AGENDA
MUNICIPAL SERVICES COMMITTEE
MEETING NOTICE
NOVEMBER 8, 2022
PUBLIC MEETING 4:00 P.M.
MEMBERS
Andy Wilson, Chair/Vice Mayor, District 7
Tyron Hampton, Councilmember, District 1
Felicia Williams, Councilmember, District 2
Justin Jones, Councilmember, District 3
STAFF
Jeffrey Kightlinger, Interim General Manager
Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/
Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
THE MUNICIPAL SERVICES COMMITTEE MEETING FOR NOVEMBER 8, 2022, AT 4:00 P.M. WILL TAKE PLACE SOLELY BY
VIDEOCONFERENCE/TELECONFERENCE.
TO ACCESS THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:
1. During the meeting, members of the public may provide live public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment
After submitting a public speaker card, join the virtual meeting at the published start time with a computer, other electronic device, or by telephone. The same name or telephone number on the Speaker Card must be used for the virtual meeting in order to locate and unmute the speaker.
Computer or electronic devices, join the meeting at:
https://us02web.zoom.us/j/161482446
Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
2. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the legislative body prior to the start of the meeting.
3. If assistance is needed by phone, please call the City Clerk's Office at:
(626) 744-4124.
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124
OR [email protected].
CITY OF PASADENA
MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
NOVEMBER 8, 2022
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
N
ote to the Public: City Hall is closed to the public until further notice.
N
OTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held by videoconference/teleconference on Tuesday, November 8, 2022 at 4:00 p.m., to discuss matters on the attached agenda.
A
ndy Wilson, Chair
Municipal Services Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this November 3, 2022 by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
NOVEMBER 8, 2022
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
August 23, 2022, September 13, 2022 (Regular Meeting)
September 27, 2022 (Cancelled meeting)
1. ACCEPT AND APPROVE THE CITY OF PASADENA’S 2022 PUBLIC HEALTH
GOALS REPORT ON WATER QUALITY (WATER AND POWER DEPARTMENT)
2. AUTHORIZATION TO ENTER INTO A POWER SALES CONTRACT WITH SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY (“SCPPA”) FOR SOLAR
PHOTOVOLTAIC ENERGY AND BATTERY ENERGY STORAGE FROM SAPPHIRE
SOLAR, LLC FOR THE WATER AND POWER DEPARTMENT
3. METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA UPDATE
4. ANNUAL REPORT - FISCAL YEAR 2021 - 2022 AND WORK PLAN FOR FISCAL YEAR 2022 - 2023 FOR:
a. DESIGN COMMISSION
b. HISTORIC PRESERVATION COMMISSION
c. HUMAN SERVICES COMMISSION
d. LIBRARY COMMISSION
e. SENIOR COMMISSION
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
1 01 08/23/2022
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
AUGUST 23, 2022
MEETING
The meeting was convened and held virtually by videoconference/teleconference.
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:02 p.m.
ROLL CALL:
Staff:
Vice Mayor Andy Wilson, Chair
Councilmember Tyron Hampton
Councilmember Felicia Williams
Councilmember Jess Rivas
Jeffrey Kightlinger, Interim General Manager of Water and Power Tony Olmos, Director of Public Works
Lisa Hosey, Assistant City Attorney
Marvin Moon, Assistant General Manager of Water and Power Jeremy Marquette, Utility Operational Technology Manager Gabriel Silva, Management Analyst IV of Public Works
Garrett Stevenson, Recording Secretary
PUBLIC COMMENT Jonnah Kanner, Pasadena resident, asked the committee to extend their support for improving bicycle safety throughout the City by using City funds to implement protected bike lanes and traffic greenways.
INFORMATION ONLY ORGANICS PROGRAM
Tony Olmos, Director of Public Works, reviewed the agenda report as part of a PowerPoint presentation and responded to questions.
Gabriel Silva, Management Analyst IV of Public Works, explained that the goal of the City’s organics program is to capture three to four percent of the total green waste; shared the timeline for composting hubs being open for public use; and responded to questions.
Garrett Stevenson, Recording Secretary, reported that the City Clerk’s office received two letters of correspondence expressing support for an expansion to the City’s organics program.
Councilmember Williams shared a promotional video in collaboration with the Public Works Department regarding the City’s residential organics recycling program.
Cheryl Auger, Pasadena resident, asked that the City
implement additional measures reduce greenhouse gas
emissions; ensure the residential composting program take precedent over commercial composing; and t hat the City 2 02 08/23/2022
provide enclosed tumbler bins to residents through the
program.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
RESIDENTIAL SOLAR BUSINESS MODELS
Marvin Moon , Assistant Gen eral Manager of Water and Power, reviewed the report as part of a PowerPoint presentation, and responded to questions.
Councilmember Williams explained that the state legislature does not allow rooftop solar as part of the City’s renewable energy portfolio, and asked the environmental advocates in Pasadena to help reach out to State Assemblymember Chris Holden, to suggest amending this discrepancy. She discussed promoting Pasadena Water and Power’s opt -in Green Power option to gain renewable energy credit. She al so asked staff to look at opportunities to offer Feed-In Tariff (FIT) for roof renting that would encourage more residents to install rooftop solar.
Councilmember Hampton noted that many residents may have installed solar but did not install a battery. He advocated for staff to offer rebates for batteries to help mitigate energy distribution problems when the sun sets.
Vice Mayor Wilson acknowledged the time-of-use options offered by Southern California Edison and advocated for staff to provid e the time-of-use meters when upgrading residential and the City’s infrastructure meters.
Garrett Stevenson, Recording Secretary, reported that the Clerk’s office received eight letters of correspondence expressing support of the item; and asked the City to promote carbon free energy sources to reduce carbon emissions.
The following residents shared support for the solar business model to promote solar and reduce the City’s carbon footprint:
Reverend Tera Landers, representing Throop Unitarian
Universalist Church
Wes Reutimann, Pasadena Resident
Cheryl Auger, Pasadena Resident
Robert Haw, representing Pasadena 100
Vice Mayor Wilson asked staff to determine the reason that rooftop solar is not included in the City’s renewable energy portfolio and to provide an update to the committee.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
3 03 08/23/2022
CUSTOMER INFORMATION SYSTEM UPDATE
Councilmember Williams
was excused from the
meeting at 5:22 p.m.
Jeremy Marquette, Utility Operational Technology Manager, reviewed the report as part of a PowerPoint presentation and responded to questions. Jeffrey Kightlinger, Interim General Manager of Water and Power , discussed goals for the Water and Power Departme nt and the transition to budget based billing practices with improvements to the City’s advanced metering infrastructure (AMI); and responded to questions.
Vice Mayor Wilson noted that many residents in Pasadena have installed a Wi -Fi enabled charging station and asked staff to utilize these devices to pilot time-of-use rates for residents.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
COUNCIL COMMENTS Vice Mayor Wilson and Councilmember Williams requested that staff provide an informational report on Green Power to the Committee for discussion at a future meeting.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:33 p.m.
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
________________________
Vice Mayor Andy Wilson, Chair
Municipal Services Committee
4 01 09/13/2022
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
SEPTEMBER 13, 2022
MEETING
The meeting was convened and held virtually by videoconference/teleconference.
OPENING The Chair called the meeting of the Municipal Ser vices Committee to order at 4:04 p.m.
ROLL CALL:
Staff:
Vice Mayor Andy Wilson, Chair
Councilmember Tyron Hampton (arrived at 4:15 p.m.)
Councilmember Felicia Williams
Councilmember Jess Rivas
Miguel Marquez, City Manager
David Reyes, Acting Assistant City Manager
Lisa Hosey, Assistant City Attorney
Laura Cornejo, Director of Transportation
Jeffrey Kightlinger, Interim General Manager of Water and Power Joaquin Siques, Deputy Director of Transportation
John Hormozi, Principal Power Resource Planner of Water & Power Garrett Stevenson, Recording Secretary
It was moved by Councilmember Williams, seconded by
Councilmember Rivas, to approve the minutes of May 24, 2022, July 12, 2022, July 26, 2022, June 14, 2022 (cancelled meeting), June 28, 2022 (cancelled meeting), and August 9, 2022 (cancelled meeting) as submitted:
AYES: Councilmembers Rivas, Williams, Chair Wilson
NOES: None
ABSENT: Councilmember Hampton
ABSTAIN: None
NEW BUSINESS AUTHORIZATION TO ENTER INTO A CONTRACT WITH ALLIANCE
FOR COOPERATIVE ENERGY SERVI CES (ACES) LLC FOR
MODELING AND CONSULTING SERVICES FOR THE 2023
INTEGRATED RESOURCE PLAN FOR AN AMOUNT NOT TO
EXCEED $427,200
Councilmember Hampton
connected to the meeting at
4:15 p.m.
Jeffrey Kightlinger, Interim General Manager of Water and Power, provided introductory comments, and John Hormozi, Principal Power Resource Planner for Water and Power, summarized the agenda report as part of a PowerPoint presentation, and responded to questions.
Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received six letters of correspondence expressing concerns regarding climate change and choosing ACES LLC as the recipient of the contract.
5 02 09/13/2022
The following individuals provided public comment expressing concerns over choosing ACES as the contract recipient and asked the committee to consider choosing a company with a history of renewable energy work experience:
Colin Bogart, Pasadena resident
Robert Haw, representing Pasadena 100
Cynthia Cannady, representing Pasadena 100
Wesley Reutimann, representing ActiveSGV
Jonah Kanner, Pasadena resident
Claudia Funke, representing Pasadena 100
Carl Selkin, representing the Social Justice Committee of Pasadena Jewish Temple and Center
Councilmember Rivas stated she woul d not support the staff recommendation as ACES has self-described as experts in oil and gas risk management, and the City is moving away from non -renewable energy sources.
Councilmember Williams asked staff to provide the Stakeholder Technical Advisory Group (STAG) member list to the Committee.
Following discussion, it was moved by Councilmember Hampton, seconded by Councilmember Williams, to a pprove the staff recommendation:
AYES: Councilmembers Hampton, Williams, Chair Wilson
NOES: Councilmember Rivas
ABSENT: None
ABSTAIN: None
SUBMITTAL OF PROJECT LIST TO THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR
CONSIDERATION OF MEASURE R MOBILITY IMPROVEMENT
PROJECT (MIP) FUNDING IN LIEU OF THE CALIFORNIA
BOULEVARD GRADE SEPARATION PROJECT
Laura Cornejo, Director of Transportation, provided introductory comments, and Joaquin Siques, Deputy Director of Transportation, and Tony Jusay, representing GHD (City contractor), reviewed the report as part of a PowerPoint presentation, with all responding to questions.
Vice Mayor Wilson asked staff to include costs associated with each Measure R Mobility Improvement project (“Project”) referenced on the priority list and distribute the list to the City Council for review when the item is presented at a future City Council meeting.
Councilmember Williams spoke on the Affinity Project and asked staff to provide information on the developer funded improvements that will help reduce congestion at the gold line crossing.
Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received 61 letters of correspondence sharing support and offering suggestions related to the Arroyo Link and the Measure R Mobility Improvement Project list.
6 03 09/13/2022
The following individuals provided public comment expressing support and suggestions related to the Arroyo Link and the Measure R Mobility Improvement Project list:
Alena Buinskaya, Pasadena resident
Blair Miller, representing Friends of the Arroyo Link
Claire Zeng, Pasadena resident
Kaly Trezos, San Gabriel Resident
Michael Wolf, representing Friends of the Arroyo Link
David Chiang, Pasadena resident
Wesley Reutimann, representing ActiveSGV
Misch Anderson, representing Friends of the Arroyo Link Jonah Kanner, Pasadena resident
Kris Jones, Pasadena resident
Sam Davidson, Pasadena resident
Gene Mathers, Pasadena resident
Cary Belling, representing Pasadena Complete Streets Coalition Topher Mathers, Pasadena resident
Marshall Yale, Pasadena resident
Colin Bogart, representing Friends of the Arroyo Link
Liz Schiller, representing Friends of the Arroyo Link
Claudia Funke, representing Pasadena 100 and Pasadena
Complete Streets Coalition
Carl Selkin, representing the Social Justice Committee of Pasadena Jewish Temple and Center
John Lathrop, Pasadena resident
Margaret Trautner, Pasadena resident
Lambda Moses, Pasadena resident
Staci Nesbitt, Pasadena resident
Cynthia Cannady, Pasadena resident
Dan Huynh, Pasadena resident
Erica Foy, representing Livable Pasadena
Councilmember Williams requested staff research supplemental funding with the goal of improving walkability for the recommended Project list.
Vice Mayor Wilson asked staff to create a work plan for the Arroyo Link project as Measure R funding will not fund the project; and to research ways to improve the walkability of the Del Mar and Fillmore train stations.
Following discussion, it was moved by Councilmember Williams, seconded by Councilmember Hampton, to approve the staff recommendation:
AYES: Councilmembers Rivas, Williams, Hampton, Chair Wilson NOES: None
ABSENT: None
ABSTAIN: None
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Servi ces Committee was adjourned at 6:35 p.m.
7 04 09/13/2022
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
________________________
Vice Mayor Andy Wilson, Chair
Municipal Services Committee
8 01 09/27/2022
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
SEPTEMBER 27, 2022
MEETING
The meeting of the Municipal Services Committee, scheduled for Tuesday, September 27, 2022, at 4:00 p.m., was cancelled as ordered on Thursday September 22, 2022, and posted.
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
__________________________
Vice Mayor Andy Wilson, Chair
Municipal Services Committee
9 ITEM #1
10 `
December 5, 2022
TO: Honorable Mayor and City Council
THROUGH: Municipal Services Committee (November 8, 2022)
FROM: Water and Power Department
SUBJECT: ACCEPT AND APPROVE THE CITY OF PASADENA’S 2022 PUBLIC
HEALTH GOALS REPORT ON WATER QUALITY (WATER AND
POWER DEPARTMENT)
RECOMMENDATION:
It is recommended that the City Council conduct a public hearing, receive public comment on the Water and Power Department’s recommended 2022 Public Health Goals (“PHG”) Report, and upon closing the public hearing:
1. Find that the proposed action is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and CEQA Guidelines Sections 15060 (c)(2), 15060 (c)(3) and 15378, and, as such, no environmental document pursuant to CEQA is required; and
2. Accept and approve the 2022 PHG Report.
BACKGROUND:
The City of Pasadena’s (“City”) water meets or surpasses state and federal regulatory requirements for continued delivery of high quality drinking water. As part of the water quality reporting process, Pasadena Water and Power (“PWP”) publishes PHG Reports and Consumer Confidence Reports (“CCR”).
Public Health Goals Report
Every three years, community water utilities like PWP are required by the California Environmental Protection Agency (“CalEPA”) to prepare a PHG Report. The report describes the occurrence of constituents present in its treated water that have concentrations greater than the PHG levels established by CalEPA and the Maximum Contaminant Level Goals (“MCLGs”) established by the United States Environmental Protection Agency (“USEPA”). These goals are the level of a contaminant in drinking water below which there is no known or expected risk to health. It should be noted that PHGs and MCLGs are not enforceable standards and often, it is not possible to remove 11 2022 Public Health Goals Report
December 5, 2022
or reduce constituents to the level of PHGs and MCLGs, as it may be technologically impossible or the cost would make tap water unaffordable.
The report includes a description of the types of public health risks, treatment methods if available, and related estimated costs. Additionally, the public must have the opportunity to review and comment on the PHG Report and for the City Council to accept and approve the PHG Report.
The PHG Report is available on PWP’s webpage in the water quality section, which may be accessed using the following link: http://www.PWPweb.com/WaterQuality/.
Consumer Confidence Report
The City’s tap water has met all of the enforceable drinking water quality standards set by the USEPA and CalEPA. There is no City Council action required on the annual publication of the CCR. The 2021 CCR was published on July 1, 2022, and is directly accessible at http://www.pwpweb.com/ccr2021 and is also available in the water quality section of PWP’s website at http://www.PWPweb.com/waterquality/. PWP also distributed the CCR to its customers as mandated by State and Federal law, using mail notification as a utility bill insert and posting the CCR in numerous public places and via social media channels.
City Continues to Meet Water Quality Standards
USEPA and CalEPA cooperate to protect drinking water quality and to set enforceable Maximum Contaminant Levels (“MCL”). The enforceable MCL limits are established with consideration of health, economic, and operational impacts. PWP routinely tests for MCL compliance and summarizes the results in an annual CCR. The City’s water continues to meet all MCLs.
ENVIRONMENTAL ANALYSIS:
The acceptance and approval of the PHG Report is not subject to CEQA, pursuant to Section 21065 of CEQA and CEQA Guidelines Sections 15060 (c)(2), 15060 (c)(3), and 15378. CEQA Guidelines Section 15060 (c)(2) states that an activity is not subject to CEQA if “the activity will not r esult in a direct or reasonably foreseeable indirect physical change in the environment”. The proposed activity consists of accepting a report on water quality information. No direct or reasonably foreseeable indirect physical change in the environment would result from this report. Therefore, the proposed activity is not a “project” subject to CEQA , as defined in Section 21065 of CEQA and CEQA Guidelines Section 15378. Since the action is not a project subject to CEQA, no environmental document is required.
12 13
City of Pasadena Water and Power | 150 S Los Robles, Suite 200, Pasadena, CA 91101
2022
PUBLIC HEALTH GOALS
REPORT
7/1/2022
14 Table of Contents
Glossary of Acronyms…………………………………………………………………………………………………………………………….. 1 Background ................................................................................................................................................... 2 What are Public Health Goals (PHGs)? ......................................................................................................... 2 Water Quality Data Considered and Report Guidelines ............................................................................... 2 Best Available Technology (BAT) and Cost Estimates ................................................................................... 3 Pasadena Water System Description and Water Quality ............................................................................. 3 Sunset Reservoir Blending Plan ................................................................................................................ 4 Monk Hill Treatment and Windsor Reservoir Blending Plan .................................................................... 4 Eastside Wells Collector Pipeline and Jones Reservoir Blending Plan ...................................................... 4 Constituents Detected that Exceed a PHG or a MCLG .................................................................................. 5 Arsenic....................................................................................................................................................... 6 Fluoride ..................................................................................................................................................... 6 Bromate .................................................................................................................................................... 6 Lead and Copper ....................................................................................................................................... 7 Perchlorate ................................................................................................................................................ 8 Total Coliform ........................................................................................................................................... 8 Uranium .................................................................................................................................................... 9 Gross Alpha ............................................................................................................................................... 9 Tetrachloroethylene (PCE) ...................................................................................................................... 10 Recommendations for Further Action ........................................................................................................ 10 Agency Hierarchical Chart ........................................................................................................................... 11 15 2022 Public Health Goals Report
1 Glossary of Acronyms
ACWA – Association of California Water Agencies
AL – Action Level
BAT – Best Available Technology
Cal-EPA – California Environmental Protection Agency
DDW – Division of Drinking Water
DLR – Detection Limit for Reporting Purposed
IX – Ion Exchange
LCR – Lead and Copper Rule
LGAC – Liquid Phase Granular Activated Carbon
MCL – Maximum Contaminant Level
MCLG – Maximum Contaminant Level Goal
mg/L – milligrams per liter
MHTP – Monk Hill Treatment Plant
MWD – Metropolitan Water District
ND – Not Detected
O&M – Operations and Maintenance
OEHHA – Office of Environmental Health Hazard Assessment PCE - Tetrachloroethylene
pCi/L – pico Curies per liter
PHG – Public Health Goal
rTCR – revised Total Coliform Rule
SWRCB – State Water Resource Control Board
1,2,3-TCP – 1,2,3-Trichloropropane
µg/L – micrograms per liter
USEPA – United States Environmental Protection Agency
VOC – Volatile Organic Compound
16 2022 Public Health Goals Report
2 Background
The California Health and Safety Code specifies that Community Water Systems with more than 10,000 service connections must prepare a report every three years identifying any constituents in the water system that exceed the Public Health Goals (PHGs) levels within the three preceding calendar years.
