AGENDA
PUBLIC SAFETY COMMITTEE
REGULAR MEETING NOTICE
JANUARY 18, 2023
PUBLIC MEETING 4:00 P.M.
MEMBERS
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Justin Jones, District 3
Steve Madison, District 6
STAFF
Miguel Márquez, City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.
Meetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).
Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
http://www.cityofpasadena.net/commissions/city-council-public-safety-committee/
Materials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”
REGULAR PUBLIC SAFETY COMMITTEE MEETING FOR JANUARY 18, 2023 AT 4:00 P.M.
NOTE TO PUBLIC: Public Safety Committee meetings are now available for public in- person participation. Meetings are held at City Hall in the Council Chamber, Room S249
City Council Meeting Policy:
City Council Meeting Policy - Please Read
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings, the City will accept public comment in the following manner:
1. Prior or during the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
https://www.cityofpasadena.net/commissions/public-comment/ or submit a public speaker card to the recording secretary in the Council Chambers.
If a public comment speaker wishes to speak on more than one agenda item, please indicate so on the form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City Council meeting policy). Public comments are limited to 3 minutes each, and the Chair and the Committee may limit this time if reasonable under the circumstances.
2. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124.
Help line will open 30 minutes prior to the posted start time of the meeting.
3. Members of the public may submit written correspondence of any length prior to the start of the meeting, at the following email address:
Written correspondence will be forwarded to the Public Safety Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
OFFICE OF TJJE MAYOR
CITY OF PASADENA
NOTICE OF REGULAR MEETING
OF THE PUBLIC SAFETY COMMITTEE
JANUARY 18, 2023
PUBLIC MEETING: 4:00 P.M.
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the regular meeting of the Public Safety Committee, will be held on Wednesday, January 18, 2023 at 4 p.m. in the Pasadena City Hall Council Chamber S249.
Victor M. Gordo
Public Safety Co
I HEREBY CERTIFY that this notice, in its entirety, was posted on the Internet at www.cityofpasadena.neUcommissions/city council-public-safety-committee and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, and a copy was distributed to Central Library for posting this 12th day of January, 2023, by 5:30 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below.
DISTRIBUTION:
City Council
City Manager
City Attorney
City Prosecutor
City Clerk
��r
Beacon News
Colorado Boulevard.net
La Opinion
City Manager's Office
Public Information Officer
Central Library
Los Angeles Times
Pasadena Independent
Pasadena Journal
Pasadena Star News
Pasadena Weekly
Pasadena Unified School District
In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretaci6n disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipaci6n. 100 North Ga,jield Avenue • Pasadena, CA 91109
(626) 744-4311 Fax (626) 744-3921
REGULAR MEETING
AGENDA
PUBLIC SAFETY COMMITTEE
JANUARY 18, 2023
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
Teleconference Location:
Hilton Boston Back Bay Hotel
Business Center
40 Dalton Street
Boston, MA 02115
PUBLIC MEETING – 4:00 P.M.
ROLL CALL
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.
APPROVAL OF MINUTES
October 19, 2022 – Regular Meeting*
November 16, 2022 – Regular Meeting*
December 21, 2022 – Cancellation of Regular Meeting*
OLD BUSINESS
NEW BUSINESS
1. ADOPT THE RESOLUTION RECOGNIZING THE LOCAL HAZARD
MITIGATION PLAN (LHMP) INTO THE SAFETY ELEMENT OF THE
GENERAL PLAN TO ESTABLISH CONFORMANCE WITH THE
REQUIREMENTS OF ASSEMBLY BILL NO. 2140*
INFORMATION ITEM
2 2. CITYWIDE EVACUATION PLAN*
3. REPORT ON GANG VIOLENCE OUTREACH AND INTERRUPTION
SERVICES – 2022 QUARTER 4: OCT 2022-DEC 2022*
4. TRANSITION TO INCIDENT BASED REPORTING*
5. RIPA – CALIFORNIA RACE AND IDENTIFICATION PROFILE ACT*
ADJOURN
APPPROVAL OF MINUTES
OCTOBER 19, 2022 – REGULAR MEETING*
NOVEMBER 16, 2022 – REGULAR MEETING*
DECEMBER 21, 2022 – CANCELLATION OF REGULAR
MEETING*
01 10/19/2022
CITY OF PASADENA
PUBLIC SAFETY COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
OCTOBER 19, 2022
REGULAR MEETING
The meeting was convened and held virtually by videoconference/teleconference.
OPENING The Chair called the regular meeting of the Public Safety Committee to order at 4:04 p.m.
ROLL CALL:
Staff:
Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton
Councilmember Justin Jones
Councilmember Madison (Absent)
Jason Clawson, Interim Chief of Police
Thomas Blanchard, Temporary Police Lieutenant
Chris Kirby, Police Sergeant
Miguel Márquez, City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary
PUBLIC COMMENT ON
ITEMS NOT ON THE
AGENDA
There were no public comments for items not on the agenda.
APPROVAL OF
MINUTES
It was moved by Councilmember Hampton, seconded by
Councilmember Jones , to approve the minutes of May 1 1, 2022 (special meeting), August 15, 2022 (special meeting), and August 15, 2022 (regular meeting), as submitted.
AYES: Councilmembers Hampton, Jones, Mayor Gordo
NOES: None
ABSENT: Councilmember Madison
ABSTAIN: None
NEW BUSINESS
RECEIVE REPORT RELATING TO THE CARRYING CONCEALED
WEAPON PERMIT PROCESS
Jason Clawson, Interim Chief of Police, introduced the item, and Thomas Blanchard, Temporary Police Lieutenant , provided a PowerPoint presentation and responded to questions.
Following discussion, Committee members requested that staff provide additional information on the process for determining the “good moral character” requirement for the Concealed Carry Weapon (CCW) permit applications. Javan Rad, Chief Assistant City Attorney, stated that staff will contact the California Attorney General ’s Office for additional guidance on this requirement.
02 10/19/2022
In response to Councilmember Jones’ questio ns about the proposed requirement of three letters of reference for CCW permit applicants, Lt.
Blanchard shared that the Pasadena Police Department (PPD) is proposing that CCW applicants submit one letter of reference from a family member and the remaining letters from non-family members.
Mayor Gordo noted that the fee s proposed as part of this permit process are based on a 100% cost recovery model for the Police Department, and asked staff to examine the model used by the City of San Jose.
In response to Councilmember Hampton’s question about the psychological examination required as part of the application process, Lt. Blanchard shared the proposed evaluation (Minnesota Multiphasic Personality Inventory -3 (MMPI -3) is similar to the exams taken by Police Officers, citing California Penal Code Section 26190 , which states, “If psychological testing on the initial application is required by the licensing authority, the license applicant shall be referred to a licensed psyc hologist used by the licensing authority for the psychological testing of its own employees.”
It was noted by Chris Kirby, Police Sergeant, that as part of the development of the concealed carry weapon application process, PPD staff contacted the Los Angeles County Sherriff’s Department, Los Angeles Police Department, San Gabriel Police Department, Torrance Police Department, and Glendale Police Department , and determined that each agency was similarly updating their CCW app lication process, and was able to compare the modifications being made to Pasadena’s process from a best practices perspective.
In response to Councilmember Jones’ question about determining “good moral character”, Sgt. Kirby shared that a background investigator will review the submitted letters of reference and conduct an investigation to confirm there are no reasons for the applicant to be disqualified. In addition, t he licensed Psychologist administering the MMPI-3 evaluation will determine whether the applicant is “suitable” or “not suitable”.
In response to Councilmember Hampton’s question about examples of automatic disqualifiers, Interim Police Chief Clawson responded that the criterion for making determinations is subjective and varies on a case-by-case basis, but the Police Department will be fair and balanced in its approach to issuing CCW permits to community members.
Mayor Gordo requested that the City Attorney’s Office and City Manager work together to provide guidance on the application process.
The following individual provided comments related to this item:
Mike Vogler, Pasadena resident
03 10/19/2022
On the order of the Chair, and consensus of the Committee, the information was received and filed.
INFORMATIONAL ITEMS RECEIVE CODE ENFORCEMENT COMMISSION ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN FOR 2022 -
2023
RECEIVE COMMUNITY POLICE OVERSIGHT COMMISSION
ANNUAL REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK
PLAN FOR 2022- 2023
RECEIVE OLD PASADENA PARKING METER ZONE ADVISORY
COMMISSION ANNUAL REPORT – JULY 2021 THROUGH JUNE
2022 AND WORK PLAN FOR 2022-2023
RECEIVE RECREATION AND PARKS COMMISSION ANNUAL
REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN
FOR 2022-2023
RECEIVE SOUTH LAKE PARKING PLACE COMMISSION ANNUAL
REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN
FOR 2022- 2023
RECEIVE TRANSPORTATION ADVISORY COMMISSION ANNUAL
REPORT – JULY 2021 THROUGH JUNE 2022 AND WORK PLAN
FOR 2022- 2023
On the order of the Chair, and consensus of the Committee, the above informational reports were received and filed.
