AGENDA
PUBLIC SAFETY COMMITTEE
SPECIAL MEETING NOTICE
AUGUST 15, 2022
PUBLIC MEETING 3:30 P.M.
MEMBERS
Victor M. Gordo, Mayor
Tyron Hampton, District 1
John J. Kennedy, District 3 (in Memoriam)
Steve Madison, District 6
STAFF
Cynthia J. Kurtz, Interim City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.
Meetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).
Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
http://www.cityofpasadena.net/commissions/city-council-public-safety-committee/
Materials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”
THE SPECIAL PUBLIC SAFETY COMMITTEE MEETING FOR AUGUST 15, 2022 AT 3:30 P.M. WILL TAKE PLACE SOLELY BY
VIDEOCONFERENCE/TELECONFERENCE.
City Council Meeting Policy:
www.cityofpasadena.net/city-clerk/wp-content/uploads/sites/21/City-Council- Meeting-Policy.pdf
TO ACCESS THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
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www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
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Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
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Correspondence will be forwarded to the legislative body prior to the start of the meeting.
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IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].
OFFICE OF THE MAYOR
CITY OF PASADENA
NOTICE OF SPECIAL MEETING
OF THE PUBLIC SAFETY COMMITTEE
AUGUST 15, 2022
PUBLIC MEETING: 3:30 P.M.
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
Note to the Public: City Hall is closed to the public until further notice.
NOTICE IS HEREBY GIVEN that the special meeting of the Public Safety Committee, will be held by video conference/teleconference on Monday, August 15, 2022, at 3:30 p.m., to discuss matters on the attached agenda.
Victor M. Gordo
Public Safety Co
I HEREBY CERTIFY that this notice, in its entirety, was posted on the Internet at www.cityofpasadena.neUcommissions/city council-public-safety-committee and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, and a copy was distributed to Central Library for posting this 11th day of August, 2022, by 5:30 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or telev1s1on station requesting notice in writing, all of which recipients are 1dentif1ed on the distribu�orth herein below ��,u,.'., /-)4
/1':
DISTRIBUTION:
City Council
City Manager
City Attorney
Public Information Officer
Central Library
Pasadena Independent
Los Angeles Times
Pasadena Journal
Pasadena Now
Pasadena Star News
Pasadena Weekly
La Opinion
LaarmDaza {/ City Manager's Office
In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 7 44-4124 to request use of a listening device.
Language translation services may be requested with 24-hour advance notice.
Habra seNicio de interpretaci6n disponible para estas juntas 1/amando al (626) 744-4124 par lo menos con 24 horas de anticipaci6n. 100 North Garfield Avenue • Pasadena, CA 91109
(626) 744-4311 Fax (626) 744-3921
SPECIAL MEETING
AGENDA
PUBLIC SAFETY COMMITTEE
AUGUST 15, 2022
Public Meeting: 3:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 3:30 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED
APPROVAL OF MINUTES
OLD BUSINESS
NEW BUSINESS
1. AUTHORIZATION TO ENTER INTO CONTRACTS WITH RICKY PICKENS,
DEANDRE SCOTT, AND FLAVIO ANDRADE FOR GANG VIOLENCE
OUTREACH AND INTERRUPTION SERVICES FOR TWO YEARS WITH AN
OPTIONAL ONE YEAR RENEWAL PERIOD IN AN AMOUNT NOT TO
EXCEED $288,000 PER YEAR AND NOT TO EXCEED $864,000 FOR THE MAXIMUM CONTRACT TERM OF THREE YEARS*
INFORMATION ITEM
ADJOURN
NEW BUSINESS
1. AUTHORIZATION TO ENTER INTO CONTRACTS WITH
RICKY PICKENS, DEANDRE SCOTT, AND FLAVIO
ANDRADE FOR GANG VIOLENCE OUTREACH AND
INTERRUPTION SERVICES FOR TWO YEARS WITH
AN OPTIONAL ONE YEAR RENEWAL PERIOD IN AN
AMOUNT NOT TO EXCEED $288,000 PER YEAR AND
NOT TO EXCEED $864,000 FOR THE MAXIMUM
CONTRACT TERM OF THREE YEARS*
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Agenda Report
August 15, 2022
TO:Honorable Mayor and City Council
THROUGH: Public Safety Committee
FROM: City Manager
SUBJECT: AUTHORIZATION TO ENTER INTO CONTRACTS WITH RICKY
PICKENS, DEANDRE SCOTT, AND FLAVIO ANDRADE FOR GANG
VIOLENCE OUTREACH AND INTERRUPTION SERVICES FOR TWO