PHGs are established by the California Environmental Protection Agency’s (Cal-EPA) Office of Environmental Health Hazard Assessment (OEHHA) and are used for health risk assessments. The law states that if no PHG is established by OEHHA, then water suppliers must use the Maximum Contaminant Level Goal (MCLG) adopted by the United States Environmental Protection Agency (USEPA) in their risk assessment if one exists.
The purpose of this report is to inform the City of Pasadena’s (City’s) customers of any constituents that were detected in the City’s water system during calendar years 2019, 2020, and 2021 at a level exceeding a PHG or MCLG. It is important to note that PHGs and MCLGs are considered targets and are not regulatory standards, and that the City continuously meets all drinking water standards. This report will provide the following information as required by law: the category or type of risk to health that could be associated with each constituent, the numerical public health risk associated with the MCL and the PHG or MCLG, the Best Available Technology (BAT), if available, that could be used to reduce the constituent level and an estimate cost to install that treatment. Constituents, including naturally occurring minerals, that are routinely detected in the City’s water system but have no PHG or MCLG and have not been adopted by OEHHA or USEPA, will not be addressed in this report.
What are Public Health Goals (PHGs)?
PHGs are set by OEHHA and are non-enforceable goals that are based solely on public health risk consideration. PHGs are numerical contamination levels that are deemed minimal to no risk to the public while disregarding risk management factors. Risk management factors include analytical detection capabilities, available treatment technology, benefits, and costs. MCLGs are the federal equivalent to PHGs, are set by the USEPA, and unlike PHGs, can be set at zero. Often, it is not possible to remove or reduce constituents to the level of PHGs and MCLGs, as it may be technologically infeasible or the cost for treatment would make tap water unaffordable. Instead of PHGs or MCLGs, public water systems follow drinking water standards called maximum contaminant levels (MCLs). MCLs are set by the California State Water Resources Control Board (SWRCB) - Division of Drinking Water (DDW) and take into account risk management factors while protecting the public’s health. DDW regulates public water systems, including the City’s water system. Drinking water that meets these MCL drinking water standards has little to no risk and is regarded as safe for consumption.
Water Quality Data Considered and Report Guidelines
Water quality data from the City’s water system used to determine compliance with DDW requirements between 2019 and 2021 was used for this report. In some cases, compliance is based on levels after treatment. For other parameters, compliance is based directly on well water results. This report discusses parameters that were found above the Detection Limit for Reporting (DLR) for that parameter 17 2022 Public Health Goals Report
3 and also above the associated PHG/MCLG. The DLR is a designated minimum level at or above which any analytical finding shall be reported to DDW.
The Association of California Water Agencies (ACWA) provided guidelines for water utilities to use in preparing these required reports. The 2022 ACWA guidelines were used to prepare this report. No guidelines were available from the state regulatory agencies.
Best Available Technology (BAT) and Cost Estimates
USEPA and DDW adopted Best Available Technologies (BATs), which are best known methods of reducing contaminant levels. It is required by law in this report to produce cost estimates for BATs to lower constituents down to the PHG or MCLG level. However, it is not always feasible to determine what treatment is needed to further reduce a constituent down to the PHG or MCLG. Many PHGs and MCLGs are set to a numerical value far below the DLR. This makes it challenging, and at times impossible to verify if constituents were reduced to the PHG by existing analytical means. In other cases, installing treatment to further reduce a constituent to PHG or MCLG levels could adversely affect other aspects of water quality.
Many of the constituents that are above the PHG in the City’s water system can be removed with multiple BATs. Only BATs that are able to address multiple water contaminants within the City’s water system and considered effective for large public water systems are provided in this report. Note that the BATs described in this report may still not achieve the PHG or MCLG levels and the costs may be significantly higher to do so.
These rough cost estimates for the BATs are based upon:
• ACWA’s guidelines for the cost of BATs
• A worst-case basis assuming that there is no treatment currently in place • The designed water capacity for each well that contains the constituents above the PHG and DLR, multiplied by the annualized capital cost and Operations and Maintenance (O&M) per 1,000 gallons of water. This value is divided by the number of customers the City serves to calculate the cost per capita.
Pasadena Water System Description and Water Quality
More than 60% of the City’s water supply typically comes from imported water purchased from the Metropolitan Water District (MWD) of Southern California, while the rest is provided from local groundwater sources. The City maintains eighteen groundwater wells, nine of which are considered “inactive” by DDW. The City also has five interconnections with MWD and several more with other water retailers. Water quality issues have been found in several wells. Wells that are operational and impacted by a contaminant are either blended or treated to ensure that the water does not exceed the MCL. Common water quality constituents in the City’s water sources are nitrate, perchlorate, 1,2,3- Trichloropropane (1,2,3-TCP) and volatile organic compounds (VOCs) contamination. The Sunset Reservoir blending plan, the Monk Hill Treatment System (MHTS), and the Jones Reservoir blending plan discussed below were reviewed by DDW and approved for use. 18 2022 Public Health Goals Report
4 Sunset Reservoir Blending Plan
Two groundwater wells can be blended with MWD water at Sunset Reservoir before water is delivered to customers. These wells are Bangham and Sunset, and are commonly known as the Sunset blending wells. Bangham and Sunset Wells have nitrate, perchlorate, 1,2,3-TCP and VOC levels above the MCL.
When one of the Sunset blending wells are in use, they are mixed with MWD water. MWD water has low or undetectable levels of nitrate, perchlorate, 1,2,3-TCP, and VOCs.
The City created the Sunset Reservoir Blending Plan to provide operational procedures and guidelines for mixing Sunset blending wells with MWD water. The objective of the plan is to ensure that the City maintains nitrate, perchlorate, 1,2,3-TCP, and VOC concentrations below 80% of the respective MCLs in Sunset Reservoir and the distribution system. The blending plan takes effect if either of the Sunset blending wells are in operation. Once the plan is in effect, regular water quality monitoring at the Sunset Reservoir is performed to ensure that the water delivered meets the blending objective (80% or lower of the respective MCL).
Monk Hill Treatment and Windsor Reservoir Blending Plan Groundwater in the Arroyo Seco area is known to have elevated levels of perchlorate, nitrate, and VOCs, which have affected three of the City’s wells, necessitating limiting their use from the late 1990s until 2011. In October of 2011, the City inaugurated the Monk Hill Treatment System (MHTS). The MHTS was designed to remove perchlorate by ion exchange technology (IX) and VOCs by Liquid Phase Granular Activated Carbon (LGAC) technology. The MHTS treatment objective is to have undetectable amounts of perchlorate and VOCs at the plant effluent. The treated water is then disinfected and discharged into Windsor Reservoir before it is delivered to customers. The water from different wells can be blended to control nitrate levels in Windsor Reservoir.
Similar to Sunset Reservoir, a blending plan was created to manage nitrate concentrations with a blending objective of less than 80% of the MCL. MHTS undergoes weekly monitoring to ensure compliance with the MHTS treatment goals. Due to low water levels and high nitrate concentrations in Ventura Well and Well 52, the vast majority of water produced and treated has come from Arroyo Well, which has lower levels of nitrate.
Eastside Wells Collector Pipeline and Jones Reservoir Blending Plan In the eastside area of Pasadena, the City has four active local groundwater wells. The Eastside Well Collector Pipeline, which was placed into operation in 2015, can either divert water flows from Chapman and Twombly Wells directly into the distribution system, or into Jones Reservoir where water can be blended with Woodbury and Wadsworth Wells and with MWD water. Woodbury Well has elevated concentrations of nitrate, perchlorate, and 1,2,3-TCP, and Wadsworth Well has elevated concentrations of nitrate and 1,2,3-TCP. These Wells may only be operated if they are blended with other wells or MWD water. The Eastside Well Collector Pipeline was implemented to increase the City’s groundwater pumping capacity by blending well water sources containing lower contaminant levels with water sources containing higher contaminant levels.
19 2022 Public Health Goals Report
5 The City created the Jones Reservoir Blending Plan to provide operational procedures and guidelines for blending Woodbury Well and/or Wadsworth Well with MWD water or other Eastside wells. The objective of the plan is to ensure that the City maintains nitrate, perchlorate, and 1,2,3-TCP concentrations below 80% of the respective MCLs in Jones Reservoir and the distribution system.
Constituents Detected that Exceed a PHG or a MCLG
Water quality data from the City’s water system used to determine compliance with DDW requirements between 2019 and 2021 were used for this report. The following information is in regard to constituents that were detected in one or more compliance locations of the City’s water system or in supplemental water purchased from MWD at levels exceeding the DLR and PHG or MCLG (when no PHG is adopted by OEHHA). As long as the drinking water measurement levels are below the MCL set by DDW, the drinking water is considered safe for consumption. The City’s water complies with all federal and state drinking water standards with levels below the MCL. Table 1 refers to constituents that were above the PHG that will be addressed in this report with their respective MCL, PHG or MCLG, DLR, and BATs.
Table 1: Constituents found in the City of Pasadena’s water systems that were above the Public Health Goals (PHG) or Maximum Contaminant Level Goal (MCLG) (when no PHG is adopted by OEHHA), and its respective Maximum Contaminant Limit (MCL) or Action Level (AL), Detection Limits for Reporting (DLR), and Best Available Technologies (BATs) to reduce constituents from the MCL to the PHG.
Constituent PWP Levels MCL/(AL) PHG/MCLG DLR BATs Total Cost/Year
(in $ millions)
Cost per
Capita/Year
Arsenic (µg/L) ND – 2.2 10 0.004 2 IX, B, RO
CF, GFO
$18.1 $107
Fluoride (mg/L) 0.4-1.3 2 1 0.1 IX, RO, AA,
B
$4.9 $29
Bromate (µg/L) ND – 8.1
(Highest
Running
Annual
Average: 2.0)
10 0.1 1.0 control of
ozonation
n/a n/a
Copper (mg/L) ND – 0.68 1.3 0.3 0.05 n/a n/a n/a
Perchlorate (µg/L) ND – 4.1 6 1 2 IX $3.2 to $9.9 $19 to $58 Coliform (%) 0.0 – 1.2 5 0 n/a n/a n/a n/a
Uranium (pCi/L) 3.2 – 16 20 0.43 1 RO $7.1 to $60.6 $42 to $356 Gross Alpha (pCi/L) ND – 14 15 0 3 RO $7.1 to $60.6 $42 to $356 Tetrachloroethylene
(µg/L)
ND – 1.3 5 0.06 0.5 PAT, GAC $0.5 to $0.9 $3 to $5
Note: ND: Not Detected, IX: Ion Exchange, RO: Reverse Osmosis, AA: Activated Alumina, B: Blending, RCF: Reduction Coagulation Filtration, PAT: Packed Aeration Tower, GAC: Granular Activated Carbon, CF: Coagulation Filtration, GFO: Granular Ferric Oxide Resin; mg/L = milligram per liter (or parts per million (ppm)), µg/L = microgram per liter (or parts per billion (ppb)), ng/L = nanogram per liter (or parts per trillion (ppt)), pCi/L = picocuries per liter 20 2022 Public Health Goals Report
6 Arsenic
Arsenic is a semi-metal that enters drinking water via natural deposits or through industrial or agricultural uses. People who drink water containing arsenic above the MCL over many years may experience skin damage or circulatory problems. Arsenic is also categorized as a carcinogen and increases the risk of cancer when drinking water with arsenic above the MCL over a lifetime. The health risk associated with Arsenic is 2.5 x10-3, or 2.5 surplus cases of cancer per thousand people drinking water above the MCL over a lifetime. Arsenic was detected below the MCL, but above the PHG at two of the City’s wells.
Between 2019 and 2021, Arroyo Well and Well 52 had arsenic above the PHG and DLR. Arroyo Well had an arsenic concentration value of 2.1 and 2.2 µg/L in 2020 and 2021 respectively. Well 52 had an arsenic concentration of 1.0 µg/L in 2021. Arsenic concentrations for both wells are below the MCL of 10 µg/L.
Further reduction of arsenic below the MCL would require reverse osmosis, ion exchange, granular ferric oxide resin, or coagulation filtration. The applicable BAT for the City’s water system would be an ion exchange system. The annualized capital and O&M cost for an ion exchange system to treat all wells impacted with arsenic would be approximately $18.1 million, or $107 per capita per year.
Fluoride
Fluoride is a naturally occurring element, dissolved into drinking water via erosion of natural deposits.
Fluoride is sometimes added to drinking water supplies as a public health measure to prevent tooth decay. Drinking water with fluoride above the federal MCL of 4 mg/L over many years may cause fluorosis, which affects one’s teeth and bones. Children who drink water containing fluoride above the state MCL of 2 mg/L may develop mottled teeth. For fluoride, there is no cancer risk associated with drinking water above the PHG or the MCL.
The City’s groundwater wells have naturally occurring fluoride concentrations ranging from 0.35 to 1.28 mg/L. In 2007, MWD started fluoridating their water at an average concentration of 0.7 mg/L. The average concentration at the City’s wells is a concentration of 0.92 mg/L. The fluoride concentrations of the City’s wells are below the state and federal MCL and, in some cases, below the PHG. Wells and reservoirs are monitored quarterly to ensure that fluoride concentrations are below the MCL.
The BATs to reduce fluoride levels at the few City wells that exceed the PHG of 1 mg/L are ion exchange, reverse osmosis, activated alumina, and blending. Ion exchange is found to be the most cost-effective method to remove fluoride within the City’s system. The annualized capital and O&M cost for an ion exchange system to treat all wells over the PHG for fluoride would be approximately $4.9 million, or $29 dollars per capita per year.
Bromate
Bromate is a byproduct of drinking water disinfection operations formed when water containing naturally occurring bromide ion is ozonated. The cancer risk associated with drinking water with bromate greater than the MCL of 10 µg/L is 1x10-4, or one surplus cancer case per ten thousand people who drink water in excess of the MCL over a lifetime. The cancer risk for bromate at the PHG of 0.1 µg/L 21 2022 Public Health Goals Report
7 is 1x10-6, or one surplus cancer case per million people drinking water in excess of the PHG over a lifetime.
Bromate is formed only during ozonation and the MCL applies only to water treatment plants that use ozone. Therefore, this MCL does not apply to the City’s groundwater sources. However, the supplemental water the City receives from MWD’s Weymouth Treatment Plant has been ozonated since late 2017. The water the City received from MWD met the MCL for bromate at all times, but exceeded the PHG for bromate, since ozonation was implemented. The bromate in the water the City received from MWD ranged from ND (Not Detected) to 8.1 µg/L, and the highest Running Annual Average was
2.0 µg/L.
The BAT to reduce bromate is managing the ozone treatment process to reduce production of this byproduct. As such, this process is under the control and jurisdiction of MWD. MWD already applies BAT control of the ozonation process at Weymouth treatment plant and no further consideration will be addressed in this report.
Lead and Copper
Lead and copper are both metals that can originate from the internal corrosion of household water plumbing systems. Lead can also potentially come from industrial manufacturer discharges and copper may be from leached wood preservatives. There are no MCLs for lead and copper. Rather, both lead and copper have an action level (AL) of 15 µg/L and 1.3 mg/L respectively. This establishes that if the 90th percentile level exceeds the action level(s), the water system could be triggered into heightened monitoring, corrosion control treatment, public education, and lead service line replacement.
Infants and children who drink water containing lead in excess of the action level may experience delays in their physical or mental development. Adults who drink this water over many years may endure adverse effects to the nervous system, an increased risk of cancer, kidney problems, and high blood pressure. The cancer risk associated with drinking water above the lead action level over a lifetime is 2x10
-6, or two surplus cases of cancer per million people. The cancer risk for lead at the PHG level of 0.2 µg/L is 1x10-6, or one surplus cancer case per million people drinking water over a lifetime. The health risk associated with drinking water with copper above the AL is digestive system toxicity (nausea, vomiting, and diarrhea). For copper, there is no cancer risk associated with drinking water above the AL or PHG.
Every three years a targeted pool of higher risk homes are tested for lead and copper levels under the Lead and Copper Rule (LCR). Customers’ homes that are identified as higher risk, such as those that had new plumbing installed before the ban of lead in solder took place, have their tap water tested for lead and copper. This testing took place in the City most recently in 2020. As described above, if the 90 th
percentile value at tested homes exceeds the action level for lead and/or copper, then the City must undergo additional actions to control corrosion. In 2020, the 90th percentile value of the samples taken was ND. Therefore, the PHG was not exceeded for lead. Additionally, the 90th percentile value of the samples taken for copper was 0.26 mg/L. The level of copper in the samples of the homes ranged from
0.032 mg/L to 0.68 mg/L, which is well below the PHG.
22 2022 Public Health Goals Report
8 The City already has water sources that naturally contain calcium carbonate, which is a compound used for corrosion control treatment. Thus, the City’s water system already has optimized corrosion control and is in full compliance with the Federal and State LCR. It is unclear if any additional steps should be considered without causing other potential water quality problems. Hence, no BAT assessment is needed for lead and copper.
Perchlorate
Perchlorate is an inorganic chemical used in solid rocket propellant, fireworks, explosives, flares, matches, and a variety of industries. Perchlorate has been shown to interfere with the uptake of iodide by the thyroid gland and thereby reduces the production of thyroid hormones, leading to adverse effects associated with inadequate hormone levels. Thyroid hormones are needed for normal prenatal growth and development of the fetus, as well as for normal growth and development in the infant and child. In adults, thyroid hormones are needed for normal metabolism and mental function. For perchlorate, there is no cancer risk associated with drinking water above the PHG or the MCL.