ADJOURNMENT
On the order of the Chair, the meeting of the Public Safety Committee was adjourned at 5:32 p.m.
_____________________________
Mayor Victor M. Gordo, Chair
Public Safety Committee
ATTEST:
____________________
Tamer Sabha
Recording Secretary
01 11/16/2022
CITY OF PASADENA
PUBLIC SAFETY COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
NOVEMBER 16, 2022
REGULAR MEETING
The meeting was convened and held virtually by videoconference/teleconference.
OPENING The Chair called the regular meeting of the Public Safety Committee to order at 4:09 p.m.
ROLL CALL:
Staff:
Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton
Councilmember Justin Jones
Councilmember Madison (Arrive 4:11 p.m.)
Jason Clawson, Interim Chief of Police
Bill Grisafe, Police Commander
Roger Roldan, Police Sergeant
Manuel Carmona, Interim Director of Public Health
Miguel Márquez, City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary
PUBLIC COMMENT ON
ITEMS NOT ON THE
AGENDA
There were no public comments for items not on the agenda.
NEW BUSINESS
RECOGNIZE REVENUE AND APPROPRIATE $350,000 IN STATE
FUNDING TO THE POLICE DEPARTMENT’S FISCAL YEAR 2023
OPERATING BUDGET FOR USE OF FORCE AND DE -ESCALATION
TRAINING
Jason Clawson, Interim Chief of Police, introduced the item, and Bill Grisafe, Police Commander, provided a PowerPoint presentation and responded to questions.
In response to Mayor Gordo’s inquiry about the training technology effectiveness, Commander Grisafe stated that training platform is relatively new and meets the criteria set forth by POST (Commission on Peace Officer Standards and Training), which set minimum selection and training standards for California law enforcement.
In response to questions regarding the vendor, Roger Roldan, Police Sergeant, stated that the platform is administered through Performa Labs, a start-up company based in Irvine, California that has been operating for approximately four years , originally focused in the field of professional athletics, with the technology designed to provide a certain amount of exposure to an even t or experience, allowing the trainee to make faster and better decisions through repetition.
02 11/16/2022
In response to questions by Mayor Gordo regarding the training format , Sergeant Roldan responded that the Use of Force and De -escalation Training Pilot Program is administered through the California Board of State and Community Corrections (BSCC) and the guidelines they provided were specific to: (1) Prioritizing mobile platforms, so that officers’ use would be more frequent; and (2) Using body-worn camera footage as part of the training experience . This program is the only POST -certified training program that fulfills both mandates. Commander Grisafe added that the pilot program is new for the state of California through POST and there are no other programs that the Police Department is aware of that provide the type of training that meet all the criteria.
Councilmember Madison spoke on the horrific crash near the Los Angeles County Sheriff’s Training Academy and Regional Services (STARS) Center, and expressed his support and well -wishes for Pasadena Police Recruit Velasquez and all the other victims in Academy Class 464.
Councilmember Madison requested that staff present the information to the Community Police Oversight Commission to keep them well-informed about the program, as they are very interested in de-escalation as a Police Department policy and practice in policing.
Councilmember Hampton commented on the importance of de-escalation training and using every tool available to better train Police O fficers in carrying out the duties associated with their work.
The Committee requested that staff return at a future meeting to provide a short presentation and demonstration of the training program for the benefit of the Committee members and the public.
Following discussion, it was moved by Councilmember Madison, seconded by Councilmember Hampton, to approve the staff recommendation, and forward the item to the full City Council for consideration:
AYES: Councilmembers Hampton, Jones, Madison, Mayor Gordo NOES: None
ABSENT: None
ABSTAIN: None
RECOGNIZE REVENUE AND APPROPRIATE $40,233 IN GRANT
FUNDS FROM THE EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM TO THE POLICE DEPARTMENT’S
FISCAL YEAR 2023 OPERATING BUDGET
Jason Clawson, Interim Chief of Police, introduced the item , provided a PowerPoint presentation, and responded to questions.
Councilmember Madison commended the Police Department and the Crisis Negotiation Team (CNT) in regard to incidents on the Colorado Street Bridge. He st ated his support for the item, noting that the grant funds will be appropriated to purchase equipment for the Criminal Investigations Division and the Crisis Negotiation Team.
03 11/16/2022
Following discussion, it was moved by Councilmember Madison, seconded by Councilmember Jones, to approve the staff
recommendation, and forward the item to the full City Council for consideration:
AYES: Councilmembers Hampton, Jones, Madison, Mayor Gordo NOES: None
ABSENT: None
ABSTAIN: None
AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH THE CALIFORNIA BOARD OF STATE AND COMMUNITY
CORRECTIONS TO RECOGNIZE AND APPROPRIATE $60,717 IN
PROPOSITION 47 GRANT FUNDS TO THE FISCAL YEAR 2023
PUBLIC HEALTH DEPARTMENT OPERATING BUDGET FOR THE
PASADENA OUTREACH RESPONSE TEAM EXPANSION (“PORT-E”)
PROGRAM
Manuel Carmona, Interim Director of Public Health, introduced the item , provided a PowerPoint presentation, and responded to questions.
Mayor Gordo congratulated the staff involved with the Pasadena Outreach Response Teams (PORT/PORT-E) and shared that when participating in meetings with Mayors and City Managers of other cities, they use Pasadena and the PORT team as a model and primary example for the development of similar programs in other jurisdictions.
Following discussion, it was moved by Councilmember Jones, seconded by Councilmember Hampton, to approve the staff recommendation, and forward the item to the full City Council for consideration:
AYES: Councilmembers Hampton, Jones, Madison, Mayor Gordo NOES: None
ABSENT: None
ABSTAIN: None
ADJOURNMENT
On the order of the Chair, the meeting of the Public Safety Committee was adjourned at 4:58 p.m.
_____________________________
Mayor Victor M. Gordo, Chair
Public Safety Committee
ATTEST:
____________________
Tamer Sabha
Recording Secretary
12/21/2022
CITY OF PASADENA
PUBLIC SAFETY COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
DECEMBER 21, 2022
REGULAR MEETING
The regular me eting of the Public Safety Committee, scheduled for Wednesday, December 2 1, 2022 at 4:00 p.m., was cancelled as ordered on December 15, 2022 and posted by staff.
ATTEST:
____________________
Tamer Sabha
Recording Secretary
_________________________________
Mayor Victor M. Gordo, Chair
Public Safety Committee
NEW BUSINESS
1. ADOPT THE RESOLUTION RECOGNIZING THE LOCAL
HAZARD MITIGATION PLAN (LHMP) INTO THE
SAFETY ELEMENT OF THE GENERAL PLAN TO
ESTABLISH CONFORMANCE WITH THE
REQUIREMENTS OF ASSEMBLY BILL NO. 2140*
1 RESOLUTION NO.____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PASADENA ADOPTING THE LOCAL HAZARD MITIGATION
PLAN INTO THE SAFETY ELEMENT OF THE GENERAL
PLAN IN ACCORDANCE WITH THE REQUIREMENTS OF
ASSEMBLY BILL 2140
WHEREAS, the City of Pasadena recognizes the threat that natural hazards pose to people and property within our community; and
WHEREAS, undertaking hazard mitigation actions will reduce the potential for harm to people and property from future hazard occurrences; and WHEREAS, the U.S. Congress passed the Disaster Mitigation Act of 2000 emphasizing the need for pre-disaster mitigation of potential hazards; and WHEREAS, the Disaster Mitigation Act made available hazard mitigation grants to state and local governments; and
WHEREAS, an adopted Local Hazard Mitigation Plan (LHMP) is required as a condition of future funding for mitigation projects under multiple FEMA pre- and post- disaster mitigation grant programs; and
WHEREAS, the City of Pasadena participated in the FEMA-prescribed mitigation planning process to prepare a local hazard mitigation plan with other stakeholders WHEREAS, in July 2019, the City of Pasadena adopted a LHMP and this adoption demonstrates the jurisdiction's commitment to fulfilling the mitigation goals and objectives as outlined in its LHMP; and
WHEREAS, the California Office of Emergency Services and Federal Emergency Management Agency, Region IX officials have reviewed and approved the City of Pasadena’s Local Multi-Jurisdiction Hazard Mitigation Plan; and WHEREAS, adoption by the City Council demonstrates the jurisdiction's commitment of fulfilling the mitigation goals and objectives outlined in its LHMP and legitimizes the plan and authorizes responsible agencies to carry out their responsibilities under the plan; and
WHEREAS, local jurisdictional reimbursement for mitigation projects and cost recovery after a disaster is guided by Government Code Section 8685.9 (Assembly Bill 2140); and
Attachment A – Resolution Adopting the City of Pasadena LHMP into the Safety Element of the General Plan in accordance with the requirements of AB 2140 2 WHEREAS, in 2006, the state adopted Assembly Bill (AB) 2140 which added provisions specifying what is to be included in a LHMP and requiring a linkage between a local jurisdiction’s LHMP and the Safety Element of their General Plan; and
WHEREAS, AB 2140 requires a jurisdiction to adopt the LHMP into the Safety Element of the General Plan in order to be fully eligible for disaster relief funding under the California Disaster Assistance Act; and
WHEREAS, AB 2140 can be met by either including the LHMP language specific to AB 2140 as part of the Safety Element or to incorporate the LHMP by reference into the Safety Element of the General Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASADENA RESOLVES AS FOLLOWS:
1. The City Council adopts its Local Hazard Mitigation Plan attached hereto as Exhibit A by reference into the safety element of the general plan in accordance with the requirements of AB 2140; and
2. The City of Pasadena will submit this adoption resolution to the California Office of Emergency Services and FEMA Region IX officials to enable the plan's final approval in accordance with the requirements of the Disaster Mitigation Act of 2000 and to establish conformance with the requirement of AB 2140.
