Public Safety Committee
October 19, 2022

AGENDA

PUBLIC SAFETY COMMITTEE

REGULAR MEETING NOTICE
OCTOBER 19, 2022
PUBLIC MEETING 4:00 P.M.

MEMBERS
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Justin Jones, District 3
Steve Madison, District 6

STAFF
Miguel Márquez, City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary

MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.

In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.

Please call (626) 744-4124 to request use of a listening device.

Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.

Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.

Meetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).

Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
http://www.cityofpasadena.net/commissions/city-council-public-safety-committee/

Materials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”

THE REGULAR PUBLIC SAFETY COMMITTEE MEETING FOR OCTOBER 19, 2022 AT 4:00 P.M. WILL TAKE PLACE SOLELY BY
VIDEOCONFERENCE/TELECONFERENCE.

City Council Meeting Policy:
www.cityofpasadena.net/city-clerk/wp-content/uploads/sites/21/City-Council- Meeting-Policy.pdf

TO ACCESS THE MEETING:

http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND

WWW.PASADENAMEDIA.ORG

In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:

1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.

Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446

2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:

[email protected]

Correspondence will be forwarded to the legislative body prior to the start of the meeting.

3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.

IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION

PURSUANT TO THE AMERICANS WITH DISABILITIES ACT

BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].

REGULAR MEETING
AGENDA

PUBLIC SAFETY COMMITTEE
OCTOBER 19, 2022
Public Meeting: 4:00 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

PUBLIC MEETING – 4:00 P.M.

ROLL CALL

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

APPROVAL OF MINUTES

May 11, 2022 – Special Meeting*
August 15, 2022 – Special Meeting*
September 21, 2022 – Regular Meeting*

OLD BUSINESS

NEW BUSINESS

INFORMATION ITEM

1. RECEIVE REPORT RELATING TO THE CARRYING CONCEALED WEAPON PERMIT PROCESS*

2. RECEIVE CODE ENFORCEMENT COMMISSION ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN FOR 2022-2023*

3. RECEIVE COMMUNITY POLICE OVERSIGHT COMMISSION ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN FOR 2022- 2023*

2 4. RECEIVE OLD PASADENA PARKING METER ZONE ADVISORY
COMMISSION ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN FOR 2022-2023*

5. RECEIVE RECREATION AND PARKS COMMISSION ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN FOR 2022-2023*

6. RECEIVE SOUTH LAKE PARKING PLACE COMMISSION ANNUAL
REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN FOR 2022- 2023*

7. RECEIVE TRANSPORTATION ADVISORY COMMISSION ANNUAL
REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN FOR 2022- 2023*

ADJOURN

APPPROVAL OF MINUTES

MAY 11, 2022 – SPECIAL MEETING*

AUGUST 15, 2022 – SPECIAL MEETING*

SEPTEMBER 21, 2022 – REGULAR MEETING*

01 05/11/2022

CITY OF PASADENA

PUBLIC SAFETY COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
MAY 11, 2022 – 4:00 P.M.

SPECIAL MEETING

The meeting was convened and held virtually by videoconference/teleconference.

OPENING The Chair called the special meeting of the Public Safety Committee to order at 4:08 p.m.

ROLL CALL:

Staff:

Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton
Councilmember John J. Kennedy
Councilmember Steve Madison (Absent)

Cynthia J. Kurtz, Interim City Manager
Javan Rad, Chief Assistant City Attorney
Matthew Hawkesworth, Director of Finance
Jason Clawson, Interim Police Chief
Kimberly Siemen, Management Analyst V
Garrett Stevenson, Recording Secretary
Tamer Sabha, Recording Secretary

NEW BUSINESS BUDGET WORKSHOP – FY 2023 RECOMMENDED OPERATING BUDGET:
• POLICE DEPARTMENT
• PARKS, RECREATION AND COMMUNITY SERVICES

DEPARTMENT
• FY 2023 ENHANCEMENT REQUESTS

Jason Clawson, Interim Police Chief, provided introductory comments, and along with Kimberly Siemen, Management Analyst V, presented a PowerPoint presentation on the Police Department’s budget, and responded to questions.

Councilmember Hampton thanked the Interim Police Chief for the presentation, and shared feedback from residents who have had positive experiences in community engagement with police . He also spoke in support of the ShotSpotter gunshot detection system, which has led to faster police response times when gunfire has been reported.

In response to Councilmember Hampton’ s inquiry about conducting a cost-benefit analysis between hiring Park Safety Officers and contracting with private security firms, Interim Chief Clawson responded that there is less control when hiring outside entities, and additionally, permanent staff can be assigned where there are operational needs.

Councilmember Hampton commented on the benefits of installing cameras in the parks serving as a deterrent to crime and the issuance of citations, asked staff about the monitoring of the cameras, and requested 02 05/11/2022

staff provide information about citations issued at Pasadena parks this year.

Interim City Manager Cynthia Kurtz stated that to her knowledge , the cameras will not be monitored in real time and the video footage can be accessed if an incident occurs.

Mayor Gordo commented that the Park Safety Specialist position i s a valuable community-oriented training opportunity for future police officers, is affordable in comparison to hiring additional police officers, and provides access to similar technology and training.

In response to Mayor Gordo’s question about recouping fuel cost increases from FAST (Foothill Air Support Team) program partner agencies, Kimberly Siemen, Management Analyst V, clarified that the Department prepares an ann ual budget for the FAST program and the difference in fuel costs is adjusted annually through the budget process.

Mayor Gordo requested that when staff returns to present a report on “use of force”, they include responses to the following questions:
- How is “use of force” defined?
- How is it reported and how does Pasadena reports compare to other agencies?
- What is the process for receiving complaints regarding “use of force”? - How are use of force complaints submitted and how many result in an investigation?
- What is the result , or current status, of those investigations and how many resulted in a training opportunity and/or any level of discipline?

In response to Mayor Gordo’s request, Interim City Manager Kurtz confirmed that the Legislative Policy Committee platform includes elements included in the State of California CARE (Community Assistance Recovery and Empowerment) Act proposal.

Councilmember Kennedy asked Interim Police Chief Clawson for his commitment, on the record , for more direc t engagement by Pasadena Police Officers and the Department with the community.

In response to Councilmember Kennedy, Interim Chief Clawson stated , “100% Councilmember. I will commit that w e, myself and my command staff, have the same shared concerns that we need to get better [about being] out into the community. Boots on the ground, officers on bikes, interaction in the parks, in the communities we serve . And it’s my goal to achieve above and beyond what you’re asking for.”

Councilmember Kennedy asked Interim Chief Clawson to share, for the record, three areas where the use of ShotSpotte r would be a “game changer”.

Interim Chief Clawson responded, “ The first area is that ShotSpotter has produced 80 % more inciden ts of gu nfire that alerted the Police Department of its existence. It also allows the police to respond to gunfire incidents more rapidly, and finally the ShotSpotter system is able to allow officers to pinpoint exactly where gunfire exists in our community.” 03 05/11/2022

Councilmember Kennedy requested that the Police Department present a comprehensive report about the benefits and effectiveness of ShotSpotter in the community once 6-12 months of data has been gathered.

In response to Councilmember Kennedy, Interim City M anager Kurtz agreed to have staff examine whether housing both the PORT (Pasadena Outreach Response Team) and HOPE (Homeless Outreach Psychiatric Evaluation) teams under the Public Health Department would affect their level of service to the community.

Councilmember Kennedy suggested that the City consider establishing public safety micro grants of approximately $5,000, to be awarded through an application process to a select number of nonprofit organizations in an effort to ack nowledge community concerns and making the community safer without involving law enforcement.

In response to questions, Matthew Hawkesworth, Director of Finance, commented on his willingness and availability to speak to members of the community who have questions regarding the budget and annual financial reports.

Mayor Gordo spoke in support of the City conducting performance audits for departments, as opposed to budget audits, that would help inform staff if services are being rendered in the best way possible, and if the (social) return on investment can be improved by administering programs and services differently.

Garrett Stevenson , Recordi ng Secretary, reported that five letters providing comments on th e item was received by the City Clerk’s Office, distributed to the Committee, and posted online.

The following individuals provided comments on the item:

Yadi, Pasadena resident
Leah, Pasadena resident
Kareena K., Pasadena resident
Janeé Lennox, representing Black Lives Matter Los Angeles Allison Henry, Pasadena resident
Bert Newton, Pasadena resident
Kris Ockershauser, Pasadena resident
BREATHE Justice
Brittney Pollock, Sherman Oaks resident
Julia, Los Angeles resident
Sonja Berndt, Pasadena resident
Michael Williams, Pasadena resident
Adriana Bautista, Pasadena resident
Heavenly Hughes, representing My TRIBE Rise

On order of the Chair, and by consensus, the information was received and filed.

Councilmember Kennedy
was excused and left the
meeting at 6:59 p.m.

Due to time constraints, the following items were not discussed, and were continued to a future Public Safety Committee meeting:

04 05/11/2022
• PARKS, RECREATION AND COMMUNITY SERVICES

DEPARTMENT
• FY 2023 ENHANCEMENT REQUESTS

ADJOURNMENT:

On the order of the Chair, the special meeting of the Public Safety Committee was adjourned at 7:01 p.m.

_____________________________
Mayor Victor M. Gordo, Chair
Public Safety Committee
ATTEST:

____________________
Tamer Sabha
Recording Secretary

01 08/15/2022

CITY OF PASADENA

PUBLIC SAFETY COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
AUGUST 15, 2022

SPECIAL MEETING

The meeting was convened and held virtually by videoconference/teleconference.

OPENING The Chair called the special meeting of the Public Safety Committee to order at 3:44 p.m.

ROLL CALL:

Staff:

Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton
Councilmember Madison (Arrive 3:47 p.m.)

Manuel Carmona, Interim Director of Public Health
Michelle Garrett, Assistant to the City Manager

Nicholas Rodriguez, Assistant City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary

NEW BUSINESS AUTHORIZATION TO ENTER INTO CONTRACTS WITH RICKY

PICKENS, DEANDRE SCOTT, AND FLAVIO ANDRADE FOR GANG

VIOLENCE OUTREACH AND INTERRUPTION SERVICES FOR TWO

YEARS WITH AN OPTIONAL ONE YEAR RENEWAL PERIOD IN AN
AMOUNT NOT TO EXCEED $288,000 PER YEAR AND NOT TO
EXCEED $864,000 FOR THE MAXIMUM CONTRACT TERM OF THREE
YEARS

Manuel Carmona, Interim Director of Public Health , introduced the item , and Michelle Garrett, Assistant to the City Manager, reviewed the agenda report as part of a PowerPoint presentation, and responded to questions.

In response to Councilmember Madison’s question about the reporting relationship between the P ublic Health Department and the proposed contractors, Interim Director Carmona stated that the contractors would report directly to the Public Health Department in consultation with the City Manager’s Office. He further noted that the contractors will provide monthly reports, including metrics, to the Public Health Department and present quarterly reports to the Public Safety Committee.

Councilmember Madison requested that information regarding mandated reporting be included in the quarterly reports presented to the Public Safety Committee.

Mayor Gordo stated the importance of having a balanced and flexible team able to build trust with individuals that are at risk of being involved with criminal or harmful activities, and asked staff about issues of liability and indemnity.

In response, Michelle Garrett, Assistant to the City Manager, and Javan Rad, Chief Assistant City Attorney, clarified that the Request for Proposal 02 08/15/2022
(RFP) was published and will be issued using the City’s general liability insurance provisions and all indemnification language will be included.

Councilmember Hampton spoke in support of the quarterly updates that will be presented to the Public Safety Committ ee, and advocated for the contractors to receive a salary commensurate to the type of work they are performing.

The following individuals provided comments related to the item:

Raul Ibanez, Pasadena resident
Heavenly Hughes, representing My Tribe Rise
Florence Annang, Pasadena resident

Following discussion, it was moved by Councilmember Hampton, seconded by Councilmember Madison, to approve the staff recommendation, and forward the item to the full City Council for consideration:

AYES: Councilmembers Hampton, Madison, Chair Gordo
NOES: None
ABSENT: None
ABSTAIN: None

ADJOURNMENT:

On the order of the Chair, the meeting of the Public Safety Committee was adjourned at 4:26 p.m.

_____________________________
Mayor Victor M. Gordo, Chair
Public Safety Committee
ATTEST:

____________________
Tamer Sabha
Recording Secretary

01 09/21/2022

CITY OF PASADENA

PUBLIC SAFETY COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
SEPTEMBER 21, 2022

REGULAR MEETING

The meeting was convened and held virtually by videoconference/teleconference.

OPENING The Acting Chair called the regular meeting of the Public Safety Committee to order at 4:50 p.m.

ROLL CALL:

Staff:

Mayor Victor M. Gordo (Chair) (Absent)
Councilmember Tyron Hampton
Councilmember Madison (Acting Chair)

Ron Takiguchi, Building Official
Joe Morelli, Deputy Fire Marshal

Tony Olmos, Director of Public Works
Kris Markarian, Deputy Director of Public Works

Miguel Márquez, City Manager
David Reyes, Acting Assistant City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary

PUBLIC COMMENT ON

ITEMS NOT ON THE
AGENDA

Martha Zavala, representing the League of Women Voters - Pasadena Area, advocated for the Pasadena Police Department to adopt a de- escalation policy consistent with California Assembly Bill 932 and California Senate Bill 230.

Bonnie Skolnik, Pasadena resident, s poke on the need to update the Police Department’s Complaint/Compliment F orm, as it is an important communication tool used by the community to provide feedback.

APPROVAL OF MINUTES

It was moved by Councilmember Hampton, seconded by Councilmember Madison, to approve the minutes of May 18, 2022 (cancellation), May 31, 2022 (special meeting), June 15, 2022 (regular meeting), July 20, 2022 (regular meeting), and August 3, 2022 (special meeting) as submitted.

AYES: Councilmembers Hampton, Madison
NOES: None
ABSENT: Chair Gordo
ABSTAIN: None

NEW BUSINESS PREPARATION OF A RESOLUTION AND AN ORDINANCE TO ADOPT THE 2022 CALIFORNIA BUILDING STANDARDS CODE AND

RELATED CODES ENFORCED BY THE CITY

Ron Takiguchi, Building Official, introduced the item, along with Joe Morelli, Deputy Fire Marshal, who reviewed the agenda report as part of a PowerPoint presentation, and responded to questions.
02 09/21/2022

Acting Chair Madison thanked the presenters for the report and commented on the importance of the City adopting the Building C ode revisions, spoke on the importance of communicating these codes and standards to the community as a way to reiterate the City’s commitment to safe buildings, residences, and energy compliant structures.

Following discussion, it wa s moved by Councilmember Hampton , seconded by Chair Madison, to approve the staff recommendation, and forward the item to the full City Council for consideration:

AYES: Councilmember Hampton, Chair Madison
NOES: None
ABSENT: Mayor Gordo
ABSTAIN: None

COLORADO STREET BRIDGE BARRIE R ENHANCEMENTS –

PROJECT UPDATE

Tony Olmos, Director of Public Works, introduced the item , and Kris Markarian, Deputy Director of Public Works , reviewed the agenda report as part of a PowerPoint presentation, and responded to questions.

In response to Councilmember Hampton’s questions regarding the cost of installing surveillance cameras as an additional preventative measure, Tony Olmos, Director of Public Works, responded that , subject to City Council approval, additional supplemental items could be added to the project beyond the vertical barriers serving as the main protective element.

In response to Councilmember Hampton’s inquiry about ways to prevent access to the bridge from the side s, Kris Markarian, Deputy Director of Public Works, clarified that perpendicular fencing was installed to prevent bridge access from the outside. Director Olmos added that staff will follow- up with the Police and Fire Departments for more information on cases where people were able to gain access to the outside of the bridge to incorporate additional solutions into the final design.

Acting Chair Madison asked staff if mockups of the barriers will be installed, as was done previously, to give the community an opportunity to see the visual impacts of the safety features . Director Olmos shared that there is a cost associated to b uilding full-scale mockups. He noted that while staff will be presenting information to City commissions, ultimately, the decision and direction regarding mockups will be given by the Public Safety Committee and/or the City Council.

The following individual provided comments related to the item:

Sue Mossman, representing Pasadena Heritage

Following discussion, on the order of the Acting Chair, and by consensus of the Committee, the information was received and filed.

COMMITTEE COMMENTS

Councilmember Hampton requested a future agenda item from the Pasadena Police Department regarding their Complaint/Compliment Form. He also requested a presentation on the Department’s de - escalation policies and the recent officer involved shooting inciden t on 03 09/21/2022
Lake Ave/Orange Grove Blvd that took place on July 30, 2022.

Acting Chair Madison recommended that any presentation to the Public Safety Committee occur after the Police Department has first presented information to the Community Police Oversight Commission.

Miguel Márquez, City Manager , responded that staff agrees with the process of first presenting to the Community Police Oversight Commission prior to the Public Safety Committee, and will contact Chair Gordo to coordinate.

ADJOURNMENT:

On the order of the Acting Chair Madison, the meeting of the Public Safety Committee was adjourned at 4:50 p.m.

_____________________________
Mayor Victor M. Gordo, Chair
Public Safety Committee
ATTEST:

____________________
Tamer Sabha
Recording Secretary

INFORMATION ITEM

1. RECEIVE REPORT RELATING TO THE CARRYING
CONCEALED WEAPON PERMIT PROCESS*

2. RECEIVE CODE ENFORCEMENT COMMISSION
ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022
AND WORK PLAN FOR 2022-2023*

3. RECEIVE COMMUNITY POLICE OVERSIGHT
COMMISSION ANNUAL REPORT – JULY 2021
THROUGH JUNE 2022 AND WORK PLAN FOR 2022-
2023*

4. RECEIVE OLD PASADENA PARKING METER ZONE
ADVISORY COMMISSION ANNUAL REPORT – JULY
2021 THROUGH JUNE 2022 AND WORK PLAN FOR
2022-2023*

5. RECEIVE RECREATION AND PARKS COMMISSION
ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022
AND WORK PLAN FOR 2022-2023*

6. RECEIVE SOUTH LAKE PARKING PLACE
COMMISSION ANNUAL REPORT – JULY 2021
THROUGH JUNE 2022 AND WORK PLAN FOR 2022-
2023*

7. RECEIVE TRANSPORTATION ADVISORY
COMMISSION ANNUAL REPORT – JULY 2021
THROUGH JUNE 2022 AND WORK PLAN FOR 2022-
2023*

RECEIVE REPORT RELATING TO THE CARRYING

CONCEALED WEAPON PERMIT PROCESS

Police Department
Police Department
Carrying Concealed Weapon
Permit Process
Thomas Blanchard, Temporary Lieutenant
Public Safety Committee
October 19, 2022
Police Department
Background & Timeline
2 • June 23, 2022: Supreme court decision in New York State Rifle & Pistol Association, Inc., Et Al. v. Buren, Superintendent of New York State Police, Et Al.
 Removal of the “good cause” clause.
• August 1, 2022: Los Angeles Sheriff’s Department returns CCW duties to local agencies due to expected influx of applications.
• Ongoing: P.P.D. reviewing & finalizing updated CCW policy /procedures / fees as to remove the “good cause” mandate. The statute still requires:
 The applicant is of good moral character
 Be a resident of the county or city within the county  The applicant has completed a course of training as described in PC 26165
• November 1, 2022: Proposed Implementation of new CCW procedures.

Police Department
Proposed Procedure
3 Step 1: Make
Appointment with
Records
Step 2: At appointment,
deliver all required
documents, pay, and
complete LiveScan
fingerprinting
Step 3: Interview with
assigned background
investigator
Step 4: Investigation
completed & reviewed
by Employment
Services Unit Sergeant
Step 5: Psychological
Exam
Step 6: Interview with
Chief of Police or Chief
designee
Step 7: Collection of
remaining balance of
fees
Step 8: Card created
by Employment
Services
Polygraph if necessary
at request of Chief of
Police or designee
DOJ notified and
provided
documentation
Police Department
Proposed Procedure
4 Step 1: Appt. available Mon/Wed/Fri with Records 0900-1630 Hrs.  Sign up via PPD Website
 1-hour increments for appointments
Step 2: Documents required at appointment
 Completed DOJ application (PPD Website)
 Completed Pre-Background Interview questionnaire (PPD Website)  Proof of completion of 8–16-hour training course (PPD Website)  3 Letters of Reference (PPD Website) (Only 1 family member allowed)  Identification
 Packet to be date/time stamped by Records and copies provided if requested
 Initial Fees collected (Separate Slide)
 Complete packet sent to Employment Services Sergeant
Police Department
Proposed Procedure
5 Steps 3 & 4: Complete background investigation with a goal of 3-week turnaround
 Collateral investigators to start; Full time investigators as needed  Handled same as regular background investigation, just less intense  90 Days to complete from the date packet turned into Records  Weapons inspected by investigator for California compliance Step 5: Dr. Gallivan (Los Angeles)
 Fee set by office and complies with state statute ($150.00)  Licensed Psychologist contracted for psychological testing of departmental employees. Penal code 26190(f)(1)
 Psychological exam includes:
 Applicant Questionnaire
 MMPI 3 – 335 questions (Minnesota Multiphasic Personality Inventory-3)
Police Department
Proposed Procedure
6 Step 6: Interview with Chief of Police or Chief Designee  Polygraph if deemed necessary by Chief of Police
Step 7: Collection of Balance
 Only if CCW approved by Chief of Police
 Outstanding 80% of fees.

Police Department
CCW Card Example
7 FRONT BACK
Step 8: Card created.

Step 9: CCW and I.D. Card provided to applicant in person at PPD.

Example Example
Police Department
Proposed Fee Schedule
8 Proposed Fee Schedule
 PPD Processing Fee: $337.14 (3 hours of Top Step Officer Rate, with burden/benefit)
 20% collected in beginning, Non-Reimbursable.
 80% collected when applicant is approved by Chief of Police.  PPD Live Scan Fee/DOJ: $93 New / $52 renewal (Non-Reimbursable) *Forwarded to DOJ immediately
 Psychological Exam: $150 (Reimbursable)
 Amendments: $10
 Total: $580.14 – New Applications
 Total: $389.14 – Renewed Applications (No psychological exam) Police Department
PPD Webpage
9 Police Department
Recommendation
10 Current applications to be processed A.S.A.P.

Implementation of process - November 1, 2022
Questions?
ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022
AND WORK PLAN FOR 2022-2023:

• CODE ENFORCMENT COMMISSION

• COMMUNITY POLICE OVERSIGHT COMMISSION

• OLD PASADENA PARKING METER ZONE

ADVISORY COMMISSION

• RECREATION AND PARKS COMMISSION

• SOUTH LAKE PARKING PLACE COMMISSION

• TRANSPORTATION ADVISORY COMMISSION

O F F I C E O F T H E C I T Y A T T O R N E Y / C I T Y P R O S E C U T O R 100 North Garfield Avenue, Room N210 ∙ P.O. Box 7115 ∙ Pasadena, CA 91109-7215 (626) 744-414 1 ∙ Fax (626) 744-4190
T
O:

F
ROM:

DATE:

Honorable Mayor and City Council
Community Police Oversight Commission
August 22, 2022
SUBJECT: ANNUAL REPORT – JULY 1, 2021 THROUGH JUNE 30, 2022 AND WORK PLAN FOR FISCAL YEAR 2022-2023
RECOMMENDATION:

T
his Report is submitted for information purposes only.

A
ttached are the following:
 R
eport of Work Plan Performance for July 1, 2021 through June 30, 2022  Report of Commission Attendance from its inaugural meeting on October 26, 2021 through June 30, 2022
 Proposed Work Plan for July 1, 2022 through June 30, 2023 T
he attached documents were reviewed and approved by the Community Police Oversight Commission at our meetings on Thursday, July 7, 2022, and Thursday, August 4, 2022.

R
espectfully submitted,
_________________________
Raúl Ibáñez, Chair
Community Police Oversight Commission

1 City of Pasadena Community Police Oversight Commission Report of Accomplishments: Fiscal Year 2021-22

Mission
The purpose of the Community Police Oversight Commission is to enhance, develop, and strengthen community-police relations and review and make recommendations regarding the ongoing operations of the police department to the chief of police, city manager, and/or city council.

FY 2021-2022 Key Objectives

1. Trainings for Commissioners and Police Department

2. Key PPD Policies and Procedures for Commission to Review and Make Recommendations

3. Officer Involved Shootings/Use of Force Review

4. Police Complaint/Investigations Tracking and Reporting

5. Resources for Victims; the Cost of Trauma

6. Mental Health Best Practices and Wellness Unit Review

Big-Picture Accomplishments
Fiscal Year 2021-22 was a foundational year for the Community Police Oversight Commission, with much of its focus centered on standing up the Commission in its inaugural year, establishing its work plan and purpose, and engaging in dialogue with the community, the Independent Police Auditor (IPA), and the Police Department to determine the ways to be most effective as a body in the next year and beyond. In addition to the work plan progress and accomplishments on the following pages, members of the Community Police Oversight Commission:
• Completed their 40 hours of mandated training for new commissioners • Began conducting regular monthly meetings in October 2021 • Assisted the City Council in the selection and hiring of the City’s new IPA after the initial IPA resigned from his position in December 2021 • Made recommendations regarding the Military Equipment Policy, including the inclusion of photos of items within the policy, which were ultimately incorporated into the approved policy
• Provided recommendations on the key characteristics, skills, training, and background for the City to consider in the search for a new police chief

2 Objective 1 – Training for Commissioners and Police Department Ad Hoc Committee Members: Commissioners Annang, Jones, and Lurvey Action Items
• Working with staff and based on Commission feedback, research training opportunities for the Commission that could be facilitated by Pasadena community members with lived experience and a significant understanding of topics being addressed
• Create a schedule of trainings for the rest of the fiscal year and beyond, if needed
• Assess if any of the trainings given to the Commission would be beneficial to the Police Department, and make recommendations of implementing these trainings accordingly
Work Plan Updates
January/February 2022
• Ad hoc committee members and staff met twice and discussed how to prioritize community trainings and Commission-specific trainings.
• The committee met with Mr. Gary Moody to learn about his training opportunities, the topics he would cover, and approach.
• Staff spoke with NACOLE about developing a specialized curriculum and training program for the Commission. After reporting back information to the ad hoc committee, the committee agreed that these would be valuable trainings to have as part of regularly scheduled commission meetings, while the community trainings would be better as a community series outside of the regularly scheduled meetings.

March 2022
• Ad hoc committee members and staff met with Brian Williams, Executive Director of the Los Angeles County Sheriff Civilian Oversight Commission, to learn about his experiences. Staff is working with Mr. Williams to invite him to attend a regular meeting of the CPOC to share his insights with the full Commission. • Staff developed a request for speakers informational sheet for training opportunities for the Commission, and Mr. Gary Moody submitted a proposal for a 2-hour training session on the history of Pasadena as it relates to policing.

April 2022
• Ad hoc committee members and staff met to discuss the approach to prioritizing community training for the Commission in Fiscal Year 2022-23. • The ad hoc committee invited potential trainers on the history of Pasadena and trauma informed care to introduce themselves at the May 2022 Commission and show the Commission and community the importance of these trainings. 3 May 2022
• Gary Moody and K-Rahn Vallatine presented at the May CPOC meeting to introduce themselves to the Commission and give an overview of their expertise and proposed trainings on the history of Pasadena and trauma-informed care, respectively.
• Staff worked to prepare and recommend a training budget to City Council in support of the work of the CPOC for Fiscal Year 2022-23, which begins on July 1, 2023. On May 24, the Legislative Policy Committee reviewed the budget related to the CPOC and agreed for it to be included in the proposed operating budget going to City Council on June 20, 2022.

June 2022
• City Council approved a training budget for the Oversight Commission Support Division of the City Attorney’s Office, which will allow the Commission to work with staff to implement the recommended and researched trainings.

End-of-Year Status
The training ad-hoc committee developed recommendations on trainings for the Commission, and staff assisted in connecting with potential trainers, both from the community and from the National Association for Civilian Oversight of Law Enforcement (NACOLE). As part of this work and at the recommendation of the Commission, staff requested and Council approved a training budget for the Commission for FY 2022-23.

The actual implementation of the developed training program will continue into next year’s work plan.
4 Objective 2 – Key PPD Policies and Procedures for Commission to Review and Make Recommendations
Ad Hoc Committee Members: Vice Chair Serrano and Commissioners Abernethy and Emeric-Ford
Action Items
• Working with the IPA, review and assess the following Pasadena Police Department policies:
o Stop and Detentions
o Arrests
o Bias Free Policing
o Use of Force
• Review recent changes to these policies and assess how the Pasadena Police Department is implementing changes via training and in practice • Understand threat perception and how this impacts policies and procedures • Recommend changes to policies if they are not following best practices Work Plan Updates
January/February 2022
• Staff sent ad hoc committee members the key policies from PPD for their initial review.
• Ad hoc committee members and staff met to discuss their approach going forward, which includes looking into best practices and case studies, understanding more about policy options for investigative reviews, and doing further research on bias-free policing in policies and training, with a focus on research informed trainings and threat perception.
• The committee and staff are currently conducting research and are scheduled to meet again on March 10, 2022.

March 2022
• Ad hoc committee members and staff met to provide updates on their progress and decide on a plan forward. Currently, committee members are reviewing the audit conducted by former IPA Maxey and focusing on key recommendations they would like to investigate further.
• The committee is also looking at bias-free policing best practices. • The committee hopes to discuss their findings and recommendations at the May CPOC meeting.

April 2022
• The Policy ad hoc committee members continued reviewing former IPA Maxey’s audit and discussed this in relation to the review from the District Attorney’s Office of the Officer Involved Shooting of Anthony McClain. 5 • Due to the overlapping nature of the current work of the Policy and OIS ad hoc committees, the Chair authorized the merging of these ad hoc committees until an IPA is in place who can help better guide both ad hoc committees. • The combined ad hoc committees prepared a discussion about the DA’s report and plan to incorporate feedback and next steps for discussion with the new IPA for the May 2022 meeting.

May 2022
• The combined ad hoc committees led a discussion about the DA’s report at the May CPOC meeting.
• The committees reviewed emerging trends and policy changes, including the Department of Justice’s Use of Force Policy update.

June 2022
• The ad hoc committee members and staff met with the City’s new IPA, Dr.

Richard Rosenthal, to begin prioritizing policy reviews and creating a methodology to do so. With his guidance, this work will continue as part of the new work plan.

End-of-Year Status
The combined Policy and OIS ad hoc committees were hindered by the lack of expected guidance from the IPA, with the departure of the City’s first IPA in December 2021. Despite this, progress was made reviewing key PPD policies, doing research on best practices, highlighting the importance of understanding threat perception, and reviewing and prioritizing former IPA Brian Maxey’s audit of previous recommendations.

The ad hoc committee also led the discussion of the District Attorney’s review of the Anthony McClain shooting. With the arrival of Dr. Richard Rosenthal as IPA in May 2022, the Committee began creating a revised and focused policy work plan for FY 2022-23 that will complement the work of Dr. Rosenthal. 6 Objective 3 – Officer Involved Shootings and Use of Force Reviews Ad Hoc Committee Members: Vice Chair Serrano and Commissioners Argento and Matthews
Action Items
• Working with the IPA, review prior independent investigative reports and provide a high-level summary of their key recommendations and what has or has not been implemented by the Police Department to date
• Receive report from IPA on 18 categorical use of force cases under his review and work to understand systemic issues that could be addressed • With foundational knowledge from the report, begin conversations about what the findings mean and what recommendations the Commission would want to make or further research
Work Plan Updates
January/February 2022
• Prior to the departure of the IPA, the Commission received an audit from the IPA of prior independent investigative reports and the status of recommendations made in these reports.
• Ad hoc committee members have been monitoring the City Council discussions with the Police Department regarding the investigative review process and concern over the length of time it takes a criminal investigation to be completed.

April 2022
• Due to the overlapping nature of the current work of the Policy and OIS ad hoc committees, the Chair authorized the merging of these ad hoc committees until an IPA is in place who can help better guide both ad hoc committees. Updates are provided under Objective 2.

7 Objective 4 – Police Complaint/Investigations Tracking and Reporting Ad Hoc Committee Members: Chair Ibáñez and Commissioner Stacy Action Items
• Learn about current complaint process, including the difference between complaints and investigations and how each are handled
• Understand more about how the Police Department is tracking and learning from data from internal affairs investigations related to discourtesy and harassment, or other areas that may signal a failure to practice de-escalation • Implement a system for receiving and validating complaints coming through the Commission, including a tracking and reporting system that will allow the Commission to see systematically how complaints/investigations are being handled without compromising confidential information
Work Plan Updates
January/February 2022
• At the request of the ad-hoc committee, staff provided the PPD Personnel Complaints Policy, their online complaint form, and the City’s general “submit a request” online system. Staff also provided information from the LAPD Office of the Inspector General as an example of how other agencies handle complaints. • The ad-hoc committee met and decided that they would like to meet with the PPD to fully understand the current process.

March 2022
• Commissioner Stacy and staff met with PPD investigations staff to hear a detailed presentation on the investigative process.
• Chair Ibáñez and staff are working with PPD to have a presentation on investigations involving off-duty officers.

June 2022
• At the June CPOC meeting, Commissioner Stacy presented what she had learned about the investigative tracking and reporting process. • Based on feedback from the meeting, PPD moved the complaint/compliment form to the top of their website and removed required fields from the online form.

End-of-Year Status
With a foundational understanding of the PPD reporting and investigation process, the Commission and IPA were able to work with PPD to make easy but impactful changes to the online reporting form, including more prominent placement and the removal of required fields. Going forward with an IPA now in place, the IPA will be able to build on this work and report out to the Commission about the quality of investigations and further insightful aggregate data on investigations and discipline. 8 Objective 5 – Resources for Victims; the Cost of Trauma Ad Hoc Committee Members: Chair Ibáñez and Commissioner Annang Action Items
• Look into best practices from other cities and agencies that are prioritizing resources for victims
• In collaboration with community organizations, prepare recommended resources for victims of trauma
• Prepare recommendations on how to best communicate these resources to the community

Work Plan Updates
January/February 2022
• The ad hoc committee has met, and is prioritizing bringing in victims of trauma to speak about their experiences and what further resources could have been helpful.
• The committee has begun identifying and contacting professionals on subject matters related to trauma and victimhood, for the purposes of guest speaking at general meetings.

March 2022
• Chair Ibáñez, Commissioner Annang & staff are working with local organizations to have a presentation on impacts of community trauma and resources for victims at the May/June 2022 CPOC meeting.

April 2022
• The ad hoc committee worked to bring community members who have been victims of violence in the city to share their experiences for the May 2022 Commission meeting.

May 2022
• The ad hoc committee coordinated and led a listening session and conversations with victims of violence in the city in order to better understand resources needed and the cost of trauma in our community.

End-of-Year Status
The work of the ad hoc committee cumulated in May with a listening session and conversation with victims of violence in the city, which will better inform the Commission and Police Department in their work going forward. The Commission intends to continue building on this work by keeping the acknowledgement of the cost of trauma and the need for resources for victims in all of its work going forward. 9 Objective 6 – Mental Health Best Practices and Wellness Unit Review Ad Hoc Committee Member: Chair Ibáñez and Commissioners Annang and Jones Action Items
• Working with PPD, learn about the origins of the Wellness Unit, its goals and priorities, and work to date
• Review studies on best practices for officer mental health and the role mental health support, and the adverse effects of not prioritizing mental health • Give recommendations on best practices and how the PPD can enhance the Wellness Unit
• Understand how the PPD provides mental health services to the community and how they are trained to respond to calls in a way that promotes mental health awareness and understanding

Work Plan Updates
January/February 2022
• The ad hoc committee has met, and is researching best practices, with a focus on Los Angeles and Seattle.
• Staff has conducted and sent over for review initial research on mental health best practices and other wellness units.
• Staff met with Sergeant Domino Scott-Jackson, head of the Wellness Unit, to learn more about the progress and new initiatives they are undertaking since the commissioner training. Staff and the ad hoc committee are coordinating with her to give an update at the Commission’s April meeting.

April 2022
• Sergeant Domino Scott-Jackson presented an update on the Wellness Unit with the Pasadena Police Department and Commissioners requested further data on their outreach and programs’ success.
• Committee has begun exploring and searching for data for trauma impacted officers and empirical peer reviewed research of mental health effects of police work on law enforcement workers
• Committee members contacted academic faculty from local institutions who may have expertise in related subjects

End-of-Year Status
The Commission began conversations with the Wellness Unit of the PPD to stay appraised of the work of the new unit, and to be able to offer recommendations to expand the impact of the unit for the PPD and community. The Commission made recommendations about using data to track outcomes, and looks forward to continued dialogue on how to improve mental health resources in the community.

Community Police Oversight Commission
October (2021) - June (2022)

MEETING ATTENDANCE RECORD

MEMBERS
10/26/2021

SPECIAL
11/04/2021 REGULAR12/02/2021 REGULAR01/13/2022

SPECIAL
02/03/2022 REGULAR3/3/2022 REGULAR04/07/2022 REGULAR05/05/2022 REGULAR06/02/2022 REGULAR

TOTAL MEETINGS

ATTENDED

ATTENDANCE RECORD

PERCENTAGE

ALEXIS ABERNETHY
(Comm. Based Org.) P P P P P P P P P 9 100%

FLORENCE ANNANG
(Comm. Based Org.) P P P P P P P P P 9 100%

PHILLIP ARGENTO
(Mayor) P P P P P P P P P 9 100%

NOEMI EMERIC-FORD
(District 2) P P P P A P P P P 8 89%
RAÚL IBÁÑEZ
(District 5) P P P P P P P P P 9 100%

ESPRIT LOREN JONES
(District 1) P P P P P P P P P 9 100%

PATRICIA KINAGA
(District 6) P P P A 3 75%

LAWRENCE LURVEY
(District 7) P P P P P P P P P 9 100%

DONALD MATTHEWS
(District 3) P P P P P P P P P 9 100%

JULIANA SERRANO
(Comm. Based Org.) P P P P P P A P P 8 89%

BARBARA STACY
(District 4) P P P P P P P P P 9 100%

PAULA VERRETTE
(District 6) A P A 1 33%
LEGEND

P - PRESENT

A - EXCUSED ABSENCE

U - UNEXCUSED ABSENCE

XX - CANCELED MEETING

NQ - NO QUORUM
CO-19 - CANCELED DUE TO COVID-
19 No Longer Commissioner
Not a Commissioner
1 City of Pasadena Community Police Oversight Commission Work Plan: Fiscal Year 2022-23

Mission
The purpose of the Community Police Oversight Commission is to enhance, develop, and strengthen community-police relations and review and make recommendations regarding the ongoing operations of the police department to the chief of police, city manager, and/or city council.

CPOC Values and Focus/Lens
For its first full year as a Commission, the Community Police Oversight Commission (CPOC) is committed to making impactful change through its focused but ambitious work plan, in partnership with the City’s Independent Police Auditor (IPA). The key objectives listed below are the goals the Commission will be working towards achieving this year. All work and recommendations from the CPOC will always be guided by the following:

• The prioritization of mental health resources for community members and police officers
• An acknowledgement of the cost of trauma and the need for resources for victims
• A commitment to creating policies, trainings, and cultures that eliminate the impacts of bias

FY 2022-2023 Key Objectives
The following are the four key objectives for the CPOC in FY 2022-23, with more details for each of them noted on the following pages of this work plan.

1. Review Internal Affairs and Use of Force investigations (IPA led)

2. Complete a comprehensive Use of Force policy assessment and review

3. Fully review and assess the Pasadena Police Department’s training program

4. Conduct CPOC-sponsored trainings for Commission, community, and Police Department

5. Research and recommend mental health best practices and services

2 Long Term Objectives and Goals
The Community Police Oversight Commission acknowledges that the key objectives for FY 2022-23 are a critical starting point, but not the only goals of the Commission.

Rather, they are the foundational items that need to be completed to ensure the Commission can turn its attention to other goals in the coming years, knowing that the practice of police oversight is long term and continual. Some of the current long-term goals of the CPOC are:

• Investigating and making recommendations on pretextual stops, including how they are tracked, reported, and assessed
• Enhancing the mental health services offered to both officers and the community, with a key focus on trauma informed care
• Understanding PPD’s data and performance review mechanisms to understand how the department reports and tracks key information, and uses it as a learning mechanism

3 Objective 1 – Review Internal Affairs and Use-of-Force investigations (IPA led)
Ad Hoc Committee Members: Abernethy, Jones, Serrano, and Stacy Action Items
• Led by the IPA, complete a review of a representative sample of Internal Affairs and Use of Force investigations from the previous year
• Review findings from the Anthony McClain administrative review and independent report and provide recommendations to the Department in response • From the IPA’s report, work in collaboration with the IPA to issue recommendations to City Council and/or the Pasadena Police Department regarding:
o The investigative process
o The handling of complaints and other administrative investigations o The reasonableness of findings
o The quality and effectiveness of discipline

4 Objective 2 – Complete a comprehensive Use of Force policy assessment and review
Ad Hoc Committee Members: Argento, Emeric-Ford, and Matthews Action Items
• Create a methodology for fully reviewing and assessing the Use of Force policy and any related policies
• Conduct a best practices review of the PPD’s Use of Force policies, with special attention paid to policies that address mental health and the impact of trauma from police interactions
• Recommend changes to the policy and related trainings that will give Pasadena a best-in-class Use of Force policy

5 Objective 3 – Fully review and assess the Pasadena Police Department’s training program
Ad Hoc Committee Members: Annang and Verrette
Action Items
• Working with the PPD, conduct a deep dive to fully understand the training program and schedule for officers at every level, including new trainings being offered as part of the Wellness Unit’s new program and focus on mental health • With this information and an understanding of the time commitment of required trainings, make recommendations on:
o Enhancements to current trainings
o The amount of training received in certain areas
o Continual training moments
o New trainings that would benefit the Department and community

6 Objective 4 – Conduct CPOC-sponsored trainings for Commission, community, and Police Department
Ad Hoc Committee Members: Annang, Ibáñez, and Jones
Action Items
• With foundational work completed in FY 2021-22, implement the following trainings:
o An introduction to the history of Pasadena, facilitated by Pasadena community members with lived experience and significant understanding how Pasadena’s past impacts its present.
o Trauma informed care
o Best practices in oversight, facilitated by NACOLE and local oversight practitioners
• Coordinate the attendance of Commissioners representatives at the NACOLE annual conference

7 Objective 5 – Research and recommend mental health best practices and services
Ad Hoc Committee Members: Annang, Ibáñez, Jones, and Lurvey Action Items
• With a foundational understanding of the work of the PPD Wellness Unit:
o Review studies on best practices for officer mental health and the role of mental health support, and the adverse effects of not prioritizing mental health
o Give recommendations on best practices and how the PPD can enhance the Wellness Unit
• Recommend mental health services that the PPD can offer to the community to ensure that calls are responded to in a way that promotes mental health awareness and understanding

CITY OF PASADENA

OLD PASADENA PARKING METER ZONE ADVISORY COMMISSION

Year End Report of Accomplishments: July 1, 2021 – June 30, 2022

PURPOSE:

The Old Pasadena Parking Meter Zone Advisory Commission was formed in 1993, as part of the Parking Meter Installation program in the Old Pasadena area. The purpose of the commission is to:

1. Recommend to City Council priority expenditures of net revenues from parking meters within the Old Pasadena Parking Meter Zone for streetscape and parking related expenditures within the zone, and,

2. Study and examine any other parking related issues referred to it by the City Council or by the Director of Transportation which may include, but without limitation, proposed changes and amendments to parking meter rates.

Objectives:

I. By August 15, 2022, submit to City Council an Annual Report that includes accomplishments of the 2021-2022 Work Plan, attendance records for 2021-2022, and a Work Plan for 2022- 2023.

STATUS: Completed

II. Maintain a prioritized list of streetscapes improvement projects to be funded.

STATUS: Ongoing

III. Review any and all expenditures to be allocated from the Old Pasadena parking meter fund and seek recovery where available (i.e. COVID relief funds).

STATUS: Ongoing

IV. Continually evaluate best practice and technology advances to identify means by which to improve ease of parking meter payment, which may include but is not limited to: expanding the use of multi-space meters, credit card capable single head meters, and improved or additional phone apps.

STATUS: Ongoing

V. Review revenues, maintenance, and performance measures as they relate to the Old Pasadena Parking Meter Plan program.

STATUS: Ongoing

VI. Commission to continue working with city staff from the Department of Public Works to determine the plan and budget for repairs/improvements to the Streetscapes and Alleyways in Old Pasadena.

STATUS: Ongoing

VII. Continue to work with the Mayor to fill expired terms and vacancies on the commission.

STATUS: Ongoing

VIII. Work with city staff to economize where possible on budgetary line items.

STATUS: Ongoing

IX. Review program specifics to monitor and ensure proper, effective, and appropriate parking enforcement, and explore the feasibility of utilizing enforcement as a means of ambassadorship to improve the image and optics of Old Pasadena parking.

STATUS: Ongoing

X. Review and evaluate effectiveness of meter time limits and pricing, including any appropriate mitigation of credit card processing fees.

STATUS: Ongoing

XI. Implement approved recommendations from the Old Pasadena loading zone study, including the transition of red zone to loading zone or metered parking spaces, consistent signage for on and off-street loading areas, and appropriate and consistent parking enforcement of alley loading areas.