The City manages perchlorate in several ground water wells by adhering to blending plans at Sunset and Jones Reservoirs, and by means of the Monk Hill Treatment System previously described. Perchlorate was detected in Sunset Reservoir, Jones Reservoir, and Windsor Reservoir at levels ranging from ND to
4.14 µg/L with an average of ND. These levels were below the MCL of 6 µg/L and met the blending objective of 80% of the MCL, but were at times above the PHG of 1 µg/L.
The BAT to further reduce perchlorate levels in Sunset Reservoir beyond blending is ion exchange (IX).
The additional annualized cost for IX ranges from $3.2 to $9.9 million dollars, or $19 to $58 per capita per year.
Total Coliform
Total Coliform bacteria are naturally present in the environment and are used as indicators of potentially harmful pathogens. Once a sample is positive for total coliform, the City must also test that sample for E. Coli, which causes short-term effects, such as diarrhea and cramps. These samples are collected from the City’s water distribution system and may not collectively exceed more than 5% positive for total coliform in any given month. There is no PHG for total coliform, but an MCLG of zero set by the USEPA was in effect until April 2016, after which the MCLG was removed and replaced with a system assessment requirement under the Revised Total Coliform Rule (rTCR). The Total Coliform MCLG stayed in effect until July 2021 when California adopted the rTCR.
The City has a rigorous total coliform testing program, in which more than thirty distribution sites are tested each week to ensure the health of the City’s distribution system. The City collects 133 to 163 samples each month to test for total coliform within the City’s distribution system.
From 2019 to 2021, the monthly percentage of total coliform samples testing positive above the MCLG ranged from 0.0% to 1.2%. The total coliform positive results were above the MCLG of zero, but well below the MCL. None of the samples were found to be positive for E. Coli. 23 2022 Public Health Goals Report
9 The City works closely with their regional supplier, MWD, to ensure proper disinfection within the City’s water system. The City takes all measures described by DDW as BAT for coliform bacteria in Section 64447, Title 22 of the California Code of Regulations. These measures include an effective cross- connection control program to protect the wells and the distribution systems from coliform contamination, maintaining a disinfectant residual throughout the system, an effective monitoring and surveillance program, and maintaining positive pressures in the distribution system. Further disinfection may cause adverse water quality effects within the City’s distribution system. Therefore, no estimated cost has been included to further reduce total coliform.
Uranium
Uranium is a radioactive compound that naturally occurs in varying amounts in the earth’s crust. People who drink water containing uranium in excess of the MCL over many years may have kidney problems or an increased risk of getting cancer. The cancer risk associated with drinking water with uranium greater than the MCL of 20 pCi/L is 5x10-5, or five surplus cancer cases per hundred thousand people who drink water in excess of the MCL over a lifetime. The cancer risk for uranium at the PHG of 0.43 pCi/L is 1x10-6, or one surplus cancer case per million people drinking water in excess of the PHG over a lifetime.
From 2019 to 2021, uranium analyses were conducted for four of the City’s wells: Bangham, Sunset, Twombly, and Wadsworth Wells. Uranium was found above the PHG for all of these wells, but below the MCL of 20 pCi/L. Uranium levels ranged from 3.2 to 16 pCi/L between 2019 and 2021 for these wells.
Further reduction of uranium to the level at or below the PHG would require the BAT of reverse osmosis. The annualized cost for reverse osmosis ranges from $7.1 to $60.6 million, or $42 to $356 per capita per year.
Gross Alpha
Gross Alpha is a measure of several different radioactive substances that naturally occur in well water due to the erosion of natural deposits. These include radium 226, radium 228, and uranium. There is a health risk of obtaining cancer for people who drink water containing gross alpha above the MCL of 15 pCi/L for many years. The cancer risk associated with gross alpha particles is 1x10-3, or one surplus cancer case per one thousand people who drink water above the MCL over a lifetime. There is no PHG for gross alpha; however, an MCLG of zero was adopted for Gross Alpha.
From 2019 to 2021, gross alpha and radium particle tests were conducted for four of the City’s wells:
Bangham, Sunset, Twombly, and Wadsworth Wells. Gross alpha was detected above the MCLG, but below the MCL on all four wells with a range of ND to 14 pCi/L. Gross Alpha was far below the MCL for wells once the gross alpha value was adjusted by subtracting the uranium value.
For gross alpha, there may not be commercially available technology to reach a MCLG of zero. However, a further reduction of gross alpha would require reverse osmosis as the BAT for a large public water system. The annual cost for reverse osmosis ranges from $7.1 to $60.6 million, or $42 to $356 per capita per year.
24 2022 Public Health Goals Report
10 Tetrachloroethylene (PCE)
Tetrachloroethylene (PCE) is a VOC and is a common soil contaminant. It is prevalent in discharge from factories, dry cleaners, and auto shops. PCE has an MCL of 5 µg/L and there is an increased health risk for cancer for people who drink water above the MCL throughout their lifetime. The cancer risk for this compound at the MCL is 8x10-5, or eight surplus cancer cases per hundred thousand people drinking water above the MCL over a lifetime. The cancer risk for this compound at the PHG level of 0.06 µg/L is 1x10-6, or one surplus cancer case per million people drinking water in excess of the PHG over a lifetime.
PCE was above the PHG of 0.06 µg/L for Sunset Reservoir between 2019 and 2021 with levels ranging from ND to 1.34 µg/L with an average of 0.42 µg/L. PCE levels were above the PHG, but well below the MCL of 5 µg/L. Traces of PCE entering Sunset Reservoir come from Bangham and Sunset Wells. As described in the “Sunset Reservoir Blending Plan” section above, these two wells are blended with MWD water, which has undetected levels of PCE. Water from Sunset Reservoir enters the distribution system after disinfection. PCE was not detected in Jones Reservoir or in the Monk Hill Treatment System.
The associated BATs to reduce PCE at Sunset Reservoir beyond blending to a level at or below the public health goal are packed aeration tower and granular activated carbon. The most feasible BAT is a Liquid Phase GAC system, similar to the one installed in MHTS. The estimated annual cost of a Liquid Phase GAC system for all wells containing PCE, including O&M costs, ranges from $500,000 to $900,000. The estimated cost for the system per capita is $3 to $5 per year.
Recommendations for Further Action
The City’s drinking water meets all California SWRCB’s DDW and USEPA drinking water standards set to protect public health. All constituents identified in this report are below the MCL after treatment via the City’s MHTS or other rigorous blending plans. To reduce the constituents further would be at an additional treatment process, which would be costly to the City. For some constituents, there are also no analytical methods to measure whether it has been reduced to or below the PHG/MCLG.
Furthermore, reduction of the constituents to such levels may adversely affect other aspects of water quality. The health benefits in this hypothetical reduction of constituents are unquantifiable, therefore no further action is proposed.
25 2022 Public Health Goals Report
11 Agency Hierarchical Chart
USEPA
(sets Federal
MCLs and MCLGs)
CalEPA
OEHAA
(sets non-enforceable
PHGs. PHGs are the
State equivalent of
Federal MCLGs)
SWRCB-DDW
(sets State MCLs)
26 Pasadena Water and Power
Pasadena’s 2022 Public Health Goals
Report on Water Quality
Municipal Services Committee
November 8, 2022
Item 1
Presented by: Amy George, Principal Chemist
27 Pasadena Water and Power
Overview: Water Quality Reports
• 2022 Public Health Goals (PHG) Report
> CA Health and Safety Code requirement to provide every three years > Public hearing required with City Council acceptance
> Provides information on chemicals found in drinking water at concentrations below regulatory standards, but above PHGs, and the cost of treatment to reduce the concentrations at or below the PHG • 2021 Consumer Confidence Report (CCR)
> Drinking water quality report published annually
> Information Only - No City Council action required
2 28
Pasadena Water and Power
What are Public Health Goals
• Established by California Environmental Protection Agency (CalEPA) > Office of Environmental Health Hazard Assessment (OEHHA) • OEHHA determines lowest concentration of chemicals in drinking water that present no excess risk to the public
• This concentration is the Public Health Goal (PHG)
> Can be considered “aspirational goals” and often not technologically/ economically feasible
> PHGs are not regulatory standards
> PHGs are health risk assessment tools
3 29
Pasadena Water and Power
Lake Mead
Hoover Dam
Lake Mead
What are Maximum Contaminant Levels
• Adopted by CalEPA
> State Water Resources Control Board; Division of Drinking Water (DDW) • DDW determines the lowest concentration of chemicals found in drinking water which are:
> As close to the PHG as economically and technologically feasible • This concentration is the Maximum Contaminant Level (MCL) > MCLs are enforceable, regulatory standards
> Has little to no risk and is regarded as safe for consumption > City of Pasadena meets all regulatory standards for continued delivery of safe drinking water
4 30
Pasadena Water and Power
Cost of Treatment to Meet PHGs
5 *Note that many PHGs
are set below what can
currently be physically
detected
(Detection Limit for
Reporting)
31 Pasadena Water and Power
Published Consumer Confidence Report
• In 1988, CalEPA began requiring all community water
systems in California to report directly to their
customers on the nature of the systems and the quality
of the water
> The CCR is published annually on the website by July 1 > Notice of publication is sent to customers (bill stuffers, newsletters)
> CCR does not require City Council action
6 32
Pasadena Water and Power
Consumer Confidence Report 2021
Pasadena’s water continues to
meet all federal and state
regulations in 2021
Direct link to CCR:
www.PWPweb.com/CCR2021
33 Pasadena Water and Power
Public Outreach: Water Quality Webpage
8 www.PWPweb.com/WaterQuality
• Content Includes
> CCRs from 2001
> Last 4 PHG Reports
> FAQs/General Info
> Contact Information
34 Pasadena Water and Power
Public Outreach: Bill Inserts
PWP sends bill inserts to all of its customers, providing information on the CCR
35 Pasadena Water and Power
Recommendation
• Find that the proposed actions are not subject
to the California Environmental Quality Act
• Accept and approve the 2022 PHG Report
10 36
ITEM #2
37 Nov
ember 14, 2022
TO: Honorable Mayor and City Council
THROUGH:
Municipal Services Committee ( November 8, 2022)
F
ROM: Water an d Power Department
SUBJECT: AUTHORIZATION TO E NTER INTO A POWER SALES CONTRACT
WITH SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY
(“SCPPA”) FOR SOLAR PHOTOVOLTAIC ENERGY AND BATTERY
ENERGY STORAGE FROM SAPPHIRE SOLAR, LLC FOR THE WATER
AND POWER DEPARTMENT
RECOMMENDATION:
It
is recommended that the City Council:
1. Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption); and
2. Authorize the City Manager, or his designee, to enter into a contract with Southern California Public Power Authority (“SCPPA”) without competitive bidding pursuant to City Charter Section 1002 (H) (Contracts with other governmental entities or their contractors for labor, material, supplies, or services), for the purchase of renewable energy and capacity from Sapphire Solar, LLC that includes daily delivery of a maximum of 39 megawatts (“MW”) of solar photovoltaic energy and up to four hours of dispatchable battery energy storage not to exceed 19.67 MW during a 20-year contract term beginning December 31, 2026; and
3. Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049 A. 3. Contracts with other governmental entities.
EXECU
TIVE SUMMARY:
Senate Bill (SB) 100 requires that 60 percent of retail electricity sales be derived from renewable resources by 2030, with the goal of transitioning to 100 percent carbon free delivered energy by 2045. To date, PWP has consistently exceeded the state’s 38 Sapphire Solar and Battery Energy Storage
November 14, 2022
Renewable Portfolio Standard (“RPS”) and carbon reduction targets, focusing on resources best suited to meet Pasadena’s energy needs.
The Sapphire Photovoltaic Solar facility and Battery Energy Storage System (“Sapphire Project”), is a planned development located in Riverside County, California with a design capacity of 117 megawatts (“MW”) of solar generation and 59 MW of battery storage. The Sapphire Project is expected to commence operation in late 2026.
Through an agreement with SCPPA, a Joint Powers Authority and governmental entity comprised of eleven municipal utilities (including PWP) and one irrigation district, one third of the capacity generated by the Sapphire Project will be received by Pasadena beginning on December 31, 2026. Two other SCPPA members will share the remaining balance.
In addition to augmenting PWP’s RPS portfolio to help achieve state and local targets, the Sapphire Project will also support reliability by providing approximately 25 MW of capacity, partially offsetting the 108 MW capacity that will be eliminated with the termination of Pasadena’s interest in the Intermountain Power Project (“IPP”) in June 2027.
The proposed contract will help meet future RPS requirements in alignment with the City of Pasadena’s (City) RPS Procurement Plan and RPS Enforcement Program (collectively, “Pasadena RPS Policy”), which was approved by the City Council on December 10, 2018.
BACKGROUND:
In 2018, the City Council approved the Power Integrated Resource Plan (“IRP”), which includes a commitment to remove carbon from PWP’s energy resource portfolio. A key component of the IRP is the termination of PWP’s 108 MW interest in the IPP effective June 2027. In addition, other energy resource contracts representing at least 40 MW are set to expire by the end of 2030, making it imperative to secure replacement renewable capacity.
California has set aggressive RPS and greenhouse gas emissions reduction goals. SB 350 (2015) requires that 65 percent of all renewable energy contracts be long-term (at least 10 years in duration) and represent a diverse set of resources and resource types.
Additionally, SB 100 (2018) requires 60 percent of retail sales to be served by renewable resources by 2030, with a goal of 100 percent carbon free delivered energy by 2045. To replace the capacity represented by IPP and other expiring contracts, PWP plans to procure a mix of short and long-term renewable energy contracts that support reliability, meet future state compliance requirements, and limit potential exposure to stranded investments.
39 Sapphire Solar and Battery Energy Storage
November 14, 2022
Sapphire Project Selection Process
On January 23, 2022, SCPPA issued a Request for Proposals (“RFP”) through its website for Renewable Energy Resources and Energy Storage Solutions. As part of an evaluation process that included Pasadena and two other SCPPA members, over 20 proposals were considered based on the criteria defined in the RFP that focused on resource type and location, electricity reliability, contract duration, and comparability with existing member contracts.
The proposal for the Sapphire Project, submitted by EDF Renewables with whom SCPPA will be contracting, offered the most competitive price and was ultimately determined to be the most responsive because it qualifies for RPS compliance and will provide over 25 MW of Resource Adequacy (“RA”) capacity to help meet the requirements set by the California Independent System Operator. PWP is not aware of any local businesses that develop utility-scale renewable energy projects with associated environmental attributes and therefore did not conduct any local outreach.
The Sapphire Project is located near PWP’s service area, which reduces the risk of transmission congestion and increased transmission costs. Delivery of power is expected to begin in 2027, when the IPP contract expires. The Sapphire Project qualifies as a long-term contract for RPS compliance purposes.
The prices for both the Solar and Battery Energy Storage components will ultimately be based on the adjusted development costs. The parties have negotiated a floor and ceiling price for energy from the project, and the final price will be determined after project completion and a review of the development costs. The floor and ceiling annual costs per MWh for both resources are provided in Table 1.
*Table 1: Sapphire Project Estimated Annual Cost for PWP
Floor Price Estimated
Price
Ceiling Price
Solar ($/MWh) 28.00 33.00 35.36
Battery Energy Storage Price
Conversion ($/MWh)
9.72 15.14 16.25
Annual Cost ($) $4,713,374 $6,180,554 $6,627,393
*A current projection of full costs is represented in the Estimated Price. Actual prices could be as low as the Floor Price or as high as the Ceiling Price based on actual development costs.
It is respectfully requested that a 20-year contract be approved with SCPPA for Pasadena’s share of the Sapphire Project for renewable power starting in 2027 in a final amount that will be determined once full development costs are known.
Projected RPS Impact of the Sapphire Contract on the PWP RPS Energy Portfolio 40 Sapphire Solar and Battery Energy Storage
November 14, 2022
The Sapphire Project will add approximately 17 percent to PWP’s RPS portfolio beginning in calendar year 2027. Figure 1 depicts PWP’s RPS resources and additional requirements for each calendar year through 2049.
Figure 1: Pasadena’s Projected RPS Procurement Need by Calendar Year
COUNCIL POLICY CONSIDERATION:
The Sapphire Project, which supports an increase in renewable energy resources and reduction in greenhouse gas emissions, is consistent with the City’s Urban Environmental Accords; specifically, Action 1, Renewable Energy; Action 2, Energy Efficiency; and Action 3, Climate Change. The project also supports the City Council- approved IRP.
ENVIRONMENTAL ANALYSIS:
The proposed contract has been determined to be exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061 (b)(3), the common sense exemption, that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Since this contract is based on a resource to be built by others and in which Pasadena will have no ownership interest, there is no construction by or for Pasadena, nor is there any other direct physical change in the environment attributable to Pasadena; furthermore, the use of renewable energy would have a beneficial effect on the environment by reducing greenhouse gas emissions and air pollutants. Therefore, as it applies to Pasadena, this contract is exempt from CEQA under the general rule set forth in CEQA Guidelines section 15061(b)(3).
0 200000
400000
600000
800000
1000000
1200000
1400000
1600000
RECs from New Renewable Resources
RECs from Existing Renewable Resources
RECs from Powerex Contract (PCC1/2)
Pasadena Required Renewable Energy Credits (RECs)
41 42
Pasadena Water and Power
EDF Renewables
Sapphire Solar + BESS Project
November 8, 2022
Item 2
43 Pasadena Water and Power
Capacity Position: Peak Load vs. Existing
Resources
2 • Growth in peak +
reserve requirements,
due to increasing
Electric Vehicle
penetration
• Expected capacity
shortages grow over
time
• Due to new Resource
Adequacy
requirements and
retirements, PWP
expects to need
capacity by 2025
Peak + Reserves …
Existing Firm Resources …
200
250
300
350
400
450
2022
2024
2026
2028
2030
2032
2034
2036
2038
2040
2042
2044
2046
2048
MW
44 Pasadena Water and Power
IPP Replacement
• PWP is divesting from IPP when the current contract ends in 2027 • This will mean the loss of 108MW of firm capacity, and a substantial a
mount of energy, as well.
• The variable nature, and therefore discounted capacity value, of m
ost renewable resources will likely entail the necessity of acquiring significantly more than 108MW to make up the firm capacity that IPP supplies.
