Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Department of Transportation
August 1, 2022
SUBJECT: AMENDMENT TO CONTRACT 31434 WITH POINTC, LLC (Pointe} FOR CONSULTANT SERVICES TO PROVIDE STATE ROUTE 710
NORTHERN STUB POST RELINQUISHMENT SUPPORT
RECOMMENDATION:
It is recommended that the City Council:
1. Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b}(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
2. Authorize the City Manager to amend Contract 31434 with Pointe to increase the contract amount by $85,000, thereby increasing the total not to exceed amount from $797,001 to $882,001, through July 31, 2023, for consultant services to provide SR 71 O Northern Stub Post Relinquishment Support; and
3. To the extent, this could be considered a separate procurement subject to the Competitive Selection Process, it is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection Process pursuant to Pasadena Municipal Code (P.M.C.) Section 4.08.049(8), contracts for which the City's best interests are served.
BACKGROUND:
On March 11, 2019, City Councii'authorized the City Manager to enter into a contract with Pointe for consultant services to develop and implement a strategy to advance City interests in the State Route 710 (SR 710) alignment between 1-210 and 1-10 interchanges. On November 25, 2019 City Council authorized the City Manager to amend this contract to provide a technical feasibility study for this effort. On May 24, 2021 City Council authorized the City Manager to amend this contract to provide a supplemental traffic analysis and relinquishment support for this effort.
As a result of the technical feasibility analysis, the supplemental traffic analysis, and extensive coordination with Caltrans facilitated by Pointe, the California Transportation MEETING OF ;___0_8_/_0_l_/_2_0_22_ AGENDA ITEM NO. __ 9 __ _ Amendment to Contract 31434 - Consultant Services to Provide SR 710 North Stub Post Relinquishment Support
August1,2022
Commission approved the relinquishment of the SR 710 northern stub from Union Street to Columbia Street to the City of Pasadena on June 29, 2022.
CONTRACT AMENDMENT
Specialized expertise is needed to support the City through the post-relinquishment work that requires continued monitoring and attention. This work includes executing a maintenance agreement for Caltrans to maintain defined areas of the relinquished SR710 Northern Stub, coordination with Caltrans on preparing and recording the deeds for the relinquished property, coordinating with the Federal Highway Administration on transportation infrastructure funding and post-relinquishment agency coordination through the first year following the relinquishment approval. To that end, staff is requesting to amend Contract 31434 with Pointe, a Pasadena firm, provide staff support and conduct ongoing coordination with Caltrans and other agencies as related to the post relinquishment process.
An amendment to the Pointe contract is recommended because of their current involvement in the SR 710 relinquishment process. Pointe has successfully coordinated this effort with Caltrans to date and their team has the technical expertise to efficiently complete this next step in a timely manner.
COUNCIL POLICY CONSIDERATION:
The 710 Northern Stub Repurposing Supplemental Analysis will assist in advancing the following objectives of the Mobility Element:
• Policy 1.2 - Promote greater linkages between land uses and transit, as well as non-vehicular modes of transportation to reduce vehicular trip related emissions. • Policy 1.3 - Recognize the distinctive transportation needs of the community and deliver appropriate transportation services developed through public outreach programs.
• Policy 1.26- Continue to coordinate with other governmental agencies in the area, including municipalities, Southern California Association of Governments, Metro and the San Gabriel Valley Council of Governments to address issues of mutual concern related to the transportation system.
ENVIRONMENTAL ANALYSIS:
The City's Environmental Administrator has determined this contract is categorically exempt under the California Environmental Quality Act ("CEQA") Guidelines in Section 15061 (b) (3), the General Rule. The proposed action is to prepare a supplemental traffic analysis to support the City's interests in the SR 710 North corridor. The activity is covered by the general rule that CEQA only applies to programs that have a potential for causing a significant effect on the environment. There are no changed circumstances or new information which would require further environmental review.
Amendment to Contract 31434- Consultant Services to Provide SR 710 North Stub Post Relinquishment Support
August1,2022
FISCAL IMPACT:
The cost of this action will be $85,000, for a revised total contract value not to exceed $882,001. The contract administration cost for this change has been programmed in the Transportation Department's annual operating budget. Existing budget appropriation for the FY 2023 portion of this contract award is available in the Transportation Department's operating budget. City staffing costs to manage this contract and participate in the project are minimal and will be absorbed within the operating budgets . of the departments involved in the project.
Respectfully submitted,
LAL~~COR?o
Director
Department of Transportation
Prepared by:
~qUes >
Deputy Director
Approved by:
anager