Adopted at the __________ meeting of the City Council on this __ day of _________, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mark Jomsky, CMC
City Clerk
Approved as to Form:
_____________________________
Lesley Cheung
Assistant City Attorney
1 Assembly Bill 2140 (AB 2140)
Information for Counties and Cities
Version: 1-2022
What is AB 2140?
Passed in 2006, Assembly Bill No. 2140 (AB 2140) allows California counties and cities to adopt their current, FEMA-approved local hazard mitigation plans (LHMPs) into the Safety Element of their General Plans. This adoption makes the county or city eligible to be considered for part or all its local-share costs on eligible Public Assistance funding to be provided by the state through the California Disaster Assistance Act (CDAA). For more information regarding public assistance, please visit Cal OES Public Assistance Division.
How Can AB 2140 Help Counties, Cities, and Your Citizens? CDAA allows the state to pay up to 18.75% of the non-federal share that would otherwise fall upon the county or city to pay for Public Assistance projects when the legislature has passed a bill to allow this additional state funding after a disaster occurs. The usual local share is 25% of the total project cost. If the legislature allows it, counties and cities that are AB 2140 compliant will be eligible to be considered for the remaining 6.25% local share to be funded by the state.
What Do You Need to Know?
AB 2140 is not a requirement. It is an optional state incentive to help counties and cities become more resilient to natural hazards. Be sure to work with your planning department as the process proceeds.
Your jurisdiction must have a current, FEMA-approved, or approvable pending adoption (APA) LHMP.
Be aware that adopting the LHMP with FEMA is a federal requirement and does not make your jurisdiction automatically AB 2140 compliant. AB 2140 is a state incentive and requires adopting your LHMP into the Safety Element of your General Plan. However, both adoptions can take place at the same time using the same adoption resolution. The year the LHMP was approved by FEMA must be included in the resolution and Safety Element language.
AB 2140 compliance expires when the LHMP expires. You must re-adopt when you update your LHMP to continue compliance.
For multi-jurisdiction LHMPs, each county and city in the LHMP must adopt your annex into your own General Plan Safety Element. Annex jurisdictions are not covered under the county’s adoption.
Special districts are not eligible for AB 2140 compliance. Funding is not guaranteed.
Also consider other key legislation that influences General Plans and their Safety Elements, such as SB 379, SB 1000, and SB 1241. For further information, contact Cal OES Mitigation Planning.
What Do You Need to Do to Be AB 2140 Compliant?
1. Complete and submit an LHMP to the Governor’s Office of Emergency Services (Cal OES).
Cal OES provides an initial review and then will forward the LHMP to FEMA for final formal review and approval.
Fo
r questions or assistance, please contact the Cal OES Local Mitigation Planning Unit [email protected] or visit our webpage at: https://www.caloes.ca.gov/cal- oes-divisions/hazard-mitigation/hazard-mitigation-planning/local-hazard-mitigation-program.
Attachment B – AB 2140 Fact Sheet
2 2. Plan Adoption into the Safety Element
a. Adopt the LHMP once FEMA has approved the plan pending local adoption (APA).
At this time, you may also choose to adopt the LHMP into the Safety Element of your General Plan using the same resolution.
b. If the LHMP is already adopted and approved by FEMA, you may directly adopt the LHMP into the Safety Element with a new resolution.
3. Adoption Resolution and Safety Element Language
a. Within the General Plan update adoption resolution, there must be language specific to adopting the LHMP into the safety element, and the resolution must be signed and approved before the LHMP expires. This adoption can occur at the same time the LHMP is adopted to comply with FEMA requirements, or it can occur after the LHMP is approved but before it expires after five years. b. The local agency must include language specific to the LHMP within the Safety Element of their General Plan to provide a cross reference. Do not include the date or year of the current LHMP because once the LHMP expires, the jurisdiction will have to replace it with the new LHMP once it is approved. If the Safety Element has the year of the expired LHMP, it will have to be revised.
Here is sample language:
“The Local Hazard Mitigation Plan (LHMP) for the [Add Jurisdiction Name] planning area was developed in accordance with the Disaster Mitigation Act of 2000 (DMA 2000) and followed FEMA’s 2011 Local Hazard Mitigation Plan guidance. The LHMP incorporates a process where hazards are identified and profiled, the people and facilities at risk are analyzed, and mitigation actions are developed to reduce or eliminate hazard risk. The implementation of these mitigation actions, which include both short and long-term strategies, involve planning, policy changes, programs, projects, and other activities.”
(Add a link to the LHMP within this language)
4. LHMP Accessibility and Links
a. The current, approved LHMP must be linked electronically to the General Plan. This must be done by including a link within the Safety Element language (see the example above).
b. A link to the LHMP must also be found on the General Plan web page.
5. E-mail the link to the General plan web page along with a signed, adoption resolution to the Cal OES Mitigation Planning to [email protected] for review and approval.
3 Frequently Asked Questions
Q: If a county is AB 2140 compliant, are its cities automatically covered? A: No. Each county and city must:
a. Have either your own stand-alone LHMP or have an annex in a multi-jurisdiction LHMP. b. Adopt your stand-alone LHMP or annex into your own General Plan Safety Element.
Q: Can a ju
risdiction obtain AB 2140 compliance before their LHMP is approved pending adoption? A: No. The LHMP must be either approvable pending adoption or approved before you may adopt to obtain AB 2140 compliance.
Q: Are s
pecial districts covered under their county’s LHMP since they do not have their own general plan?
A: No. Special districts are not qualified for AB 2140.
Q: If a cou
nty or city becomes AB 2140 compliant, does this compliance last forever? A: No. AB 2140 compliance expires on the day the LHMP expires. You must re-adopt your LHMP into your General Plan Safety Element each time you update your LHMP.
Q: On
ce a county or city becomes AB 2140 compliant, are they guaranteed funding? A: No. You will be eligible to be considered for additional CDAA funding if the legislature approves it. There is no guarantee of funding.
Q: Can a ci
ty or county adopt their LHMP to obtain AB 2140 compliance at the same time they adopt their LHMP to fulfill the FEMA requirement when the LHMP is approvable pending adoption?
A: Yes, this is a viable option. It is crucial, however, that Cal OES gets a copy of the adoption resolution to ensure compliance. Your jurisdiction is not compliant until Cal OES has documentation.
Q: Sect
ion 65302.6(a) of the legislation states that certain elements shall be included in the LHMP including an initial earthquake performance evaluation of public facilities, an inventory of potentially hazardous private facilities, and a plan to reduce potential risk.
What if a jurisdiction’s current LHMP does not include these elements? Do they have to revise the LHMP before we can obtain AB 2140 compliance? A: No. These elements are not required at this time. You may consider including these el
ements in your next LHMP updates.
For L
HMP and AB 2140 Questions: [email protected] Vi
ctoria LaMar-Haas, Chief
Local Mitigation Planning
(916)845-8531
[email protected]
Tina Phan, Emergency Services Coordinator
Local Mitigation Planning
(916) 539-1625
[email protected]
Jared Peri, Sr. Emergency Services Coordinator
Local Mitigation Planning
(916) 524-3470
[email protected]
For Public Assistance and CDAA Questions: (916) 845-8200 [email protected] Assembly Bill No. 2140
CHAPTER 739
An act to add Sections 8685.9 and 65302.6 to the Government Code, relating to local planning.
[Approved by Governor September 29, 2006. Filed with
Secretary of State September 29, 2006.]
legislative counsel’s digest
AB 2140, Hancock. General plans: safety element.
(1) The California Disaster Assistance Act limits the state share for any eligible project to no more than 75% of total state eligible costs, except that the state share shall be up to 100% of total state eligible costs connected with certain events.
This bill would prohibit the state share for any eligible project from exceeding 75% of total state eligible costs unless the local agency is located within a city, county, or city and county that has adopted a local hazard mitigation plan in accordance with the federal Disaster Mitigation Act of 2000 as part of the safety element of its general plan, in which case the Legislature may provide for a state share of local costs that exceeds 75% of total state eligible costs.