3 45
Pasadena Water and Power
EDF Sapphire – Solar Field and Battery
• Sapphire Solar
> Photovoltaic: 117 MW
> BESS: 59 MW of 4-hr storage
> COD – De cember 31, 2026
> SCPPA Project with partners
A
naheim and Vernon
• PWP’s Share
> Photovoltaic 39 MW
> BESS 19.67 MW
4 46
Pasadena Water and Power
RPS Compliance Forecast (MWh)
5 0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 RECs from Powerex Contract (PCC1/2) RECs from Existing Renewable Resources RECs from New Renewable Resources Pasadena Required Renewable Energy Credits (RECs) 47 Pasadena Water and Power
Compliance: Reliability
6 0.00
20.00 40.00
60.00 80.00
100.00
120.00
140.00
160.00
180.00
200.00
220.00
240.00
260.00
280.00
300.00
320.00
340.00
360.00
380.00
400.00
420.00
440.00
460.00
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045
CAPACITY (MW)
CALENDAR YEAR
RA LONG TERM PROJECTION
GT5 GT1 GT2 GT3 GT4
Chiquita Canyon LFG Antelope Big Sky Ranch Solar Big Sky Summer Solar Puente Hills LFG Azusa Hydro Magnolia IPP Unit 1 IPP Unit 2 Hoover PV Unit 1
PV Unit 2 PV Unit 3 Ormat-Heber South UPC Milford I Iberdrola Wind Columbia 2 Solar KingBird Solar Coso Geothermal EDF Sapphire Possible System RA Requirement 48 Pasadena Water and Power
Resource Stack with Sapphire: Energy
Needs
7 0.00
200.00
400.00
600.00
800.00
1000.00
1200.00
1400.00
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045
EXPECTED GENERATION (GWH)
CALENDAR YEAR
RESOURCE STACK INCLUDING EDF SAPPHIRE
IPP GT1 GT2 GT3 GT4 Magnolia
GT5 Hoover PV Iberdrola Ormat1.5 Ormat0.6
Milford Chiquita Canyon Windsor Columbia II Kingbird Summer Solar ABSR Puente Hills Powerex11yr Coso Geothermal EDF Sapphire Projected Retail Sales 49 Pasadena Water and Power
EDF Sapphire – Solar Field
• SCPPA Fixed Price Renewable PPA Term (12/31/2026 – 12/ 31/2046) > PCC1 REC credits
> Delivery Point: CAISO - R EDBLUFF_2_B1
• Value of Solar
> Provides the 100% of the project’s RECs
> 109,324 of 109,324 MWh Total RECs
8 Price Floor Initial Price Price
Ceiling
PV Price ($/MWh) $28.00 $33.00 $35.36
Annual Cost for
Energy
$3,061,084 $3,607,702 $3,865,711
50 Pasadena Water and Power
EDF Sapphire –Battery
• SCPPA Fixed Price Renewable PPA Term (12/31/2026 – 12/ 31/2046) > Delivery Point: CAISO - R EDBLUFF_2_B1
• Value of BESS
> Provides 78% of the project’s RA
19.67/25.1 Total RA
9 Price Floor Initial Price Price
Ceiling
BESS Price
($/kw-month)
$7.00 $10.90 $11.70
BESS Price
Conversion ($/MWh)
$9.72 $15.14 $16.25
Annual Cost $1,652,290 $2,572,852 $2,761,682
51 Pasadena Water and Power
EDF Sapphire – Solar Field and Battery
• SCPPA Fixed Price Renewable PPA Term (12/31/2026 – 12/ 31/2046) > PCC1 REC credits
> Delivery Point: CAISO - R EDBLUFF_2_B1
10 Price Floor Initial Price Price
Ceiling
PV Cost (Annual) $3,061,084 $3,607,702 $3,865,711
BESS Cost (Annual) $1,652,290 $2,572,852 $2,761,682
Annual Cost $4,713,374 $6,180,554 $6,627,393
52 Pasadena Water and Power
Price Ceiling and Floor Conditions
• The Base Price is based on an estimate of EPC
(
Engineer/Procure/Construct) costs
• If the actual EPC costs are higher or lower than
es
timated, then the price will adjust accordingly
(within defined limits)
• Potential ITC (Investment Tax Credit) or PTC
(
Production Tax Credit) from the Inflation Reduction
Act may result in shared savings
11 53
Pasadena Water and Power
Backup Slides
12 54
Pasadena Water and Power
EDF Sapphire – Solar Field and Battery
• SCPPA Fixed Price Renewable PPA Term (12/31/2026 – 12/ 31/2046) > PCC1 REC credits
> Delivery Point: CAISO - R EDBLUFF_2_B1
13 Price Floor Initial Price Price
Ceiling
PV Cost (Annual) $3,061,084 $3,607,702 $3,865,711
BESS Cost (Annual) $1,652,290 $2,572,852 $2,761,682
Annual Cost $4,713,374 $6,180,554 $6,627,393
Estimate Rate
impact ($/kWh) for
the additional costs
1.8% 2.1% 2.3%
55 Pasadena Water and Power
Why Expedited Execution Required?
• CAISO Transmission is being allocated in March 2023
> Only executed contracts can be considered for this added t
ransmission capacity (first come, first served)
> To secure firm capacity on this transmission for Resource A
dequacy purposes, EDF Sapphire project needs to be fully executed by December 2022
• Next tranche of available transmission will be much
la
ter
> If we miss this transmission allocation, we will need to await f
uture transmission projects/upgrades to acquire firm
capacity– potentially resulting in stranded BESS capacity 14 56
Pasadena Water and Power
RPS Compliance: RPS with Sapphire
15 0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
TOTAL RPS INCLUDING EDF SAPPHIRE
Total RECs from Resources Edf Sapphire Required RECS
57 Pasadena Water and Power
Next Steps
• To secure BESS Deliverability by COD, need executed Contract from a
ll parties by December 2022
• Expedite contract negotiations over the upcoming 30 day period • Council Meeting – N ovember 14, 2022
16 58
ITEM #3
59 Metropolitan Water District of Southern California Update To the Pasadena Municipal Services Committee
November 2022
Colorado River Supply
1. The Colorado River, which supplies water for 40 million people in the Southwestern United States and the country of Mexico, has been receiving less run off for 2 decades, the result of increased temperatures and dryer soils. For the first time in its history continuing drought conditions have resulted in a water shortage declaration on the River.
2. The Department of Interior announced the potential of expediated steps to prepare new measures to protect the long-term stability of the River system. The new steps will impact the operations of both Glen Canyon and Hoover Dams and could reduce the amount of water released from Lake Powell and Lake Mead resulting in reduced supplies to the Lower Basin States including California. The Notice of Intent to prepare a Supplement Environmental Impact Statement on these operational changes was released on October 28.
3. Everyone who relies on the Colorado River for water must do more to reduce their use of the immediate and long term. Met had invested in agricultural and Urban conservation measures that have helped store a record 1.3 million acer feet (AF) boosting the reservoir’s level by 19 feet and helping to stave off the shortage declaration until this year.
4. Met’s five year average annual use of the Colorado River water is about 800,000 AF – about 1/3 less than its average 25 years ago.
5. Met and other California agencies have made a commitment to save an additional 400,000 AF of water from Lake Mead every year form 2023 to 2026. Guidelines have been released for new federal funding that will support Colorado River conservation projects and provide resources for Tribes, and irrigators in the River basin. The funds are part of a $4 billion authorization by the Inflation Reductio Act to mitigate drought through the Department of Interior’s newly created Lower Colorado River Basin System Conservation and Efficiency Program.
60 6. Even with limited withdrawals this year, Met will end the year with about 1.2 million AF of water stored in Lake Mead.
State Water Project (SWP) Supply
1. Met is still operating under a 5 percent allocation of its SWP supplies. This has placed a severe burden on water available to approximately 6 million people within the Met service area who are solely dependent on SWP water.
2. As of October 26, Oroville storage was about 170,000 AF higher than at the same time last year, however, Oroville storage continues to decrease whereas last year at this time Oroville storage was increasing.
3. Precipitation in October was minimal, with only .01 inches at the northern Sierra 8- station index. This is the lowest measurement for the month of October in the 103- year record.
4. The National Oceanic and Atmospheric Administration (NOAA) forecast for November 2022 through January 2023 indicates equal chances for wet and dry conditions in the northern California watersheds.
5. The California Department of Water Resources (DWR) will announce the initial allocation for 2023 by December 1. Met is anticipating an extremely low initial allocation.
Delta Conveyance Project
1. The Delta Conveyance Project would update the state’s water infrastructure which is used to import water to Southern California. These improvements are important to adapt to future climate change and sea level rise impacts.
2. DWR, the lead agency that manages the environmental review of the Project, has released the draft Environmental Impact Report (EIR) for public review. Comments will be accepted until December 16, 2022.
3. The proposed project and preferred alignment identified in the EIR addresses many of the concerns that have been shared by the local Delta communities including:
o It has a smaller footprint and reduced construction impacts.
61 o It protects the Pacific Flyway, an important habitat visited by millions of migratory birds annually and avoids existing wildlife refuges.
o It reduces traffic impacts to local rural communities by redirecting traffic on highways and rail.
o It eliminated barge landings, reducing impacts to recreation in Delta waterways and traffic from draw openings.
Increasing Alternative Supplies
1. Southern California is shifting towards a greater reliance on local water supplies. In 1990, approximately 60 percent of the region’s supplies were imported from Northern California or the Colorado River. By 2040, Met is working to reduce reliance on imported supplies to approximately 40 percent.
2. A new generation of large-scale recycled water projects is being developed across Southern California to help reduce reliance on imported water. Primary is the Carson recycling facility – recently renamed Pure Water Southern California – which will produce enough water for 500,000 homes. The first phase of the project could come online in 2028.
3. Met has also provided $700 million in incentives for other recycling and groundwater projects across Southern California, generating more that 4 million AF of new supplies.
Conservation and Lowering Demand
1. Average per person water use in Southern California is down 40 percent over the last 30 years in part due to the $864 million Met has invested in conservation programs since 1990, saving 3.5 million AF of water.
2. These investments continue with $43 million budgeted for water efficiency programs this year.
3. The turf removal program has resulted in the removal of some 200 million feet of grass saving enough water for 62,000 homes annually.
4. Met has encouraged member agencies to eliminate non-functional turf and expand other efficiency programs.
The State Water Resources Control Board's new emergency water conservation regulation is in effect, including a statewide ban on the irrigation of non- functional turf w/ potable water at commercial, industrial, and institutional sites. Pasadena has responded through a partnership of the Departments of Water and Power and 62 Parks, Recreation and Community Services by eliminating non-functional turf in parks and public spaces. PWP is also actively engaging with commercial, industrial and institutional customers to assist them in meeting the new regulations.
63 ITEM #4
64 MEMORANDUM
DATE: July 26, 2022
TO: DESIGN COMMISSION
FROM: JENNIFER PAIGE, AICP, ACTING DIRECTOR OF PLANNING & COMMUNITY
DEVELOPMENT DEPARTMENT
SUBJ
ECT: DESIGN COMMISSION ANNUAL REPORT –
JULY 2021 THROUGH JUNE 2022 & WORK PLAN FOR 2022 - 2023 ____________________________________________________________________________ St
aff has prepared the 2021-2022 annual report of accomplishments of the Design Commission for the purpose of reporting the Commission’s activities and work plan to the City Council . The annual report tabulates project types reviewed by the Design Commission such as Design Review for private and City projects; historic preservation review in the Central District; advisory reviews of proposals for updates to specific plans, planned developments, and amendments to master development plans, and revisions to design guidelines; appeals and calls for review of staff-level decisions; and Preliminary Consultations of new development projects.
The
report also notes the Commission’s participation on City-sponsored task forces, committees, and training sessions pertinent to design guidelines, CEQA, historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture and urban design. At the July 26, 2022, Commission meeting, there will be an opportunity on the agenda for Commissioners to provide comments on the report and work plan before it is transmitted to the City Council.
At
tachments:
A. Design Commission – Annual Report (July 2021 – June 2022) B. Design Commission – Work Plan (July 2022 – June 2023) C. Design Commission – Meeting attendance record (July 2021 – June 2022) 65 ATTACHMENT - A
Annual Report: 2021-2022
Design Commission
66 CITY OF PASADENA DESIGN COMMISSION
WORK PLAN PERFORMANCE: July 1, 2021 – June 30, 2022
Year End Report of Accomplishments: June 30, 2022
MISSION (as stated in Pasadena Municipal Code Section 2.80.110):
The purpose of this commission is to: establish procedures for developing design policies for the city; establish procedures and criteria for review of alterations to the urban and natural environments to assure appropriate design; encourage public understanding of and involvement in the design quality of the city, and strengthen civic pride in the beauty of Pasadena; protect and enhance the city’s attraction to residents seeking a pleasant way of life, increase its attraction for tourists and visitors, and support and stimulate business and industry by encouraging excellence of design; and safeguard and enhance the visual and aesthetic character, diversity and quality of the city.
OBJECTIVES:
I. At bimonthly meetings, review applications for design review as specified in the PMC (17.61.030).
Status: COMPLETED.
A total of 42 projects were reviewed during the year including seven (7) Preliminary Consultations, twelve (12) Concept Design Reviews, two (2) Consolidated Design Reviews, eleven (11) Final Design Reviews, two (2) Major Changes to an Approved Project, one (1) Time Extension, and five (5) Advisory Reviews. Additionally, the Commission acted on two (2) Information or Action Items.
Preliminary Consultation:
1) 100 E. Green Street
2) 130-140 Mar Vista Avenue
3) 1401 S. Oak Knoll Avenue
4) 80 S. Oakland Avenue
5) 280 Ramona Street
6) 1501-1525 E. Walnut Street
7) 2915 E. Colorado Boulevard
Concept Design Review:
1) 439 N. Hill Avenue
2) 1870-1890 E. Walnut Street; 175 N. Greenwood Avenue; 170 N. Parkwood Avenue 3) 1336-1350 & 1347-1365 E. Colorado Boulevard; 339 N. Hill Avenue; 36-56 N. Holliston Avenue
4) 590 S. Fair Oaks Avenue
5) 256 N. Michigan Avenue
6) 995 S. Fair Oaks Avenue
7) 1401 S. Oak Knoll Avenue
8) 350 Cordova Street
9) 758-766 S. Fair Oaks Avenue
10) 280 Ramona Street
11) 86 S. Fair Oaks Avenue
12) 673 E. Colorado Boulevard
Consolidated Design Review:
1) 75 N. Fair Oaks Avenue
2) 155 N. Lake Avenue
67 Final Design Review:
1) 150 S. Oak Knoll Avenue
2) 139 S. Oak Knoll Avenue
3) 1200 E. California Boulevard
4) 439 N. Hill Avenue
5) 590 S. Fair Oaks Avenue
6) 85 W. Green Street
7) 673 E. Colorado Boulevard
8) 233 N. Hudson Avenue
9) 710-738 N. Fair Oaks Avenue; 19-25 E. Orange Grove Boulevard 10) 3452-3488 E. Foothill Boulevard
11) 1870-1890 E. Walnut Street; 175 N. Greenwood Avenue; 170 N. Parkwood Avenue
Major Changes to Approved Project:
1) 550-566 E. Colorado Boulevard
2) 231 N. Hill Avenue
Time Extension:
1) 1105 E. Villa Street
Advisory Review:
1) East Pasadena Specific Plan
2) Lamanda Park Specific Plan
3) 86 S. Fair Oaks Avenue (Sustainable Communities Environmental Assessment) 4) 444 N. Fair Oaks Avenue; 425 N. Raymond Avenue
5) 1001 Rose Bowl Drive
Information/Action Items:
1) Annual Commission training
2) Certified Local Government (CLG) Annual Report (2020-2021)
II. Conduct design reviews of City projects, as specified in the PMC (2.80.110).
Status: NOT APPLICABLE.
There were no City projects brought before the Commission for review during the reporting period.
III. Conduct historic preservation reviews in the Central District as specified in the PMC (17.62).
Status: COMPLETED.
The Commission conducted design review of the following projects, which also included historic preservation review.
1401 S. Oak Knoll Avenue (Preliminary Consultation & Concept Design Review) 80 S. Oakland Avenue (Preliminary Consultation)
280 Ramona Street (Preliminary Consultation)
85 W. Green Street (Final Design Review)
86 S. Fair Oaks Avenue (Advisory Review)
280 Ramona Street (Concept Design Review)
86 S. Fair Oaks Avenue (Concept Design Review)
1001 Rose Bowl Drive (Advisory Review)
68 IV. Attend training sessions on design guidelines, CEQA, historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture and urban design.
Status: COMPLETED.
Commission members attended seminars, workshops, and presentations as part of their continuing education and professional development on topics pertaining to historic preservation, architecture, and urban design.
V. Conduct advisory reviews of proposals for updates to specific plans, planned developments, and amendments to master development plans, and revisions to design guidelines.
Status: COMPLETED.
The Commission conducted advisory reviews of the updates to the Lamanda Park and East Pasadena Specific Plans and of the 444 N. Fair Oaks Avenue Planned Development, as listed in Section I.
VI. Provide comments on Environmental Impact Reports affecting aesthetics, biological resources, cultural resources, and other issues related to design and historic preservation.
Status: NOT APPLICABLE.
There were no new EIRs that required review by the Commission during the reporting period, although the Commission reviewed a Sustainable Communities Environmental Assessment for the 86 S. Fair Oaks Avenue project.
VII. Advise the Planning Commission and City Council on proposed code amendments, ordinances, and other projects as they may affect urban design, trees, and aesthetics and – in the Central District – historic preservation.
Status: NOT APPLICABLE.
There were no items of this type during this reporting period.
VIII. Act, when required, as decision maker on environmental studies when the Design Commission is the initial decision-maker for a project.
Status: COMPLETED.
The Commission adopted eight (8) new, and re-affirmed fifteen (15) Categorical Exemptions that were adopted previously by the Commission or another review body. While there were no Mitigated Negative Declarations or Negative Declarations reviewed, the Commission did re-affirm one (1) previously adopted EIR, three (3) Addendums to previously adopted EIRs, and one (1) SCEA during the reporting period. The environmental determinations of projects reviewed is detailed in the table below:
CATEGORICAL EXEMPTION
1105 E. Villa Street (Time Extension) ** 439 N. Hill Avenue (Concept) 1870-1890 E. Walnut Street (Concept) * 150 S. Oak Knoll Avenue (Final) ** 155 N. Lake Avenue (Consolidated) 75 N. Fair Oaks Avenue (Consolidated) 139 S. Oak Knoll Avenue (Final) ** 673 E. Colorado Boulevard (Concept) 256 N. Michigan Avenue (Concept) 439 N. Hill Avenue (Final) ** 85 W. Green Street (Final) * 673 E. Colorado Boulevard (Final) ** 69 233 N. Hudson Avenue (Final) * 710 N. Fair Oaks Avenue (Final) * 3452-3488 E. Foothill Boulevard (Final) ** 995 S. Fair Oaks Avenue (Concept) * 1401 S. Oak Knoll Avenue (Concept) 350 Cordova Street (Concept) 758-766 S. Fair Oaks Avenue (Concept) * 1870-1890 E. Walnut Street (Final) * 280 Ramona Street (Concept) 231 N. Hill Avenue (Major changes) ** 673 E. Colorado Boulevard (Concept) **
MITIGATED NEGATIVE DECLARATION
NEGATIVE DECLARATION
ENVIRONMENTAL IMPACT REPORT (EIR)
1336-1350 & 1347-1365 E. Colorado
Boulevard; 35-39 N. Hill Avenue; 36-56 N.
