544 4.2% FTE 81.00 82.00 1.00
Planning and Community Development Department
Appropriations by Fund
4 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
General Fund (101) 7,652,296 7,913,207 8,307,936 8,429,028 8,795,055 4.3% General Fund Projects Fund (105) 361,976 378,747 579,840 950,000 950,000 0.0% New Years Day Genl Fund Events (106) 17,597 21,388 0 16,893 16,893 0.0% Building Services Fund (204) 8,532,809 8,867,962 8,723,940 10,287,260 10,761,238 4.6% Capital Public Art Fund (310) 0 0 0 20,000 21,000 5.0%
Cultural Trust Fund (613) 416,392 301,364 829,135 362,108 370,358 2.3% Grand Total 16,981,070 17,482,668 18,440,851 20,065,289 20,914,544 4.2%
3 Planning and Community Development Department
Revenue by Fund
5 Planning and Community Development Department
Significant Changes from FY 2022 Budget
• Enhancement request of $500,000
> Citywide Historic Resource Survey
• Personnel Enhancement Request
> Addition of one FTE - Administrative Specialist position to provide support to new Building Official
6
4 Planning and Community Development Department
FY 2023 Priorities
• Specific Plan Updates
• Housing Element Adoption & Implementation
• Plan Check Turn-Around / Entitlement
Processing
• E-permits and E-plan submittals
• City-wide Historic Resource Survey
7 Planning and Community Development Department
FY 2023 Priorities
Permit Center
Plan Check Turn-Around / Entitlement Processing / E-permits and E-plan submittals:
Development Activity Levels
Pre-pandemic levels
Permitting Process and Cycle Times
Concurrent Plan Review
Plan Check Performance
83% on-time performance
ePermitting
ADUs, Tenant Improvements, and New Construction
Expand Sub-trade Express Permit Portal
8
5 Planning and Community Development Department
FY 2023 Priorities
City-wide Historic Resource Survey
Maintain the City’s CLG Status
Management of Historic Resources as Required by the Zoning Code and State Law
Develop comprehensive context report
» Identify types of historic resources that would qualify for historical designation
Historic resources survey
» Pinpoint locations of properties and neighborhoods that qualify for historical designation
9
CITY ATTORNEY’S OFFICE
City Attorney/City Prosecutor
FY 2023 Recommended Operating Budget
Legislative Policy Committee
May 24, 2022
City Attorney/City Prosecutor Department
FY 2022 Accomplishments
• Obtained federal court victory and attorney’s fees award in contract dispute pertaining to the annual Rose Bowl Game at the Rose Bowl Stadium • Continued to draft transactional documents to allow the City to timely respond to the COVID-19 pandemic and protect the public • Initiated Pasadena Elderly and Dependent Adult Liaisons (PEDAL) Program > Deals with Oversight of Skilled Nursing Facilities
• Started Community Mediation Program
• Developed new Diversion Programs to reduce Recidivism rates • Risk Management Information System (Origami)
> Streamlining efforts
• Revised City’s insurance requirements to require broader coverage, additional lines of insurance, and higher limits, as appropriate • Fiscal Year 23 insurance renewals
• Investigated, resolved and closed more than 120 pre-litigation claims
City Attorney/City Prosecutor Department
Appropriations by Category
Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 5,449,243 6,182,052 6,283,075 6,424,581 7,118,467 10.8% Services & Supplies* 2,690,599 3,878,522 3,518,896 2,761,484 3,009,722 9.0% Internal Srvc Chrg 541,329 620,970 607,260 617,373 690,419 11.8% Grand Total 8,681,170 10,681,544 10,409,230 9,803,438 10,818,608 10.4% FTE 33.50 38.50** 5.00
* The Oversight Commission Support Division's (OCSD) projected FY 2023 Services and Supplies costs are not included and will be discussed in a separate presentation.
