Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Department of Transportation
September 12, 2022
SUBJECT: AUTHORIZATION TO AMEND CONTRACT 31699 WITH DIXON
RESOURCES UNLIMITED FOR THE CREATION OF A PARKING
STRATEGIC PLAN
RECOMMENDATION:
It is recommended that the City Council:
1. Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b )(3), the General Rule that QEQA only applies to projects that niay have an effect on the environment; and
2. Authorize the City Manager to amend contract number 31699 with Dixon Resources Unlimited to increase the contract amount by $14,064, thereby increasing the total not-to exceed amount from $131,747 to $145,811 through June 30, 2023; and
3. To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract amendment with Dixon Resources Unlimited an exemption from the Competitive Selection Process pursuant to the Pasadena Municipal Code Section 4.08.049 (8), contracts for which the City's best interests are served.
BACKGROUND:
On March 30, 2020, City Council authorized staff to enter into a contract with Dixon Resources Unlimited (Dixon) following a competitive selection process. This contract provides a full review of all aspects of the City's parking operation, administration, and related ordinances to provide recommendations for improvements to the operation to be compliant with audit recommendations and to align the program with industry best practices.
MEETING OF __ o9_/_l_2 __ J_z_2 _ _ AGENDA ITEM NO. __ l __ _ Authorization to Amend the Contract with Dixon Resources Unlimited for a Parking Strategic Plan September 12, 2022
Work on the Parking Strategic Plan began in June of 2020 with initial internal and external stakeholder meetings. Outreach efforts have included the following:
August 2020 - Neighborhood Association Meetings
August 2020 - Citywide Pasadena Parking Survey
April - June 2021 - Internal and External Stakeholder Meetings May - July 2021 - Commercial District and Business Association Meetings June - July 2021 - Business Community Survey
June 2021 - Business Community Site Visits
In the latter half of 2021, staff from Dixon worked with staff from the Parking Division to refine the draft recommendations and final report. In early 2022, as work on the plan advanced, the Department of Transportation has encountered the need for additional outreach efforts to engage stakeholders in the community on the recommended changes to the parking program. This contract increase will allow for additional outreach and updates to the final draft of the strategic plan based on feedback received.
COUNCIL POLICY CONSIDERATION:
This action is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure. It also supports and promotes the quality of life and the local economy.
ENVIRONMENTAL ANALYSIS:
The project has been reviewed for compliance with CEQA and is exempt per Section 15061 (b) (3). The project is covered by the general rule that CEQA only applies to projects that have the potential for causing a significant effect on the environment. This agreement will not result in any significant effect on the environment.
Authorization to Amend the Contract with Dixon Resources Unlimited for a Parking Strategic Plan September 12, 2022
FISCAL IMPACT:
The cost of this action will be $14,064 for a revised total contract value of $145,811. Funding will utilize FY23 budget appropriations in. the General Fund and On-Street and Off-Street Parking funds.
Director
Department of Transportation
Prepared by:
Jo~~
Parking Manager
Approved by:
M~d.Q~
City Manager