Pasadena Water and PowerAuthorization to enter into a contract with ACES LLC for Modeling and Consulting Services for the 2023 Integrated Resource PlanCity CouncilSeptember 19, 2022Item #19 Pasadena Water and PowerWhat is an IRP?•IRPs are electricity system planning documents that ensure publicly owned utilities (POUs) lay out their resource needs, policy goals, physical and operational constraints, and proposed resource choices (including customer-side preferred resources). Public participation and feedback are valuable components of the planning process.•The IRP serves as a blueprint for PWP to deliver reliable, environmentally responsible electricity service at competitive rates over a 25-year planning period.
Pasadena Water and PowerWhy do we do an IRP?•The goal of an IRP is to find a balance amongReliabilityCostEnvironment•The California Energy Commission (CEC) requires POUs to update their IRP every five years, per SB 350 Pasadena Water and Power2023 PWP IRP Objectives •Preserve System Reliability•Maintain Fiscal Responsibility•Provide Environmental Stewardship•Meet Regulatory Mandates Pasadena Water and PowerStrategy for 2023 IRP•Have a contractor perform the Production Cost Modeling analysis and prepare the IRP document, with oversight and involvement by PWP staff•Retain a consultant to support PWP staff in this effort, including>presentations at public meetings led by PWP>presentations to the Stakeholder Technical Advisory Group (STAG) >extracting IRP modeling results to create reports to the CEC Pasadena Water and PowerActions Taken to Date•Issued a two-pronged RFP (for IRP modeling/creation, and for IRP consulting)•Formed an in-house evaluation team (within PWP Resource Planning); used evaluation criteria in the RFP; each member independently evaluated all proposals•Appointed a separate PWP employee (outside Resource Planning) to review proposal prices for scope parity and to perform QA on the overall evaluation process•After the first round, interviewed the top three ranked proposers in each category to clarify their proposals; modified scores where warranted Pasadena Water and PowerRFP Evaluation Results•Six firms sent in proposals – three for both scope categories (modeling/IRP creation, and consulting)•None of the Proposers is a Pasadena-based or registered Small/Micro Business•Top ranked modeling/IRP creation proposal: ACES LLC•Top ranked consulting proposal: ACES LLC Pasadena Water and PowerMunicipal Services Committee Recommendations (9/13/2022)•Enter into a contract with ACES LLC>For IRP modeling/report preparation>For related consulting services•Direct PWP staff>to manage outreach throughout the IRP process, and>to look into using local vendors as needed to supplement PWP’s in-house resources to provide such outreach services•Upon completion of the IRP study, have PWP staff present, for the City Council’s consideration and approval, any and all proposed City policy on energy resources Pasadena Water and PowerUseful reference links •CEC:https://www.energy.ca.gov/rules-and-regulations/energy-suppliers-reporting/clean-energy-and-pollution-reduction-act-sb-350-1https://www.energy.ca.gov/sb100•PWP:https://ww5.cityofpasadena.net/water-and-power/2018powerirpgoals/https://ww5.cityofpasadena.net/water-and-power/powerirp/