** Includes 1.5 FTEs for the OCSD
City Attorney/City Prosecutor Department
Appropriations by Division
Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
City Attorney-Administration 4,020,016 4,533,056 4,678,159 4,844,041 4,833,707 -0.2% City Prosecutor 2,090,300 2,397,514 2,391,367 2,455,335 2,774,146 13.0% Liability & Claims 367,693 476,171 471,208 504,063 679,179 34.7% Outside Legal Services 2,203,161 3,274,803 2,868,496 2,000,000 2,200,000 10.0% Oversight Commission Support* - - - - 331,576 100.0%
Grand Total 8,681,170 10,681,544 10,409,230 9,803,438 10,818,608 10.4% * The Oversight Commission Support Division's FY 2023 Recommended Budget of $331,576 includes Personnel and Internal Service costs. The Services and Supplies costs will be discussed in a separate presentation.
City Attorney/City Prosecutor Department
Significant Changes from FY 2022 Budget
• Full resumption of civil jury trials in state and federal courts will likely increase need for litigation support to limit City liability • Upward trend in public records requests and need for legal support (and new software) to ensure timely and transparent responses to such requests • Increased Prosecution Caseload
• New Prosecution Case Management System
• Increased Community Prosecution Effort and Programs
• Hardened insurance market, more challenges
• Electronic liability claim submissions, transition to paperless environment • Reduced insurance review redundancies
• EnerGov for PW permit insurance reviews
City Attorney/City Prosecutor Department
FY 2023 Priorities
• Continue to explore and identify ways to provide high-quality legal services in the most efficient and cost-effective manner possible • Continue to ensure transparency by assisting City departments in promptly and thoroughly responding to public records requests
• Enhance training of City staff
• Expand PEDAL Program’s oversight over Skilled Nursing Facilities • Increase number of individuals entering into Diversion Programs • Implement new Community Prosecution efforts to reduce violent crime • Continue efforts to streamline LCID processes, maximize resources • Finish records transfer
• New Insurance & Claims Specialist position
• Perform due diligence on vendor insurance management software • Assist consultant with risk management assessment
City Attorney/City Prosecutor Department
Schedule for Upcoming Agenda Items
• Short legal briefings at City Council meetings on topics of interest and/or recent legal developments
• By Spring, 2023, updated enterprise software to process, manage, and respond to public records requests
• Presentation regarding PEDAL Program
• Presentation updating Violent Crime Recidivism Program • Presentation regarding efforts being made to reduce violent crime
NEW BUDGET ENHANCEMENT REQUEST FOR
OVERSIGHT COMMISSION SUPPORT DIVISION
Agenda Report
TO:
May 24, 2022
Legislative Policy Committee
FROM: Department of City Attorney/City Prosecutor
SUBJECT: OVERSIGHT COMMISSION SUPPORT DIVISION BUDGET IN
SUPPORT OF COMMUNITY POLICE OVERSIGHT COMMISSION AND
RELATED WORK
RECOMMENDATION:
1. Staff recommends the Legislative Policy Committee review the expenditures to date of the Oversight Commission Support Division of the Office of the City Attorney/City Prosecutor and its recommended enhancements; and
2. Recommend that the City Manager's Draft Operating Budget include the proposed Fiscal Year 2023 enhancements for services and supplies in the amount of $321,400.
BACKGROUND:
On October 5, 2020, the City Council adopted an ordinance creating a Community Police Oversight Commission, as well as an Independent Police Auditor.
In response, in Fiscal Year 2022, the Office of the City Attorney/City Prosecutor established the Oversight Commission Support Division (OCSD) within its office, which is responsible for supporting the Community Police Oversight Commission's (CPOC) police oversight and accountability efforts.