(2) The Planning and Zoning Law requires that a city, county, or city and county general plan contain specified elements, including a safety element for the protection of the community from any unreasonable risks associated with the effects of seismically induced surface rupture, ground shaking, ground failure, tsunami, seiche, and dam failure; slope instability leading to mudslides and landslides, subsidence, liquefaction, and other seismic, geologic, and fire hazards.
This bill would authorize a city, county, or a city and county to adopt with its safety element a federally specified local hazard mitigation plan that includes specified elements, and require the Office of Emergency Services to give preference to local jurisdictions that have not adopted a local hazard mitigation plan with respect to specified federal programs for assistance in developing and adopting a plan.
The people of the State of California do enact as follows:
SECTION 1. Section 8685.9 is added to the Government Code, to read:
8685.9. Notwithstanding any other provision of law, including Section 8686, for any eligible project, the state share shall not exceed 75 percent of total state eligible costs unless the local agency is located within a city, 94 Attachment C – AB 2140 Legislation
county, or city and county that has adopted a local hazard mitig ation plan in accordance with the federal Disaster Mitig ation Act of 2000 (P .L. 106-390) as part of the safety element of its general plan adopted pursuant to subdivision (g) of Section 65302. In that situation, the Le gislature may provide for a state share of local costs that exceeds 75 percent of total state eligible costs.
SEC. 2. Section 65302.6 is added to the Government Code, to read:
65302.6. (a) A city, county, or a city and county may adopt with its safety element pursuant to subdivision (g) of Section 65302 a local hazard mitigation plan (HMP) specified in the federal Disaster Mitig ation Act of 2000 (P. L. 106-390). The hazard mitig ation plan shall include all of the following elements called for in the federal act requirements:
(1) An initial earthquake performance evaluation of public facilities that provide essential services, shelter, and critical governmental functions. (2) An in ventory of pri vate f acilities that are potentially hazardous, including, b ut not limited to, multiunit, soft story , concrete tilt-up, and concrete frame buildings.
(3) A plan to reduce the potential risk from pri vate and go vernmental facilities in the event of a disaster.
(b) Local jurisdictions that ha ve not adopted a local hazard mitig ation plan shall be gi ven preference by the Office of Emer gency Services in recommending actions to be funded from the Pre-Disaster Mitig ation Program, the Hazard Mitigation Grant Program, and the Flood Mitig ation Assistance Program to assist the local jurisdiction in de veloping and adopting a local hazard mitig ation plan, subject to available funding from the Federal Emergency Management Agency.
O
94 — 2 —Ch. 739
INFORMATION ITEM
2. CITYWIDE EVACUATION PLAN*
3. REPORT ON GANG VIOLENCE OUTREACH AND
INTERRUPTION SERVICES – 2022 QUARTER 4:
OCT 2022-DEC 2022*
4. TRANSITION TO INCIDENT BASED REPORTING*
5. RIPA – CALIFORNIA RACE AND IDENTIFICATION
PROFILE ACT*
CITYWIDE EVACUATION PLAN
Fire Department
Pasadena Evacuation Plan
Chad Augustin, Fire Chief
Fire Department
January 18, 2023
Public Safety Committee
Fire Department
Introduction
2 Fire Department
Why plan?
3 Fire Department
Evacuation Planning Process
• In August, a kickoff meeting was held
• Feedback was obtained through reviewing
relevant emergency management literature
> E.G., published studies, FEMA documentation and
CalOES guidance
• Several city departments were interviewed to
understand how the city operates
• Outreach to city stakeholders
4 Fire Department
Incorporating the Whole Community
• In 2012, FEMA introduced a Whole
Community emergency management
strategy to:
> Coordinate all levels of government
> Increase individual preparedness
> Engage with members of the community as vital
partners to strengthen resiliency and security
5 Fire Department
Incorporating the Whole
Community (continued)
• The Whole Community Approach to
Emergency Management engages
government at all levels with communities
and individuals when responding to disasters
> Engaged multiple neighborhood associations
> Hosted a meeting to discuss disabled and access
and functional needs community members to ask
for their feedback
6 Fire Department
Emergency Management
7 Fire Department
Pasadena Evacuation Plan
• The City of Pasadena Evacuation Plan
streamlines the evacuation process by:
> providing an organized framework for the activities
involved in coordinating
• Designed to help the city coordinate its
response and collaborate with federal, state,
and other municipal governments, as well as
non-governmental organizations
8 Fire Department
Questions
9 - 1 -
City of Pasadena Fire Department
Evacuation Plan
January 6, 2023
Flexibility, Integrity, Accountability
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Table of Contents
Acknowledgements ......................................................................................................................................... - 6 - Record of Adoption........................................................................................................................................... - 7 - Acronyms ................................................................................................................................................................. - 8 - Chapter 1: Introduction ........................................................................................................................................... - 9 - I. Purpose and Objectives ........................................................................................................................ - 9 - II. Scope ................................................................................................................................................................. - 10 - III. Risk Profile ..................................................................................................................................................... - 10 - IV. Hazard profile .............................................................................................................................................. - 12 - A. Wildfire ..................................................................................................................................................... - 12 - B. Flood .......................................................................................................................................................... - 15 - C. Hazardous Materials Release ................................................................................................. - 16 - V. Planning Assumptions .......................................................................................................................... - 17 - VI. Demographic Profile .............................................................................................................................. - 19 - VII. Geographic Profile .................................................................................................................................. - 20 - VIII. Transportation Infrastructure ..........................................................................................................- 22 - Chapter 2: Evacuation Zones and Routes ............................................................................................. - 23 - I. Zone 1 ............................................................................................................................................................... - 24 - II. Zone 2 .............................................................................................................................................................. - 25 - III. Zone 3 .............................................................................................................................................................. - 26 - IV. Zone 4 .............................................................................................................................................................. - 27 - V. Zone 5 .............................................................................................................................................................. - 28 - VI. Evacuation Zone Assembly Points ............................................................................................. - 29 - Chapter 3: Evacuation Authority, Alerts and Warnings................................................................ - 31 - I. Authority to Order an Evacuation ................................................................................................. - 31 - A. Stage 1: Evacuation Alert ............................................................................................................ - 31 - B. Stage 2: Evacuation Order ........................................................................................................ - 32 - C. Stage 3: Evacuation Rescinded ............................................................................................ - 33 - II. Unplanned Evacuations ..................................................................................................................... - 33 - III. Shelter-in-Place ....................................................................................................................................... - 33 - Chapter 4: Concept of Operations .............................................................................................................. - 35 - City of Pasadena Fire Department
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I. Evacuation Assessment ..................................................................................................................... - 35 - A. Decision to Evacuate .................................................................................................................... - 35 - B. Evacuation Group............................................................................................................................ - 36 - C. Protective Measures ..................................................................................................................... - 37 - II. Evacuation Strategies .......................................................................................................................... - 38 - III. Evacuation Timeline .............................................................................................................................. - 39 - A. Hazard/Threat Arrival ............................................................................................................................ - 39 - B. Estimated Clearance Time ................................................................................................................. - 40 - IV. Coordination with External jurisdictions .................................................................................. - 41 - V. Evacuation Procedures ....................................................................................................................... - 42 - A. Preparation to Evacuate............................................................................................................. - 42 - B. Evacuation Sequence .................................................................................................................. - 42 - C. Reception .............................................................................................................................................. - 42 - D. Evacuation Alert Procedure .............................................................................................................. - 43 - E. Evacuation of Individuals with Access and Functional Needs ..................... - 44 - F. Evacuation Mapping - Alerts and Orders ...................................................................... - 45 - H. Livestock ................................................................................................................................................ - 46 - I. Host Communities .......................................................................................................................... - 46 - J. Checkpoint Security ...................................................................................................................... - 46 - K. Public Information .......................................................................................................................... - 47 - Chapter 5: Roles and Responsibilities of Agencies ....................................................................... - 49 - I. Lead Agency ............................................................................................................................................... - 49 - II. Agency Roles and Responsibilities ............................................................................................ - 50 - Chapter 6: Re-Entry and Reunification .................................................................................................... - 53 - I. Decision to Allow Re-entry .............................................................................................................. - 55 - II. Emergency Re-entry ............................................................................................................................ - 55 - III. Temporary Re-entry.............................................................................................................................. - 55 - A. Temporary Access Procedures ............................................................................................ - 55 - IV. Phased Re-Entry After a Full Emergency Evacuation ................................................. - 57 - A. Phase 1: Initial Re-entry ............................................................................................................... - 57 - B. Phase 2: Homeowner/Business Owner Damage Assessment .................... - 57 - C. Phase 3: Removal of Entry Restrictions – Limited Re-entry ........................... - 57 - City of Pasadena Fire Department
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V. Access Control .......................................................................................................................................... - 57 - VI. Public Notification ....................................................................................................................................... - 58 - Chapter 7: Demobilization ................................................................................................................................. - 59 - I. Return Transportation Infrastructure to Normal Configuration ............................ - 59 - II. Return Mutual Aid Resources ........................................................................................................ - 59 - Chapter 8: Finance and Administration ................................................................................................... - 61 - Chapter 9: Plan Development and Maintenance ............................................................................ - 63 - Chapter 10: Training and Exercises ............................................................................................................ - 65 - Appendix A: Emergency Evacuation Information ........................................................................... - 67 - Appendix B: Advanced Personal Preparedness for Individuals with Acce ss and Functional Needs .................................................................................................................................................... - 69 - I. Develop a Plan .......................................................................................................................................... - 69 - A. Recognize the Types of Emergencies in Your Region/Area......................... - 69 - B. Get Emergency Alerts ................................................................................................................. - 69 - C. Be Informed ......................................................................................................................................... - 69 - D. Create a Contact List .................................................................................................................... - 70 - E. Practice Your Plan with Your Personal Support Network ................................ - 70 - F. How To Evacuate ............................................................................................................................. - 71 - G. Consider Your Service Animal and Pets ......................................................................... - 71 - H. Additional Planning Keys ........................................................................................................... - 71 - I. Identify a Shelter Location ....................................................................................................... - 72 - II. Pack a Go-Bag ........................................................................................................................................... - 72 - A. Bring Some Cash (small denominations) ...................................................................... - 73 - B. Things to Pack as You Leave ................................................................................................. - 74 - C. Items/Tips for People Who are Deaf or Hard of Hearing ................................ - 74 - D. Items/Tips for People Who are Blind or Have Low Vision ............................. - 74 - E. Items/Tips for People with Speech Disability........................................................... - 75 - F. Items/Tips for People with a Mobility Disability ...................................................... - 75 - G. Items/Tips for Individuals with Sensory Disabilities ............................................. - 75 - H. Items/Tips for Individuals with Developmental Disabilities ........................... - 75 - I. Items/Tips for Individuals Who Require Medications ........................................ - 75 - III. Build a Stay Box ........................................................................................................................................ - 76 - City of Pasadena Fire Department
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A. Water ........................................................................................................................................................ - 76 - B. Food .......................................................................................................................................................... - 76 - C. Important Items ................................................................................................................................ - 76 - IV. Help Friends and Neighbors Get Ready ................................................................................ - 76 - A. Connect With Your Community ........................................................................................... - 76 - B. Community Preparedness ....................................................................................................... - 76 - C. Get Involved ........................................................................................................................................ - 77 - Appendix C: Authorities and References .............................................................................................. - 79 - Appendix D: Evacuation Sample Messages ........................................................................................ - 81 -
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Acknowledgements
The Pasadena Evacuation Plan is a result of collaborative partnerships and an ongoing commitment to excellence in emergency management. This project was initiated and led by the Pasadena Fire Department and supported by local area city departments.