Holliston Avenue (Concept) *
ADDENDUM TO AN ENVIRONMENTAL IMPACT REPORT
1200 E. California Boulevard (Final) ** 550-566 E. Colorado Boulevard (Major Changes) *
590 S. Fair Oaks Avenue (Final) *
SUSTAINABLE COMMUNITIES ENVIRONMENTAL ASSESSMENT (SCEA) 86 S. Fair Oaks Avenue (Concept) *
Notes:
* The environmental review was adopted by a different governing body, and re-affirmed by the Design Commission.
** The environmental review was adopted by the Design Commission at a prior design review meeting.
IX. Hear appeals of staff-level decisions (or calls for review of staff-level decisions), as needed.
Status: NOT APPLICABLE
The Commission did not request the review of any staff decisions, or review any appeals on design review decisions.
X. Participate on City-sponsored task forces and committees.
Status: COMPLETED.
Members of the Commission participated in the following task forces, committees and subcommittees:
1. Urban Forestry Advisory Committee
2. Concept Design Review Application Subcommittee
3. Las Encinas Psychiatric Hospital & Barn Subcommittee
4. 100 West Walnut Street Subcommittee (PARSONS)
5. Olivewood (North and South) Subcommittee
6. 130-140 N. Fair Oaks Ave. Subcommittee
7. 1336 E. Colorado Blvd. Subcommittee
8. 3200 E. Foothill Blvd. (SpaceBank) Subcommittee
9. 1539 E. Howard St. (EF Academy) Subcommittee
10. 139 & 150 S. Oak Knoll Avenue Subcommittee
70 11. 1200 E. California Boulevard Subcommittee
12. Design Awards Subcommittee
As required by Code, the Commission also has representatives from the Transportation Advisory Committee, the Historic Preservation Commission, the Planning Commission, and the Arts and Culture Commission.
XI. Conduct Preliminary Consultations of projects that require Commission level Design Review.
Status: COMPLETED.
The Commission conducted seven (7) preliminary consultations of the following projects:
100 E. Green Street
130-140 Mar Vista Avenue
1401 S. Oak Knoll Avenue
80 S. Oakland Avenue
280 Ramona Street
1501-1525 E. Walnut Street
2915 E. Colorado Boulevard
XII. Review requests for time extensions as specified in the PMC (17.64.040).
Status: COMPLETED.
The Commission reviewed one (1) application of a Time Extension request for the following project:
1105 E. Villa Street
XIII. Conduct a tour of completed projects approved through the design review process.
Status: NOT COMPLETED.
Due to the ongoing COVID-19 pandemic, in-person events such as the annual tour of completed projects has been cancelled.
XIV. Design Commission Organization training.
Status: COMPLETED.
The Design Commission conducted an organization-training meeting on September 28, 2021, which included review of Commission by-laws, rules, procedures and Robert’s rules of order.
71 ATTACHMENT - B
Proposed Work Plan: 2022-2023
Design Commission
72 CITY OF PASADENA DESIGN COMMISSION
PROPOSED WORK PLAN: July 1, 2022 – June 30, 2023
MISSION (Pasadena Municipal Code §2.80.110):
The purpose of the Design Commission is to advise and make recommendations to the City Council for developing design policies of the city; establish procedures and criteria for review of alterations to the urban and natural environments to assure appropriate design; to encourage design quality and civic pride in the beauty of Pasadena; to protect and enhance the city’s a ttraction to residents seeking a pleasant way of life, increase its attraction for tourists and visitors, and support and stimulate business and industry by encouraging excellence in design; and to safeguard and enhance the visual and aesthetic character, diversity and quality of the city.
OBJECTIVES:
I. At bimonthly meetings, review applications for design review as specified in the municipal code (Ch.
17.61.030).
II. Conduct design reviews of City projects, as specified in the municipal code (Ch. 2.80.110).
III. Conduct historic preservation reviews in the Central District as specified in the municipal code (Ch.
17.62).
IV. Attend training sessions on design guidelines, CEQA, historic preservation, Secretary of the Interior’s Standards for Rehabilitation, architecture and urban design.
V. Conduct advisory reviews of proposals for updates to specific plans, planned developments, amendments to master development plans, and revisions to design guidelines.
VI. Provide comments on environmental impact reports affecting aesthetics, biological resources, cultural resources, and other issues related to design and historic preservation.
VII. Advise the Planning Commission and City Council on proposed code amendments, ordinances, and other projects as they may affect urban design, trees, and aesthetics and, in the Central District, historic preservation.
VIII. Act, when required, as decision maker on environmental studies when the Design Commission is the initial decision-maker for a project.
IX. Hear appeals of staff-level decisions (or calls for review of staff-level decisions) as needed.
X. Participate on City-sponsored task forces and committees.
XI. Conduct preliminary consultations of projects that require Commission level Design Review.
XII. Review requests for time extensions as specified in the municipal code (Ch. 17.64.040).
XIII. Conduct tour of completed projects approved through the design review process.
73 ATTACHMENT - C
Annual Attendance: 2021-2022
Design Commission
74 Design Commission
MEETING ATTENDANCE RECORD
July 2021 - June 2022
MEMBERS
7/13/2021
SPEC
7/27/2021
SPEC
8/10/2021
SPEC
8/24/2021
SPEC
9/14/2021
SPEC
9/28/2021
SPEC
10/12/2021
CAN
10/26/2021
CAN
11/9/2021
SPEC
11/23/2021
SPEC
12/14/2021
SPEC
12/28/2021
CAN
1/11/2022
SPEC
1/25/2022
SPEC
2/8/2022 SPEC
2/22/2022
SPEC
3/8/2022
SPEC
3/22/2022
SPEC
4/12/2022
SPEC
4/26/2022
SPEC
5/10/2022
SPEC
5/24/2022
SPEC
6/14/2022
SPEC
6/28/2022
SPEC
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
SRINIVAS RAO (AT LARGE/DISTRICT 6) P P P P P P XX XX A P A XX A P P P A A P P P P A P 15 71%
YOLANDA SEPULVEDA (ARTS &
CULTURE COMMISSION) P P P A A P XX XX P P P XX A A P P P P A P P A P A 14 67%
ROBERT CARPENTER
(ATLARGE/DISTRICT 1) P P P P P P XX XX P P A XX P P P P P P P P P P P P 20 100%
CHRISTOPHER HAWTHORNE (AT
LARGE/DISTRICT 1) P P A P P P XX XX P U P XX P P A P P A P P A P P P 16 76%
JOSE NOEL TORO (AT LARGE/DISTRICT
5) A A P P P P XX XX A P A XX P P P P P P P A P P P P 16 76% PHILIP CHIAO (AT LARGE/DISTRICT 6) P P P P P P XX XX P P P XX P P P P P P P P P P P P 21 100%
TIMOTHY SALES (TRANSPORTATION
ADVISORY COMMISSION) P P A P P P XX XX P A P XX P P A P P P A A P P P P 16 76%
SOPHIA GUTTIEREZ (HISTORIC
PRESERVATION) P A A A XX XX 1 25%
STEVEN LIPIRA (HISTORIC
PRESERVATION) P P P XX A P P P P A P A A 8 67%
JULIANNA DELGADO (PLANNING
COMMISSION) P P P P XX XX P P P XX P P P P P P P P P P P P 19 100% 0 0%
LEGEND
P - PRESENT
A - EXCUSED ABSENCE
U - UNEXCUSED ABSENCE
XX - CANCELED MEETING
NQ - NO QUORUM
CO-19-CANCELLED DUE TO COVID 19
75 MEMORANDUM
DATE: AUGUST 2, 2022
TO: HISTORIC PRESERVATION COMMISSION
FROM: JENNIFER PAIGE, AICP, ACTING DIRECTOR OF PLANNING & COMMUNITY
DEVELOPMENT DEPARTMENT
SUBJECT: HISTORIC PRESERVATION COMMISSION ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022 & WORK PLAN FOR 2022 - 2023 ____________________________________________________________________________ Staff has prepared the attached 2021-2022 annual report of accomplishments of the Historic Preservation Commission for the purpose of reporting the Commission’s activities and work plan to the City Council. The annual report tabulates project types reviewed by the Historic Preservation Commission such as designation of Landmark Districts, designation of Individual Landmarks and Monuments, reviews of applications for Certificate of Appropriateness and for Relief from the Replacement Building Permit Requirement, advisory reviews of Environmental Impact Reports affecting historic resources, City-sponsored projects, Master Development Plans, Adjustment Permits, and nominations of local resources to the California Register of Historic Resources and the National Register of Historic Places.
The report also notes the Commission’s participation on the Historic Preservation Awards Program, Historic Property Contract Program (Mills Act), training sessions pertinent to Commissioners’ work, and volunteering. At the August 2, 2022 Commission meeting, the Commissioners will have the opportunity to provide comments on the report and work plan before it is forwarded to the City Council.
Attachments:
A. Historic Preservation Commission – Annual Report (July 2021 – June 2022) B. Historic Preservation Commission – Work Plan (July 2022 – June 2023) C. Historic Preservation Commission – Attendance Record (July 2021 – June 2022) 76 ATTACHMENT A
77 CITY OF PASADENA HISTORIC PRESERVATION COMMISSION
ANNUAL REPORT: July 1, 2021 – June 30, 2022
Year End Report of Accomplishments: June 30, 2022
MISSION (as stated in Pasadena Municipal Code §2.75.025):
The purpose of the Historic Preservation Commission is to:
(a) implement the historic preservation goals, policies and programs of the Comprehensive General Plan;
(b) protect, enhance and perpetuate historic resources that represent or reflect distinctive and important elements of the City’s cultural, social, economic, political, archaeological and architectural history;
(c) stabilize and improve property values, and enhance the visual and aesthetic character and environmental amenities of the city’s historic areas;
(d) recognize the city’s historic resources as economic assets;
(e) provide educational programs to promote and encourage restoration, rehabilitation and maintenance of existing historic resources for the culture, education, enjoyment and economic welfare of the city’s residents and visitors, and to conserve reusable material and energy resources;
(f) foster civic pride in the beauty and noble accomplishments of the past by promoting private stewardship of historic resources that represent these accomplishments;
(g) promote the city as a destination for tourists and as a desirable location for business;
(h) ensure that the rights of the owners of historic resources and owners of properties adjacent to historic resources are safeguarded;
(i) fulfill the city’s responsibilities as a Certified Local Government under federal preservation laws; and
(j) fulfill the city’s responsibilities for federal Section 106 reviews and for the California Environmental Quality Act.
78 2
OBJECTIVES IN 2021-2022 WORK PLAN AND
ACCOMPLISHMENTS BY COMMISSION:
I. Continue Historic Preservation Awards Program as part of National Historic Preservation Month. Review and update award criteria.
STATUS: ON-GOING. The Commission postponed its annual awards program indefinitely due to the unprecedented COVID-19 health crisis and associated limits on public gatherings. Staff anticipates the awards to resume in the coming year.
II. Certified Local Government (CLG) Grant. Receive and review periodic updates from staff on CLG-funded projects. Review options and recommend to staff and City Council topics for CLG grant applications.
STATUS: ONGOING. The current staff work plan did not include any specific CLG- funded projects. However, the City submitted a CLG Annual Report in 2022 to remain qualified and maintain an active status.
III. Review applications for designation of landmark districts.
STATUS: NOT APPLICABLE. No applications were submitted for designation of a landmark district during the reporting period.
IV. Review applications for designation of individual landmarks and monuments.
STATUS: COMPLETED: The Commission held hearings for the following three Landmark Designations and referred them to City Council with its recommendations:
801 S. San Rafael Avenue
171 S. Grand Avenue (Historic Monument)
475 S. Lake Avenue
1350 La Loma Road
73-87 ½ N. Catalina Avenue
V. Review applications for Certificate of Appropriateness, Relief from the Replacement Building Permit Requirement, advisory reviews of Environmental Impact Reports affecting historic resources, City-sponsored projects, Master Development Plans, Adjustment Permits, and nominations of local resources to the California Register of Historical Resources and the National Register of Historic Places.
STATUS: COMPLETED by the Commission:
Certificates of Appropriateness for demolition: 0
Certificates of Appropriateness for alteration/addition: 4 Certificates of Appropriateness for relocation: 0
Miscellaneous decisions: 0
Advisory reviews of Environmental Impact Reports affecting historic resources, of City sponsored projects, Master Development 79 3
Plans, and Adjustment Permits and projects requiring both Certificate of Appropriateness and Design Review: 0
Relief from Replacement Building Permit Requirement: 0 Advisory reviews of nominations to National Register: 0
VI. Historic Property Contract Program (Mills Act). Receive and comment on progress reports from staff.
STATUS: COMPLETED. Staff completed a more thorough review of the Mills Act Program. Twenty-five (25) applications were received during this year’s reporting period and their approvals are currently pending. Currently, the City has 359 properties enrolled in the program that was initiated in 2003.
VII. Support: Encourage and support new landmark districts and individual landmark designations (or listings in the National Register) and review nominations for new National Register listings.
STATUS: COMPLETED. The Commission recommended four individual landmark properties to City Council.
VIII. Training: Each Commissioner shall receive 2-5 hours of training applicable to their work. As part of training and education efforts, the Commission shall continue to meet with the neighborhood representatives of the City’s landmark districts and coordinate tours of the districts to remain current of any ongoing preservations issues.
STATUS: NOT COMPLETED. Not all of the Commissioners were able to complete training applicable to their work because there were fewer opportunities as a result of the ongoing COVID -19 health crisis. In addition, group activities such as walking tours of the historic and landmark districts, were postponed as a result of the ongoing health crisis.
IX. Volunteerism: Seek opportunities to assist DHP staff by volunteering for work projects outside of regular meetings.
STATUS: NOT COMPLETED. Commissioners typically provide additional assistance to staff by serving on subcommittees for staff-initiated programs including the Historic Preservation Awards. However, these programs, including the Historic Preservation Awards program, were postponed due to the ongoing COVID-19 health crisis and there were no project opportunities in which they could participate.
X. Conduct one-year review of the City’s revised historic preservation ordinance prior to reporting to City Council and recommend any necessary changes or clarifications to address any issues that have arisen as a result of the implementation of the ordinance.
STATUS: COMPLETED. The Commission conducted advisory reviews and made a formal recommendation to City Council on the revised Historic Preservation Ordinance, which was formally adopted in May and fully implemented in June 2022.
80 ATTACHMENT B
81 4
CITY OF PASADENA HISTORIC PRESERVATION COMMISSION
WORK PLAN: July 1, 2022 - June 30, 2023
OBJECTIVES:
I. Continue Historic Preservation Awards Program as part of National Historic Preservation Month.
II. Certified Local Government (CLG) Grant. Review options and recommend to staff topics for a CLG grant application.
III. Review applications for designation of landmark districts.
IV. Review applications for designation of individual landmarks and monuments.
V. Review applications for Certificate of Appropriateness; advisory reviews of Environmental Impact Reports affecting historic resources, city-sponsored projects, Master Development Plans, , and projects requiring both Certificate of Appropriateness and Design Review; and nominations of local resources to the California Register of Historical Resources and the National Register of Historic Places.
VI. Historic Property Contract Program (Mills Act). Receive and comment on progress reports from staff.
VII. Support: Encourage and support new landmark districts and individual landmark designations (or listings in the National Register) and review nominations for new National Register listings.
VIII. Training: Each Commissioner shall receive 2-5 hours of training applicable to their work. As part of training and education efforts, the Commission shall continue to meet with the neighborhood representatives of the City’s landmark districts and coordinate tours of the districts to remain current of any ongoing preservations issues.
IX. Volunteerism: Seek opportunities to assist DHP staff by volunteering for work projects outside of regular meetings.
X. Review progress updates from staff regarding the Citywide Historic Resources Survey project.
82 ATTACHMENT C
83 Historic Preservation Commission
July 2021 - June 2022
MEETING ATTENDANCE RECORD
MEMBERS
7/6/2021 CAN
7/20/2021
SPEC
8/3/2021 SPEC
8/17/2021
SPEC
9/7/2021 SPEC
9/21/2021
CAN
10/5/2021
SPEC
10/19/2021
SPEC
11/2/2021
SPEC
11/16/2021
SPEC
12/7/2021
SPEC
12/21/2021
CAN
1/4/2022
CAN
1/18/2022
CAN
2/1/2022
CAN
2/15/2022
CAN
3/1/2022
CAN
3/15/2022
SPEC
4/5/2022
CAN
4/19/2022
CAN
5/3/2022
SPEC
5/17/2022
CAN
6/7/2022
SPEC
6/21/2022
CAN
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
COMMISSION MEMBERS
PHYLLIS MUELLER
(DISTRICT 6) XX P P P P XX P P P P P XX XX XX XX XX XX P XX XX P XX P XX 12 100%
JOHN ARBOGAST
(DISTRICT 4) XX P P P P XX P P P P P XX XX XX XX XX XX P XX XX P XX P XX 12 100%
CARRIE CHASTEEN-
ELFARRA (AT LARGE) XX P P A P XX A P P P P XX XX XX 7 78%
HELEN RAHDER (AT
LARGE) XX XX XX P XX XX P XX P XX 3 100%
JUAN DE LA CRUZ
(MAYOR) XX P P P P XX P P P P P XX XX XX XX XX XX P XX XX P XX P XX 12 100%
SOPHIA GUTIERREZ
(DISTRICT 5) XX P P A P XX P A A A U XX XX XX XX XX XX U 4 40%
SUSAN KRANWINKLE
(DISTRICT 3) XX P P P P XX A P 5 83%
CARYN HOFER (DISTRICT
3) P P P XX XX XX XX XX XX P XX XX P XX P XX 6 100%
STEPHEN LIPIRA (DISTRICT
1) XX P P P P XX P P P P P XX XX XX XX XX XX P XX XX A 10 100%
ALEJANDRO MENCHACA
(DISTRICT 7) XX A P U P XX A P U P U XX XX XX XX XX XX U XX XX A XX U XX 4 33%
TINA MILLER
(DISTRICT 2) XX P P P P XX A P P P P XX XX XX XX XX XX P XX XX P XX P XX 11 92%
LANDMARK DISTRICT
REPRESENTATIVE
Kenneth Ayala
Crawford's Vista XX XX XX XX XX XX XX XX XX XX XX
Helen Rahder
Rose Villa/Oakdale XX XX XX XX XX
Carla St Romain
N. Pasadena Heights XX XX XX XX XX XX XX XX XX XX XX
Fred Pickel
Garfield Heights XX XX XX XX XX XX XX XX XX XX XX
Carol A. Polanskey
Bungalow Heaven XX P P XX XX XX XX XX XX XX XX XX XX
Frangeskou Yiorgos
Banbury Oaks XX XX XX XX XX XX XX XX XX XX XX
84 Historic Preservation Commission
July 2021 - June 2022
MEETING ATTENDANCE RECORD
MEMBERS
7/6/2021 CAN
7/20/2021
SPEC
8/3/2021 SPEC
8/17/2021
SPEC
9/7/2021 SPEC
9/21/2021
CAN
10/5/2021
SPEC
10/19/2021
SPEC
11/2/2021
SPEC
11/16/2021
SPEC
12/7/2021
SPEC
12/21/2021
CAN
1/4/2022
CAN
1/18/2022
CAN
2/1/2022
CAN
2/15/2022
CAN
3/1/2022
CAN
3/15/2022
SPEC
4/5/2022
CAN
4/19/2022
CAN
5/3/2022
SPEC
5/17/2022
CAN
6/7/2022
SPEC
6/21/2022
CAN
TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
Barbara Lamprecht
Orange Heights XX XX XX XX XX XX XX XX XX XX XX
John S. Miller Prospect XX XX XX XX XX XX XX XX XX XX XX Steven Sunshine
Madison/South Oakland XX XX XX XX XX XX XX XX XX XX XX
VACANT Historic
Highlands XX XX XX XX XX XX XX XX XX XX XX
Jordan Vannini
Washington Square XX XX XX XX XX XX XX XX XX XX P XX
85 100 N. Garfield Ave., Room N255∙P.O. Box 7115∙Pasadena, CA 91109-7215 (626) 744-4386 ∙ Fax (626) 744-6698
PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
September 1, 2022
TO: City Council
FROM: Human Services Commission
SUBJECT: Annual Report – July 2021 through June 2022 and Work Plan for Fiscal Year 2022-2023
Recommendation:
This report is submitted for information purposes only.
