g n
TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
December 5, 2022
SUBJECT: CONTRACT AWARD TO CT&T CONCRETE PAVING, INC. FOR
ANNUAL ADA SIDEWALK IMPROVEMENT PROGRAM FOR AN
AMOUNT NOT-TO-EXCEED $447,235
RECOMMENDATION:
It is recommended that the City Council:
1. Find the project proposed herein to be categorically exempt under the California Environmental Quality Act ,(CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the· lead agency's determination, and that there are no features that distinguish this project from others in the exempt class, and, therefore, there are no unusual circumstances; and
2. Accept the bid dated November 10, 2022 submitted by CT& T Concrete Paving Inc. in response to the project plans and specifications for Annual ADA Sidewalk Improvement Program, reject all other bids, and authorize the City Manager to enter into a contract for an amount not-to-exceed $447,235, which includes the base contract amount of $388,900 and a contingency of $58,335 to provide for any necessary change orders.
BACKGROUND:
In April 2015, Municipal Services Committee supported a Citywide Sidewalk Improvement Program to address approximately 1 .1 million square feet of damaged sidewalk at over 18,000 locations citywide based on an inventory survey completed in 2015. Since Fiscal Year (FY) 2016, City Council has appropriated a total of $12.6 million to the Annual ADA Sidewalk Improvement Program and approximately 700,000 square feet of sidewalk has been replaced. ,
This contract will replace 30,000 square feet of sidewalk panels with a vertical displacement of two inches and above at approximately 350 locations citywide. Contract also includes concrete grinding of 1,500 linear feet of sidewalk panels with a vertical MEETING OF 12/05/2022 AGENDA ITEM NO. _ 4 ___ _
Contract Award Annual ADA Sidewalk Improvement Program
December 5, 2022
displacement of under two inches at an additional 180 locations. Grinding down of raised concrete panels where feasible, mitigates trip hazards at one-third the cost of full replacement of sidewalk panels, allowing us to make repairs at a greater number of locations given the project budget.
A finding of compliance with the General Plan was previously made and is shown on page 2.4 of the adopted FY 2023 Capital Improvement Program (CIP) budget.
On October 20, 2022 a Notice Inviting Bids for the Annual ADA Sidewalk Improvement Program was published in the local paper as well as posted on PlanetBids. The posting generated notices to all vendors who had previously registered with the City for this particular commodity class. A total of 42 vendors downloaded the contract documents, of which none were l_ocal. A total of 4 bids were received by the bid opening date, none from local vendors.
Following advertising, bids were received on November 10, 2022 and are as follows:
Bidder
1. CT&T Concrete Paving, Inc., Diamond Bar
2. Addison-Miller, Inc., Orange
3. CJ Concrete Construction, Inc., Santa Fe Springs
4. Geronimo Concrete, Inc., Los Angeles
Engineer's Estimate
Amount($)
$388,900
$398,550
$517,800
$556,355
$370,000
The lowest responsive and responsible bid is within 5 percent of the Engineer's Estimate.
It is recommended that CT& T Concrete Paving, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with CT& T Concrete Paving, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 15, 2014. The contractor has indicated that the awarding of this contract will result in 2 new hires to the present workforce. A Local Preference Provision to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions for this project was included in the project specifications.
CT& T Concrete Paving, Inc. has not previously worked for the City but they have done similar work with other municipalities. Staff has confirmed the contractor's license and their Department of Industrial Relations status are in good standing. The contractor received favorable reference checks from other agencies.
Contract Award Annual ADA Sidewalk Improvement Program
December 5, 2022
The contract for this project will be set up as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$
$
$
388,900
58,335
447,235
A contingency of 15 percent is allocated to this contract given any unforeseen conditions that may be encountered, and to allow for additional sidewalk panel removal and replacement as the budget allows. It is anticipated that work will begin in February 2023 and be completed by May 2023.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to both improve, maintain and enhance public facilities and infrastructure; and improve mobility and accessibility throughout the City. It also supports the Public Facilities Element of the General Plan by maintaining public facilities to enhance the quality of life of the community.
ENVIRONMENTAL AN-AL VSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Section 15301, Class 1, minor alternations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class, and, therefore, there are no unusual circumstances.
Contract Award Annual ADA Sidewalk Improvement Program
December 5, 2022
FISCAL IMPACT:
The total cost of this contract including contingency is $447,235 and the total cost of this action will be $472,235. Funding for this action will be addressed by the utilization of Annual ADA Sidewalk Improvement Program funding (73913). It is anticipated that all costs will be expended in FY 2023.
The following table represents a project summary.
Base Bid
Contingency
Construction Administration and Inspection
$388,900
$ 58,335
$ 25,000
Total Fiscal Impact $472,235
Respectfully submitted,
~-TNYOLsY.E.
Director of Public Works
Prepared by:
&lfL
Kris Markarian, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
MIGUEL MARQUEZ
City Manager