Input w as received from numerous agencies and organizations and support was provided by Steering Committee members for this important project. Steering Committee members provided strategic guidance regarding plan development and implementation.
The City of Pasadena would like to acknowledge and thank the following members who contributed to the content of this plan:
Alberto Felix, Pasadena Transportation Department
Ali Everett, Pasadena Accessibility Coordinator
Andrea Totten – Accessibility & Disability Commission
Art Chute, Pasadena Police Department
Chad Augustin, Pasadena Fire Department
Johanna Gorricieta, Pasadena Information Technology Department Johnathan Robinson, Pasadena Information Technology Department Johnny Mercado, Pasadena Police Department
Liam Matthews – Southern California Resource Services for Independent Living (SCRS-IL)
Lisa Derderian, City Manager’s Office/Public Information Officer Mandy Templeton, Pasadena Public Works Department
Mark Waterson – Convalescent Aid Society
Marvin Moon, Pasadena Water and Power
Timothy Sell, Pasadena Fire Department
Consultant:
Constant Associates served as the project consultant in development of this plan.
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Record of Adoption
This section will include the date the plan is adopted.
Record of Revisions All revisions will be included in the table below.
Evacuation Plan Revisions
Date Changed By Summary of Changes
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Acronyms
ADHC Adult Day Health Care
AFN Access and Functional Needs
ARC American Red Cross
ASL American Sign Language
Cal OES California Governor’s Office of Emergency Services Caltrans California Transportation Authority
CBOs Community Based Organizations
CERT Community Emergency Response Team
CHP California Highway Patrol
EOC Emergency Operations Center
EOPs Emergency Operations Plans
FEMA Federal Emergency Management Agency
HRA Hazard Risk Assessment
IC Incident Commander
LHMP Local Hazard Mitigation Plan
MOU Memorandum of Understanding
NIMS National Incident Management System
OA Operational Area
OEM Los Angeles County Office of Emergency Management
PIO Public Information Officer
PLEAS Pasadena Local Emergency Alert System
PUSD Pasadena Unified School District
SCAQMD South Coast Air Quality Management District
SEMS State Emergency Management System
SMS Short Message Service
SCE Southern California Edison
WEA Wireless Emergency Alert
VOADS Voluntary Organizations Active in Disasters
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Chapter 1: Introduction
I. Purpose and Objectives
The Federal Emergency Management Agency (FEMA) defines an evacuation as “an organized, phased, and supervised dispersal of people from dangerous or potentially dangerous areas.”
Various hazards that impact the City of Pasadena may result in, and /or require, an evacuation. The City of Pasadena Evacuation Plan (“Evacuation Plan” or the “Plan”) will streamline the evacuation process by providing an organized framework for the activities involved in coordinating and conducting an evacuation to move people to a safe area from an area believed to be at risk when emergency situations necessitate such action. The Evacuation Plan is designed to help the city coordinate its response and collaborate with federal, state, and other municipal governments, as well as non- governmental organizations.
Important: The Plan does not replace the need for Emergency Operations Center (EOC) procedures and associated Emergency Operation Plans (EOPs).
This Plan will assist the city in providing exemplary service to the entire community by providing a framework to:
Expedite the movement of persons/animals from hazardous areas. Institute access control measures to prevent unauthorized p ersons from entering evacuated or partially evacuated areas.
Provide for evacuation to appropriate Assembly Points, Evacuation Points or Reception Centers.
Provide adequate transportation options for persons with access and functional needs (AFN).
Provide for the procurement, allocation, and use of necessary transportation and law enforcement resources by means of mutual aid or other agreements. Set out the procedures for notifying the members of the Emergency Management Team and adjacent local juri sdictions, other responders, the public, the Los Angeles County Operational Area EOC, and other impacted and interested parties, of the emergency.
Set out procedures for traffic control.
Account for the needs of individuals with domestic pets and livestock during an evacuation due to a major disaster or emergency.
Account for the needs of the access and functional needs community. Provide initial notification, ongoing communications, and re -entry instructions to the public through the EOC Public Information Officer (PIO). Assure the area is safe for re-entry of evacuated persons.
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Evacuation plans can either be generic , or detail specific procedures for differen t hazards, however all such evacuation actions should have the same foundation of standard operating procedures to ensure emergency management staff are familiar and capable to fulfill the requirements.
It is therefore not necessary to develop a plan for every risk or eventuality. This all- hazards plan is based on the worst risk s that could reasonably be expected to arise in the local area and is scalable to manage the range of risks identified locally. This Plan was written for the most common evacuation scenarios and does not address every possible event.
There are many dynamic factors that are required to be considered in any potential evacuation operation, including such variables as:
The notice period before the risk occurs
The time of day
The merits of evacuation against shelter-in-place orders The number of people to be evacuated, dispersed, or sheltered The location of complex sites such as hospitals and education facilities The distance to a place of safety
The capacity of the transportation route identified
The duration of the incident during which support is required The resilience of local infrastructure
Availability of assembly points and/or reception areas Existing site emergency plans
The readiness of the public
The understanding of the evacuation zone
II. Scope
The Evacuation Plan provides an overview of the of the principles, structures, roles , and responsibilities for a coordinated evacuation. The Plan is complementary to the City’s EOP and the specific city agency arrangements, roles, and responsibilities. The plan incorporates and complies with principles and requirements found in Federal and State laws, regulations, and guidelines. It includes actions and considerations for the city to safely evacuate people from a hazardous community environment to a location where they will be safe.
III. Risk Profile
The City of Pasadena, with a population of a pproximately 138,669, is in Los Angeles County below the Los Angeles National Forest and next to several arroyos resulting in a high risk from Wildfire Urban Interface and flood events. The 210 and 134 freeways provide access to the east, west, and northwest and experience high volumes of truck traffic Some hazardous materials may be transported along either route , depending City of Pasadena Fire Department
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on commercial regulations set forth in state code. Major arterials also include Colorado Boulevard, Del Mar Boulevard, and California Boulevard in the east -west direction, and several arterials that provide access to the south including Fair Oak s Blvd., and Marengo, Lake, and Hill Avenues.
Risk is a product of the likelihood and impact of a given haz ard or threat. The impact will depend upon the exposure of people and property to the hazard and their respective vulnerability to harm. The City’s Hazard Risk Assessment identifies three well known risks as “high likelihood of occurrence”:
Wildfire (especially the wildfire urban interface)
Flooding (including wind-driven water)
Hazardous material release
Specific procedures have been developed by the city for these categorized high risks within the emergency response plan documentation.