Attached are the following:
Report of Accomplishments for July 14, 2021 through June 15, 2022 Report of Commission Attendance for July 14, 2021 through June 15, 2022 Work Plan for July 13, 2022 through June 14, 2023
The attached documents were reviewed and approved by the Human Services Commission at our meetings on June 15, 2022 and July 13, 2022.
Respectfully submitted,
Ana Maria Apodaca, Chair
Human Services Commission
86 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 2 City of Pasadena Human Services Commission
Report of Accomplishments: 07/14/2021 – 06/15/2022
Mission:
The purpose of the commission is to advise and make recommendations to the council regarding the human service needs of people of all ages in this community. This commission will aid the City in facilitating collaborative efforts and a coordinated approach to improve and expand the delivery of quality human services in Pasadena.
This commission is established to respond to significant unmet human service needs and gaps as identified in such documents that include, but are not limited to, the Early Child Development Policy; Needs Assessment; and related materials.
The commission shall:
1. Facilitate bringing City and community resources together to ensure the delivery of effective human services to people of all ages;
2. Formulate ideas and su ggest plans and programs designed to promote the availability and effectiveness of human services;
3. Promote cooperation and collaboration among local agencies, organizations and commissions involved in the delivery of human services, consistent with the roles and responsibilities outlined in such documents as the Human Services Commission work plan ;
4. Recommend priorities to the council for City resources which respond to identified unmet human service needs;
5. Collaborate with commissions, advisory groups, comm unity agencies, provider organizations, groups and individuals to facilitate effective collaboration in addressing human service issues in Pasadena;
6. Advise the council on ways to achieve human service goals consistent with council-adopted policies which address human services .
FY 2021-2022 Objectives:
Objective #1 – LGBTQ+ Health and Human Services to our Constituents Objective #2 – Diversity, Equity, and Inclusion (DEI) Services Objective #3 – Mentoring for Young Women of Color
Objective #4 – Early Childhood Development
Objective #5 – Homelessness
Objective #6 – Community Development Block Grant (CDBG) 87 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 3 Objective #1 – LGBTQ+ Health and Human Services to our
Constituents
Provide better access to LGBTQ+ health and human services for the City of Pasadena.
Commissioners: Xie (Lead), Rotter, Cargill
Action Items:
Leverage the San Gabriel Valley LGBTQ+ Needs Assessment to bridge any gaps identified in Pasadena.
Host LGBTQ+ Cultural Competency Training for City leaders and professionals. Interview residents who identify as LGBTQ+ regarding resource gaps.
Work Plan Updates:
July 2021:
The Commission approved the work plan for FY 2021-2022. Chair Xie appointed herself to lead the LGBTQ+ Health and Human Services to our Constituents ad hoc committee and appointed Commissioner Rotter to the committee.
Staff (Osborne) will submit a request to the Mayor’s Office for a proclamation for LGBTQ+ History Month in October.
August 2021:
The ad hoc committee has reached out to the San Gabriel Valley LGBTQ+ Center to ask about the status of the Needs Assessment and hosting an LGBTQ+ Cultural Competency Training for City leaders and professionals.
September 2021:
The ad hoc committee connected with the San Gabriel Valley LGBTQ+ Center to discuss their cultural competency training for elected officials and professional staff. The training is ready and they are targeting a date for early next year.
October 2021:
The ad hoc committee is assisting with cultural competency training for City officials with the San Gabriel Valley LGBTQ+ Center. They will also create a new needs assessment for the Pasadena community.
The Commission received a presentation from the Public Health Department about activities occurring after National Coming Out Day.
Vice-Chair Albrecht appointed Commissioner Cargill to the LGBTQ+ Health and Human Services to our Constituents ad hoc committee.
November 2021:
No update provided.
88 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 4 December 2021:
Commissioner Rotter reported that the San Gabriel Valley LGBTQ+ Center is working to open two new centers and not currently focusing on a needs assessment for the Pasadena community.
January 2022:
The Commission discussed potentially conducting a needs assessment in Pasadena.
February 2022:
The ad hoc committee is leveraging the San Gabriel Valley LGBTQ+ Center 2016 Needs Assessment to develop one for the City of Pasadena. Once approved, the needs assessment will be distributed through channels such as: the City website, Housing Department website, Department of Public Health, Public Library, and City Council District newsletters.
March 2022:
The ad hoc committee is completing the draft Needs Assessment and it will be presenting it to the Commission for review at the meeting in April.
April 2022:
The ad hoc committee completed the draft Needs Assessment and submitted to Staff (Osborne) for review. The draft Needs Assessment will be presented to the Commission for discussion and review at the next meeting.
May 2022
Staff (Osborne) shared that the City received the document and referred it to the Pasadena Public Health (PPH) Department for review. The PPH department sent a memo with options on how to proceed. Staff sent the memo to the Chair and asked if the information can be shared with the Commission.
June 2022:
No updates provided
Status: Carryover to FY 2022-2023
89 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 5 Objective #2 – Diversity, Equity, and Inclusion (DEI) Services
Ensuring diversity, equity, and inclusion (DEI) in the City of Pasadena.
Commissioners: Apodaca (Lead), Guirguis, Jarso
Action Items:
Examine DEI data from the Parks, Recreation and Community Services (PRCS) Department and to collect data from other City departments. (December 2021) Examine DEI in relationship to delivery of services for Black and Brown males of all ages within the City of Pasadena.
Review data for programs related to DEI provided by the ad hoc committee. Review diversity, equity and inclusion plans of other local cities.
Work Plan Updates:
July 2021:
The Commission approved the work plan for FY 2021-2022. Chair Xie appointed Commissioner Wright to lead the Diversity, Equity, and Inclusion ad hoc committee and appointed Commissioners Apodaca and Guirguis to the committee.
Staff (Osborne) will report on data collected from PRCS surveys in December 2021.
August 2021:
No update provided
September 2021:
Staff (Osborne) shared that the Census 2020 data will be available by the end of September 2021 which will include information related to same-sex couple households and various other entities based on the questions that were responded to, this information should be presented by the ad hoc committee to the Commission for discussion.
The Parks, Recreation and Community Services Department is working on updating the Civic Rec system (recreation management software), to collect additional data which should be available by December 2021.
October 2021:
The ad hoc committee will meet this month to discuss work plan objectives.
November 2021:
The ad hoc committee will schedule a meeting with staff (Osborne) to discuss the action items for this work plan objective.
90 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 6 December 2021:
Staff (Osborne) received data from the surveys provided to recreation program customers. Staff received 3,422 surveys from registered participants who responded to the questions regarding gender identity, there were 51% that listed male, 48% that listed female, and 1% that preferred not to say. There were no responses to the non-gender identity question.
Vice-Chair Albrecht requested the ad hoc committee meet to discuss the data that was presented.
January 2022:
Chair Xie appointed Commissioner Jarso to the ad hoc committee.
February 2022:
The DEI ad hoc committee will meet and explore options for gathering information.
March 2022:
The ad hoc committee met and will continue to explore options for gathering information through collecting and reviewing diversity, equity and inclusion plans from other local cities.
The Commission added an action item to this work plan objective to review diversity, equity and inclusion plans from other local cities. Chair Xie appointed Commissioner Apodaca as the Lead for this work plan objective.
April 2022:
The ad hoc committee is continuing to review diversity, equity, and inclusion plans from other local cities and asked Staff (Osborne) for information about DEI best practices and policies in the City of Pasadena.
May 2022
Goals and objectives to be redefined by the ad hoc committee
June 2022:
The ad hoc continued discussion about the data needed to determine the needs and gaps in City services pertaining to DEI.
Status: Carryover to FY 2022-2023
91 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 7 Objective #3 – Mentoring for Young Women of Color
Fill in the gap to ensure that young women are exposed and enlightened to opportunities and resources that can assist in changing their trajectory.
Commissioners: Jamal (Lead), Guirguis, Medel, Cervantes
Action Items:
Research the need for mentoring young women of color.
Work Plan Updates:
July 2021:
The Commission approved the work plan for FY 2021-2022. Chair Xie appointed Commissioner Jamal to lead the Mentoring for Young Women of Color ad hoc committee and appointed Commissioners Guirguis, Wright, and Medel to the committee.
August 2021:
Chair Xie shared an update from Commissioner Jamal that the Pasadena Alumnae Chapter of Delta Sigma Theta Sorority, Inc. will be hosting the Young African American Women’s Conference (YAAWC) featuring workshops and training to mentor young women in areas of hygiene, finances, self-esteem, education, etc.
The ad hoc committee will be attending their meetings in an effort to collaborate with them.
September 2021:
The ad hoc committee will be partnering with the Alumnae Chapter of Delta Sigma Theta Sorority, Inc. for their Young African American Women's Conference. The first meeting will be on Monday, September 13.
October 2021:
Commissioner Jamal attended the Young African American Women's Conference Committee meetings on Monday, September 13 and October 11. The Committee is currently working to confirm a date for hosting an in-person conference at Pasadena City College, but are also planning a hybrid model (in-person/virtual).
November 2021:
Staff (Osborne) will contact Commissioner Jamal to inquire about the Young African American Women’s conference date.
December 2021:
Commissioner Jamal continues to attend the monthly Young African American Women's Conference Committee meetings. The event at Pasadena City College is 92 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 8 scheduled for April 2022. The focus will be "Mind, Body, and Soul" with a mental health and mentoring component.
Commissioner Jamal shared that the planning meeting on Monday, December 6 focused on how to incorporate parents and provide resources at the event.
January 2022:
Commissioner Jamal provided an update that the planning for the Young African American Women's Conference continues to move forward for the event in April 2022. The event is scheduled to take place at Pasadena City College. The planning committee is trying to obtain COVID-19 rapid tests for the event.
February 2022:
Chair Xie appointed Commissioner Cervantes to the Mentoring for Young Women of Color ad hoc committee.
Staff (Osborne) shared information about the Young African American Women's Conference, which will take place in person on Saturday, April 23 at Pasadena City College. Staff will be sending the conference information to the Commission.
March 2022:
Staff (Osborne) provided an update that the entities that are planning the Young African American Women's Conference have released registration information to organizations, as well as other entities to participate in the conference.
April 2022:
Commissioner Jamal provided an update that the planning for the Young African American Women's Conference is scheduled for Saturday, May 14.
May 2022:
The Young African American Women's Conference was held on Saturday, May 14 and was well attended.
Status: Completed
93 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 9 Objective #4 – Early Childhood Development
To inform the Commission on the progress and accomplishments of the Office of the Young Child and overall early childhood development.
Commissioners: Guirguis (Lead), Apodaca, Matthes
Action Items:
Continue to support city staff in the Office of the Young Child. Bring awareness of the impact from the implementation of transitional kindergarten (TK) on the Pasadena Unified School District (PUSD) and other early childhood providers and centers.
Provide information about Growing Together PASadena, All Children Thrive, and support the early childhood hubs.
Review the Early Development Instrument (child development assessment) and share the data with the public through the early childhood hubs.
Work Plan Updates:
July 2021:
The Commission approved the work plan for FY 2021-2022. Chair Xie appointed Commissioner Guirguis to lead the Early Childhood Development ad hoc committee and appointed Commissioners Apodaca and Matthes to the committee.
August 2021:
No update provided.
September 2021:
The Commission received a presentation from the Director's Alliance about the state of the early childhood community.
The ad hoc committee communicated with Director Ree Harris of Early Childhood Programs from the Pasadena Unified School District, and will confirm a date to meet with the ad hoc committee.
October 2021:
Commissioner Guirguis contacted UCLA and they will be meeting with Commissioners Apodaca and Matthes to discuss the Early Development Instrument (EDI) results of 2020 and show the comparison for the last six years. Commissioner Guirguis attended the Los Angeles County Commission for Women Health Committee Summit on the topic of promoting childcare equity on Thursday, October 7.
94 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 10 November 2021:
The ad hoc committee met and discussed the current state of early childhood development and requested to receive meeting times and updates from the Office of the Young Child on Growing Together PASadena and early childhood hubs. The ad hoc committee will meet with a representative from UCLA (Leila Espinoza) to learn more about the Early Childhood Development Instrument (EDI). Commissioner Guirguis met with Mayor Victor Gordo to provide an update about the work of the Commission.
December 2021:
The ad hoc committee met on Monday, December 6 with Leila Espinoza (UCLA) to discuss the Early Childhood Development Instrument (EDI) and compare data from 2013 and 2020.
January 2022:
Commissioner Guirguis will reach out to the staff of the Office of the Young Child to receive updates about Growing Together PASadena and continue to work with Commissioners on updating and moving the work forward.
February 2022:
The ad hoc committee met and also had a meeting with staff from the Office of the Young Child, who shared material focused on child care access
March 2022:
The City Council approved the establishment of an Early Childhood Development and Early Learning Task Force at their meeting on Monday, March 7.
Commissioner Guirguis was appointed to the task force.
April 2022:
Commissioner Guirguis provided an update that the Early Childhood Development and Early Learning Task Force is scheduled to hold their first meeting on Wednesday, April 20. The task force will review the Early Development Policy that was passed by the City Council in 2015.
May 2022
The Task Force will continue to meet until, September 2022 when the tasks should be completed. The Early Childhood Policy will be discussed at the May 18 meeting.
June 2022:
No updates provided
Status: Carryover to FY 2022-2023
95 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 11 Objective #5 – Homelessness
To support local agencies that advocate for the procurement of temporary and permanent housing for the homeless population.
Commissioners: Ford (Lead), Albrecht, Xie, Paccerelli
Action Items:
Provide data to the City Council to recommend procurement of bridge housing. Work with the newly formed Housing Taskforce to support their efforts and provide feedback and ideas.
Send a letter of support to the Housing Taskforce allowing the procurement of bridge housing.
Shed light on the increasing unhoused Transitional Aged Youth (TAY) population in order to get resources to prevent chronic homelessness. Collect data from the local school district, including private and charter schools, to educate the City Council on the increase of youth homelessness. Authorize a member of the ad hoc committee to obtain relevant data from Los Angeles County and the City of Pasadena related to homelessness.
Work Plan Updates:
July 2021:
The Commission approved the work plan for FY 2021-2022. Chair Xie appointed herself to lead the Homelessness ad hoc committee and appointed Commissioners Albrecht and Ford to the committee.
August 2021:
The ad hoc committee would like to connect with the Housing Taskforce in order to align the ad hoc committee's efforts with the taskforce. The ad hoc committee will be reviewing the draft Housing Element and provide feedback at the next Commission meeting in September.
September 2021:
The ad hoc committee met and noted that the Planning Commission conducted a meeting to study homelessness as part of the Housing Taskforce’s issues, and included the development of tiny homes/villages as a recommendation. The ad hoc committee will draft a letter of support to the Housing Taskforce for the Commission's review at the October meeting.
Chair Xie appointed Commissioner Paccerelli to the Homelessness ad hoc committee.
96 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 12 October 2021:
The ad hoc committee will present the draft letter of support for creating a religious facilities housing ordinance (also referred to as a congregational housing overlay) to the Commission for review and approval at the November meeting. Members of the ad hoc committee are coordinating with Los Angeles County to receive data and identify additional funding for homelessness.
November 2021:
The ad hoc committee will meet this month to provide an update at the next meeting.
The Commission unanimously voted to approve the letter of support for the establishment of a Religious Facilities Housing Ordinance be sent to the City Council.
December 2021:
The Commission received a presentation from the Public Health Department about the TAYLink and GEM Programs.
Staff (Osborne) provided an update that she met with the City Manager to discuss the appropriate time to submit the letter of support for the establishment of a Religious Facilities Housing Ordinance.
Commissioner Paccerelli met with Sondra Ware, the Client Services Director of the Foothill Unity Center on Tuesday, December 7, to share that the Commission is interested in collaborating and sharing information.
January 2022:
The Homelessness ad hoc committee (Ford, Albrecht, Xie, Paccerelli) received approval from the Commission to submit a public comment regarding congregational housing overlay for the Planning Commission meeting on Wednesday, January 26.
February 2022:
The ad hoc committee provided written support to the Planning Commission regarding the zoning change for religious institutions. Members of the ad hoc committee will be meeting to discuss support of the tiny home communities in Pasadena.
March 2022:
Chair Xie virtually attended the Planning Commission meeting on Wednesday, January 26, where a discussion of housing on institutional facility sites took place. Staff (Osborne) shared that staff sent information regarding community meetings to discuss the Housing Element on March 16 and March 30.
Commissioner Paccerelli confirmed that the Los Angeles Homeless Services Authority (LAHSA) will present at the next meeting in April.
97 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 13
April 2022:
The ad hoc committee will be meeting with Supervisor Kathryn Barger’s staff, including Homelessness Deputy Tyler Cash, on Friday, April 29 to discuss bridge- housing for the Pasadena area.
May 2022
Supervisorial District 5, Deputy Tyler Cash would like to give a presentation to the Commission about getting homeless resources into Pasadena.
June 2022:
The ad hoc committee met with community members that support the Tiny Villages – Bridge Housing proposal. The proposal was presented at the Economic Development and Technology Committee meeting on June 1, 2022. Ad hoc committee members attended the meeting to support the proposal. Further discussion about the proposal is scheduled for the July 19, 2022 Economic and Technology Committee meeting.
