TO:
FROM:
Honorable Mayor and City Council
Police Department
August 1, 2022
SUBJECT: AUTHORIZATION TO ENTER INTO A CONTRACT WITH MERRIMAC ENERGY GROUP TO PURCHASE JET-A FUEL FOR A NOT-TO
EXCEED AMOUtiT OF $1,437,500
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed contract is not subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378; as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; and
2. Authorize a contract with Merrimac Energy Group for the purchase of Jet-A fuel in an amount not.to exceed $1,437,500 over a period of five years. The City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(8) contracts for with the City's best interest are served; and
3. It is further recommended the City Council grant the proposed contract an exemption from Competitive Bidding pursuant to Pasadena Municipal Code Section 4.08.030 and City Charter Section 1002 contracts with other governmental entities or their contractors for labor, material, supplies or services.
BACKGROUND:
The Police Department's Air Operations Section purchases and supplies Jet-A fuel to the city's helicopter fleet. The Air Operations Section has one fueling site located at the heliport. This fueling station has two fuel tanks, one 15,000 gallon and one 20,000 gallon tank. These tanks provide redundancy and reliability in case of an emergency where fuel supply is affected. Since 2017, Merrimac Energy has provided Jet-A fuel to the Pasadena Heliport.
08/01/2022
MEETING OF_ AGENDA ITEM NO. __ l __ _
Authorize City Manager to enter into a contract with Merrimac Energy for bulk Jet-A fuel August 1, 2022
FISCAL IMPACT:
Total cost of this action for five years would not exceed $1,437,500. Funding will be addressed by the utilization of existing and future budgeted appropriations in the Police Department General Fund operating budget account 10133019-813700 ($1,150,000) and Foothill Air Support Team Fund operating budget account 10833019-813700 ($287,500).
Prepared by:
Dustin Gomez
Sergeant, Air Operati
Approved by:
Attachments: TPA
Respectfully submitted,
~-0-N--
lnterim Chief of Police