According to the Fourth National Climate Assessment, c limate change is also increasing both the likelihood and consequences of wildfires and floods:
Climate change has driven an increase in wildfires, particularly by drying forests and making them more susceptible to burning.
Climate models project an increase in the frequency of heavy downpours, especially through atmospheric rivers, which are narrow bands of highly concentrated storms that move in from the Pacific Ocean.
Climate models also project an increase in daily extreme summer precipitation in the Southwest region, based on projected increases in the water vapor resulting from higher temperatures.
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IV. Hazard profile
The Evacuation Plan, building from the City’s Hazard Risk Assessment (HRA), is an “all hazard” plan which can be utilized to coordinate an evacuation regardless of the nature of threat or the origin of the thr eat. While the plan is all encompassing, a summary of specific hazards is included below as illustrative examples, including hazards that have the potential for advanced notice and no notice events . Also included are likely considerations faced by the emer gency management team.
Firstly, a hazard may be defined as:
A source of potential harm
A threat or condition that may cause loss of life or initiate any failure to the natural, modified, or human systems
The initiating causes of a hazard may be either an external (e.g., earthquake, flood or human agency) or an internal (defective element of the system e.g., a hazardous chemical release ) with the potential to initiate a failure mode. Hazards are also classified as either of natural origin (e.g., floods) or human caused.
For an emergency an event that provides advanced notice, the city initiates proactive measures to plan, warn and act respectively. Where an emergency provides no notice to the city, the response will be reactive. It is important to remind residents in the area that they too have a responsibility to be prepared and make efforts to protect their property and possessions from hazards. The evacuation planning team recommends that all residents have their own evacuation and preparedness plan to understand the risks around them as well as be able to safely evacuate if the situation requires s uch action.
The three hazards identified as “high” risk are described below.
A. Wildfire
Hazard Risk Level
Advanced
Notice
(proactive) or
No-Notice Event
(Reactive)
Comments/Consequences
Wildfire High Advanced and
no-notice
Potential
injury or loss of life.
Damage or loss of
properties, major
roads, access for
emergency services
and critical services.
Table 1: Wildfire Risk Assessment
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Surrounding the area of the city, the wildfire threat rating is High. City mapping suggests that wildfires’ main direction of spread and highest intensity spread is to the north and east, placing the northeastern and western areas of the city at the highest threat to landscape level wildfires.
The Fire Hazard Severity Zone (FHSZ) Maps incorporate three distinct levels VHFHSZ areas within Pasadena, as reported by CAL FIRE of wildfire threat, including Moderate, High, and Very High Zones. V ery High Fire Hazard Severity Zone (VHFHSZ) areas within Pasadena, shown in red, which encompasses most of the western portions of the city, including the Lower Arroyo, Upper Arroyo and Hastings Ranch areas.
Figure 1: Very high fire hazard severity zones in the City of Pasadena's local responsibility area (LRA) See Figure 2 Below
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Figure 2: Street grid of the City of Pasadena's local responsibility area, overlayed with color-coded fire risk Many dynamic factors, including fuel type, slope, weather, humidity, and suppression operations, can result in fires with the ability to spread up to 10km per hour if all the worst conditions for wildfire spread occur. The city’s EOP includes existing wildfire procedures that provide the ability to monitor and act for the city.
It is also important to note that if these conditions are present, wildfire prevention and response agencies are on standby for immediate dispatch. Despite the moderate probability of this situation, it was important to understand the absolute worst- case scenario for planning purposes.
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B. Flood
Hazard Risk Level
Advanced
Notice
(proactive) or
No-Notice
Event
(Reactive)
Comments/Consequences
Flood High
Advanced
notice in most
cases. Flash
flooding can be
no-notice.
Potential
injury or loss of life.
Damage or loss of
properties, major
roads, access for
emergency services
and critical services.
Table 2: Flood Risk Assessment
Most of the flood hazard is located within the Arroyo Seco Wash . FEMA risk assessment maps illustrate the potential worst- case scenario for flood water inundation in this area of the convergence.
The flood impact will depend upon the exposure of people and property to the hazard and their respective vulnerability to harm i.e., where they are located during the flood.
Because of climate change, both the chance and consequences of flooding are increasing. It is expected that summer precipitation will likely decrease, and winter precipitation will increase. Snowmelt from t he mountains above the city can occur earlier with lower meltwater runoff due to more rain generated runoff during the winter.
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C. Hazardous Materials Release
Hazard Risk Level
Advanced
Notice
(proactive) or
No-Notice
Event
(Reactive)
Comments/Consequences
Hazardous
Materials
Release
High Limited and no-
notice
Contamination of air, land or
water with potential health
effects.
Potential
injury or loss of life.
Damage or loss of
properties, major
roads, access for
emergency services
and critical services.
Table 3: Hazardous Materials Release Risk Assessment
Within the City of Pasadena, there are several potential sources that would result with either a hazardous release an d or fire/explosions. The 134 and 210 freeways are arteries where trucks carrying hazardous materials are present and chemicals are used at NASA’s Jet Propulsion Laboratory. Hazardous materials are substances, which, because of their chemical, physical, or biological nature, pose a potential risk to life, health or property when released. A release may occur by spilling, leaking, emitting toxic vapors or any other process that enables the material to escape its container, enter the environment and create a potential hazard. The hazard can be explosive, flammable, combustible, corrosive, reactive, poisonous, toxic, biological agent and/or radioactive. These hazards have the potential for occurring with no notice at any time of year. Hazardous material release scenarios range from an industrial incident, a fuel leak, ammonia release or chlorine release from a recreation center. The sources, as with any city, are diverse and widespread.
The consequences of a fire/explosion are dependent on the location of the origin facility, the intensity of the fire/explosion, and the type of materials involved. An industrial fire could burn for several days resulting in widespread impact on air quality in addition to the need for immediate evacuation.
A worst-case scenario hazardous material incident could potentially release up to 40 tons into the local environment, watercourses, etc. Large quantities of firefighting media (foam) could also adversely impact the environment. Due to the nature and location of the incident, roads and access routes may become impassable for a time.
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Emergency access into/out of populated areas may require specific traffic control or become difficult or impossible.
In both cases, such incidents would initiate a response from the emergency services (especially Fire) to contain and make safe the incident site. Additional responding agencies would become involved in responding such as the California Highway Patrol (CHP), the California Governor’s Office of Emergency Services (Cal OES), Los Angeles County Fire Hazmat Division, and the South Coast Air Quality Management District (SCAQMD). The incident could require eva cuation of the surrounding area, or depending on the harmful nature of the substance, a shelter-in-place order.
V. Planning Assumptions
The city is exposed to numerous hazards, all of which have the potential to disrupt communities, cause damage, and produce casualties. The 2018 City of Pasadena Local Hazard Mitigation Pl an (LHMP) identifies the hazards of flooding and wildfire , and hazardous material release as posing the highest risk to affect the city for evacuation. All these hazards may require an evacuation of one or more communities within the city.
The following assumptions were established in development of this Plan:
The city has adopted the National Incident Management System (NIMS) and Standardized Emergency Ma nagement System (SEMS) and will follow NIMS and SEMS principles and structures for evacuation-related activities. The Pasadena Police Department is the primary lead for evacuation activities with other agencies playing supporting roles.
If activated, this Plan will complement other jurisdictional evacuation plans and the Los Angeles Operational Area (OA) Evacuation Annex. This plan was developed for a moderate evacuation scenario. It does not address region-wide or large-scale evacuation operations that may result from a large magnitude earthquake or other massive event affecting the whole City. A major event which requires large -scale regional evacuations will be coordinated by the Operational Area EOC and will involve coordination among multiple jurisdictions.
Spontaneous evacuation will occur when there is sufficient warning of the threat. Between 5 and 20 percent of the people at risk will evacuate before being directed to do so.
Some persons will refuse to evacuate, regardless of the threat. Some persons will require assistance to evacuate.
Some animal owners will refuse to evacuate unless arrangements have been made to care for their animals.
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Roughly 20 percent of the evacuated population will require shelter in a mass care facility. Most evacuees will seek shelter with relatives, friends, or motels rather than use government-provided mass care facilities. The decision to evacuate will be made by the IC in coordination with the EOC Director.
Individuals with access and functional needs (AFN), inclusive of p eople with disabilities, chronic conditions , injuries, limited English proficiency or who are non-English speaking, older adults, children, people living in institutionalized settings, or those who are low income, homeless, or tr ansportation disadvantaged, including, but not limited to, those who are dependent on public transit or those who are pregnant require special planning. Electronic communication utilizing information technology system s will be compliant with Section 508 of the Rehabilitation Act and all printed public education material produced to support this Plan will be made available in accessible formats as needed.
There are plausible scenarios, such as sustained utility loss, which could result in the need to conduct a voluntary evacuation.
Most people at risk will evacuate when officials recommend that they do so. Most evacuees will use their personal vehicles to evacuate. Others will require evacuation assistance , including individuals with disabilities and others with access and functional needs, some of whom do not have access to personal vehicles.