Status: Completed
98 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 14 Objective #6 – Community Development Block Grant (CDBG)
To update the scoring criteria for the Community Development Block Grant (CDBG) and Pasadena Assistance Fund (PAF).
Commissioners: Albrecht (Lead), Ford, Rotter, Paccerelli
Action Items:
Review the scoring criteria for the Community Development Block Grants for Public Service (CDBG).
Meet with Randy Mabson (Housing Department) to learn about the creation of the current criteria.
Obtain best practices for proposals for grant projects. Present suggestions for updated scoring criteria.
Work Plan Updates:
July 2021:
The Commission approved the work plan for FY 2021-2022. Chair Xie appointed Vice-Chair Albrecht to lead the Community Development Block Grant ad hoc committee and appointed Commissioners Ford and Rotter to the committee.
August 2021:
Vice-Chair Albrecht will contact Randy Mabson (Housing Department) to schedule a meeting to discuss CDBG scoring criteria.
September 2021:
The ad hoc committee met with Randy Mabson (Housing Department) to discuss CDBG scoring criteria. The ad hoc committee will meet to develop recommendations for modifications with the goal of providing initial changes at the October meeting.
The Commission will receive an informational presentation from Randy Mabson (Housing Department) at the October meeting regarding the CDBG Program Year 2020 Consolidated Annual Performance Evaluation Report (CAPER). Chair Xie appointed Commissioner Paccerelli to the CDBG ad hoc committee.
October 2021:
The ad hoc committee met and began reviewing the existing Notice of Funding Availability (NOFA). The Committee will meet again to finalize recommendations and then coordinate with Housing Department staff on the changes before the NOFA is released in November 2021.
The ad hoc committee will continue to make suggestions for future changes in Spring 2022, after completing the CDBG allocation awards. 99 HSC Report of Accomplishments FY 2021-2022. Approved June 15, 2022 15
November 2021:
The Commission voted to approve the recommended changes to the scoring system for CDBG Public Service NOFA Evaluations.
The ad hoc committee will make further recommendations after the review of the 2022 applications.
December 2021:
The ad hoc committee will be reviewing the 2022 Community Development Block Grant public service applications in February 2022.
January 2022:
The ad hoc committee and any other interested Commissioners will be reviewing Community Development Block Grant public service applications beginning in February 2022.
February 2022:
The ad hoc committee will be meeting next week with Randy Mabson (Housing Department) to review the initial applicants for CDBG. The point evaluation will occur in early March and will attempt to provide an update at the next Commission meeting in March.
March 2022:
The ad hoc committee reviewed the applications for the CDBG Public Service Programs. The ad hoc committee will meet to determine if there are any recommended revisions to the questions on the application. The Commission approved the staff recommendation for the Community Development Block Grant (CDBG) PY 2022-2023 Public Service Program.
April 2022:
The ad hoc committee will meet after the City Council approves the Community Development Block Grant recommendations with an eye towards further modifications to the application and scoring processes.
May 2022
The City Council reviewed and approved the recommendations for Public Services agencies from the Commission.
June 2022:
No updates provided
Status: Complete
100
HSC Meeting Attendance Record FY 2021-2022. Approved June 15, 2022 16 City of Pasadena Human Services Commission
Meeting Attendance Record for FY 2021-2022
HUMAN SERVICES COMMISSION
MEETING ATTENDANCE RECORD
July 2021 - June 2022
MEMBERS
07/14/21 REGULAR08/11/21 REGULAR09/08/21 REGULAR10/13/21 REGULAR11/10/21 REGULAR12/08/21 REGULAR01/12/22 REGULAR02/09/22 REGULAR03/09/22 REGULAR04/13/22 REGULAR05/11/22 REGULAR06/15/22 SPECIAL
TOTAL MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
JESSICA XIE
District 7 P P P A A A P P P P A P 8 66.67%
MICHAEL ALBRECHT
District 6 P P P P P P P P P P P A 11 91.67%
LILA GUIRGUIS
Mayor P A P P P A P P A P P U 8 66.67%
LATASHA JAMAL
District 1 P A P P A P P U A P P P 8 66.67%
CHRISTOPHER MATTHES
District 2 P P P P A P P P A P P P 10 83.33%
JD CARGILL
District 3 P P P A P P U P 6 75.00%
JAMIE WRIGHT
District 3 P P 2 100.00%
GEORGE PACCERELLI
District 4 P P U P P P P P P P 9 90.00%
GLORIA MEDEL
District 5 P A P P P P P A P P A U 8 66.67%
QUARTNEY CERVANTES
(AGENCY REPRESENTATIVE) P P P P P P P P 8 100.00%
JACQUES BOLTON
(AGENCY REPRESENTATIVE) P P P P 4 100.00%
JOE FORD
(AGENCY REPRESENTATIVE) A P P P P P A A P A A P 7 58.33%
KENNETH ROTTER
(AGENCY REPRESENTATIVE) P P A P P P A P P A P A 8 66.67%
ANA MARIA APODACA
(PUSD) P P P P P P A P P P P P 11 91.67%
HILLINA JARSO
(PCC) P P P P P P P A U 7 77.78%
LEGEND
P - PRESENT Total Meetings Held 12
A - EXCUSED ABSENCE
U - UNEXCUSED ABSENCE
XX - CANCELED MEETING
NQ - NO QUORUM
101
HSC Work Plan FY 2022-2023. Approved July 13, 2022 17
City of Pasadena Human Services Commission
Work Plan: 07/13/2022 – 06/14/2023
Mission:
The purpose of the commission is to advise and make recommendations to the council regarding the human service needs of people of all ages in this community. This commission will aid the city in facilitating collaborative efforts and a coordinated approach to improve and expand the delivery of quality human services in Pasadena.
This commission is established to respond to significant unmet human service needs and gaps as identified in such documents that include, but are not limited to, the Early Child Development Policy; Needs Assessment; and related materials.
The commission shall:
1. Facilitate bringing city and community resources together to ensure the delivery of effective human services to people of all ages;
2. Formulate ideas and su ggest plans and programs designed to promote the availability and effectiveness of human services;
3. Promote cooperation and collaboration among local agencies, organizations and commissions involved in the delivery of human services, consistent with the roles and responsibilities outlined in such documents as the Human Services Commission work plan ;
4. Recommend priorities to the council for city resources which respond to identified unmet human service needs;
5. Collaborate with commissions, advisory groups, comm unity agencies, provider organizations, groups and individuals to facilitate effective collaboration in addressing human service issues in Pasadena;
6. Advise the council on ways to achieve human service goals consistent with council-adopted policies which address human services .
FY 2022-2023 Objectives:
Objective #1 – LGBTQ+ Health and Human Services to our Constituents Objective #2 – Equity, Diversity, and Inclusion (EDI) Services Objective #3 – Early Childhood Develepment
Objective #4 – Unhoused Constituents of Pasadena
Objective #5 – Access to Higher Education
102
HSC Work Plan FY 2022-2023. Approved July 13, 2022 18
Objective #1 – LGBTQ+ HEALTH AND HUMAN SERVICES TO OUR
CONSTITUENTS
Provide better access to LGBTQ+ health and human services for the City of Pasadena.
Commissioners: Rotter, Albrecht
Action Items:
To conduct a Needs Assessment to bridge any gaps identified in Pasadena Host LGBTQ+ Cultural Competency Training for City Leadership
Work Plan Updates:
July 2022:
Ad hoc committee will meet to discuss the objective statement and determine additional action items for the objective, if needed
August 2022:
No updates provided
Status:
103
HSC Work Plan FY 2022-2023. Approved July 13, 2022 19
Objective #2 – Diversity, Equity and Inclusion Services
Ensuring diversity, equity and inclusion in the City of Pasadena
Commissioners: Apodaca (Lead), Guirguis, Jarso
Action Items:
Review data for programs related to DEI provided by the ad hoc committee. Review diversity, equity and inclusion plans of other local cities. Examine DEI in relationship to delivery of services for Black and Brown males of all ages within the City of Pasadena including non-profit organizations. Examine the City’s DEI policies and practices.
Work Plan Updates:
July 2022:
The ad hoc met and agreed to keep current actions as presented and recommended an additional action item; Examine the City’s DEI policies and practices.
August 2022:
The ad hoc committee met with Staff (Osborne) and received the City of Pasadena’s Annual Equal Opportunity in Employment report. The ad hoc committee will meet to review the report prior to the next meeting.
Staff (Osborne) contacted the Human Resources department and a virtual meeting will be requested for the ad hoc committee to discuss the City’s DEI program.
Status:
104
HSC Work Plan FY 2022-2023. Approved July 13, 2022 20
Objective #3 –Early Childhood Development
To inform the Commission on the progress and accomplishments of the Office of the Young Child, PUSD, Lanterman Regional Center and overall childhood development
Commissioners: Guirguis (Lead), Apodaca, Matthes, Paccerelli
Action Items:
Continue to support City staff in the Office of the Young Child. Bring awareness of the impact from the implementation of transitional kindergarten (TK) on the Pasadena Unified School District (PUSD) and other early childhood providers and centers.
Review the Early Development Instrument
Provide a status on the Growing Together Pasadena, All Children Thrive and support for early childhood hubs.
Informing the Commission of the progress and results of the Mayor’s Task Force for Early Childhood Development.
Research how the needs of special needs children are being addressed by PUSD, private schools and other local organizations.
Work Plan Updates:
July 2022:
The ad hoc met and agreed to keep current actions as presented and recommended an additional action item: Research how the needs of special needs children are being addressed by PUSD, private school and other local organizations. Commissioner Guirguis announced that the Mayor’s Task Force on Early Childhood Development will be making a presentation at the City Council meeting on Monday July 18, 2022
August 2022:
Commissioner Guirguis provided an update on the Early Childhood Development Task Force meetings.
Status:
105
HSC Work Plan FY 2022-2023. Approved July 13, 2022 21
Objective #4 – Unhoused Constituents of Pasadena
To support local agencies that advocate for the procurement of temporary and permanent housing for the unhoused population.
Commissioners: Albrecht, Paccerelli
Action Items:
Shed light on the increasing unhoused Transitional Age Youth (TAY) population in order to get resources to prevent chronic homelessness. To support and advocate for the procurement of tiny villages - Bridge Housing for the City of Pasadena.
Collect data from Pasadena City College, the local school district, including private and charter schools to educate the City Council on the increase of unhoused youth. Obtain relevant data from Los Angeles County and the City of Pasadena related to the unhoused.
Work Plan Updates:
July 2022:
Ad hoc committee will meet to discuss the objective statement and determine additional action items for the objective, if needed.
August 2022:
Commissioner Paccerelli provided the following updates regarding upcoming presentations:
o Tyler Cash, Homeless Deputy, Office of Los Angeles County Supervisor Kathryn Barger, was contacted about a presentation for the Commission regarding services for unhoused constituents in LA County. Deputy Cash is available to make the presentation at the regular meeting scheduled for October 12, 2022.
o Friends In Deed was contacted about a presentation for the Commission regarding the services provided for unhoused constituents. He confirmed that Ryan Greer is available to make the presentation at the regular meeting scheduled for September 14, 2022.
Commissioner Paccerelli will contact the TAY program at the Jackie Robinson Community Center to request information on resources for unhoused.
Status:
106
HSC Work Plan FY 2022-2023. Approved July 13, 2022 22
Objective #5 – Access to Higher Education
Objective statement: Assess the programs and services enabling access to higher education for residents of Pasadena.
Commissioners: Matthes, Paccerelli, Jarso, Cervantes
Action Items:
Review the available public transportation routes to PCC within Pasadena, and provide recommendations to the City Council for addressing potential shortcomings. Review existing PUSD support services aimed at college and career readiness. Consider how to improve mental health services for students in Pasadena. Explore support options for unhoused students. (collaborate with Unhoused Constituents of Pasadena ad hoc committee)
Work Plan Updates:
July 2022:
Chair Apodaca appointed Commissioner Jarso to the Access to Higher Education ad hoc committee.
Ad hoc committee discussed general access to higher education. Ad hoc committee will meet to discuss the objective statement and determine action items for the objective.
August 2022:
The ad hoc committee met and recommended the objective statement and action items for the objective.
Chair Apodaca appointed Commissioner Cervantes to the ad hoc committee.
Status:
107
HSC Presentation Calendar FY 2022-2023. Approved July 13, 2022 23 Human Services Commission
Presentation Calendar FY 2022-2023
July 2022:
None
August 2022:
Presentation from the Pasadena Police Department to respond to questions and discuss the Community Brief for June 2022 – Lieutenant Marcia Taglioretti, Public Information Officer
September 2022:
City of Pasadena Homelessness Plan Listening Session – Jennifer O’Reilly-Jones (Homeless Programs Coordinator, Housing Department) and Anna Jacobsen (Consultant, CityWise).
Friends In Deed regarding services provided for unhoused constituents - Ryan Greer
October 2022:
Presentation to discuss resources for homeless services by Tyler Cash, Homeless Deputy, Office of Los Angeles County Supervisor Kathryn Barger. (Paccerelli)
November 2022:
LGBTQ+ - homeless and other issues in general (Rotter) Union Station – status of homeless in Pasadena (Paccerelli)
December 2022:
Presentation from Planning and Community Development on the status of institutional housing (Staff - Osborne)
Jill Shook regarding institutional housing (Staff - Osborne)
January 2023:
Presentation from PUSD regarding support services aimed at college and career readiness (Matthes)
February 2023:
Early Childhood Task Force regarding the Task Force Work Plan (Guirguis)
March 2023:
Pasadena Public Health and/or Huntington Hospital regarding the 2022 Health Needs Assessment (Physical and Mental Health) (Apodaca and Staff - Osborne)
April 2023:
May 2023:
June 2023: Annual Meeting
(updated August 10, 2022)
108
285 East Walnut Street ● Pasadena, CA 91101
August 24, 2022
TO: City Council
FROM: Library Commission
SUBJECT: Annual Report – July 2021 through June 2022 and Work Plan for Fiscal Year 2022- 2023
Recommendation:
This report is submitted for information purposes only.
Attached are the following:
• Report of Accomplishments for July 1, 2021 through June 30, 2022 • Report of Commission Attendance for July 21, 2021 through June 15, 2022 • Work Plan for July 1, 2022 through June 30, 2023
The attached documents were reviewed and approved by the Library Commission at our meetings on June 15, 2022 and August 17, 2022.
Respectfully submitted,
/s/ Michael Stammer
Michael Stammer, Chair
Library Commission
109
PASADENA PUBLIC LIBRARY COMMISSION
FY22 ANNUAL REPORT/ WORK PLAN
The role of the Pasadena Public Library Commission is to advise the City Council on matters relating to the public library system, in order that the library is well managed in a manner consistent with the law and policies, and to advise library administration on the development of library policies. The 2021/2022 Work Plan outlines how the Pasadena Public Library Commission aims to support and advise the Library in the upcoming year. Whereas this work plan will span an entire fiscal year, the Commission will evaluate the progress of each of these goals on a quarterly basis to ensure progress is being made and the goals are completed.
With the unexpected closure of the Central Library due to seismic safety concerns in May 2021, the Library Commission’s primary focus in the upcoming year is to:
• Support the efforts to bring the Central Library back online • Assist with bringing Central Library services back to the community (either through alternative sites and/or via the branches), including providing awareness to the community on where and how to access important resources
• Work with staff to identify and secure potential funding opportunities
The following goals and objectives, which make up the Pasadena Public Library Commission Work Plan for 2021/2022 also provide ways the Library Commission will support the Central Library Project.
Goal One – Advocacy – advocate and be a champion for Pasadena Public Library services at the local, state, and national levels.
a. Support and advocate for the library by serving as community ambassadors, attending major library events, interfacing with City Council, advocating for budget needs, and supporting library staff. Represent the Library Commission at district meetings, State of the City, local and regional meetings, and local community events.
b. Actively support and promote library programs and services, such as Office of the Young Child, One City One Story, special events, and day-to-day programs, as well as promote them to sphere of influence.
c. Stay abreast of state and national library legislation and support as necessary.
2021/22 Update:
The Library Commission was very active in their role to support and advocate for the library by educating the community about the Library Services Continuation Measure , writing letters to State Assembly Members, and interacting with their respective City Council members. Outside of Library Commission meetings, and with no City resources being used, Commissioners reported they are involved in advocacy efforts surrounding the Library Services Continuation Measure. Commissioners continued to be active with the City Council, including attending City Council meetings and City Council District meetings. One Commissioner extend ed their commitment to advocacy within their district by joining their District’s Advisory Committee. Commissioners continued to actively participate in community events, allowing them to discuss the value of library services directly with community member s. Several C ommissioners al so 110
PASADENA PUBLIC LIBRARY COMMISSION
FY22 ANNUAL REPORT/ WORK PLAN
attended a number of Friends of the Pasadena Public Library meetings and two separate conference s:
Serving with a Purpose and the 2022 California Library Association in Sacramento. One Commission member noted that during the S erving with a Purpose conference, attendees were encouraged to write letters to State A ssembly members advocating for public libraries. With this opportunity, Library Commissioners drafted and sent a letter advocating for Central library to the respective State Assembly member.
Goal Two – Fiscal Responsibility and Stability
a. Continue to work with the Director of Libraries and Information Services on library fiscal issues and challenges, including regular updates on library budget. b. Support the library in fund development activities.
c. Meet with respective City Council members, as necessary, to highlight library budget, attend or watch City Council meetings during library budget hearings, etc.
2021/22 Update:
Commissioners worked with the Director of Libraries and Information Services to stay abreast of the library budget and fiscal concerns by Commissioners attending regular meetings to review and offer commentary on budget matters. Commissioners reported that a large part of the Commissioners’ funding efforts for this fiscal year focused on fundraising to support advocating for the Library Services Continuation Measure outside of Commission meetings and using no City resources. This fund development will create necessary support for the library through raising awareness with community members and stake holders regarding the Library Services Continuation Measure. Along with fundraising activities, several Commission members meet with City Council members to discuss budgeting and supporting the library through City funding.
Goal Three – Commission Business and Roles
a. Serve as conduit to the community and through community engagement, determine community needs and messaging back to the community.
b. Support the work and growth of the Office of the Young Child, including assisting with identifying resources, partners, funds, etc.
c. Support the Friends of the Pasadena Public Library and Associates Groups, review financials annually, and uphold guidelines defined in the Library Commission bylaws. d. Review existing s tatistics, such as collection statistics, trends in library usage, program attendance, etc.
e. Continue to develop and grow partnerships with community groups and organizations that can benefit the Pasadena Public Library.
f. Attend and participate in library conferences and meetings.