The purpose of the CPOC is to enhance, develop, and strengthen community-police relations and review and make recommendations regarding the ongoing operations of the Police Department to the Police Chief, City Manager, and/or City Council. The OCSD works with the commissioners to implement the CPOC's work plan and prepare its annual report
MEETING OF ______ _ AGENDA ITEM NO. ____ _
Oversight Commission Support Division
City Attorney/City Prosecutor Department
FY 2023 Recommended Operating Budget
Legislative Policy Committee
May 24, 2022
Oversight Commission Support Division (OCSD) – City Attorney/City Prosecutor Department FY 2022 Accomplishments
• Provided inaugural support for the newly-
established Community Police Oversight
Commission (CPOC) and coordinated the work
of the City’s first Independent Police Auditor
• Formed and staffed the OCSD, which supports
the newly formed CPOC
• Working with the Police Department, trained
and oriented CPOC commissioners,
administered the Commission’s inaugural year
of meetings, and assisted the Commission in
formulating a work plan
Oversight Commission Support Division (OCSD) – City Attorney/City Prosecutor Department Significant Changes from FY 2022 Budget
Category FY 2022 Estimated
Actuals
FY 2023
Personnel (1.5 FTEs)* $172,827 $303,747
Internal Services $10,495 $27,829
Services & Supplies $86,417 $321,400
TOTAL $269,739 $652,976
*Personnel costs did not begin until late October 2021
Oversight Commission Support Division (OCSD) – City Attorney/City Prosecutor Department Significant Changes from FY 2022 Budget
Services & Supplies FY 2022 Est. Actuals FY 2023
Independent Police Auditor $35,629 $150,000
Outside Legal Counsel to
CPOC
$32,582 $100,000
Commissioner Meeting
Stipend
$8,600 $26,400
Conferences, Trainings, and
Memberships, and Education
$3,540 $25,000
Administrative Costs (Printing,
Interpreter Services, Name Plates,
Office Supplies, etc.)
$6,066 $20,000
TOTAL $86,417 $321,400
Services & Supplies Breakdown
Oversight Commission Support Division (OCSD) – City Attorney/City Prosecutor Department FY 2023 Priorities
• Make recommendations regarding ongoing
operations of the Police Department
• Balancing the goals/work plan of the
Commission with:
> City budget constraints
> Standardizing operating policies and procedures with
other City commissions
• Monitor and support the services of
Independent Police Auditor so as to allow for
robust best-practices advice to the Commission
regarding Pasadena PD operations
CITY CLERK’S OFFICE
(Revised)
1 Office of the City Clerk
FY 2023 Recommended
Operating Budget
May 24, 2022
City Clerk
FY 2022 Accomplishments
FY 2022 Accomplishments
• Managed the 2022 City Council candidate nomination process • Continued virtual meeting processes and procedures during Covid-19 Pandemic:
Worked with the Department of Information and Technology (DoIT) to implement technological changes to accommodate virtual meetings Worked closely with DoIT, City Manager, City Attorney, and Mayor to ensure public participation and Council meeting efficiencies • Organized the interview process for the Community Police Oversight Commission candidates nominated by community-based organizations • Working with the City Attorney’s Office, provided information and primary support to the City’s Redistricting Task Force, successfully guiding the process to completion by statutory deadline
• Continued to provide mail services support and records management assistance while following Covid-19 protocols as part of limited in-person and remote working environments
2
2 City Clerk
Appropriations by Category
3 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Personnel 1,634,175 1,786,636 1,815,264 1,779,202 1,793,225 0.8% Services & Supplies 486,046 750,526 569,754 889,518 892,579 0.3% Internal Srvc Chrg 557,587 589,633 568,806 590,586 646,693 9.5% Grand Total 2,677,808 3,126,796 2,953,823 3,259,305 3,332,497 2.2% FTE 13.00 13.00 -
City Clerk
Appropriations by Division
4 Category
FY 2019
Actuals
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Adopted
FY 2023
Recommended
%
Change
Official Records-Admin. 1,331,475 1,446,602 1,526,014 1,443,358 1,493,322 3.5% Elections 221,928 530,163 316,897 552,145 552,187 0.0%
Records Management 566,990 530,723 544,153 565,963 580,314 2.5% Mail Services Division 557,415 619,308 566,760 697,839 706,674 1.3% Grand Total 2,677,808 3,126,796 2,953,823 3,259,305 3,332,497 2.2%
3 City Clerk
Significant Changes from FY 2022 Budget
• FY 2023 Recommended Budget of $3,332,497