In compliance with Federal law, accommodations will need to be made for the evacuation of service animals (Americans with Disabilities Act) and household pets (Pets Evacuation and Transportation Standards Act) Major g round transportation routes will generally be the primary means of evacuation in the c ity. Air evacuations may be considered depending on the incident.
Major ground transportation infrastructure within the city will remain largely intact following most incidents, however some transportation routes may be closed due to the incident.
Response decisions, including the decision to evacuate, will be based on maximizing the preservation of life first, then protecting, property, the environment, and the economy.
In some situations, persons may be directed to shelter -in- place rather than evacuate.
Evacuation may require relocating people within the c ity, to other local jurisdictions or outside of the county as necessary.
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VI. Demographic Profile
According to the Census Bureau between 2000 and 2016, the total population of the City of Pasadena increased by 7,087 to 141,510 in 2021. During this 16-year period, the city’s population growth rate of 5.3% was lower than the Los Angeles County rate of
7.6%. 1.4% of the total population of Los Angeles County is in the City of Pasadena.
Between 2000 and 2016.
The age group 55-64 experienced the largest increase in share, growing from 8 to 12.1%
The age group that experienced the greatest decline, by share, was age group 21-34, decreasing from 24.2 to 21.3%
The age group 55 -64 added the most population, w ith an increase of 6,473 people between 2000 and 2016
The share of Hispanic population in the city remained at 33.4% The share of Non-Hispanic White population in the city decreased from 39.1 to
38.5%
The share of Non- Hispanic Asian population in the city increased from 9.9 to
15.7%
The share of Non-Hispanic Black population in the city decreased from 14.0 to
8.9%
The share of Non-Hispanic American Indian population in the city remained at about 0.2%
The share of All Other Non- Hispanic population group in the city remained at
3.4%
The share of the population with a disability is 5.0% Pasadena’s economic strengths come from its leading scientific and educational institutions, a large international engineering base, a regional health care cluster, and a broad retail sector. Like many other cities across the country, Pasadena has suffered from a struggling economy. Unemployment rates lag near 10% as City of Pasadena businesses delay hiring and decreased retail sales thus hurt business owners and reduced local public tax revenues. Many of these impacts are a result of the COVID- 19 pandemic and may not be reflective of wider or future trends.
Between 2000 and 2021 , the total number of households in the City of Pasadena increased by 3,764 units, or 7.3%. Duri ng this 16- year period, the city’s household growth rate of 7.3% was higher than the county growth rate of 5.6%. 1.7% of Los Angeles County’s total number of households are in the City of Pasadena. In 2021, the city’s average household size was 2.5, lower than the county average of 3.0
In 2021, 79.5% of all city households had 3 people or fewer About 34% of the households were single-person households City of Pasadena Fire Department
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Approximately 9% of all households in the city had 5 people or more In 2016, about 37% of households earned less than$50,000 annually Approximately 36% of households earned $100,000 or more VII. Geographic Profile
The city is in the northwest portion of the San Gabriel Valley which is situated in the southern half of Los Angeles County. The city is at the foot of th e San Gabriel Mountains, approximately 8.5 miles north -northeast of downtown Los Angeles, and encompasses approximately 14,802 acres (23 square miles). The city is bordered by the City of La Cañada-Flintridge to the northwest; the City of Glendale to the west; the Highland Park community of the City of Los Angeles to the southwest; unincorporated Los Angeles County and the cities of South Pasadena and San Marino to the south; unincorporated Los Angeles County and the cities of Arcadia and Sierra Madre to the east; and Altadena (an unincorporated area of Los Angeles County) and the San Gabriel Mountains to the north.
The Arroyo Seco spans eight (8) miles through the western portion of the City of Pasadena. Surrounded by urban development, it supports thriving natural ecosystems that include several native plant communities and provides shelter, food, and nesting sites for hundreds of wildlife species.
The average amount of precipitation for the year in Pasadena is 20.4" (518.2 mm). The month with the most prec ipitation on average is February with 4.6" (116.8 mm) of precipitation. The month with the least precipitation on average is July with an average of 0.0" (0 mm). There is an average of 43.0 days of precipitation, with the most precipitation occurring in January with 7.0 days and the least precipitation occurring in July with 0 days.
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Figure 3: Pasadena City Limits
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VIII. Transportation Infrastructure
The City of Pasadena in intersected by two freeways and has many roads suitable for evacuation. The 210/134 freeways bisect the city and allow traffic to flow east- west.
Commuters frequent the freeway because it connects San Bernardino to the Los Angeles Metropolitan area. The 210 continues in a northwest direction to the n orth San Fernando Valley, providing access to central California and the Antelope Valley.
The 134 freeway begins at the 210 interchanges in Pasadena and merges with the 101 freeway in the San Fernando Valley providing access to Ventura and Santa Barbara Counties and the Central Coast. It serves as a gateway to the City of Glendale and provides access to the 2 and 5 freeways. The 110 freeway starts south downtown Pasadena, travels through downtown Los Angeles and ends in San Pedro to the south serving as an economic artery for the region.
Several boulevards and avenues run through Pasadena allowing for easy travel.
Colorado, Washington, and California boulevards run from the west to the east allowing access to neighboring cities. Fair Oaks, Marengo, Lake, Hil l, Allen avenues run north to south through the city. North Arroyo Boulevard goes north to south by the Rose Bowl providing access to the 210 and 134 freeways.
The L.A. County Metro L (Gold) light rail line travels through Pasadena from the C ity of Azuza ending at Union Station in Los Angeles. The city is served by multiple Metro bus lines as well as Foothill Transit lines 187, 860 and 861. Pasadena Transit provides frequent fixed route service to many points in the city, as well as dial-a-ride services.
Access Services also serves transportation disadvantaged persons in the city.
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Chapter 2: Evacuation Zones and Routes
The entire city is organized into five different zones based on evacuation risk. Higher risk areas near the Arroyo and Hastings Ranch received their own zones to ensure people can evacuate safely. Zone 1 encompasses the South Arroyo area with a black boundary; Zone 2 includes downtow n Pasadena and parts of the c ity below the 210 with a green boundary. Zone 3 includes the Hastings Ranch area and parts of Eastern Pasadena with an orange boundary. Zone 4 encompasses parts of the city that are above the 210 freeway and includes where the city boundaries head north with a gold boundary. Zone 5 contains the North Arroyo area including the Rose Bowl with a red boundary.
The City of Pasadena will use main arteries to evacuate everyone from the area.
Highways 210 and 134 will be used to send people to neighboring cities.
Figure 4: Evacuation Zones, City of Pasadena
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I. Zone 1
Zone 1 is the black line that encompasses the South Arroyo area and follows the City’s boundaries until it hits Orange Grove Boulevard. The zone goes north following Orange Grove Boulevard until it hits the 134 freeway. Once the 134 freeway is reached the zone moves West along the 134 until it hits the city limit with the cities of Highland Park and Eagle Rock.
Figure 5: Map of Pasadena Evacuation Zone 1
The main transportation artery is the 134 freeway and residents will head towards the freeway and proceed east.
Residents west of the Arroyo will use Figueroa St. or North San Rafael Ave. Colorado Blvd. will serve as an alternate of the 134 freeway is closed. Residents living near Figueroa St. and near Avenue 64 can head south towards Los Angeles
Residents living east of the arroyo can take the 134 east towards the 210 freeway on North San Rafael Ave.
Residents living east of the arroyo will take California and Colorado boulevards and head east. These boulevards will serve as the main alternate routes if the 134 freeway is closed.
Residents can evacuate to the south via the 110 freeway.
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II. Zone 2
Zone 2 starts on Orange Grove Boulevard follows the city boundary in the south along the City of San Marino. The zone moves up the boundary with East Pasadena until the 210 freeway and follows it until Orange Grove Boulevard is hit.
The main evacuation rou tes will be the 210 freeway and the 110 freeway. Avenues and boulevards will be used to alleviate traffic.
People north of Del Mar Blvd. will head towards the 210 freeway and evacuate east.
Colorado and California Boulevards will be used to evacuate people east. Marengo Avenue, Sierra Madre Blvd. will be used with the 110 freeway to evacuate people south.
Figure 6: Map of Pasadena Evacuation Zone 2
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III. Zone 3
Zone 3 runs up Michillinda Avenue up to the Hastings Ranch Area. It follows the City’s boundaries below the Kinneloa Mesa to North Altadena Dri ve. The zone runs south along North Altadena Drive to the 210 freeway and follows it until Michillinda Avenue.
Figure 7: Map of Pasadena Evacuation Zone 3
The main evacuation routes will be the 210 freeway, Sierra Madre Boulevard and Michillinda Avenue.
Evacuees will head south towards the 210 freeway and head east. Rosemead Boulevard and Michillinda Ave. will be used to evacuate people south.
Orange Grove Boulevard and Foothill Avenue will be used to evacuate people east and will serve as the primary route if the 210 freeway is closed.
