Agen rt
TO:
FROM:
Honorable Mayor and City Council
Public Health Department
November .21, 2022
SUBJECT: . AUTHORIZATION FOR THE ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $175,000 TO MAXIM HEALTHCARE SERVICES
HOLDINGS, INC. FOR CONTRACTED NURSING SERVICl;S
RECOMMENDATION:
It is tecornrnended that the City Council:
1) Find that the recomme(Jded action is not a project $Ubject to the Cal.ifornia Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 1. 5378 of the. State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
2) Authorize the issuance of a Purchase Order, wi.thout competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Maxim Healthcare Services Holdings Inc. (Maxim Health), for the provision of contracted nursing services in an amount not to exceed $175,000; and
3) It is further recommended that the City Council grant the proposed purchase order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4 . .08.049(8), contracts for which the City'S best interests are served.
BACKGROUND:
Since the onset of the pandemic in March 2020, the Pasadena Public Health Department has been steadfast in leading the community through the COVID-19 public health emergency. High workloads and a competitive rnarketplace demand for qualified nurses has made hiring and retaining nurses a challenge. During this time, the Department contracted for additional nursing services to support staff efforts in a variety MEETING OF _l_l_/_2_1 /_2_0-2_2_ 2 AGENDA ITEM NO. _____ ..,.....
Purchas,~ Orc:Jer Jor M~xim H¢alth
Novemb,~r 21, 2022
of pandemic respons.e, activities .. 'in~lu?jn~. ~accl~ati9~.~linic~, ca.se inVe$tigafion, and contact tracing. Contracted nursing servi¢e$ h~s provided the Department flexibility to expand and contract operation$ to align With the .de.rnands of the pandemic response.
In March 402.2i 'the Department :issued an emergency purchase order to M.~xim Health Ior~utsihg services to support 'Contact tra~r~~' \laCoine ?lin:ic·s, arid Jot1g-term care facllity infection prevention and control. Maxim H~atth '1\fqS paid for all services deUvered in FY2022. A purchase order wa$ l'.\ot executed ,at ·tbe begibning of Fiscal Year ·202a.
However, due fo staffing ~~ortages, contracted nursing support was needed fo ,support departrn7nt qp~rat.jons .. ThispUrcha~e,order is~eed.e~ t~ pay ·in~~i'c~~ fo~~~rytces <:ieliv¢tea ln FY~023 and continued contracted nursing serrvic$~ tQ aVPkl c:U$rqptiQn to vaccine clinics and othercritical pandemlo respgr,$e activities,.
Staff 'iS· requesting ,a ptifc,n,ise order ln lhe, ,amount ,of$175;:0QO to support the needed services .. ~~ffi~ient fonding exists across the Bpiderniolpgy ~?d L~~Ot~tory Cap~city {~LG) ($rant, Et..D Supplement Grant, and lmn,unizatio~ Supp[~n.,e~t~l ,'9rant ptograms 'to support the .cost of the propo_sed purchase order ~n,q lb$. Department has sufficient appropriations rn the FY2023 ,operating blic;ltJet. On October 14,. 2022; a Request for Proposal (RFP)was relec3 sed in i~IJ:lbet '~ids'to procure nursing services .. Propos~~s Will be evaluated and .·a §elected vendor wUI be recommended to .City .Council in early 2023.
It i$ lo the city's best interest to award this purchase: order to M;:iXirii Health~ The nursing s~rvi:ces provi~edbyMaximh~ve sup~~rted ,~v~riety of pandemic re~ponse ,activities lnclutling vaccination clinics.,, C~$e ir1vesfi,gatic.1rlt and contact tracing, .. Their :sef1-:'ic~s h~ve aUo\JV:~ th~ Departmentftexib.illty to· expand and contr~ct o,perati~ns to ~H~n wit~ ~h~ demand$ of the pandemic response~. :Our Depa~ment, as: \J\'ith many fli~i¢al,operatlon.si continues to be challengedwith clinic~l.sta~ s~o~_~g.e~!',,vv.ane We b.ack-:fiU and till positionsi, it ls critical that Department operat.ions and community response have access to a qualified workforce capable pf defiveting ·these needed services to our community .
. COUNCIL P0UC¥ CONSIDERATION:
The propo·sed purchas'e orderangnswith the City Oouncw·s·strategfc plan·goal to ensure public :safety. ,.
ENVIRONMENTAL ANALYSIS:
The action proposed .herein i$ nol a ,proJect $Uf:>Jecl :to the Ca'fifomla Environmental aualittAct r,~~q~, lQ ~ccordapce vJith Sec.~ion 21065 of 9e~A ary~ st~t: c~q~ Gui~~lipes Se~tions 15060 (cJ(2); '1506Q (c)(3)J a~~; 1 .5@?8, ~rne~,u~~ p~rch,$e orders to provide nursing services Is an administrative acuonthatwoqld not.·c.~use either a direct physical .change in the, environ,rnent. or··~· r~a$~J1~'blyfoteseeable. Jnd1rect physical change in the ,environment. Thet~fqre, the proposed action is not a ,iiproJect" -subject to Purchase Order for Maxim Health
November 21,. 2022
Page3of 3
CEQA, as defined in Section 21065 of CEQA and Section 15378 ofthe State CEQA Guidelines. Since the action is not a project supject to CEQA, no environmental document is required.
F.ISCAL IMPACT:
The total cost ofthis proposed action is $175,000 through June 30, 2023 .. lf approved, the total. contract value of $1.75,000 is expected to be expended in FY2023. There. is sufficient funding and appropriations in the Health Fund to support the requested Purchase Order.
Pre.pared by:
ES,RN,PHN
Public Healt. Di Jsion Manager
Approved by:
6-...J~
MIGUEL MARQUEZ
City Manager
Respectfully submitted,
~~ ~PA
Interim Director of Public Health