Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Department of Transportation
July 11, 2022
SUBJECT: CONTRACT AWARD TO PETERSON-CHASE GENERAL ENGINEERING
CONSTRUCTION, INC FOR ON-CALL SERVICES FOR REMOVAL AND
INSTALLATION OF CONCRETE K-RAIL AND TL2 SLEDS IN AN
AMOUNT NOT TO EXCEED $271,220
RECOMMENDATION:
It is recommended that the City Council:
1. Find th~ actions proposed herein are exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3) the General Rule that CEQA only a·pplies to projects that may have an effect on the environment; and
2. i) Accept the bid dated June 9, 2022, submitted by Peterson-Chase General Engineering Construction, Inc., in response to the specifications to provide On-call Services for Removal and Installation of Concrete K-rail and TL2 Sleds; ii) reject all other bids received; and iii) authorize the City Manager to enter into a contract for a three-year term in an amount not to exceed $271,220, which includes the base contract amount of $226,010 for three years and a contingency of $45,210 to provide for any necessary change orders.
BACKGROUND:
On July 11, 2020, the City implemented its first phase of outdoor dining along Colorado Boulevard in the Playhouse Village and Old Pasadena areas which included rental of traffic safety items such as concrete K-rail and TL2 sleds. As demand for outdoor dining increased, the City of Pasadena provided additional areas on-street. On February 8, 2021, Staff recommended to City Council that it would be in the City's best interest to purchase the concrete K-rail and TL2 sleds in-lieu of continuing to rent the equipment.
Since the annual Rose Parade route runs along Colorado Boulevard, City staff met with Tournament of Roses staff and members from the Pasadena Police Department to discuss potential impacts that on-street dining would have on the parade route. After reviewing all existing on-street dining locations, it was determined that the on-street MEETING OF __ O_J /_l_l_/_2_2 __ AGENDA ITEM NO. __ 6 __ _ Contract Award to Peterson-Chase General Engineering for On-call Services for Removal and Relocation of Concrete K-rail and TL2 sleds
July 11, 2022
dining along Colorado Boulevard would need to be removed by the City prior to the parade each year.
In addition to annual removal and replacement of the equipment on Colorado Blvd, the contractor will also provide on-call services to remove and/or relocate K-rail on any streets where on-street dining is no longer requested or needed by adjacent restaurants and/or the business improvement districts. The Department of Transportation prepared a bid to solicit vendor responses for on-call services for the removal and relocation of the concrete K-rail and TL2 sleds. The selected vendor is based on the lowest responsive bid.
SELECTION PROCESS:
The Department of Transportation specifications for this project were drafted in accordance with Section 4.08.070 of the Pasadena Municipal Code. On May 24, 2022, the Notice Inviting Bids to provide On-call Services for Removal and Installation of Concrete K-rail and TL2 Sleds was posted on PlanetBids. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 11 vendors downloaded the Specifications, including one local vendor. A total of two bids were received by the bid opening date, one from a local firm. No pre-bid meeting was held.
Following advertising, bids were received on June 9, 2022, as follows:
Bidder
1. Peterson-Chase General Engineering, Irvine
2. Titan Disposal Co., Inc., Pasadena
Amount($)
226,010
266,458
It is recommended that Peterson-Chase General Engineering be awarded the on-call contract for removal and relocation of concrete K-rail and TL2 sleds as they are the lowest responsive and responsible bidder. The proposed contract with Peterson-Chase General Engineering fully complies with the City's Competitive Bidding and Living Wage Ordinances. Staff also verified with the Contractors State License Board that Peterson Chase General Engineering possesses license for A General Engineering and C-13 Fencing. This would be the City's first contract with Peterson-Chase General Engineering. DOT staff contacted the provided references and most local work has been done with Caltrans. All contacted project managers fully endorsed Peterson-Chase General Engineering and the company has worked on multiple projects for Caltrans over the past few years.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain, and enhance public facilities and infrastructure and to improve mobility and accessibility in the City.
This project is also consistent with the General Plan Mobility Element policies: Objective 3 - Create a supportive climate for economic viability.
Contract Award to Peterson-Chase General Engineering for On-call Services for Removal and Relocation of Concrete K-rail and TL2 sleds
July 11, 2022
ENVIRONMENTAL ANALYSIS:
The project has been reviewed for compliance with the California Environmental Quality Act (CEQA) and is exempt per Section 15061 (b) (3). The project is covered by the general rule that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The removal and replacement of the K-rail will not result in any significant effect on the environment.
FISCAL IMPACT:
The total amount of this contract is $271,220. The following table represents the contract summary:
Base Bid $ 226,010
Contingency Allowance (~20%) $ 45,210
Total ContractAmount $ 271,220
Funding for this action will utilize budgeted and future appropriations in accounts 10624003-811400 (New Year's Contract Services) and 10124003-811400 (Mobility Division Contract Services).
Respectfully submitted,
LAU~-~~R~?o
Director
Department of Transportation
Prepared by:
~~ ,,,,-:;- -~ . . ~
Alli'ertoFelix ~ .
Engineer
Approved by: