Agenda · .. eport
TO:
FROM:
Honorable Mayor and City Council
Public Health Department
October 24, 2022
SUBJECT: AUTHORIZATION TO CONTRACT WITH FLINTRIDGE CENTER FOR
COMMUNITY CONSORTIUM MEETING FACILITATION SERVICES
FOR THE PASADENA INTERVENTION AND PREVENTION PROJECT
FOR AN AMOUNT NOT TO EXCEED $90,000
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed actlon is not a project subject to the Califorhia Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060{c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project: and
2. Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Flintridge Center for Community Consortium Meeting Facilitation Services for the Pasadena Intervention and Prevention Project for an amount not to exceed $90,000 'through June 30, 2025. Competitive bidding is not required pursuant to Ci,ty Charter Section 1002(F) (contracts for professional or unique services).
BACKGROUND:
In June 2022, the City of Pasadena Public Health Department ("Department") was awarded $2,510,394 through the California Violence Intervention and Prevention ("CalVIP") Grant funded by the Board of State and Community Corrections ("BSCC").
On August 1, 2022, the City Council authorized the City Manager to enter into an agreement with BSCC to accept and administer CalVI P grant funds on behalf of the City of Pasadena. The grant will support the Pasadena Intervention and Prevention Project ("PIPP") for three years beginning July 1, 2022, through June 30, 2025.
PIPP will establish a consortium of community partners to build, improve, and maintain community capacity to collaboratively design and deliver violence prevention services necessary for reducing youth gang and gun violence. The consortium will be co- MEETING OF __ l_0_/~2_4_/ 2_0_2_2 8 AGENDA ITEM NO. ____ _ Cqntract Award for Community Consortium Meeting Facilitation Services October 24, 2022
facilitated by Department staff 1=:1nd a cornmunity-l:>a$ed 9r9~nizatioh Who Will convene community members, agencies, and other cornmu"nity-based organizations. The co- facilitatorWHI also promote collaboration across partners while creating acti.on plans to develop and a9vance service goals for education support, life skills, job training, mental health, and substance abuse prevention.
The Pas~~ena ~u~lic Health Dep~rtmeht prepared a scope of wot.k for community consortium meeting facilitcttio·n services and posted a Request for Proposals C'RFP") on JQly 14, 202t On July 21, 2022 the Department held a non-mandatory pre-ptoposal meeting attended by four individuals. A total of 53 vendors downloaded the project specifications. Oneresponsi~~ prop?sal \f\/aS r~ceived.i-h~ Dep~rtrtletlt fielded·•~ panel consisting of a Division Manager, Program Coordinator l, and Management Analyst l to evaluate the propose! :lJsing the ctiterf~ .set forth in the F{FP ( see attached). The panel found the Flintridge Center to be qualified and capable ofdelivering the desired services.
The Flintridge Center is a Pasadena-based nonprofit with over 30 yeats of history servin~ the gteater Pa~~del'l~ co.mrrn.mJty. The Jnis.sion of the organization is to break the cycle of poverty -and vipl~nce through community planning, innovation, and action.
The proposa,1 submitted by Flintridge. Center was fully responsive to the requirElments specified in the RFP, clearly described the proposed solution, and -included details of the organization's extensive experience in violence prevention.
Staff recommends that Counclf consider the recommendation to enter into a contract with Flintridge Cent.er :for ah amount not-to .. exceed $90,0.00 through June 30, 2025.
Award of this contract wifl ensure that the City of Pasadena meets· their OalVIP grant requirements and provides the much needed consortium facilitatidn services to the community.
COUNCIL POLICYCONSIDERATION:
The proposed contract amendment aligns with the City Council's strategic plan goal to ensure public safety.
ENVIRONMENTAL ANALYSIS:
The action proposed herein is not a project subject to the California Environmental Quality Act (CEQA) in accordance with Section .21065 of CEOA. arid State CEQA GuidelinesSections 1_5060 {¢)(2), 1$060 (c)(3), and 15378. CEQA Guidelines Section 15060( c )(2) st~tes that a·n activity is n.ot subject to CEQA if j'The activity wiU not result in a direct or reasonably foreseeable indirect physical change in the environment.'' The proposed action consists of a contract and appropriation offunds. No direct or reasonably foreseeable indirect physical change in the environment would re$Ult Under this definition, the prop~~ed activity is not a CE:ClA UProJecf'.' and i~,, thetefote, also not subject to CEQA pursuant to QEQA Guidelines Section 15060(c)(3).
Contrc\ct Award for Commuhity Consortiurn Meeting Facilitation Services October 24, 2022
FISCAL IMPACT:
If approved by City Counc.il,the. Department anticipates spending upto $30,000 of the contract value during the current fiscal. year. This expense is eligible for reimbursement by the CalVIP grant and sufficient appropriatiot1s cire currently available in the Public Health Department FY 2023 Operating Budget The remaining cost of the contract will be included in the budget development process in future fiscal years. There are no anticipated impacts to other programs or projects as a result of this action.
Prepared by:
~~
Whitney Harrison, MPA
Social & Mental Health Services Division
Manager
Approved by:
~-~~
Mig~arquez
City Manager
Respectfully submitted,
Interim Director
Public Health Department