2021/22 Update:
Library Commissioners continue to review and engage with library statistics and data as it is presented to them each month, make recommendations to enhance services, and uphold the Library Commission 111
PASADENA PUBLIC LIBRARY COMMISSION
FY22 ANNUAL REPORT/ WORK PLAN
bylaws through their steadfast monthly dedication. With the growth of the Office of the Young Child, presentations and reports from Library staff are welcomed and encouraged by the Library Commission to continue their commitment in identifying resources amenable to the mission of the Office of the Young Child and engaging with the community to identify unfulfilled gaps in community needs. Several Library Commission members actively worked towards furthering partnerships with community groups throughout the fiscal year through their presence at District Commission meetings. During this fiscal year, Library Commission members attended the 2022 California Library Association conference and the Serving with a Purpose conference.
Goal Four – Diversity, Equity, and Inclusion
a. Support the Pasadena Public Library’s efforts in equity, diversity, and inclusion. b. Assist library staff in reviewing current programs and services with an EDI lens. c. Highlight library’s diverse offerings during outreach and advocacy efforts.
2021/22 Update:
Library Commission members are dedicated to supporting the work of Library staff to ensure the library promotes and embodies diversity, equity, and inclusion. Through staff presentations of programming and services brought to the Library Commission, members have and will continue to provide feedback to ensure library work is assessed through a diversity, equity, and inclusion lens. The work the Library staff has done throughout the fiscal year has allowed the Library Commission to highlight the library’s diversity, equity, and inclusion efforts to the community when engaging in advocacy work and community outreach.
112
Library Commission
July (2021) ‐ June (2022)
MEETING ATTENDANCE RECORD
MEMBERS
JULY 21, 2021 CANCELED
AUGUST 18, 2021 REGULAR
SEPTEMBER 15, 2021 CANCELED
OCTOBER 20, 2021 REGULAR
NOVEMBER 17, 2021 REGULAR DECEMBER 15, 2021 CANCELED JANUARY 19, 2022 REGULAR FEBRUARY 16, 2022 REGULAR MARCH 16, 2022 REGULAR APRIL 20, 2022 REGULAR MAY 18, 2022 REGULAR
JUNE 15, 2022 REGULAR TOTAL
MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
BASS, ADRIENNE
(District 2 Nomination) X X A X X P P X X PPPPPP 8 88%
BLANTON, JUDITH
(District 5 Nomination) X X P X X P A X X PPPPPP
8 88%
DICKERSON, CHELSEA
(District 1 Nomination) X X P X X P P X X PAAPPP 7 77%
HUTKIN, JORDAN
(District 3 Nomination) X X P X X A P X X PPPPAP 7 77%
KARATSU, ROBERT
(District 4 Nomination) X X P X X P P X X PPPPPP 9 100% PATATIAN, BOGHOS
(At Large Nomination) X X P X X P P X X PAPPPP 8 88%
ROSENTHAL, LESLIE
(District 6 Nomination) X X P X X P P X X PPPPPP 9 100% STAMMER, MICHAEL
(District 7 Nomination) X X P X X P P X X PPPPPP 9 100% VACANT
(At Large Nomination)
Legend
P ‐ PRESENT
A ‐ EXCUSED ABSENSE
U ‐ UNEXCUSED ABSENCE
XX ‐ CANCELED MEETING
NQ ‐ NO QUORUM
CO‐19 ‐ CANCELED DUE TO
COVID ‐19
113
PASADENA PUBLIC LIBRARY COMMISSION
FY23 WORK PLAN
The role of the Pasadena Public Library Commission is to advise the City Council on matters relating to the public library system, in order that the library is well managed in a manner consistent with the law and policies, and to advise library administration on the development of library policies. The 2022/2023 Work Plan outlines how the Pasadena Public Library Commission aims to support and advise the Library in the upcoming year. Whereas this work plan will span an entire fiscal year, the Commission will evaluate the progress of each of these goals on a quarterly basis to ensure progress is being made and the goals are completed.
With the ongoing seismic retrofitting project for the Central Library and the upcoming expiration of the Library Special Tax in 2023, the Library Commission’s primary focus in the upcoming year is to:
• Raise awareness for the Library Services Continuation Measure • Support the efforts to renovate the Central Library
• Assist with bringing Central Library services back to the community (either through alternative sites and/or via the branches), including providing awareness to the community on where and how to access important resources
The following goals and objectives, which make up the Pasadena Public Library Commission Work Plan for 2022/2023 also provide ways the Library Commission will support the Central Library Project.
Goal One – Advocacy – advocate and be a champion for Pasadena Public Library services at the local, state, and national levels.
a. Support and advo cate for the library by serving as community ambassadors, attending major library events, interfacing with City Council, advocating for budget needs, and supporting library staff. Represent Library Commission at district meetings, State of the City, local and regional meetings, and local community events.
b. Actively support and promote library programs, services, and initiatives such as Office of the Young Child, the Library Services Continuation Measure, the Central Library retrofit and restorations, One City One Story, special events, and day -to-day programs, as well as promote them to sphere of influence.
c. Stay abreast of state and national library legislation and support as necessary.
Goal Two – Fiscal Responsibility and Stability
a. Continue to work with the Director of Libraries and Information Services on library fiscal issues and challenges, including regular updates on library budget. b. Meet with respective City Council members, as necessary, to highlight library budget, attend or watch City Council meetings during library budget hearings, etc.
Goal Three – Commission Business and Roles
a. Serve as conduit to the community and through community engagement, determine community needs and messaging back to the community.
114
PASADENA PUBLIC LIBRARY COMMISSION
FY23 WORK PLAN
b. Support the Friends of the Pasadena Public Library and Associates Groups, review financials annually, and uphold guidelines defined in the Library Commission bylaws. c. Review existing statistics, such as collection statistics, trends in library usage, program attendance, etc.
d. Continue to develop and grow partnerships with community groups and organizations that can benefit the Pasadena Public Library.
e. Attend and participate in library conferences and meetings. f. Support recruitment and onboarding of Library Commissioners.
Goal Four – Diversity, Equity, and Inclusion
a. Support the Pasadena Public Library’s efforts in equity, diversity, and inclusion (EDI). b. Assist library staff in reviewing current programs and services with an EDI lens. c. Highlight library’s diverse offerings during outreach and advocacy efforts.
115
100 N. Garfield Ave., Room N255 ∙ P.O. Box 7115 ∙ Pasadena, CA 91109-7215 (626) 744-4386 ∙ Fax (626) 744-6698
PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
September 1, 2022
TO: City Council
FROM: Senior Commission
SUBJECT: Annual Report – July 2021 through June 2022 and Work Plan for Fiscal Year 2022-2023
Recommendation:
This report is submitted for information purposes only.
Attached are the following:
Report of Accomplishments for July 13, 2021 through June 14, 2022 Report of Commission Attendance for July 13, 2021 through June 14, 2022 Work Plan for July 12, 2022 through June 13, 2023
The attached documents were reviewed and approved by the Senior Commission at our meetings on June 14, 2022 and July 12, 2022.
Respectfully submitted,
Chelsea Mason, Chair
Senior Commission
116
SC Report of Accomplishments FY 2021-2022. Approved June 14, 2022 2 City of Pasadena Senior Commission
Report of Accomplishments: 07/13/2021 – 06/14/2022
Mission:
The purpose of the Senior Commission is to advise the City Council on the needs, concerns and quality of life for seniors.
The commission shall:
1. Advise the City Council on the needs and concerns of all seniors;
2. Engage in consultation and study with local groups on the needs of the aged and evaluate available resources; and
3. Consult with other public agencies and commissions on matters relevant to the commission.
FY 2021-2022 Objectives:
Objective #1 – Celebrating Older Americans Month
Objective #2 – Age Friendly Cities Network
Objective #3 – Resource List for Older Adults
117
SC Report of Accomplishments FY 2021-2022. Approved June 14, 2022 3 Objective #1 – Celebrating Older Americans Month
Develop opportunities to celebrate Older Americans Month in May 2022.
Commissioners: Mason (Lead), Cornell, Lorance, Brandon, Berkemeier
Action Items:
Pursue a proclamation from the Mayor to celebrate Older Americans Month. Contact key City communications staff for an information campaign (social media and mail-focused campaign).
Consider a virtual or in-person event in partnership with another organization.
Work Plan Updates:
November 2021:
The Commission unanimously voted to add a new work plan objective to develop opportunities to celebrate Older Americans Month in May 2022. Commissioners Mason and Cornell will meet to discuss action items for a new work plan objective to recommend to the Commission at the December meeting.
December 2021:
The Commission voted to approve the following action items recommended by the work plan objective leads:
o Pursue a proclamation from the Mayor to celebrate Older Americans Month.
o Contact key City communications staff for an information campaign (social media and mail-focused campaign).
o Consider a virtual or in-person event in partnership with another organization.
January 2022:
The ad hoc committee met in January to discuss working on language for a proclamation recognizing Older Americans Month for the Commission to review at the next meeting in February.
The Commission discussed holding a public virtual event, in-person event at a park or community center, or hybrid event with resources for older adults in Pasadena and including speakers from local organizations (Pasadena Senior Center, Pasadena Village, Parks, Recreation and Community Services Department).
February 2022:
The Commission unanimously approved the draft proclamation recognizing Older Americans Month in May 2022 and asked staff to present the proclamation to Mayor Victor M. Gordo.
118
SC Report of Accomplishments FY 2021-2022. Approved June 14, 2022 4 Chair Zechner appointed Commissioners Lorance, Brandon, and Berkemeier to the Older Americans Month ad hoc committee.
March 2022:
Vice-Chair Mason provided an update that the Celebrating Older Americans Month ad hoc committee met to move forward on planning an in-person event in May 2022 to celebrate Older Americans Month.
Staff (Cantero) gave a tour of two possible event spaces for the Older Americans Month Celebration at the Jackie Robinson Community Center and Villa Parke Community Center.
The Commission reviewed a draft of the completed Commission Event Proposal Form for the Older Americans Month Celebration event in May 2022.
April 2022:
Vice-Chair Mason provided an update that the Older Americans Month proclamation will be tentatively read at the City Council meeting on Monday, May
2. The Commission asked Staff (Cantero-More) to request that the Parks, Recreation and Community Services Department assist in covering the cost of the health permit for the event, provide 1,000 flyers and three poster boards, produce a banner for the Commission, and name badges for Commissioners to wear during events.
May 2022:
Vice-Chair Mason provided an update that the planning for Celebrating Older Americans Month was in its final stage.
Staff (Cantero-More) Confirmed that the Parks, Recreation and Community Services Department will cover the cost of 1,000 flyers and three poster boards.
June 2022:
The ad hoc committee provided details about the Older Americans Month Celebration event regarding the number of participants, vendors and donations.
The committee thanked the Commission for all their hard work in putting together a successful inaugural event.
Status: Completed
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SC Report of Accomplishments FY 2021-2022. Approved June 14, 2022 5 Objective #2 – Age Friendly Cities Network
Draft a recommendation to City Council to recognize the City of Pasadena as an “age friendly city.”
An age-friendly city encourages active aging by optimizing opportunities for health, participation and security in order to enhance quality of life as people age.
In practical terms, an age-friendly city adapts its structures and services to be accessible to and inclusive of older people with varying needs and capacities.
– World Health Organization Age Friendly Cities Guide
www.who.int/ageing/publications/age_friendly_cities_guide
Commissioners: Mason (Lead), Cornell
Action Items:
Seek approval from the City
Work Plan Updates:
July 2021:
The Senior Commission voted to approve their work plan for FY 2021-2022.
August 2021:
Commissioner Mason and Staff (Cantero) met to share information they discovered while researching the different types of plans other cities are adopting that differ from the Age-Friendly Cities Network, such as the City of Burbank Senior Master Plan.
Staff (Cantero) will be sharing the information with the objective leads (Mason, Cornell) and any other interested Commissioners.
September 2021:
There was no update provided.
October 2021:
Vice-Chair Mason spoke to Staff (Cantero) about the status of designating Pasadena as an “age-friendly city” and while there is support for the idea there are concerns of the time commitment that would be needed from staff to receive the official designation from the AARP. The Commission could still recommend moving forward, but the City Council would have to agree to begin the process. The Commission voted to close the objective and create a new goal. The ad hoc committee will meet and explore what aspects of the age-friendly program can be pursued without applying for the official AARP designation at this time.
Status: Closed
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SC Report of Accomplishments FY 2021-2022. Approved June 14, 2022 6
Objective #3 – Resource List for Older Adults
Identify resources available to older adults in our community.
Commissioners: Ceja Sr. (Lead), Folz, O’Brien, Wright
Action Items:
Identify and update resources available to older adults in our community
Work Plan Updates:
July 2021:
The Senior Commission voted to approve their work plan for FY 2021-2022.
August 2021:
Staff (Cantero) stated that Vice-Chair Ceja has updated the Resources and Useful Phone Numbers lists and will be presenting both at the September meeting for the Commission’s review and approval.
September 2021:
The Commission reviewed and approved the updated Resources and Useful Phone Number lists.
October 2021:
Staff uploaded the lists for Food Resources and Useful Phone Numbers to the Senior Commission webpage. The status for this objective will be marked as completed.
Status: Completed
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SC Meeting Attendance Record FY 2021-2022. Approved June 14, 2022 7
City of Pasadena Senior Commission
Meeting Attendance Record for FY 2021-2022
SENIOR COMMISSION
MEETING ATTENDANCE RECORD
July 2021 - June 2022
MEMBERS
07/13/21 REGULAR08/10/21 REGULAR09/14/21 REGULAR10/12/21 REGULAR11/09/21 REGULAR12/14/21 REGULAR1/11/22 REGULAR2/8/22 REGULAR3/8/22 REGULAR4/12/22 REGULAR5/10/22 REGULAR06/14/2022 SPECIAL
TOTAL MEETINGS
ATTENDED
ATTENDANCE
RECORD
PERCENTAGE
HARALD ZECHNER
District 4 P P P P P P P P P P P P 12 100.00%
CHELSEA MASON
District 7 P P P P P P P P P P P P 12 100.00%
CHARLES NELSON
Mayor P P P A A 3 60.00%
JANE HADERLEIN
Mayor P P P 3 100.00%
DAVE FOLZ
District 1 P A P P P P P A P A P P 9 75.00%
MARNA CORNELL
District 2 P P A P P P P P P P P P 11 91.67%
MATTIE BETTS
District 3 P A A P U A A U A U U U 2 16.67%
GABRIEL CEJA SR.
District 5 P A A 1 33.33%
MARI BERKEMEIER
District 5 P P P P P 5 100.00%
DAWNEEN LORANCE
At Large/District 5 P P P P P 5 100.00%
ANGIE MONT O'BRIEN
District 6 P P P P P P P P P P P P 12 100.00%
MARTHA CELIS
HH Senior Care Network P P P P P P A P P P P P 11 91.67%
PATRICIA WRIGHT
Agency Representative U U P P P P P P P P P U 9 75.00%
KATIE BRANDON
Agency Representative P P P P P 5 100.00%
VACANT
(PASADENA SENIOR CENTER) 0 0%
LEGEND
P - PRESENT Total Meetings Held 12
A - EXCUSED ABSENCE
U - UNEXCUSED ABSENCE
XX - CANCELED MEETING
NQ - NO QUORUM
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SC Work Plan FY 2022-2023. Approved July 12, 2022 8
City of Pasadena Senior Commission
Work Plan: 07/12/2022 – 06/13/2023
Mission:
The purpose of the Senior Commission is to advise the City Council on the needs, concerns and quality of life for seniors.
The commission shall:
1. Advise the City Council on the needs and concerns of all seniors;
2. Engage in consultation and study with local groups on the needs of the aged and evaluate available resources; and
3. Consult with other public agencies and commissions on matters relevant to the commission.
FY 22-23 Objectives:
Objective #1 – Celebrating Older Americans Month
Objective #2 – Community Engagement
Objective #1 – Identify and update resource list for Older Adults
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SC Work Plan FY 2022 – 2023. Approved July 12, 2022 9
Objective #1 – Celebrating Older Americans Month
Develop opportunities to celebrate Older Americans Month in May 2023.
Commissioners: Mason, Lorance, Brandon, Berkemeier, Zechner
Action Items:
Pursue a proclamation from the Mayor to celebrate Older Americans Month. Contact key City communications staff for an information campaign (social media and mail-focused campaign).
Hold an in-person event in May 2023 building on the 2022 inaugural event.
Work Plan Updates:
July 2022:
Ad hoc committee will meet to discuss the objective statement and recommend additional action items, if needed.
Planning for the Older Americans Month celebration will begin in the fall.
August 2022:
The ad hoc committee met on July 28, 2022 to discuss plans for the 2023 Older Americans Month Celebration tentatively scheduled for May 24, 2023 at Washington Park. The committee is continuing to work on the event details such as event permits, pop up tents for vendors and event signage.
Status:
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SC Work Plan FY 2022-2023. Approved July 12, 2022 10
Objective #2 – Community Engagement
Engage with community providers and older adults who are using their services.
Commissioners: Berkemeier, Folz,
Action Items:
Have presentations to the commission from providers.
Seek opportunities to share resources with the community.
Work Plan Updates:
July 2022:
Ad hoc committee will meet to discuss the objective statement and recommend additional action items, if needed.
August 2022:
No updates provided
Status:
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SC Work Plan FY 2022-2023. Approved July 12, 2022 11
Objective #3 – Identify and update resource list for Older Adults
Identify and list resources available to older adults in our community.
Commissioners: O’Brien, Celis, Quallsgray
Action Items:
Identify and update resources available to older adults in our community Make the resource list available to Older Adults
Work Plan Updates:
July 2022
Chair Mason appointed Commissioner Quallsgray to the ad hoc committee Ad hoc committee will meet to discuss the objective statement and recommend additional actions items, if needed.
August 2022:
The ad hoc committee will meet to discuss adding more resources to the list and will provide an update at the September meeting.
Status
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SC Presentation Calendar FY 2022-2023. Approved July 12, 2022 12 Senior Commission
Presentation Calendar FY 2022-2023
To be scheduled:
Presentation from the California Department of Aging. (Brandon and Mason). Sage USA regarding the programs and training offered by the organization. (Brandon and Mason)
Presentation from the Department of Information Technology about the Los Angeles County Digital Divide Regional Strategic Plan. (Mendez) Presentation from the Dept. of Transportation about disabled parking placards. (Mendez)
July 2022:
None
August 2022:
Presentation about the Americans with Disabilities Act (ADA) Requirements for Local Government - Ali Everett, Accessibility Coordinator, Parks Recreation and Community Services Department
September 2022:
None
October 2022:
Presentation from a City Council District Liaison on their role. (Mendez) Flu Shot/COVID Booster Access for Seniors – Huntington Hospital (Haderlein)
November 2022:
Presentation from the Public Information Office about disaster preparedness (Mendez)
December 2022:
January 2023:
February 2023:
March 2023:
April 2023:
May 2023:
June 2023: Annual Meeting
(updated 08/30/2022)
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