STATUS: Ongoing

XII. Develop comprehensive strategy for taxi zones and ride-share drop-off/pick-up zones.

STATUS: Ongoing

XIII. Commission to review and provide feedback on the city-wide Parking Strategic Plan by collaborating with consultants during its development, and working with staff to prioritize and determine best course of implementation for approved recommendations.

STATUS: Ongoing

CITY OF PASADENA

OLD PASADENA PARKING METER ZONE ADVISORY COMMISSION

Work Plan: July 1, 2022 – June 30, 2023

PURPOSE:

The Old Pasadena Parking Meter Zone Advisory Commission was formed in 1993, as part of the Parking Meter Installation program in the Old Pasadena area. The purpose of the commission is to:

3. Recommend to City Council priority expenditures of net revenues from parking meters within the Old Pasadena Parking Meter Zone for streetscape and parking related expenditures within the zone, and,

4. Study and examine any other parking related issues referred to it by the City Council or by the Director of Transportation which may include, but without limitation, proposed changes and amendments to parking meter rates.

Objectives:

XIV. By August 15, 2023, submit to City Council an Annual Report that includes accomplishments of the 2021-2022 Work Plan, attendance records for 2021-2022, and a Work Plan for 2022- 2023.

XV. Maintain a prioritized list of streetscapes improvement projects to be funded.

XVI. Review any and all expenditures to be allocated from the Old Pasadena parking meter fund and seek recovery where available (i.e. COVID relief funds).

XVII. Continually evaluate best practice and technology advances to identify means by which to improve ease of parking meter payment, which may include but is not limited to: expanding the use of multi-space meters, credit card capable single head meters, and improved or additional phone apps.

XVIII. Review revenues, maintenance, and performance measures as they relate to the Old Pasadena Parking Meter Plan program.

XIX. Commission to continue working with city staff from the Department of Public Works to determine the plan and budget for repairs/improvements to the Streetscapes and Alleyways in Old Pasadena.

XX. Continue to work with the Mayor to fill expired terms and vacancies on the commission.

XXI. Work with city staff to economize where possible on budgetary line items.

XXII. Review program specifics to monitor and ensure proper, effective, and appropriate parking enforcement, and explore the feasibility of utilizing enforcement as a means of ambassadorship to improve the image and optics of Old Pasadena parking.

XXIII. Review and evaluate effectiveness of meter time limits and pricing, including any appropriate mitigation of credit card processing fees.

XXIV. Implement approved recommendations from the Old Pasadena loading zone study, including the transition of red zone to loading zone or metered parking spaces, consistent signage for on and off-street loading areas, and appropriate and consistent parking enforcement of alley loading areas.

XXV. Develop comprehensive strategy for taxi zones and ride-share drop-off/pick-up zones.

XXVI. Commission to review and provide feedback on the city-wide Parking Strategic Plan by collaborating with consultants during its development, and working with staff to prioritize and determine best course of implementation for approved recommendations.

100 N. Garfield Ave., Room N255 ∙ P.O. Box 7115 ∙ Pasadena, CA 91109-7215 (626) 744-4386 ∙ Fax (626) 744-6698

PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT

September 1, 2022

TO: City Council

FROM: Recreation and Parks Commission

SUBJECT: Annual Report – July 2021 through June 2022 and Work Plan for Fiscal Year 2022-2023

Recommendation:

This report is submitted for information purposes only.

Attached are the following:

 Report of Accomplishments for August 10, 2021 through June 7, 2022  Report of Commission Attendance for July 6, 2021 through June 7, 2022  Work Plan for August 9, 2022 through June 6, 2023

The attached documents were reviewed and approved by the Recreation and Parks Commission at our meeting on June 7, 2022.

Respectfully submitted,

Mark Mastromatteo, Chair
Recreation and Parks Commission

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 2 City of Pasadena Recreation and Parks Commission
Report of Accomplishments: 08/10/2021 – 06/07/2022

Mission:

The purpose of the Commission is to advise the City Council on all matters concerning recreation, recreational use and programs, and all related features of “dedicated parkland,” as defined and designated in chapter 3.23 of the Pasadena Municipal Code and of ‘parks,’ as defined and designated in section 3.24.020 (f) of the Pasadena Municipal Code.

Overall Objective:

Develop recommendations for recreation programs, park and open space resources and infrastructure, direct resource utilization, and identify funding sources that will support these resources.

FY 21-22 Objectives:

Objective #1 – Accessibility and Disability Committee

Objective #2 – Arroyo Committee

Objective #3 – Capital Improvement Program (CIP) Committee

Objective #4 – Hahamongna Watershed Park Advisory Committee (HWPAC)

Objective #5 – Maintenance and Safety Committee

Objective #6 – Pickleball Committee

Objective #7 – Recreation and Parks Foundation Committee

Objective #8 – Recreation Programs

Objective #9 – Urban Forestry Advisory Committee (UFAC) RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 3 Objective #1 – Accessibility and Disability Committee

Commissioners: Ashley-MacQuarrie (Lead), Sheppard (Lead),

Action Items:
 Monitor accessibility and disability issues in the parks and, when appropriate, work with the Accessibility and Disability Commission.

Work Plan Updates:

July 2021
 July Commission meeting canceled.

August 2021
 No update.

September 2021
 September Commission meeting canceled.

October 2021
 October Commission meeting canceled.

November 2021
 No update.

December 2021
 No update.

January 2022
 January Commission meeting canceled.

February 2022
 No update.

March 2022
 Accessibility and Disability Commission met on February 22, 2022. o Commissioner Sheppard attended the meeting and introduced herself to the Committee as the Recreation and Parks Commission (RPC) Representative.
o There was some discussion about accessibility in the parks and the Commissioners shared their concerns. Commissioner Sheppard asked for the Accessibility and Disability Commission to provide suggestions for RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 4 o improvements. Accessibility compliance in the parks was not in question, it was improving the parks experience for those with accessibility needs.  Commissioner Sheppard noted some items may require Capital Improvement funding and approval. But there may be affordable accessibility improvements that could be made in the parks in the near future, which could make a significant difference to those with needs.
o Staff suggested if it is a maintenance issue; bring it to the RPC Maintenance Ad hoc monthly committee meeting. Commissioner Sheppard noted she could not attend the next maintenance meeting but will submit a bullet point list to discuss.
o Commissioner Ashley-MacQuarrie was added to the Accessibility and Disability Ad hoc Committee.

April 2022
 April Commission meeting canceled.

May 2022
 The Commission received a presentation from Ali Everett, Accessibility Coordinator, Parks Recreation and Community Services Department, on Park accessibility standards and guidance.
 The Commission received a presentation from Erik Lomeli, Recreation Services Specialist, Parks, Recreation and Community Services Department, on Recreation programs and services for people with disabilities.

June 2022
 No update.

Status: Completed
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 5 Objective #2 – Arroyo Committee

Commissioners: Martinez (Lead), Ashley-MacQuarrie, Sheppard, and Tan

Action Items:
 Meet at least quarterly to consult, advise and encourage conservation, sustainability, and preservation of natural resources and passive and active recreation areas with balanced utilization according to the Arroyo's Master Plan.  Provide input to staff on park preservation, maintenance, and potential capital improvements.
 Identify opportunities for cooperation with other organizations and governmental bodies on Arroyo Seco and open space issues, including possible grant and fundraising opportunities.

Work Plan Updates:

July 2021:
 July Commission meeting canceled.

August 2021
 No update.

September 2021
 September Commission meeting canceled.

October 2021
 October Commission meeting canceled.

November 2021
 A committee meeting will be scheduled before the December Commission meeting.
 No update.

December 2021
 A committee meeting will be scheduled before the February Commission meeting.  No update.

January 2022
 January Commission meeting canceled.

February 2022
 No update.

March 2022
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 6  Commissioner Martinez asked the Arroyo Committee members for an agreed-upon date to meet and the Committee decided on March 14, 2022 at 1 P.M.  Staff was asked to set up the meeting.

April 2022
 April Commission meeting canceled.

May 2022
 The committee held a meeting on March 14, 2022. Commissioners Martinez and Ashley-MacQuarrie attended.
o They discussed whether to maintain the Arroyo Committee or let it fall under the general purview of the Commission.
o They discussed whether to explore updating the Lower Arroyo and Arroyo Seco Master Plan.
o Concluded the Committee will meet more regularly.

June 2022
 Will try to schedule a June Committee meeting.
 Commissioner Martinez wants Staff and the Committee to meet, in the Central Arroyo, where cars park beneath trees in a few spots along West Drive and assess the situation.

Status: Completed
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 7 Objective #3 – Capital Improvement Program (CIP) Committee

Commissioners: Mastromatteo (Lead), Fuhrman, Higginbotham, and Williamson

Action Items:
 Review the proposed Capital Improvement Program (CIP) Program for FY 2023 - 2027
 Support and/or identify grant and other funding opportunities related to park capital projects and/or park and open space acquisition.
 Evaluate the implementation and outcomes associated with the Parks Master Plans for the park land and promote CIP projects to complete the plan.  Committee will present its recommendations to the Commission for its consideration.

Work Plan Updates:

July 2021:
 July Commission meeting canceled.

August 2021
 The Commission received a report on the Ten-year Completed Park Project Overview from the Public Works Administrative Services Division. The overview was a summary of the Capital Improvement Park projects completed from FY 2011 to 2021. The report was divided by park district: Arroyo (Citywide), West, Central, and East.

September 2021
 September Commission meeting canceled.
 CIP Committee held on September 28.

October 2021
 October Commission meeting canceled.

November 2021
 Call for Projects deadline at the end of October.
 Chair Williamson announced if there were new projects that the Commission wanted to add, the CIP Committee would need to meet and discuss them.

December 2021
 The Commission received an update from Hayden Melbourn, Capital Project Manager, Public Works Department, about Parks Capital Improvement Program Projects from January 1, 2021, through December 31, 2021.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 8 January 2022
 January Commission meeting canceled.

February 2022
 A committee meeting is scheduled with staff on February 22, 2022.  CIP Budget will be presented to the Commission at the March meeting.

March 2022
 The CIP Committee met on February 22, 2022 to review and discuss the recommended FY 2023-2027 Capital Improvement Projects.
o The recommendation included nineteen projects covering park projects, landscape projects and Arroyo projects.
 The project list was presented by priority.
 Six of the nineteen projects are new and include:

Hamilton Park field improvements with a focus on
gopher mitigation; Brenner Park design phase for
replacement playground equipment; concept design for
pool upgrades at Villa Park; the Citywide Tree
Replacement Project; planning and design for disc golf improvements; and the concept study for recreational
stairs in the Central Arroyo.
o Staff updated the Committee on the Vina Vieja pickleball courts.  Staff is looking at ways to phase the project and
reconfigure the plan to save costs. Updates will be
shared at the Pickleball Committee meeting and the
Commission as options are developed.
 The Committee encouraged staff to continue to look at alternative shared sport court locations for pickleball and additional shared -use agreements with PUSD,
specifically at Wilson Middle School and Pasadena High School.
 Commissioner Mastromatteo will reach out to contacts
within PUSD to expedite the review of shared use.

April 2022
 April Commission meeting canceled.

May 2022
 On May 2, 2022, City Council approved the FY 2023 - 2027 CIP Budget.

June 2022
 No update.

Status: Completed
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 9 Objective #4 – Hahamongna Watershed Park Advisory Committee (HWPAC)

Commissioners: Mastromatteo (Lead), Martinez, Fuhrman, Sheppard, and Tan

Action Items:

HWPAC:
 HWPAC reviews and makes recommendations of the Hahamongna Watershed Park provides oversight and monitoring of the construction of the Hahamongna Watershed Park Restoration Project, including the Devil's Gate Reservoir Restoration Project.
 Evaluate and follow the implementation and outcomes associated with the park's Master Plans.
 Make recommendations regarding park preservation, maintenance, improvements, and capital improvement projects.
 Seek and review grants and fundraising opportunities.  Identify opportunities for cooperation with other organizations and governmental bodies on the park and open space issues.

Work Plan Updates:

July 2021
 July Commission meeting canceled.

August 2021
 HWPAC held meetings on June 22, 2021 and July 27, 2021.  The HWPAC Work Plan was completed for FY 2020-2021.
 Tours for the HWPAC members of the Hahamongna Annex were scheduled for the HWPAC on August 11, 2021, at 5:30 P.M., or Tuesday, August 17, 2021, at 9:00 A.M.
 HWPAC received an update from the Los Angeles County Public Works on the following:
o The progress of the Devils’ Gate Sediment Removal Project. o It was noted that the sediment removal project was ahead of schedule and anticipated to be completed by August 10, 2021.
o Update on the Habitat Restoration Project.
 The Committee received updates from the La Canada-Flintridge Parents for Healthy Air and the Hahamongna Accountability Project representatives.  The Committee received a presentation from the Department of Transportation regarding the recent changes by Metro of bus routes in the Hahamongna area.

September 2021
 September Commission meeting canceled.

October 2021
 October Commission meeting canceled.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 10 November 2021
 The HWPAC met on September 28, 2021.
 The Committee received an update from Los Angeles County Public Works, Keith Hala, P.E., Civil Engineer, Los Angeles County Public Works, on the following:
o Reservoir Restoration Project
o Southeast Entrance Hahamongna Oak Grove Drive Improvement Project o The potential presence of the shot hole borer beetle at the northeast area of Hahamongna
 A Special HWPAC meeting is scheduled for November 16, 2021. o The Committee will be discussing the vetting process for tenant requests and the availability of vacant buildings at Hahamongna Watershed Park Annex.

December 2021
 The HWPAC met on November 28, 2021.
 The Committee received an update from Los Angeles County Public Works, Keith Hala, P.E., Civil Engineer, Los Angeles County Public Works, on the following:
o Reservoir Restoration Project
o Southeast Entrance for Hahamongna Oak Grove Drive Improvement Project
o Studies update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna
 The Committee received an update from Natalie Ouwersloot, Principal Engineer, Pasadena Water and Power, on the Arroyo Seco Canyon Project.  The Committee received an update from Jeffrey Hernandez, Real Property Manager, Economic Development, on the Hahamongna Watershed Park tenant lease agreements update. Staff clarified the process as to how leases are renewed, the rules tenants need to abide by, and the process for recommendations made by HWPAC.
 The Committee received requests from the Hahamongna Annex Tenants (Move A Child Higher (MACH 1), Rose Bowl Riders, Tom Sawyer Camps, and the Hahamongna Native Nursery.

January 2022
 January Commission meeting canceled.

February 2022
 The Committee received an update on the wood polyphagous shot hole borer beetles and it was found that the beetles are less invasive than they thought and it is most likely due to the weather.
 The Committee received an update on the Willow trees and it was found that the trees are more in distress than they had initially assessed.  HWPAC’s current objective is to find a method where the former parks services buildings could be leased to the current tenants.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 11 March 2022
 Commissioner Martinez reiterated his February update noting that HWPAC’s current objective is to find a method where the former parks services buildings could be leased to the current tenants and new tenants. He said HWPAC is drafting a letter to City Council in support of the aforementioned tenant leases.  Commissioner Sheppard noted the letter of support would include extending the leases with the current tenants.
 The Committee received an update from Los Angeles County Public Works, Keith Hala, P.E., Civil Engineer, Los Angeles County Public Works, on the following:
o Reservoir Restoration Project
o Southeast Entrance for Hahamongna Oak Grove Drive Improvement Project.
o Study update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna.
 Commissioner Ashley-MacQuarrie was replaced by Commissioner Tan on the HWPAC.

April 2022
 April Commission meeting canceled.

May 2022
 The last meeting was held in March. No update to report.  An HWPAC meeting is scheduled for May 24, 2022.

June 2022
 A meeting was held on May 24.
 The Committee received an update from Los Angeles County Public Works, Keith Hala, P.E., Civil Engineer, Los Angeles County Public Works, on the following:
o Reservoir Restoration Project
o Southeast Entrance for Hahamongna Oak Grove Drive Improvement Project.
o Study update on the potential presence of shot hole borer beetle at the northeast area of Hahamongna.
 The Committee received a presentation from Lois Burnet on behalf of a non-profit group Climate Resilience Environmental Education Center at Hahamongna (CREEC). The group is interested in utilizing the vacant building in the Annex for environmental education and vocational training.
 A letter was sent to the City Council from the HWPAC Chair (Mastromatteo), on behalf of the committee, urging the Council to move forward with a plan to fill the vacant Annex buildings.
 The annual meeting is scheduled for June 28.

Status: Completed

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 12 Objective #5 – Maintenance and Safety Committee

Commissioners: Ashley-MacQuarrie (Lead), Martinez, Sheppard, and Williamson.

Action Items:
 Review and provide input on issues pertaining to the maintenance of City parks, park preservation, and capital improvements.
 Review proposals.
 Park tours, park inspection forms, and information received from the public will be reviewed by the Committee.
 Review the Park’s Master Plans implementation and outcomes.  Identify opportunities for cooperation with other organizations and governmental bodies on the park and open space issues.

Work Plan Updates:

July 2021
 Commission meeting canceled.

August 2021
 The Committee met via Microsoft Teams with Talib Khalfani, Park Superintendent, and Mel Alonzo, Park Administrator, to discuss the parks’ current maintenance and safety issues.
o Hamilton Park:
 The pilot project installing two owl boxes at Hamilton Park has been completed. Two boxes were installed on
the west and south side of the park near the water
treatment area. Tim Martinez said he would reach out to his network and see if a group would be willing to track the owl activity (using cameras in the owl boxes),
monitoring the reduction of rodents ( gophers, etc.).

Maintenance staff will monitor the area when they are in the parks performing maintenance duties.
 Three additional environmentally safe machines that
help eradicate gophers are now used Citywide. The new
devices are used daily in Hamilton, Singer, and
Defenders Parks, with plans to use the devices in
Brookside and Hahamongna Parks.
 Bait stations are no longer being used in any of the
parks, and staff is considering permanently removing
empty bait stations from the parks.
 PRCS received cost estimates to install wire mesh
under the outfield areas of Hamilton Park. The
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 13  estimated cost was $80,000 per field. Public Works
Engineers are now researching effectiveness and
options for installation and will report back to the
Department to consider the wire mesh as a new CIP
project in the fall.
o Trash Clean-up after Rose Bowl and park events:
 Parks maintenance crews are responsible for clean -up after park events, including Rose Bowl games, concerts, etc. The Parks Maintenance Division works closely with
the Recreation Division to determine staffing needs,
prep, clean-up, and make adjustments based on turnout
and efforts required to return the park/area to the same state prior to the event.
 Event hosts follow the litter containment plan outlined in the Arroyo Park Land Ordinance. The Department will
investigate to ensure the Park Land Ordinance
guidelines are followed and look into event sponsors
financial responsibility regarding clean-up.
o Lower Arroyo archery:
 PRCS staff met with board members from the Roving
Archers to walk the course following the implementation of the safety clean- up.
 There are limited plantings that will occur over the next few months to divide return lanes on the course. Mulch has been added, and errant walking paths through the
course have been removed. Missing posts and signage
have been installed, marking the course boundaries.
 The Department is looking into adding a new si gn near the bridge summarizing park rules and archery
guidelines.
 The archery course has been designated as a national
historic landmark. The Department will work with the
City Manager's Office to create and install proper
signage designating the area.
o Improved park lighting:

The Department is working on a proposal for improved
park lighting in four parks to improve security. They will present the findings at the next maintenance committee
meeting.
o Bikeway alignment project in Hahamongna:
 This project i s an unfunded CIP project in the
Hahamongna Watershed Park. Nine hundred feet of the
bikeway is needed to complete the path.
 Staff will look into the history of the project and the scope of work required to complete it and will report back to the Committee.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 14 o La Pintoresca Park Improvement Project:
 The La Pintoresca Park Project is progressing.
 The skate park section has been completed.
 Public Works is working closely with the contractor to address issues and keep on schedule.
 A full update will be provided at the next commission meeting.

September 2021
 September Commission meeting canceled.

October 2021
 October Commission meeting canceled.

November 2021
 The Committee met with Parks, Recreation and Community Services staff and representatives from the Pasadena American Little League on Oct 10, 2021 at Hamilton Park.
o The Committee noted a considerable reduction in gopher holes, and the Pasadena American Little League is pleased with the staff's efforts with the gopher reduction.
o The grass is growing back in the field, and the area is closed due to maintenance. They discussed leveling the field. o Discussed the locks placed on the cages by the Pasadena American Little League to store their equipment.

December 2021
 The Committee met with Parks, Recreation and Community Services staff on December 6, 2021.
 The Committee discussed having a Park Safety Community Meeting o The Committee suggested the Parks, Recreation and Community Services Department proactively organize several community meetings in Pasadena parks to discuss safety issues in the parks, including current mitigation efforts (increased patrol, lighting, closing of parking lots, fencing, and cameras).
o The meetings could provide residents an opportunity to learn about current issues in the parks, efforts to make parks safe, including existing safety apparatus that are currently in use, proposed enhancements and innovative technology tools, and potential policy changes with attention to reactionary and racist reforms. This would allow the residents a forum to express concerns and their experiences at the parks. o The meetings could include City Council Members, the Mayor’s office, the Parks, Recreation and Community Services Department, as well as the Police Department.
 The Committee received the following report from staff regarding the emergency community meeting held at Robinson Park on October 28, 2021 with concerned residents.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 15 o The upper parking lot at Robinson Park has been closed to limit groups loitering in that area.
o The Police Department has increased patrols and has foot officers attending practices and games at the park.
o City Council has approved the installation of new cameras at Robinson Park, La Pintoresca Park and Villa Parke.
o The Shot Spotter system will be installed at various locations throughout the City to detect and triangulate whenever a firearm is discharged within the City.
o Law enforcement recently shared, at a neighborhood meeting, that the Department is heavily dependent on the use of home cameras for solving crimes.
o The City is looking for interim and long-term solutions for increased safety in the parks.
o Under consideration is the installation of panic buttons, which provide two- way direct communication to the Police Department.These buttons are currently installed in a few locations in the Lower Arroyo. o The uptick in crime in the Parks is a real concern for maintenance staff, who have been advised to stand down. Employees have been instructed to service park restrooms early in the morning to avoid crowds and then perform a non-scheduled second check during the day.
o Park Safety Officers have expressed that they have not been as effective in curbing crime behavior as is needed.
 The Committee requested Mel Alonzo, Parks Administrator, to determine the process for installing a National History Registry Plaque for Archery in the Lower Arroyo.
 The Committee received a report regarding the parking lot in the Lower Arroyo.The addition of two new ADA-accessible parking stalls was underway and should be completed in January.
 The Committee received a staff report on the following improvements:
o The crews modified the existing landscape design at the Gamble House to remedy the overwatering of a large oak tree. o The crews continue their daily work to eradicate gophers on the field at Hamilton Park. Thus, the grass fields are in excellent condition.
o The Pickleball courts at Allendale Park are being washed biweekly.
o Christmas/holiday lighting in parks across the City is underway. o Sports fields rotate through a re -seeding across the City – typically allowing a 4-6 week rest.
o Foul ball netting has been installed at Robinson Baseball Stadium. The field is currently closed for re-seeding.  The Committee toured the Rose Bowl Aquatics Center in December.

January 2022
 January Commission meeting canceled.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 16 February 2022
 A Maintenance Committee meeting was held with staff on Jan 31, 2022, and the following items were discussed:
o Jackie Robinson Field - Foul Ball Netting Project.
 The Installation of the foul ball netting project ran into some problems as surveyed site plans were not
accurate.
 The contractor's crews cut power lines to the lights and PA system during installation.
 The grass area was damaged from the Foul Ball Netting Project and Rose Bowl events, which required additional turf installation around the 3rd base area.
 User permits were issued and paid for in January, but the field was not playable. Staff is working with permit holders for compensation due to delayed use.
 PRCS staff, irrigation crews, and electrical crews could do the work and make the repairs with a delay in
delivering materials.
 The field should be ready to go the week of February 7, 2022.
o Lower Arroyo Archery Range:
 The archery range is looking good.
 A considerable amount of brush was cleared.
 Although the ADA parking spaces were installed in the parking lot, the paint has peeled off.
 There are signs to locate designated parking.
 A safety concern was raised about a short slope leading from the hiking trail to the flat area of the main range, near the storage bin. The dirt is very loose and the
ground uneven making this short path unstable. The
question was asked if stairs made of decomposed
granite could be created.
 The Pasadena Roving Archers have aske d about the
suitability of this area for the location of a
commemorative plaque, possibly mounted on a boulder,
to display the range's designation as a Historic
Landmark.
o Allendale Park:
 Chair Williamson completed a site visit on January 22, 2022.
 Pickleball at Allendale Park continues to be very
popular, with upwards of 20 players waiting in the park to play on the four courts.
 The increased use, combined with a large tree that was removed, has created several issues for ground
covering at the park.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 17  The grass is dead in many areas and there are large dirt patches in the flower beds and grass areas. The heavy
traffic carries the dirt onto the courts and it is hard to keep the courts clean despite the power washing every
other week.
 Staff is studying the change in park use to address the issues with a new landscape maintenance plan to
mitigate the problems.
 Separate equipment shed space will be dedicated to
pickleball users in the next few weeks.
o Hamilton Park:
 Chair Williamson completed a site park visit on January 21, 2022.
 Overall the park was in excellent condition.
 Re-seeding and field leveling at Hamilton Park were
completed and the grass area has been fenced off and
looks better than it has in years.
 The base on the shade structure on field 3 is missing a cap cover.
 The multi-sport court north of the tennis courts has many cracks and debris from the ground cover, making roller
skating challenging.
 Skaters were se en using the tennis court, which is not allowed, and damaged the court with marks.
o Victory Park:
 Chair Williamson completed a site park visit on January 21, 2022.
 Overall the park was in excellent condition.
 There was great signage for sports activities in front of the gym area.
 Outdoor boxing was set up and ready to go.
 The gym was closed due to Covid restrictions.
 The play equipment area was in excellent condition, with multiple access points for wheelchair users.
 The new bathroom was dirty. Doors had marks and
mirrors were streaked.
o Grant Park:
 Chair Williamson completed a site park visit on January 21, 2022.
 Overall the park was in great condition.
 One basketball court was used for half-court games and tennis courts were in use.
 The bathrooms were in good condition.
o McDonald Park:
 Chair Williamson completed a site park visit on January 21, 2022.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 18  Overall the park was in great condition.
 Temporary pickleball was played on a section of the
basketball court, leaving room for shooting basketball
hoops.
 A handball court was used for tennis on one side and
kicking a soccer ball on the other side.
 The restrooms were in good condition.
 Requesting PRCS staff consider allowing a storage area for pickleball nets and equipment for the Community in
the storage building.

March 2022
 The Maintenance Ad hoc Committee met with the Parks Administrator and staff on Feb 28, 2022.
 Park Inspection Report Form:
o Chair Williamson and the Parks Administrator will review the Park Inspection Form and make the appropriate changes to be consistent with forms used in the Parks, Recreation and Community Services Department. The updated form will be presented at the next Commission meeting.
 Boy Scout Eagle Project: Eagle Scouts have approached the City over the years and have asked to take-on special small improvement projects in the parks. Most recently, the Eagle Scouts have contacted the Parks Division for approval to repair a set of stairs that have eroded on the northern archery range in the Lower Arroyo, leading to a target. Staff is currently reviewing this request.  The Triumph Organization would like to provide a grant to the City to make archery targets more accessible for Adaptive Archery in Pasadena. Target number one is the most likely location needing improvement for adaptive archery. The Park Superintendent is meeting with the Pasadena Roving Archers (PRA) Board to discuss options and the process.
 There will be an addition of composting bins in the Parks. This is a Public Works Department project and the goal is to have one in each council district.  The Accessibility and Disability Ad hoc Committee is interested in finding a stream bed area in the Lower Arroyo that is more accessible for those with mobility issues.

Commissioner Sheppard will work with the Committee and staff to consider viable options in the Lower Arroyo.
 Park Reports from Chair Williamson:
o Feb 10, 2022 - Villa Parke:
 Park picnic tables on the west side need paint to cover graffiti and peeling paint.
 There was a lot of trash along the path from the soccer fields past the softball field to the pool.
 The grills behind the pool area need to be assessed as to whether they be re placed or removed. They cannot
be used in their current condition.
 It appeared someone may have been sleeping on the
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 19  west side at the front of the building behind the terraced bushes.
 The signs for Garfield Well Replacement Project are
outdated, and Parks staff has contacted the Department
in charge of this project. Parks staff will close the
playground when construction is underway on the Well
Project.
o Feb 10, 2022 - Brenner Park:
 The grass area looks fantastic, the best in the City.  The path in front of the restroom needs to be replaced.  The basketball court is in terrible condition and it needs to be resurfaced. New rims and new backboards are
also needed.
 The tennis court is unplayable with all the debris on the court.
 There are no dugouts (limited space) on the softball field and no benches for the teams. It would be nice to add a bench for the teams.
o Feb 10, 2022 - Robinson Park:
 The park was in excellent condition.
 The parking lot is still closed.
 The Indoor basketball court only has two side baskets.

It would be really nice to add an additional two baskets on the side, allowing for more practice areas and game
courts for small children's games.
o Feb 10, 2022: La Pintoresca Park:
 Construction is still underway. The Construction fence was open, kids were playing on the Skate Park and
adults were eating at tables inside the restricted park area.
 The skate park and basketball improvements look
fantastic.
 The water feature was still under construction.
o Feb 10, 2022: Washington Park:
 The park was in excellent condition, the tennis courts and handball courts were all in good clean condition.
 The iTennis sign is still hanging on the court.
 The green plastic fence covering the main fence behind the southern field that abuts to the residential properties is falling off the fence and torn in many locations.
o Feb 10, 2022: Hamilton Park:
 The park is in great condition.
 The Park staff has done a terrific job leveling the field and re- seeding the entire park.
 Park staff meets every other week with Pasadena
American Little League (PALL) Board members, who
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 20  appreciate the attention given to the park and the staff's responsiveness to issues.
 Park Report from Commissioner Ashley-MacQuarrie:
o Lower Arroyo Park:
 Parks staff have been doing a fantastic job of keeping the park looking pristine and clean. They are in the park daily removing trash and performing park maintenance.

Staff has been very responsive to any calls.
 There have been several car break-ins in the parking lot near the archery range. The Arroyo Superintendent has
scheduled a meeting with the Archery Board Members
to discuss the issue.
 The Archery Bo ard would also like to discuss the path to the storage unit in the archery area.

April 2022
 April Commission meeting canceled.

May 2022
 The full Maintenance Ad hoc Committee met with the Parks Administrator  and staff on May 2, 2022.
o Hamilton Park update on gopher holes:
 Staff is working hard to reduce gopher holes on the
baseball field, with an emphasis on field 1, where older children play and use more of the outfield area. They are using two carbon monoxide machines up to three times
per week to address the problem. This last week staff
reported a reduction in the number of holes.
o San Rafael Park:
 The landscape improvement project should be finished
by the end of May. Improvements included a new
irrigation drip to the large flower bed along Colora do, and new landscaping on the three large flower beds,
including new edge trim to hold back the slope along the interior path on the north side.
 After a progress visit, corrections were made, including installing a few plants that did not take on the west side bed and weeding to remove volunteers and large
weeds. This was a significant improvement to the park.
o Vina Vieja dog park:
 Staff visited the site this past week and are working on a plan for the dog park area. The grass is constantly
being torn-up in the park where the large dogs play, so alternatives to grass are being investigated.
o Allendale Park:
 The installation of new benches and a DG area nearest the pickleball courts has been completed.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 21  The bag rack has been installed, and the pickleball
racquet paddle holder is forthcoming.
 The flower bed has been replanted.
 Players have complained about tracking DG onto the
court. Once the new holder is in place, players should stop stepping into the flower bed, which tracks onto the court.
 Players have asked for hooks on the back of the benches to hang bags. Providing hooks keeps the bags off the
court fencing, which damages the fence and away from
the grass area.
 Staff will continue to monitor these improvements and the need for more benches and bag holders.
o Low Flow Streams in Arroyo:
 The streams were cleaned a month ago and the streams
seem to be operating well.
o Mature Oak Trees in Brookside:
 Staff continues to add mulch and monitor the trees for damage due to parking near or under the trees.
 Staff and Commissioner Martinez will schedule a visit to walk the area and check on the trees.

June 2022
 Held a committee meeting with staff only Commissioner Ashley-MacQuarrie was able to attend.
 Discussed the following three points regarding the Lower Arroyo:
o The request from the archers regarding stabilizing a slope and creating stairs by target one (storage area).
o The Boy Scout Eagle Project the month in June.
o There are two broken fountains, one that is not working and one that was shut-off and Commissioner Ashley-Macquarie was hoping the one could be repaired and the other be restored.

Status: Completed
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 22 Objective #6 – Pickleball Committee

Commissioner: Eileen Williamson

Action Items:
 Regularly, the Committee will review the progress and status of the proposed Pickleball Court Project in District 4.
 Reports will be provided by Public Works staff as well as input from the Committee and key stakeholders.
 The Commission will make recommendations to the direction and efficiency of the project as it sees fit.
 User trends, grant and fundraising opportunities, fee structure, park permits, monitoring of the effective recreation programs, and delivery of City services will be reviewed and shared with the Commission.

Work Plan Updates:

July 2021:
 Commission meeting canceled.

August 2021:
 Pickleball joint use pilot program at McDonald Park
o PRCS will allow pickleball play on the McDonald Park basketball court beginning August 16, 2021 on Monday, Wednesday, and Friday mornings between 8 A.M. and 11 A.M. Participants will provide their nets to play on the courts.
o There will be a trial period from Aug 16 through the end of October 2021.

This trial will attempt to maximize the utilization of the sports court at McDonald Park.
o PRCS will monitor the use, determine a long-term sharing arrangement during this trial period, and consider the demand for other shared court opportunities within the parks.
 Pasadena Pickleball Group
o Pasadena Pickleball ambassador, Mike Alvidrez, conferenced with the City recreation staff and discussed the upcoming 10th Annual Parks After Dark Pickleball Youth and Adult Clinic at Washington Park (July 30, 2021 from 4 P.M. to 6 P.M.) and Villa Parke (August 5, from 6:00 P.M. to 8 P.M.). Mr. Alvidrez will help advertise the event in the Pasadena pickleball community, help with set-up, and provide extra nets and paddles for the event. Mr. Alvidrez and other experienced players will attend the event and provide instruction and demonstrations to the Community.

September 2021
 September Commission meeting canceled.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 23 October 2021
 October Commission meeting canceled.

November 2021
 The Commission received a verbal update from Staff, at the October meeting, on the success of the pilot pickleball program for shared use at McDonald Park basketball court. Staff noted there would be further review of the program in the winter, and then staff will give a formal recommendation to the Commission in July 2022 concerning shared use.

December 2021
 The Committee will schedule a meeting in February 2022 or March 2022 to review and discuss the Pickleball Pilot Program. The PRCS staff will collect data and examine outcomes (identifying issues but not limited to the successful components and areas of needed improvement.)

January 2022
 January Commission meeting canceled.

February 2022
 A committee meeting is scheduled for February 9, 2022.

March 2022
 Chair Williamson (on behalf of the Recreation and Parks Ad hoc, Maintenance and Pickleball Committees) and Pam Thyret, District 7 Field Representative, met with the Parks Administrator, Recreation Administrator and Parks staff to discuss landscape issues at Allendale Park due to a change of use.  PRCS staff has met several times with members of the pickleball community to better understand concerns and consider options to address issues raised.  Staff plans to make the following changes to Allendale Park:
o The area surrounding the two picnic tables closest to the court will be filled with decomposed granite (DG). This area has been trampled and is mostly an area composed of dirt that gets tracked onto the court. o Four wood benches will be added on the east side of the path, south of the tennis court.
o Create a new paddle holder that will be located next to the path in front of the plantings, to the left of the entry gate. The paddle holder will also have hooks to hang bags.
o Replace plants to the left of the entry gate.
o Update rules of pickleball play and post on the court.  No benches will be allowed in the court area.
 Players must wait outside the court to play.
 There are no hanging bags on the fence, no posting
notices on the fence and other rules agreed upon by
Park Superintendent and Pickleball Community
Committee.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 24 o Hang a locked bulletin board on the entry gate for messages from the Pickleball Ambassador to the Community.
o Clean-out storage area and provide a second backup key to the Pickleball Ambassador to store equipment. Please note that the pickleball community will be charged $100.00 to change the storage lock if the keys are lost in the future. The Pickleball Community Committee are supportive of these changes.

April 2022
 April Commission meeting canceled.

May 2022
 The Pickleball Committee held a meeting on March 28, 2022 and discussed the following:
o The Vina Vieja Pickleball Project is moving forward as a phased project.

CIP funds have been allocated for Phase 1 which will include up to four courts, no lights or additional parking at this time.
o Staff has approved a long term shared use at McDonald Park on the basketball court for pickleball play Monday - Friday from 8 A.M. to 12:00 P.M.
o Public works will look to redesign the McDonald Park volleyball sand court into permanent pickleball courts.
o Staff is investigating the feasibility of temporary pickleball courts in Brookside Park Lot I.
o The Committee proposed reaching out to PUSD to develop a shared use agreement of the east/west tennis court at Wilson Middle School and two courts at Pasadena High School for pickleball conversion. Staff wanted to wait until the McKinley tennis/pickleball MOU was complete. Will discuss at the next meeting.
o Staff is actively looking for other sites throughout the City for potential pickleball courts.
o Allendale improvements are nearly complete. Park benches, bag rack, new plantings in flower beds and DG have been installed. Waiting on completion of paddle holder and the new message board for the Pickleball Community.
o Chair Williams requested an update for the Recreation and Parks Commission, from the Public Works staff in July regarding the addition of courts and shared- use courts at McDonald Park with an update on the CIP Pickleball Vina Vieja Project.

June 2022
 The June Pickleball Committee meeting was canceled and will be rescheduled for later date.

Status: Completed
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 25 Objective #7 Recreation and Parks Foundation Committee

Commissioners: Sheppard (Lead), Ashley-MacQuarrie, and Fuhrman

Action Items:
 The mission of the Foundation is to provide funding for public awareness of parks and recreation needs with the City of Pasadena.
 Committee members to attend and participate at the Recreation and Parks Foundation Meetings.
 Update the Commission on Foundation projects.

Work Plan Updates:

July 2021
 Commission Meeting canceled.

August 2021
 Foundation meeting held on August 3, 2021.
 No report was provided to the Commission.

September 2021
 September Commission meeting canceled.

October 2021
 October Commission meeting canceled.

November 2021
 The October Recreation and Parks Foundation meeting was canceled.  The Foundation may apply for a grant for Hahamongna to fund a project to determine what kind of services and how to support Black, Brown, and indigenous people who live in the residential areas surrounding Hahamongna Watershed Park.

December 2021
 The December Recreation and Parks Foundation meeting was canceled.

January 2022
 January Commission meeting canceled.

February 2022
 The Treasurer of the Foundation resigned and after reviewing the cost of other accounting firms, Commissioner Fuhrman volunteered to be the Treasurer.  The Foundation asked the Interim City Manager to look into the possibility of the City’s Insurance covering the Directors of the Foundation and if the coverage could fall under the City’s umbrella policy.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 26 March
 The Recreation and Parks Foundation Committee met, but there was no update to report.

April 2022
 April Commission meeting canceled.

May 2022
 Commission Fuhrman noted that in working with Commissioner Sheppard, they were able to transfer and obtain the checking account signatures and ascertain old financial data from the Parks, Recreation and Community Services Department.

They can now provide routine financial statements through the account at the Pasadena State and Federal Credit Union.
 Commissioner Sheppard noted that the City is reducing its rates for the Summer Programs to $10 per week. There is still a gap for some to afford the $10, so the Foundation will be offering to sponsor individuals who need assistance,  The Foundation is looking to sponsor youths to attend other Recreation programs.

June 2022
 The June Committee meeting was canceled.

Status: Completed
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 27 Objective #8 – Recreation Programs Committee

Commissioners: Higginbotham (Lead), Fuhrman, Mitchell, and Williamson

Action Items:
 The Recreation Programs Committee will meet with representatives from Parks, Recreation, and Community Services Department regularly to review recreation programs and make recommendations for those programs based on the needs of said framework.

Work Plan Updates:

July 2021
 Commission meeting canceled

August 2021
 Parks After Dark events
o The 10th Annual Parks After Dark event was scheduled at five Pasadena parks between July 7, 2021 and August 7, 2021. The events, which included softball games with the Police Department, three-on-three basketball, evening recreation swim, and evening movies in the park, have all been well attended. The Department marketed this event on social media, the City and department websites, Next Door, and the parks, recreation management software email blast.
 Recreation Department collaboration with PUSD
o Commissioner Higginbotham suggested PRCS provide updates to the PUSD Facilities Department during their joint monthly meetings conveying the demand for pickleball courts in the City of Pasadena, hoping that PUSD will consider allowing pickleball play at PUSD facilities to residents on a drop-in and/or through the permit process.
o McKinley Tennis/Pickleball court update
 Staff continues to work with the City Attorney’s Office and PUSD to develop a new MOU with the PUSD and
Parks,Recreation and Community Services Department
to rehabilitate the tennis courts.
 Public Works is finalizing design and construction
agreements.
 Staff estimated that the courts would be playable for tennis and pickleball use by May or June of 2022.
 The staff has provided the committee members with
copies of past MOU agreements (Muir, McKinley, and
Washington).
 Request For Proposal (RFP) for Master Contract to City Tennis Provider RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 28 o Staff is working on a new RFP for a multi-year master tennis contract for a citywide tennis lesson/clinic provider.
o This fall, the RFP should be released with a new contract signed by early 2022.
o The current operator, iTennis, provides lessons and clinics at Brookside, Eaton Blanche, and Grant Parks, and occasionally at Washington and Hamilton Parks.
o iTennis pays the City approximately $60,000 per year, representing 30% of the fees charged.
o The new RFP is focused on balancing general public play and providing tennis lessons and clinics to adults and youth in the Community. o The RFP would be awarded to a single entity for all lessons and clinics. o The entity will provide adequate insurance to the City under the contract. o Staff has provided a copy of the current Master Agreement with iTennis for review.
 Next Recreation Programs Committee Meeting
o The next meeting will be held on August 24, 2021 at 3 P.M. via Microsoft Teams.
o Staff will set up the meeting with committee members.

September 2021
 September Commission meeting canceled.

October 2021
 October Commission meeting canceled.

November 2021
 The Committee held a meeting with staff on September 28, 2021. o The Committee discussed the pilot pickleball program for shared use at McDonald Park basketball court.
o The Committee discussed the joint use agreement at McKinley Gym. o Staff shared that the City tennis multi-year contract should go out to bid in 2022.

December 2021
 The Committee held a meeting with staff on November 30, 2021. o The Committee discussed safety issues in the park, including tools the city uses to address issues (fencing at Villa, Robinson around the synthetic fields, lighting, cameras, emergency beacons, etc.). The uptick in violence has put a spotlight on safety at the parks and certainly, any changes, albeit increased police presence or use of cameras, have positive and negative issues that affect the Community.
o The Committee asked that the Parks, Recreation and Community Services Department be proactive in opening a discussion with the Community regarding park safety by organizing community meetings in the park, along with the Council Members
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 29 o If meetings cannot be organized through the Department, the Committee would like to put this item on a commission agenda for discussion and community input. The item would cover current park conditions, proposed enhancements and potential new tools and technology used in other parks and
communities, including addressing the positives and negatives of these measures.
o PRCS indicated its number one goal is to continue to activate the parks through programming, which has been a strong deterrent for crime and violence.

January 2022
 A Recreation Programs Committee meeting was held with staff on January 11, 2022, and the following items were discussed:
o Black History Parade and Festival events were canceled due to the Covid surge.
o Two proposals for the Request for Proposal (RFP) for the city’s tennis instructor contractor multi-year contract were received. The contract will be a multi-year contract with one user. A panel will be assembled to review and make a recommendation for instruction.
o Swim Program
 Darrell Walker and his staff are developing plans for the summer swim program at Pasadena High School, Blair,
Muir and Villa Parke.
 The department will start hiring in February for swim and summer programs.
 This group will develop a year-round swimming program for the 2023 fiscal budget year at Robinson and Villa
Parke.
 Programming will be community-driven.
 Currently, the Aquatic Director is a part -time position, but the department is considering making this a full-time position when pools are open for year-round use.

February 2022
 A Recreation Programs Committee meeting was held with staff on February 8, 2022, and the following items were discussed:
o Rose Bowl Riders and Tom Sawyer Camps: The City’s Real Property Manager is finalizing a separate operating lease agreement between the City and the Rose Bowl Riders and the City and Tom Sawyer Camps.

Currently, these entities are operating on a month-to-month lease. When the agreements are completed, they will be shared with the Recreation Programs Committee and at a Recreation and Parks Commission meeting, as an information item, prior to City Council approval. o Request for Proposal (RFP) for the city’s tennis instructor contractor multi- year contract.

RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 30  An RFP review panel is being created to interview and recommend the tennis instructor for the city contract.
 Commissioner Betsy Mitche ll will be recommended for
appointment to the panel on behalf of the Recreation
and Parks Commission.
 The panel’s recommendation for the instructor will be shared with the Commission prior to City Council
approval.
o The MOU Agreement with PUSD and the Parks, Recreation and Community Services Department is going through the approval process.