increased $73,191 (2.2 percent)
> Attributed to increases in Internal Service charges from DoIT and BSFMD following two years of flat rates
5 City Clerk
FY 2023 Priorities/Work Plan
FY 2023 Priorities
• Complete the 2022 Primary and General Election cycles:
• June 7, 2022 Primary Election (City Council Districts 3, 5, and 7) • November 8, 2022 General Election (PUSD Districts 1, 3, 5, and 7) • Prepare Reports and Resolutions for November Ballot Measures:
• Charter Amendment Initiative Measure on Rent Control
• City’s Library Tax Measure
• Monitor and process active ballot measure for Cannabis • Continue to provide support and coordination for the City’s public meeting processes:
• Facilitating change from virtual to in-person meetings when so directed by the City Council
• Work with DoIT to address Council Chamber technology issues 6
4 City Clerk
City Clerk Staffing Changes
City Clerk Staffing Changes (Official Records):
• Sandra Robles, Assistant City Clerk
• Valerie Flores, Deputy City Clerk
• Acquanette McMillan, Senior Office Assistant(c)
• Garrett Stevenson, Senior Office Assistant(c)
• Tamer Sabha, Senior Office Assistant(c)
7
FY 2023 ENHANCEMENT REQUESTS
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Yes Planning & Comm Development 204 Personnel Administrative Specialist 1.00 86,828 To provide administrative support for the new Building Official. - FTE being transferred from Finance Ongoing Yes - ARPA Planning & Comm Development 101 Services & Supplies 500,000 Consultant services for citywide Historic Resources survey (over 2 years). One-Time Yes City Attorney 101 Personnel Prosecution Assistant 1.00 80,693 To provide additional support for Prosecution Division; significant increase in case filings and criminal case referrals. Ongoing Yes City Attorney 507 Personnel Insurance & Claims Specialist 1.00 86,814 To assist the Liability & Claims Diviision whose workload has substantially grown; currently 2 staff. Ongoing Yes City Attorney 101 Services & Supplies 200,000 Additional outside legal services for overall department. Ongoing Yes City Attorney 101 Services & Supplies 25,000 Additional funds for various services and supplies costs including State Bar and other associaiton dues, library reference materials and other resource subscriptions.
Ongoing
Absorb City Manager 101 Personnel Administrative Specialist 1.00 86,828 To assist the City's Real Property Manager who manages over 400 City owned properties; support the Acting Economic Development Manager and serve as primary backup for the department's Management Analyst I.
Ongoing
Absorb City Manager 101 Personnel 22,000 To fund existing Administrative Intern (0.5 FTE) in Public Affairs Division; position added without $$ in Q1 FY22. Ongoing Yes City Manager 101 Services & Supplies 75,000 Consultant services for Community Violence Intervention services Ongoing Absorb Finance 101 Personnel Accountant 1.00 105,261 To assist with bank reconciliation of cash accounts due to the significant increase in electronic payments; to meet critical timelines.
Ongoing
Yes Finance 101 Personnel Payroll Specialist 86,814 To fund existing Payroll Specialist (1.0 FTE). Position was previously approved in FY22, however, funding was not provided. Ongoing Yes Finance 101 Services & Supplies 30,000 Software to comply with GASB 87 lease accounting requirements. Ongoing Yes Finance 101 Services & Supplies 20,000 Procure Now software to assist departments with preparation and tracking of requests for proposals and bid documents. Ongoing Absorb Finance 101 Services & Supplies 23,000 Increase existing LCP Tracker software amount to include monitoring and tracking of local hiring associated with Huntington Hospital project.
Ongoing
Yes Fire 101 Personnel Six (6) CSW-Paramedic Interns
(each @ 0.5 FTE)
3.00 119,244 To implement Paramedic Internship program, as part of PFD Local Area Recruitment initiatives; Individuals will be enrolled in an approved California paramedic training program and required to complete a field internship to become eligible for a California paramedic license; Interns will be highly eligible for upcoming PFD Academies; Recruitment process for Interns will include a local Pasadena preference; Eligibility / Target Age Range: 18 – 25 years.
Ongoing
Yes Fire 101 Personnel 64,077 Overtime costs to continue running existing Local Area Recruitment Programs and implement new programs: Exploreres Program ($19,024), Girls Camp ($9,806), and Pasadena Unified School District Program ($35,247).