YEARS WITH AN OPTIONAL ONE YEAR RENEWAL PERIOD IN AN
AMOUNT NOT TO EXCEED $288,000 PER YEAR AND NOT TO
EXCEED $864,000 FOR THE MAXIMUM CONTRACT TERM OF THREE
YEARS
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is not a project pursuant to Section 21065 of CEQA and State CEQA Guidelines Section 15060(c)(3) and 15378, and therefore is not subject to environmental review; and
2. Authorize the Interim City Manager to enter into contracts, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, for gang violence outreach and interruption services for a two year term with the option of an additional one-year extension at the sole discretion of the City Manager, as follows: (A) with Ricky Pickens in an amount not to exceed $168,000 per year, or the grand total of $504,000 for the maximum total contract term of 3 years; (B) with DeAndre Scott in an amount not to exceed $60,000 per year and not to exceed the grand total of $180,000 for the maximum total contract term of 3 years, and (C) with Flavio Andrade in an amount not to exceed $60,000, per year and not to exceed the grand total of $180,000 for the maximum total contract term of 3 years. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services.
MEETING OF.AGENDA ITEM NO..
Contract Award for Gang Violence Outreach & Interruption Services August 15, 2022
BACKGROUND:
Pasadena has experienced a rise in gang violence which has resulted in a 125% increase in confirmed shootings between 2019 and 2021. The City conducted an emergency community meeting in November, 2021 to discuss the uptick in violence.
Subsequent to that meeting, the City invested in several initiatives to curb violence including increased law enforcement presence in areas where shootings occur, installation of security cameras in public spaces such as parks, deployment of ShotSpotter technology to detect gunshots leading to a more swift police response when gunfire occurs.
In response to this crisis, the City Manager's Office also engaged the services of Ricky Pickens and members of a team he assembled, including DeAndre Scott and Flavio Andrade, to engage in gang violence outreach and interruption services. These services are designed to provide mediation and conflict resolution intended to reduce incidents of violence, especially retaliatory shootings. If approved by City Council, this focused approach to violence interruption will continue and supplement the broader violence prevention and intervention efforts being launched by the Pasadena Public Health Department ("PPHD") as discussed at the August 1, 2022, City Council meeting when Council authorized the City Manager to accept the California Violence Intervention and Prevention ("CalVIP") grant award.
Given this background, on June 1,2022,and in order to allow others with expertise to compete for funding, staff prepared and posted a Request for Proposals ("RFP") for "Gang Violence Outreach and Interruption Services." The RFP was posted on Planet Bids and 3,068 vendors were notified of the RFP opportunity. Of the 3,068 vendors notified, 37 vendors were identified as prospective bidders and downloaded information about the RFP. In addition, the RFP notice was emailed to 17 additional individuals representing non-profits, sen/ice providers, and independent contractors that participated in a listening session hosted by the PPHD on the CalVIP grant proposal.
Finally, the RFP announcement was included in the City Manager's Newsletter, which has a reach of over 380 community members.
By the June 20, 2022 deadline, the City received a total of 5 proposals in response to the RFP. A panel of City staff from Finance; Parks, Recreation & Community Services; Public hlealth; and Police reviewed and scored each proposal. The RFP was evaluated with weighted criteria as outlined below:
CriteriaWeight
Proposed Solution40%
Experience35%
Cost Proposal15%
Local Pasadena Business5%
Small or Micro-Business
Total
5%
100%'0
Contract Award for Gang Violence Outreach & Interruption Services August 15, 2022
Per the evaluation procedures and criteria stated in the RFP, the proposals were scored and ranked as set forth in Attachment "A" to this report. The proposal submitted by Ricky Pickens and his team was the highest rated.