Thus far, reviews to date have been positive. Staff expects the agreement to be approved in the next few weeks. Once approved, the agreement will go before the Recreation and Parks Commission as an informational item. o Permit Holders at Jackie Robinson Field have been compensated for delayed use of the baseball field due to additional electric work required from the installation of foul ball netting. Construction was completed last week and both PCC and Maranatha have full use of the field for practice and games.
o Staff is working to resolve noise complaints due to using a PA system at Allendale and Villa Parke baseball fields during baseball games. Two ncidents have been reported.
o Oak Grove Disc Golf Course: Staff is working with the Frisbee golf group to determine if a use agreement is required. Currently, tournaments and event permits are processed through the Facilities Division and the process has been going well. Staff will present an update to the committee in the next month or two.
o Summer program: Staff reported they are hoping to start in mid-June.

Hiring is currently underway, but camp participants' numbers may be reduced due to COVID and fewer staff. They are still working within COVID protocols for current programs. Registration will begin in March.  The Recreation and Parks Commission appointed Commissioner Betsy Mitchell, at the February 8, 2022, Special Meeting, to the RFP review panel to interview and recommend the tennis instructor contractor on behalf of the Recreation and Parks Commission.

March 2022
 The Recreation Programs Ad hoc Committee met via Team’s with the Park and Recreation staff on March 1, 2022, and provided the following update:
o The Parks, Recreation, and Community Services Department is working on a draft Memorandum of Understanding (MOU) between the City and the California Institute of Technology regarding the part-time use of two tennis courts for pickleball. The courts are located on California Blvd, just west of Arden Road. The agreement will be a pilot program with a test period of up to eight (8) weeks.
o The draft MOU, with PUSD, regarding the shared use of tennis and pickleball courts at McKinley School is progressing and has been RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 31 o approved by the PUSD staff. The courts will be available for public use during non- school hours on weekends and evenings.
o PRCS staff has reviewed the applicants for the iTennis Request for Proposal (RFP) and has made a recommendation. The new provider will be announced after an agreement is finalized and should be in place by June 2022.
o Summer registration for Recreation Programs will begin in April. Staff is working on recruiting part-time personnel for the Summer Camp Aquatics Programs. Camp space may be limited if necessary positions cannot be filled. Staff plans to visit local high schools to encourage students to apply for summer jobs. Staff will share an online hiring link with the Commissioners so they can assist in reaching out to the Community.

April 2022
 April Commission meeting canceled.

May 2022
 The Recreation Programs Ad hoc Committee met via Team’s with the Recreation staff on May 3, 2022. The Commissioners present were Higginbotham and Williamson. The Committee provided the following update:
 Bike Path Accessibility on City Trails
o A Bike Path Accessibility on City Trails
 A presentation will be made at the May 4, 2022
Recreation and Parks Commission meeting. The
Commission should make a motion to determine the
next steps to create a bike network between South
Pasadena and the National forest. Staff would then
determine what is necessary to consider such a network
and make a future presentation to the Commission.
o Pickleball:
 Currently, no formal instruction is allowed on pickleball courts in the City of Pasadena due to the lack of courts available. Courts are compacted with open drop-in play.  The City offers pickleball instruction through the annual Parks After Dark events, Summer Camps for kids,
various workshops and clinics organized between the
Parks, Recreation and Community Services
Department and the USA pickleball group (Pasadena
Pickleball Ambassador) and genera l pickleball
enthusiasts.
o Summer Camp Sign Ups update:
 Thirty-one lifeguards have been hired, which will ensure a robust summer swim lesson program in the
participating parks.
 An addi tional 25 recreation leaders are in the
certification process. The individual camps will grow
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 32  from 64 to 80 kids per site if all are hired.
 The next Committee meeting is scheduled for June 7, 2022, at 3 P.M.

June 2022
 The June Committee meeting was cancelled.
 One open issue is the tennis contract.
o Staff is still working on a long term agreement with two tennis contractors, iTennis and Move Your Feet. Meanwhile, there is a month to month agreement in place with iTennis and the city and they are moving forward with their summer tennis programming.
o The contracts should be completed in July 2022.

Status: Completed
RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 33 Objective #9 – Urban Forestry Advisory Committee (UFAC)

Commissioners: Martinez (Lead), Mastromatteo

Action Items:
 The representatives from the Recreation and Parks Commission assigned to the Urban Forestry Advisory Committee (UFAC) will review and make recommendations on matters pertaining to the City's Urban Forest.

Work Plan updates:

July 2021
 July Commission meeting canceled.

August 2021
 Urban Forestry Advisory Committee (UFAC) July meeting was held.  No report was provided to the Commission.

September 2021
 September Commission meeting canceled.

October 2021
 October Commission meeting canceled.

November 2021
 UFAC meeting was held on October 13, 2021.
 Trees were reviewed for removal for the Robinson Park Pool Project.  A tree removal was reviewed for the Washington Park Community Center and Restroom Project.

December 2021
 UFAC meeting was held on November 10, 2021.
 No report was provided to the Commission.

January 2022
 January Commission meeting canceled.

February 2022
 The main issue with the committee is that they feel when development projects are in the initial stages of design planning that is when UFAC should be involved to mitigate or avoid street or public tree issues. Currently, they are brought in late in RPC Report of Accomplishments FY 2021-2022. Approved June 7, 2022 34  the process for approval and they are unable to offer design mitigation to prevent the removal of street and public trees. The next UFAC meeting will be held on February 9, 2022.

March 2022
 Urban Forestry Advisory Committee (UFAC) held a meeting on February 9, 2022 and there was a presentation on the public tree removal process.  Commissioner Martinez reiterated that the main issue with the UFAC Committee is that they feel UFAC should be involved when development projects are in the initial planning stages of design. Currently, their role begins late in the process, and they are unable to offer design mitigation to prevent the removal of public trees.

April 2022
 The March Committee meeting was canceled.

May 2022
 The April Committee meeting was canceled. A meeting is scheduled for May 11, 2022.

June 2022
 The Committee met on May 11
o Urban Forestry Advisory Committee (UFAC) Chair Nathane spoke about the letter, requesting additional funding for tree watering, submitted to City Council by Pasadena Beautiful Foundation and Linda Vista Annandale Association.
o UFAC Chair Nathane spoke about the City’s specific plan area updates which is currently being overseen by the Department of Planning and Community Development.
o Arbor Day Recap
o Public Works Department is restarting the Mulch Give-Away Program. o Committee Member Martinez requested that Public Works staff provide history, overview and additional information about the City’s Master Street Tree Plan.
 Commissioner Mastromatteo announced his resignation from the UFAC Committee and was replaced by Commissioner Tan.
 The June UFAC meeting is scheduled for June 8, 2022.

Status: Completed
RPC Meeting Attendance Record FY 2021-2022. Approved June 7, 2022 35 City of Pasadena Recreation and Parks Commission
Meeting Attendance Record for FY 2021-2022

RECREATION & PARKS COMMISSION
July 2021 - June 2022

MEETING ATTENDANCE RECORD

MEMBERS
7/6/2021 Regular 8/3/2021 Regular 8/10/2021 Special 9/7/2021 Regular 10/5/2021 Regular 11/2/2021 Regular 12/7/2021 Regular 1/4/2022 Regular 2/1/2022 Regular 2/8/2022 Special 3/1/2022 Regular 4/5/2022 Regular 5/3/2022 Regular 6/7/2022 Regular TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE

TERRI ASHLEY-MACQUARRIE
DISTRICT 5 XX XX A XX XX P P XX XX P P XX P P 6 85.80%

JONATHAN FUHRMAN
DISTRICT 4 XX XX P XX XX A P XX XX P P XX P U 5 71.50%

JENNIFER HIGGINBOTHAM
AT LARGE/DISTRICT 7 XX XX P XX XX P A XX XX P P XX P A 5 71.50%

MARK MASTROMATTEO
DISTRICT 6 XX XX P XX XX P A XX XX P A XX A P 4 57.20%

TIM MARTINEZ
MAYOR XX XX P XX XX A P XX XX P P XX P P 6 85.80%

BETSY MITCHELL
DISTRICT 2 XX XX A XX XX P P XX XX A P XX A P 4 57.20%

TREASURE SHEPPARD
DISTRICT 3 XX XX P XX XX A P XX XX P P XX P P 6 85.80%

HOWARD TAN
DISTRICT 1 XX XX P XX XX P P XX XX P P XX P P 7 100.00%

EILEEN WILLIAMSON
DISTRICT 7 XX XX P XX XX P P XX XX P P XX P P 7 100.00% LEGEND TOTAL MEETINGS HELD: 7

P-PRESENT

A-EXCUSED

U-UNEXCUSED

XX-CANCELED MEETING

NQ-NO QUROUM

RPC Work Plan FY 2022-2023. Approved June 7, 2022 36
City of Pasadena Recreation and Parks Commission
Work Plan: 08/09/2022 – 06/06/2023

Mission:

The purpose of the Commission is to advise the City Council on all matters concerning recreation, recreational use and programs, and all related features of “dedicated parkland,” as defined and designated in chapter 3.23 of the Pasadena Municipal Code and of ‘parks,’ as defined and designated in section 3.24.020 (f) of the Pasadena Municipal Code.

Overall Objective:

Develop recommendations for recreation programs, park and open space resources and infrastructure, direct resource utilization, and identify funding sources that will support these resources.

FY 21-22 Objectives:

Objective #1 – Accessibility and Disability Committee

Objective #2 – Arroyo Committee

Objective #3 – Capital Improvement Program (CIP) Committee

Objective #4 – Hahamongna Watershed Park Advisory Committee (HWPAC)

Objective #5 – Maintenance and Safety Committee

Objective #6 – Pickleball Committee

Objective #7 – Recreation and Parks Foundation Committee

Objective #8 – Recreation Programs

Objective #9 – Urban Forestry Advisory Committee (UFAC) RPC Work Plan FY 2022-2023. Approved June 7, 2022 37
Objective #1 – Accessibility and Disability Committee

Commissioners: Ashley-MacQuarrie (Lead), Sheppard (Alternate)

Action Items:
 Monitor accessibility and disability issues in the parks and, when appropriate, work with the Accessibility and Disability Commission.

Work Plan Updates:

July 2022:
 July Commission meeting canceled

August 2022:
 No report 

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 38
Objective #2 – Arroyo Committee

Commissioners: Martinez (Lead), Ashley-MacQuarrie, Sheppard and Tan

Action Items:
 Meet at least quarterly to consult, advise and encourage conservation, sustainability, and preservation of natural resources and passive and active recreation areas with balanced utilization according to the Arroyo's Master Plan.  Provide input to staff on park preservation, maintenance, and potential capital improvements.
 Identify opportunities for cooperation with other organizations and governmental bodies on Arroyo Seco and open space issues, including possible grant and fundraising opportunities.

Work Plan Updates:

July 2022:
 July Commission meeting canceled

August 2022:
 No report 

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 39
Objective #3 – Capital Improvement Program (CIP) Committee

Commissioners: Mastromatteo (Lead), Fuhrman, Higginbotham, and Williamson

Action Items:
 Review the proposed Capital Improvement Program (CIP) Program for FY 22- 23.  Support and/or identify grant and other funding opportunities related to park capital projects and/or park and open space acquisition.
 Evaluate the implementation and outcomes associated with the Parks Master Plans for the parkland and promote CIP projects to complete the plan.  Committee will present its recommendations to the Commission for its consideration.

Work Plan Updates:

July 2022:
 July Commission meeting canceled

August 2022:
 No report 

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 40
Objective #4 – Hahamongna Watershed Park Advisory Committee (HWPAC)

Commissioners: Martinez (Lead), Mastromatteo, Fuhrman, Sheppard and Tan

Action Items:
 Reviews and makes recommendations of the Hahamongna Watershed Park provides oversight and monitoring of the construction of the Hahamongna Watershed Park Restoration Project, including the Devil's Gate Reservoir Restoration Project.
 Evaluate and follow the implementation and outcomes associated with the parks Master Plans.
 Make recommendations regarding park preservation, maintenance, improvements, and capital improvement projects.
 Seek and review grants and fundraising opportunities.  Identify opportunities for cooperation with other organizations and governmental bodies on the park and open space issues.

Work Plan Updates:

July 2022:
 July Commission meeting canceled

August 2022:
 Held Annual Meeting in July
o Held election of new officers
o Completed and approved the Work Plan Accomplishments
o Established and approved the Work Plan for FY 2022-2023 o Received an update from Los Angeles County on the Restoration Project o Working on the revitalization of the Annex September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 41
Objective #5 – Maintenance and Safety Committee

Commissioners: Ashley-MacQuarrie (Lead), Martinez, Sheppard, and Williamson.

Action Items:
 Review and provide input on issues pertaining to the maintenance of City parks, park preservation, and capital improvements.
 Review proposals.
 Park tours, park inspection forms, and information received from the public will be reviewed by the Committee.
 Review the Park’s Master Plans implementation and outcomes.  Identify opportunities for cooperation with other organizations and governmental bodies on the park and open space issues.

Work Plan Updates:

July 2022
 July Commission meeting canceled

August 2022
 Maintenance and Safety Committee Meeting on August 8 o Central Arroyo Brush Clearance is nearly complete, Brookside trails and hillsides are finished working on the Rosemead area. Piles of dead branches and brush were left along the road after volunteer crews clean up, later picked up by Maintenance city staff. Going forward, Maintenance staff will be scheduled alongside the volunteer crews to pick up at the time of clean up.
o Allendale Park - courts do not look to be damaged by rocks and sand from decomposed granite in area. However, staff did note that some areas of are crumbling and they plan to re-pour some areas and roll again as well as spray a sealer or glue on surface to try to reduce the amount of sand and rocks picked up and carried onto the court. This should happen in the next two weeks.
o Arroyo post event clean up - this remains a constant issue for city staff to stay ahead of, they continue to work closely with ROBC for planning on events in the Rose Bowl. Staff did see an improvement this week following a big soccer event. Mel has decided to shift the schedule of 4 full time workers to weekends during the heavy park summer months. They found they were least staffed when the parks were the busiest. o The staff will focus on the busier parks like Brookside, MacDonald, La Pintoresca, and areas with reservations. They tested this change over the 4th of July weekend and had a positive impact. Commissioner Martinez asked that staff keep RPC apprised if more support was needed from the commission to address these very challenging cleanups.
o Filtered Water Systems have been installed at some of the parks and are on a regular maintenance schedule. The staff does have problems with RPC Work Plan FY 2022-2023. Approved June 7, 2022 42
o these fountains in parks where there are sand play areas, the kids love toput sand into the fountains when they play which blocks up the system.

Most parks are moving away from sand play areas, which will help reduce this problem.
o San Rafael Park project is complete. They will begin to work on the weeding this week and the volunteer trees. Mel will also look at the new planting areas on the west side of the park that has not done well due to poor water supply - no drip in this area.
o New signs have been added in most of the parks to reflect the new department name and updated phone numbers. Temporary signs still have not been placed at the basketball/pickle-ball court at MacDonald Park.
o Dog park renovation - removed the grass and left a dirt area because it was very expensive to water and the grass did not grow well there due to the large dogs. This change will save on weekly mowing maintenance and water costs. Staff will still clean up area and level ground and water some weekly for dust.
o Gopher remediation continues at the most problem parks up to 3 times a week (Defender/Hamilton) Staff purchased a new carbon gas machine to use to stop the problem areas. No owls have been spotted in the Owl boxes at Hamilton Park yet.
o Starz - an after school program for children, has steered away from taking advantage of all the programming at Villa Park for fear of gang violence.

Commissioner Sheppard asked that staff look into other parks that might offer services to this group or find way to make them comfortable going to Villa. Mel will talk to Kenny about this issue.

