TO:
FROM:
g
Honorable Mayor and City Council
Department of Public Works
September 19, 2022
SUBJECT: CONTRACT AWARD TO ELECNOR BELCO ELECTRIC, INC. FOR NEW
TRAFFIC SIGNAL INSTALLATION AT ORANGE GROVE BOULEVARD
AND SUNNYSLOPE AVENUE FOR AN AMOUNT NOT-TO-EXCEED
$445,000
RECOMMENDATION:
It is recommended that the City Council:
1. Find the project proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, existing facilities, and Section 15303, Class 3, new construction or conversion of small structures, and that there are no featuresJhat distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. i) Accept the bid dated August 25, 2022, submitted by Elecnor Belco Electric, Inc. in response to the project plans and specifications for New Traffic Signal Installation at Orange Grove Boulevard and Sunnyslope Avenue project, ii) reject all other bids, and iii) authorize the City Manager to enter into a contract for an amount not-to-exceed $445,000, which includes the base contract amount of $397,243 and a contingency of $47,757 to provide for any necessary change orders.
BACKGROUND:
This project provides for the installation of a new traffic signal at the intersection of Orange Grove Boulevard and Sunnyslope Avenue. The proposed signal will provide a controlled pedestrian crossing along a half-mile uninterrupted segment of Orange Grove Blvd between Sierra Madre Blvd and Sierra Madre Villa Ave. The signal will also provide traffic platooning and gaps to allow. for additional crossing opportunities at the other unmarked or uncontrolled crosswalks along this stretch of roadway.
A finding 9f compliance with the General Plan was previously made and is shown on page 5.37 of the Fiscal Year (FY) 2023-2027 Capital Improvement Program (CIP) budget, under Traffic Signal at Orange Grove Blvd. and Sunnyslope Ave (75099).
MEETING OF . {0)9/19/2022 AGENDA ITEM NO. ~-1 ____ _
Contract Award for New Traffic Signal Installation at Orange Grove Blvd. and Sunnyslope Ave.
September 19, 2022
The Department of Public Works prepared plans and specifications for this project. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On July 28, 2022, a Notice Inviting Bids for New Traffic Signal Installation at Orange Grove Boulevard and Sunnyslope Avenue was published in the local paper as well as posted on PlanetBids. A total of 34 vendors downloaded the specifications, of which none were local. A total of two bids were received by the bid opening date, none from local vendors.
Following advertising, bids were received on August 25, 2022, and are as follows:
Bidder
1. Elecnor Belco Electric, Inc., Chino
2. California Professional Engineering, Inc., La Puente Engineer's Estimate
Amount($)
$397,243
$576,593
$380,000
The lowest bid received is five percent higher than the Engineer's Estimate of $380,000.
It is recommended that Elecnor Belco Electric, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with Elecnor Belco Electric, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014.
The contractor has indicated that the award of this contract will result in no new hires to the present workforce. A Local Hiring Provision to notify the labor unions of the goal to employ qualified Pasadena residents for 75 percent of the new labor work hours on the project was included in the project specifications.
Elecnor Belco Electric, Inc. has completed contracts totaling more than $2,000,000 on prior City projects since 2015. Staff has confirmed the contractor's license, their Department of Industrial Relations status is in good standing, and they received favorable reference checks from other agencies.
The contract for this project will be set as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$397,243
$ 47,757
$445,000
A contingency of 12 percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in January 2023 and be completed in July 2023. These proposed dates include the material leadtime required for manufacturing and delivery of items.
Contract Award for New Traffic Signal Installation at Orange Grove Blvd. and Sunnyslope Ave.
September 19, 2022
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
This contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3. Class 1 consists of minor alterations of existing facilities involving negligible or no expansion of use. Class 3 consists of construction of limited numbers of new, small facilities or structures. There would be no expansion of use of the street network as a result of the project, and therefore, there are no unusual circumstances.
Contract Award for New Traffic Signal Installation at Orange Grove Blvd. and Sunnyslope Ave.
September 19, 2022
FISCAL IMPACT:
The total cost of this contract including contingency is $445,000 and the total cost of this action will be $505,000. Funding for this action will be addressed by the utilization of existing funds in the Traffic Signal at Orange Grove Blvd. and Sunnyslope Ave. FY 2023- 2027 (75099) project in the FY 2023 CIP budget. It is anticipated all costs will be expended in FY 2023.
The following table represents a contract summary of the project.
Base Bid
Contingency
Contract Adm in istration/1 nspection
Total Fiscal Impact
$ 397,243
$ 47,757
$ 60,000
$ 505,000
~-d_, __ ~
TYOLMsYE
Director of Public Works
Prepared by:
Kris Markarian, P. E.
Deputy Director of Public Works/City Engineer
Approved by:
MIGUARQUEZ
City Manager