Based on the scoring, staff recommends authorization to enter into a contract with Ricky Pickens and purchase order contracts with DeAndre Scott and Flavio Andrade to provide Gang Violence Outreach and Interruption Services. The total budget for this project is as follows:
Year 1 & 2
Optional Extension Year 3
Budget Not-To-Exceed Amount
$576,000
$288,000
$864,000
($288,000 per year)
Currently, Ricky Pickens and the proposed gang interventionist team are under individual purchase order contracts with the City of Pasadena to provide community violence intervention services. The proposed engagement would continue the existing contractual framework. The existing purchase orders will continue until alternate arrangements are made or September 30, 2022, whichever comes first. The proposed contract for Mr. Pickens will include responsibilities for overseeing the violence intervention team and will fund one additional gang interventionist to be hired at a later date. Mr. Scott and Mr. Andrade will continue their work under annual purchase order contracts on a fixed, monthly payment, with each working on-call, and on essentially a full-time basis. In addition, Mr. Pickens will also supervise a youth-focused gang outreach worker funded through the CalVIP grant in partnership with the Pasadena Intervention and Prevention Project ("PIPP") Program Coordinator II within the Public Health Department.
The City of Pasadena Public Health Department was awarded $2,510,394 through the CalVIP Grant fund by the Board of State and Community Corrections ("BSCC"). The grant will support the implementation of the PIPP program. The CalVIP Grant requires a 100% cash match over the life of the program. The match will be satisfied, in part, through the Gang Violence Outreach and Interruption Services contract award as well as match commitments by subcontracted partners associated with the grant.
PPHD will provide oversight of the Gang Violence Outreach and Interruption Services team to facilitate integration of the services with the PIPP program. The City Manager's Office will continue to play an active role in monitoring the team's efforts. Ricky Pickens and team will be required to provide monthly reports, in a format agreed to by PPHD. In addition, Ricky Pickens and the team will present summary reports to the Public Safety Committee once per quarter or as otherwise directed by the Chair of that Committee.
Contract Award for Gang Violence Outreach & Interruption Services August 15, 2022
COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's Strategic Plan Goal to ensure public safety. The sen/ices to be provided will be part of the City's overall efforts to reduce community violence, support vulnerable members of the community and de- escalate tensions to stop incidents before they happen.
ENVIRONMENTAL ANALYSIS:
The action proposed herein is not subject to the California Environmental Quality Act (CEQA) in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060 (c)(3) and 15378(b). CEQA Guidelines Section 15060 (c)(3) excludes from environmental review those activities that are not a "project" as defined in Section 15378. Section 15378(b) excludes from the definition of "project" governmental funding activities which do not involve a commitment to a project which may result in a potentially significant environmental effect. The proposed action consists of a contract and appropriation of funds for gang prevention efforts. No direct or reasonably foreseeable indirect physical change in the environment would result.
Contract Award for Gang Violence Outreach & Interruption Services August 15, 2022
FISCAL IMPACT:
The cost of this action will be an amount not to exceed $288,000 per year or $576,000 for the initial two year term. With the one-year optional extension, the grand total cost for the full term of the contract is not to exceed $864,000. In Fiscal Year 2023, funding for this action will be supported through existing budget appropriations. Contract costs in future years will be included in the annual budget submission for the Office of the City Manager (10111000-811500).
In addition, the funds allocated through this contract will also serve as a portion of the City's local match required for the CalVIP grant awarded to the Pasadena Public Health Department for violence prevention, intervention, and systems development efforts to de-escalate tensions and promote community peace.
Prepared by:
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Respectfully submjtted,
NICHOLAS G. RODRIGUEZ
Assistant City Manager
Concurred by:
1A
MIC'MELLE GARfRtTT
Assistant to the Crty Manager
Approved by:
MANUEL CARMONA
Deputy Director of Public Health
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t^NTHIA J^LfRTZ
Interim Cit/Manager
Attachment A - Evaluation Scores
Attachment A - Evaluation Scores
Proposer Proposed Experience Cost Local Small/Micro Total Solution Proposal Pasadena Business Score
Business
Ricky
Pickens33.7529.25150078
Life
Builders26.2525135069.25
2nd Call31.2525.6245065.87
Day One2520.7555055.75
Grant I
Law17.515.7550038.25