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 43
Objective #6 – Pickleball Committee

Commissioner: Eileen Williamson

Action Items:
 Regularly, the Committee will review the progress and status of the proposed Pickleball Court Project in District 4.
 Reports will be provided by Public Works staff as well as input from the Committee and key stakeholders.
 The Commission will make recommendations to the direction and efficiency of the project as it sees fit.
 User trends, grant and fundraising opportunities, fee structure, park permits, monitoring of the effective recreation programs, and delivery of City services will be reviewed and shared with the Commission.

Work Plan Updates:

July 2022:
 July Commission meeting canceled

August 2022:
 No report 

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 44
Objective #7 – Recreation and Parks Foundation Committee

Commissioners: Sheppard (Lead), Ashley-MacQuarrie, and Fuhrman

Action Items:
 The mission of the Foundation is to provide funding for public awareness of parks and recreation needs with the City of Pasadena.
 Committee members to attend and participate at the Recreation and Parks Foundation Meetings.
 Update the Commission on Foundation projects.

Work Plan Updates:

July 2022:
 July Commission meeting canceled

August 2022:
 No report

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 45
Objective #8 – Recreation Programs Committee

Commissioners: Higginbotham (Lead), Fuhrman, Mitchell, and Williamson

Action Items:
 The Recreation Programs Committee will meet with representatives from Parks, Recreation, and Community Services Department regularly to review recreation programs and make recommendations for those programs based on the needs of said framework.

Work Plan Updates:

July 2022:
 July Commission meeting canceled

August 2022:
 No report

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

RPC Work Plan FY 2022-2023. Approved June 7, 2022 46
Objective #9 – Urban Forestry Advisory Committee (UFAC)

Commissioners: Martinez (Lead), Tan

Action Items:
 The representatives from the Recreation and Parks Commission assigned to the Urban Forestry Advisory Committee (UFAC) will review and make recommendations on matters pertaining to the City's Urban Forest.

Work Plan updates:

July 2022:
 July Commission meeting canceled

August 2022:
 No report

September 2022:

October 2022:

November 2022:

December 2022:

January 2023:

February 2023:

March 2023:

April 2023:

May 2023:

June 2023:

Status:

TO:

FROM:

DATE:

SUBJECT:

City Council
South Lake Parking Place Commission
August 4, 2022
ANNUAL REPORT – JULY 1, 2021 THROUGH JUNE 30, 2022 AND WORK PLAN FOR 2022 - 2023
RECOMMENDATION:

This report is submitted for information purposes only.

Attached is the following:
 Report of Work Plan Performance for July 1, 2021 through June 30, 2022  Proposed Work Plan for July 1, 2022 through June 30, 2023 These documents were reviewed and approved by the South Lake Parking Place Commission at a regular meeting held on Thursday, July 28, 2022.

Respectfully submitted,
Darrell Done, Chair
South Lake Parking Place Commission
DocuSign Envelope ID: 21E7976F-B88B-41DD-B3B8-0B2716D13D27

CITY OF PASADENA

SOUTH LAKE PARKING PLACE COMMISSION
YEAR END REPORT OF ACCOMPLISHMENTS: July 1, 2021- June 30, 2022 PURPOSE:

The South Lake Parking Place Commission was formed in 1977 to advise and make recommendations to the City Council. The purpose of the Commission is to develop efficient parking programs that are beneficial to all businesses in the District. This is accomplished through the implementation of regulations controlling operation, management and administration of the parking places within the District.

ACCOMPLISHMENTS:

I. Develop plan for supporting success of South Lake Avenue businesses and customers by providing attractive, cost-effective parking.

STATUS: ONGOING
II. Continue long-term Shoppers Lane parking plan for a balanced budget, with provisions for improvements and capital expenditures, as well as increased property taxes.

STATUS: ONGOING
III. Review real estate tax payments due, past due and projected and develop strategies to address potential future shortfalls.

STATUS: ONGOING
IV. Regularly review revenues, maintenance and performance measures for meters in the Shoppers Lane north and south surface lots and the street meters.

STATUS: ONGOING
V. Continue to work with the staff from the Parking and Planning Divisions as needed to reconcile parking deficit issues in the District.

STATUS: ONGOING
VI. Continue to monitor the performance of parking enforcement services.

STATUS: ONGOING
VII. Work with staff to monitor landscape maintenance and housekeeping services to ensure work is completed to maintain an attractive environment for users.

STATUS: ONGOING
DocuSign Envelope ID: 21E7976F-B88B-41DD-B3B8-0B2716D13D27 VIII. Review and establish a priority list of projects for 2021-2022, as they relate to off-street parking issues and pedestrian safety in the South Lake Parking Place District.

STATUS: ONGOING
IX. Continue to work with staff as needed in support of South Lake Parking communications which are distributed periodically to all business addresses in the South Lake Parking Place District.

STATUS: ONGOING
X. Review Parking Strategic Plan and consider implementation of recommendations.

STATUS: ONGOING
XI. By June 30, 2022, prepare an Annual Report that includes the accomplishments of the 2021-2022 Work Plan, attendance reports for 2021-2022, and a Work Plan for 2022-2023, for submission to the City Council before or by August 31, 2022.

STATUS: COMPLETED
DocuSign Envelope ID: 21E7976F-B88B-41DD-B3B8-0B2716D13D27

CITY OF PASADENA

SOUTH LAKE PARKING PLACE COMMISSION
WORK PLAN: JULY 1, 2022 – JUNE 30, 2023
PURPOSE:

The South Lake Parking Place Commission was formed in 1977 to advise and make recommendations to the City Council. The purpose of the Commission is to develop efficient parking programs that are beneficial to all businesses in the District. This is accomplished through the implementation of regulations controlling operation, management and administration of the parking places within the District.

OBJECTIVES:

I. Develop plan for supporting success of South Lake Avenue businesses and customers by providing attractive, cost-effective parking.

II. Continue long-term Shoppers Lane parking plan for a balanced budget, with provisions for improvements and capital expenditures, as well as property taxes.

III. Regularly review revenues, maintenance and performance measures for meters in the Shoppers Lane north and south surface lots and the street meters.

IV. Continue to work with the staff from the Parking and Planning Divisions as needed to reconcile parking deficit issues in the District.

V. Continue to monitor the performance of parking enforcement services.

VI. Work with staff to monitor landscape maintenance and housekeeping services to ensure work is completed to maintain an attractive environment for users.

VII. Review and establish a priority list of projects for 2022-2023, as they relate to off-street parking issues and pedestrian safety in the South Lake Parking Place District.

VIII. Work with staff as needed in support of South Lake Parking communications which are distributed periodically to all business addresses in the South Lake Parking Place District.

IX. Review Parking Strategic Plan and consider implementation of recommendations.

X. Review “Purpose” language in Annual Report to accurately represent role of the Commission.

XI. By June 30, 2023, prepare an Annual Report that includes the accomplishments of the 2022-2023 Work Plan, attendance reports for 2022-2023, and a Work Plan for 2023-2024, for submission to the City Council before or by August 31, 2023.

DocuSign Envelope ID: 21E7976F-B88B-41DD-B3B8-0B2716D13D27 South Lake Parking Place Commission
July 2021 - June 2022

MEETING ATTENDANCE RECORD

MEMBERS
7/22
/21
Cancelled9/23
/21
Cancelled10/2
8/21
Special11/1
8/21
Cancelled1/27
/22
Regul
ar
3/22
/22
Cancelled4/7/22 Special5/26
/22
Regul
ar TOTAL

MEETINGS

ATTENDED

ATTENDANCE
RECORD

PERCENTAGE
John B. Howe
(At Large/Owner/D7) N/A N/A N/A N/A N/A XX P P 2 100%
Darrel Done
(At Large/Employee/D7) XX XX P P P XX P P 5 100%
Tammy Silver
(At Large/At Large/D7) XX XX P P P XX A* P 4 100%
James De Pietro
(At Large/Employee/D7) XX XX P P P XX P P 5 100%
Vacant
(At Large/At Large/D7 N/A N/A N/A N/A N/A N/A N/A N/A
LEGEND

P - PRESENT

A - EXCUSED ABSENCE

U - UNEXCUSED ABSENCE

XX - CANCELED MEETING

NQ - NO QUORUM
DocuSign Envelope ID: 21E7976F-B88B-41DD-B3B8-0B2716D13D27

DEPARTMENT OF TRANSPORTATION
July 28, 2022
TO: City Council
FROM: Transportation Advisory Commission
SUBJECT: Annual Report July 2021 through June 2022, and Work Plan for July 2022 through June 2023
Recommendation:

The Annual report is submitted for informational purposes only.

Attached is the following:

Mission Statement
Annual report of accomplishments for July 1, 2021 through June 30, 2022 Work Plan for July 1, 2022 through June 30, 2023
Roster of subcommittees for 2021-2022
Report of Commission attendance for July 1, 2021 through June 30, 2022 The 2021-2022 was a formidable and challenging time periodall meetings were conducted via Zoom. Despite the additional difficulties in holding open meetings, the Department of Transportation provided guidance and support to make sure the Commission could handle their tasks in an open and transparent manner. The Commission reviewed its accomplishments over the past year to determine if they were in compliance with the Mission Statement. The emphasis continues to be engagement with the community post pandemic, and facilitate how it can best serve and represent all the residents of Pasadena in matters before the Department of Transportation.

Respectfully submitted,
_______________________
Adriana Lim,
Immediate Past Chair
Transportation Advisory Commission

CITY OF PASADENA

TRANSPORTATION ADVISORY COMMISSION

MISSION STATEMENT AND WORK PLAN
ANNUAL REPORT: 7/1/2021 6/30/2022
WORK PLAN: 7/1/2022 6/30/23

MISSION STATEMENT

As set forth in Section 2.135.110 of the Municipal Code, the primary purpose of the transportation system. The Commission studies and holds public hearings assessing the recommends short and long-range measures for its improvement.

The Commission also advises the City Council on matters aimed at implementing the objectives and policies contained in the 2004 General Plan Mobility Element, along with

WORK PLAN

The Commission has developed the following Work Plan for the 2022-2023 fiscal year. This work plan is consistent with Section 2.135.110 and the Commi Regulations. The Commission understands it is an advisory board.

The Commission studies and makes policy recommendations to the City Council on issues including, but not limited to, the following:

a. All measures affecting the traffic circulation and transportation in the City of Pasadena.

b. Annual and long-range allocation of Proposition A and C funds and Measure R Metro Sales Tax Funds.

c. Annual capital programs and five-year Capital Improvement Program of the City affecting streets and transportation.

d. Federal, state, and regional funding actions affecting the transportation network serving Pasadena, including existing and proposed freeways.

e. Inclusion of Pasadena in Southern Light Rail Transit Network.

f. Transportation Demand Management (TDM) programs and measures designed to manage or reduce traffic congestion, including ridesharing, vanpooling, alternative work-hours strategies, application of new technologies, and encouragement of existing and alternative modes of transit. g. Provision for a public transit system, including streetcar/trolley and shuttle bus systems.

h. Protection of residential neighborhoods from intrusion of through traffic or new trips generated by new development projects.

i. Provision for service to those with limited access to transportation.

roviding a timeline to update Bicycle Transportation Action Plan, specifically creating a more cohesive route through the city.

Promotion of energy conservation aspects of transportation.

If and to the extent requested by the City Council, leadership of and participation in local and regional studies and committees or task forces dealing with transportation issues.

Implementation and utilization of the 710 Stub ad hoc subcommittee to meet and provide input on SR-710 corridor transportation related efforts.

If and to the extent requested by the City Council, assistance to other City Commissions, Committees and Task Forces regarding transportation-related issues including review of and comment on transportation related policy aspects of development projects, and associated environmental impact reports.

Such other matters as shall be referred from time to time to the Commission by the City Council.

Public engagement
The Commission values and desires to pursue effective communication between itself, DOT staff and other city departments as well as all city council members, neighborhood groups and stakeholders. Due to health and safety measure enacted at the start of Covid- 19 many of these opportunities for outreach and engagement have been limited. It is hopeful that the opportunities for meaningful outreach and engagement will resume in full force when it is safe to do so.

Respectfully submitted,
_________________________
Adriana Lim
Immediate Past Chair
______________________________
Incoming Chair
Attachments:

Roster of Subcommittees The roster for Fiscal Year 20212022 subcommittees is attached as Exhibit A.

Attendance Record An attendance record for commissioners during Fiscal Year 2021 2022 is attached as Exhibit B.

Annual Report: July 1, 2021 June 30, 2022
The following are highlights of the Commission activities and accomplishments for the fiscal year 2021-2022:

July 2021 Information and presentation on Safe Routes to School, Update on Transportation for Youth by Pasadena Transit. Staff presentation on Local Mobility Analysis Guidelines. Adopt work plan and election of officers for TAC. The TAC elected Commissioner Adriana Lim as Chair and Commissioner Glenn Camhi as Vice Chair. Welcomed
Commissioner Kevin Litwin. Appointment of Commission Tim Sales to represent TAC on the Design Commission. Adoption of the 2021-2022 Calendar for meeting dates and times.

September 2021Presentation of the State Route 710 Northern Stub Repurposing Status. Approval of July 2021 minutes and Updated work plan.

October 2021 Presentation on the Huntington Library Pilot Program agreement and update on the Local Mobility Analysis.

December 2021Presentation on Transit Participation in Metro GoPass (Fareless System Initiative) Pilot Program
January 2022 Presentation on the Capital Improvement Program (CIP) Primer and project status updates. Several DOT staff members provided detailed information concerning status updates on various projects located within the city. An in person tour of the Traffic Management Center (TMC) will be offered to all commissioners who are interested in attending in the near future.

March 2022 Reviewed and approved 2023-2027 Capital Improvement Program (CIP) Budget. Presentation on the Measure M Multiyear Subregional Program for FY 2025 and FY 2026 list of Potential Projects. Many commission members toured the TMC this month.

April 2022 Creation of the SR 710 ad hoc sub-committee to handle potential situations that may arise from Cal Trans 710 stub. Presentation on Roadside Memorial Sign Programa motion was made and approved to return this proposal to the DOT for further clarification.

June 2022 Presentation on revised Roadside Memorial Sign Program-a motion was made and the matter was approved with an amendment
requesting the city council waive any charges for the sign maintenance and or replacement. Presentation on the Safe System Approach to Transportation was made.

EXHIBIT A
Transportation Advisory Commission

Ad Hoc Subcommittees

Legend:

CIP: Capital Improvement Program monitoring
Specific Plans Update process
Public Transit: Public Transit/Pasadena Transit (to also include Gold Line, Foothill Transit, LADOT Commuter Express, etc.)
Complete Streets: to include Complete Streets Concepts, the Bicycle Transportation Plan, Pedestrian Issues, and Shared Mobility concepts such as s
Communications: Subcommittee that has created the TAC Orientation Program for new Commissioners, and will prepare quarterly updates if needed, and work with staff on DOT interface with neighborhood, stakeholder and advocacy groups 710: Provides input on the State Route 710 (SR710) corridor transportation related efforts

CIP
Specific
Plans

Public
Transit

Complete
Streets
Communi
cations
710
Dan
Beal

Glenn
Camhi

Fenstermaker

Kevin
Litwin

Jeffery
Potter

Carlos
Rios

Nick
Saponara

EXHIBIT B