g n ep rt
TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
July 11, 2022
SUBJECT: CONTRACT AWARD TO GRBCON, INC. FOR STORM DRAIN REPAIRS - FY 2021/2022 PROJECT FOR AN AMOUNT NOT-TO-EXCEED
$405,433
RECOMMENDATION:
It is recommended that the City Council:
1. Find the project proposed herein to be categorically exempt under the California Environmental Quality.Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
2. i) Accept the bid dated June 2, 2022, submitted by GRBCON, Inc. for Storm Drain Repairs - FY 2021/2022, and ii) authorize the City Manager to enter into a contract for an amount not-to-exceed $405,433, which includes the base contract amount of $352,550 and a contingency of $52,883 to provide for any necessary change orders.
BACKGROUND:
This project consists of the repair of storm drain catch basins at various locations in the City of Pasadena. The work includes the removal and replacement of storm drain catch basin decks; repair and relining of storm drain structures and pipes; removal and installation of protection bars on storm drain catch basins; and the cleaning of, and removal of debris from City-owned catch basins.
A finding of compliance with the General Plan was previously made and is included in the adopted FY 2022 Capital Improvement Program (CIP) budget.
The Department of Public Works prepared plans and specifications. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal MEETING OF __ 0_7_/l_l_/_2_2 __ AGENDA ITEM NO. --=-7 _ _ _ Contract Award for Storm Drain Repairs - FY 2021/2022
July 11, 2022
Code. On May 5, 2022, a Notice Inviting Bids for Storm Drain Repairs - FY 2021/2022 was published in the local paper as well as posted on PlanetBids. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 23 vendors downloaded the specifications, of which none were local. One bid was received by the bid opening date.
Following advertising, one bid was received on June 2, 2022, as follows:
Bidder
1. GRBCON, Inc. , Baldwin Park
Engineer's Estimate
Amount($)
$352,550
$335,000
The lowest bid received is within 5 percent of the Engineer's Estimate. The receipt of a single bid proposal is reflective of the high volume of construction activity in the current market along with high demand. In general, the City has been receiving a lower number of bid proposals for many of our Cl P projects.
It is recommended that GRBCON, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with GRBCON, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 15, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. A Local Preference Provision to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions for this project was included in the project specifications.
GRBCON, Inc. has satisfactorily performed work for the City of Pasadena as a sub contractor on two prior Annual Sewer Relining and Point Repair projects for a total amount of $457,000. Staff has confirmed that the contractor's license and their Department of Industrial Relations status are in good standing, and they received favorable reference checks from other agencies.
The contract for this project will be set up as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$352,550
$52,883
$405,433
A contingency of 15 percent is allocated to this contract for any unforeseen conditions. It is anticipated that work will begin in August 2022 and be completed in November 2022.
Contract Award for Storm Drain Repairs - FY 2021/2022
July 11, 2022
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goal to improve, maintain and enhance public facilities and infrastructure. It also supports the Land Use Element of the General Plan by periodically reviewing the impacts of major, physical, environmental, economic and social changes, and identifying their implications in meeting the service needs of Pasadena's residents.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1. This exemption includes the minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
for
Contract Award for Storm Drain Repairs - FY 2021/2022
July 11, 2022
FISCAL IMPACT:
The total cost of this contract including contingency is $405,433 and the total cost of this action will be $465,433. Funding for this action will be addressed by the utilization of budgeted appropriations in the Annual Storm Drain System Repair & Improvements FY 2020 - 2024 (76913) project fund. It is anticipated that all costs will be expended in FY 2023.
The following table represents a contract summary of the project.
Base Bid
Contingency
Contract Administration/Inspection
$352,550
$ 52,883
$ 60,000
Total Fiscal Impact
Kris Mar~arian, P.E.
City Engineer
Approved by:
$465,433
Respectfully submitted,
T~
Director of Public Works