Ongoing
Not Yet Fire 101 Interal Service Charges 583,579 Two (2) remounted rescue ambulances to serve as the Department's 6th front-line RA and 6th reserve RA; Remounted vehicles result in an approximate 15% savings compared to new vehicles.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 54,000 Six sets of turnouts and personal protective equipment for six additional Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Not Yet Fire 101 Services & Supplies 72,000 Six radios for six new Firefighter Paramedics.
This request to be revisted after the new revenue mechanism is evaluated, approved and operational to fund the cost.
One-Time
Absorb Fire 101 Services & Supplies 89,472 Additional hours (from 80 to 160 per month) for contracted Nurse Educator and Continuous Quality Improvement (CQI) Program Coordinator to provide Paramedic Continuing Education and CQI program implementation; increase maximum service hours under current contract.
Ongoing
Yes Fire 101 Services & Supplies 21,900 Paramedic School tuition for six (6) PFD Paramedic Internships. Ongoing Yes Housing 238 Services & Supplies 150,000 To support various needs at dept's discretion (i.e. encampment clean up, Section 8 document scanning, HOPE Case Manager. One-Time Yes - ARPA Housing 238 Services & Supplies 3,000,000 CM's direction to designate $3 million of ARPA 2nd tranche funding for Housing project. One-Time Yes Human Resources 101 Personnel HR Specialist 1.00 84,563 This position is critical for recruitment, testing, pre-employment, on boarding and employment services so that HR can continue to help departments fill critical vacancies and deliver service to the public. The City is experiencing a sharp increase in employee turnover, both resignations and retirements. The recruitment team needs position reinstated from FY21 (eliminated to help balance budget).
Ongoing
Absorb Human Resources 101 Personnel Senior Office Assistant 1.00 80,693 This position is responsible for office reception and pre-employment processing, among other administrative tasks. This was formerly a Human Resources Specialist, but the department seeks to replace it with a lower level position that more appropriately describes the work needed. Position was eliminated in FY21 to help balance budget.
Ongoing
No Human Resources 101 Personnel HR Analyst (limited term) 1.00 116,441 IF HR continues same capacity of COVID work, position needed for employee contact tracing and testing/vaccine policy compliance.
Will revisit if COVID cases surge and additional resources are required.
One-Time
No Human Resources 101 Services & Supplies 60,000 IF testing requirement remains, additional budget for weekly COVID testing ($60,000 per month).
Will revisit if COVID cases surge and additional resources are required.
Ongoing
Absorb Human Resources 101 Services & Supplies 75,000 Consultant services for DEI work; previously absorbed in line item for training. Ongoing
FY 2023
ENHANCEMENT REQUESTS
Status
(For Budget Use) Department Fund Cost Category Classification FTE Amount Justification One-Time / Ongoing Yes Police 101 Personnel Park Safety Specialist 2.00 186,896 To enhance security at City parks (Robinson Park, Jackie Robinson Center & La Pintoresca) by offering patrol visibility and developing relationships in the neighborhoods; part of City's Violence Prevention Initiative.
Ongoing
Absorb Police 101 Services & Supplies 340,000 Contract for body worn cameras.
Additional funds previously added approved hardware already included in base.
Ongoing
Absorb Police 101 Services & Supplies 144,000 Data charges for new RIPA Cell phones purchased for the department. Ongoing Absorb Police 101 Services & Supplies 75,000 New Critical Performance Unit - to be used for personnel training and the development of curriculum based in technology and behavioral psychology to help employees with enhanced decision making as it relates to de-escalation and use of force.
Ongoing
Absorb Police 101 Services & Supplies 75,000 New Wellness Unit - to assist employees in both personal and professional lives experiencing crisis/trauma from the demands of sustained performance in stressful, dangerous and rapidly evolving envirnoments. The Wellness unit will provide resources to ensure professional and personal stability.
Ongoing
Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with ground maintenance responsibilities at new park in Playhouse District (i.e. opening the park each morning, picking up trash and emptying trash cans, and removing weeds and dead plants.
Ongoing
Yes PRCS 101 Personnel CSW-MASH Cross Training 1.00 31,584 To assist with landscape maintenance responsibilities (i.e. trimming, edging, pruning shrubs, plants and any ground cover) for the Annandale Trail project; to also assist with ground maintenance at Desiderio Park.
Ongoing
Yes PRCS 101 Capital Outlay 31,900 Purchase of two mowers and a gator; originally salvaged in 2012 (not part of replacement program). One-Time Yes PRCS 101 Services & Supplies 45,000 Additional budget for Amerifest (in addition to original base $80k). Ongoing Yes PRCS 101 Services & Supplies 30,000 Scholarship program for community-based youth sports. Ongoing No Public Health 101 Services & Supplies 292,000 GF support for Cross Connections program; need to correct the inventory of devices for future billings. Ongoing (up to 5 years) Yes Public Health 101 Operating Transfer 224,000 GF support for PORT 1; previously funded by SAMHSA grant ending Sept. 2022. Ongoing Yes - C&D Public Works 101 Services & Supplies 75,000 Contract services to apply for grant opportunities. One-Time Yes - C&D Public Works 101 Services & Supplies 250,000 Tree replacement and planting program - plant 200 trees annually; previously grant-funded (State Environmental Enhancement & Mitigation).
One-Time
Yes - C&D Public Works 406 Capital Outlay 250,000 Traffic Safety Improvements One-Time Yes Public Works 406 Services & Supplies 70,000 Increasing costs for recycling processing (residential $56k, commercial $14k). Ongoing Yes Public Works 406 Services & Supplies 400,000 Increasing costs for organic waste processing (residential $320k, commercial $80k). Ongoing Yes Public Works 406 Capital Outlay 1,714,010 Scheduled replacement of four refuse vehicles (3199, 3193, 3194, 3195); vehicles w/ highest maintenance costs. One-Time Yes Transportation 101 Services & Supplies 250,000 To partially restore and true-up budget for contract parking enforcement officers and related expenses for increased use of the parking permit/citation software; revenue offsets from increased parking permits and parking citations.
Ongoing
Yes Transportation 209 Interal Service Charges 235,000 Increased CNG costs for fixed route service; Fund 208/209 dedicated funding source. Ongoing Yes Transportation 208 Interal Service Charges 40,000 Increased fuel costs for vehicles used for Dial A Ride service. Ongoing Yes Transportation 106 Services & Supplies 75,000 Removal and re-installation of outdoor dining locations along Colorado Blvd for the Rose Parade; this portion represents TOR's share and can be requested with the City's tally of TOR billables; cost was $75k in 2022.
Ongoing
Yes Transportation 101 Services & Supplies 30,000 Removal and new installations of outdoor dining locations NOT associated with the Rose Parade; partial cost recovery from on- street dining fee.
Ongoing
Yes - ARPA Transportation 101 Services & Supplies 250,000 Sustained year-long education and awareness campaign to increase road safety. One-Time Yes Transportation 209 Services & Supplies 300,000 Consultant services to develop a Short Range Transit Plan plan to maximize ridership and evaluate future service options with detailed cost breakdowns; SRTP required by Metro every 3-5 years to receive local return funds.
One-Time
Yes Water & Power 401 Personnel 40,849 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.65 FTE Fd 401. Ongoing Yes Water & Power 402 Personnel 21,996 Reclassify existing Business Systems Analyst to Information Technology Manager; 0.35 FTE Fd 402. Ongoing Yes Water & Power 412 Capital Outlay 30,000 GCMS Purge and Trap Concentrator One-Time Yes Water & Power 412 Capital Outlay 20,000 UV-Vis Spectrophotometer One-Time Yes Water & Power 401 Services & Supplies 75,000 To develop and promote EVs in disadvantaged communities and low-income areas through educational and outreach programs; in partnership with The Art Center, PCC, and vendors.
One-Time
Yes Water & Power 411/412 Capital Outlay 1,712,188 To purchase a variety of 11 scheduled vehicle replacements and a new forklift. One-Time TOTAL FTE 15.00 $ 13,345,214 TOTAL Enhancement Requests