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IV. Zone 4
Zone 4 starts at the 210 freeway and North Altadena Drive and heads north to the border of Altadena. A small slither of the zone goes north between the cities of Altadena and La Canada -Flintridge. This heads towards the Los Angeles County Mountains and covers portions of the 2 highways. The zone follows the 210 freeway back towards zone 3.
The main evacuation routes will be the 210 freeway and avenues heading towards the south.
Evacuees will head south and take the 210 freeway to the east. Orange Grove Boulevard and East Villa Street will be used to send evacuees east.
Lincoln, Lake, Hill, Allen and Los Robles Avenues will be used to send evacuees south.
Figure 8: Pasadena Evacuation Zone 4
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V. Zone 5
Zone 5 covers the North Arroyo and starts with the portion of the city west of the 210 freeway. The zone follows the city boundaries north and to the west with Glendale.
The 134 freeway serves as the boundary between zone 5 and zone 1. This section includes the Rose Bowl.
The main evacuation routes will be the 210 and 134 freeways. Evacuees will head on south on West Drive and North Arroyo Boulevard.
Figure 9: Pasadena Evacuation Zone 5
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VI. Evacuation Zone Assembly Points
Ambulatory p eople without access to personal vehicles will need to access transportation at designated assembly “ pick-up” points. The use of assembly points will be different depending on the urgency of the evacuation and congestion on the roads, and will be determined by the EOC, once the evacuation details are confirmed.
In advance notice evacuation scenarios, ambulatory evacuees requiring transportation will be directed to walk or otherwise transport themselves to their nearest assembly point if they have no other alternative. It is worth noting that all scheduled transit services may be suspended during an evacuation, as transit resources are diverted to the evacuation of people. In no-notice evacuation scenarios, when very limited time exists for evacuation , people will be directed to walk, cycle, or otherwise transport themselves to one of the pre-determined assembly points for further transportation via bus, van or shuttle out of the community.
Specific considerations for transportation of individuals with access and functional needs are outlined in Chapter 4: Concept of Operations.
In a no-notice evacuation scenario, in which transportation demands exceeds supply, people may be asked to limit their luggage to only what they can fit on their laps.
People will be notified on the evacuation alert and order and in public messaging by the EOC detailing shelters, reception centers and evacuation centers with their required actions. According to Cal OES:
A Shelter is a disaster relief location that provides a roof overhead, food, water, sanitation, and support to residents to maintain their basic living needs until they can return home. Shelters do not duplicate residents’ usual standards o f living. Survival and basic health maintenance is the goal of disaster sheltering. A Reception Center is a temporary place that accommodates people in need of shelter. This includes displaced people, refugees, or disaster survivors until more permanent accommodations are found.
An Evacuation Center is an expedient temporary facility when quick evacuation is required (a law enforcement incident or sudden -onset disaster, and when it is not known whether overnight sheltering is needed). An evacuation center provides a safe refuge, information, and limited refreshments and does not necessarily have the resources of a shelter. If overnight sheltering is needed, the residents may be moved to a different shelter -compatible facility or other temporary housing (i.e., hotel, etc.).
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Priority Shelters Address
1 John Muir High School 1905 Lincoln Ave, Pasadena, CA
91103
2 Pasadena High School 2925 E Sierra Madre Blvd,
Pasadena, CA 91107
3 Mayfield High School 500 Bellefontaine St, Pasadena,
CA 91105
4 Pasadena City College 1570 E. Colorado Boulevard,
Pasadena, CA
Table 4: Shelter Locations by Priority
Priority Reception Centers Address
1 San Rafael Elementary School 1090 Nithsdale Rd, Pasadena, CA 91105
2 Jackson Elementary School 593 W Woodbury Rd, Altadena, CA 91001
3 Field (Eugene) Elementary School 3600 E Sierra Madre Blvd, Pasadena, CA 91107
4 Pasadena City College 1570 E. Colorado Boulevard,
Pasadena, CA
Table 5: Reception Center Locations by Priority
Priority Evacuation Center Address
1 John Muir High School 1905 Lincoln Ave, Pasadena, CA
91103
2 Pasadena High School 2925 E Sierra Madre Blvd,
Pasadena, CA 91107
3 Mayfield High School 500 Bellefontaine St, Pasadena,
CA 91105
4 Pasadena City College 1570 E. Colorado Boulevard,
Pasadena, CA
Table 6: Evacuation Center Locations by Priority
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Chapter 3: Evacuation Authority, Alerts
and Warnings
I. Authority to Order an Evacuation
The on-site Incident Commander (IC) will have the authority to order an evacuation if required for the immediate safety of persons at or near the incident. The EOC will be alerted and immediately activated. The EOC Director can assist with an evacuation during an activation.
A. Stage 1: Evacuation Alert
The Evacuation Alert is the first stage of the evacuation process when the “population at risk” is warned of the potential need for evacuation. This alert highlights the nature of the danger and that one should be prepared to evacuate their home and area immediately or with little or no notice.
During the alert stage, priority will be given to the movement of people with access and functional needs.
Possible methods of warning the population at risk include:
Pasadena Local Emergency Alert System (PLEAS)
Door-to-door notification with pamphlets
Government staff, Community Emergency Response Team (CERT) or civilian volunteers directed by the EOC
Radio and/or television broadcasts
Vehicle sirens and mobile/aerial public address system announcements City of Pasadena Municipality website
Social media posts
Digital outdoor billboards/message signs
Community/Church bells
Navigational apps such as Google Maps, Waze and Apple Maps that may add emergency notification to their systems to warn users of a threat Short Message Service (SMS) text system Email notifications utilizing partner systems:
o School districts
o University systems
o Chambers of Commerce
Emergency alert information should be provided through various formats (audio, text, infographics, etc.) and in all appropriate languages to ensure the emergency alert City of Pasadena Fire Department
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information is communicated effectively to the whole community, including people with access and functional needs.
To ensure the evacuation-related information jurisdictions put out is accessible to the whole community, the following accessibility considerations should be included into messaging, when appropriate:
Clear and concise plain-language messaging
American Sign Language (ASL) interpretation
Distribution in multiple languages
Text and graphics that are Section-508 compliant (use of screen readers) Alt Text, color contrast, font size, reading order, and headings Use of attachments (video)
Video relay as an option
TTY/TTD
Moreover, during communication with the public, the city will establish standard processes to secure consistent emergency evacuation resources. Standard processes include establishing a standard emergency evac uation phone number, creating a website for resource attainment and location, or setting up a crisis text line.
Such information will be provided through public messaging.
The Emergency Evacuee Information Handout should be attached to each copy of the Evacuation Alert delivered to each affected residence or premise within the area at risk. Copies shall also be posted on the City of Pasadena website as exemplified in Appendix A.
The Evacuation Alert should include:
Risk area perimeter and evacuation routes.
Reception Center or assembly point(s) locations, including addresses B. Stage 2: Evacuation Order
The Evacuation Order should include:
The time the order is in effect
A description of the hazard
A description of the risk area with boundaries
The name and address of Reception Center and/or assembly point(s), and The direction that all persons in the affected area are to be told the following statement: “In the interest of your own safety and the safety of emergency response personnel and considering the risk, you are NOW ORDERED to leave the area.”
There is no discretion allowed in the Evacuation Order, which clearly indicates immediate evacuation and relocation.
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C. Stage 3: Evacuation Rescinded
When the emergency , which necessitated the evacuation, is under control and the risk area is declared safe, an Evacuation Rescind notice will be issued. The Evacuation Rescind notice should advise the population at risk that although the evacuation order is lifted, the danger may reoccur, and an Evacuation Alert or Evacuation Order may be reinstated as needed. If this happens, the process recommences from Stage 1:
Evacuation Alert.
If an evacuation alert or order can be lifted for only a portion of the area under evacuation, it is recommended that the original evacuation order be lifted, and a new evacuation order be issued with the new boundaries. Pasadena will communicate with the community evacuation status updates.
II. Unplanned Evacuations
An emergency responder such as the Fire Chief, or the IC may initiate the evacuation process, while soliciting additional support from the Emergency Management Coordinator. (The City EOC may be activated.) When an Emergency Proclamation for an unplanned evacuation is needed, based on the scale of the emergency event, the EOC Director will handle the documentation pertaining to the Emergency Proclamation.
Frequently people elect to spontaneously self -evacuate. Evacuating people can overwhelm the transportation infrastructure and s low down emergency vehicles. If spontaneous evacuations occur , the city will ale rt residents on the best routes to evacuate from their respective zones.
III. Shelter-in-Place
Shelter-in-place orders direct civilians to remain in their current location and sho uld only be used as necessary. Sheltering in place must be weighed against the advantages and disadvantages of evacuating civilians from the threatened area to a community safe refuge area or shelter. The IC has the authority to issue a shelter-in- place order in coordination with the city EOC.
Once a shelter -in-place order is called, residents are expected to immediately go indoors, bring all children and animals with them, and close and lock windows and doors. In the event of an airborne hazard, it may be necessary to eliminate pathways for outside materials to enter the shelter area , including closing fireplace dampers, shutting off ventilation or climate control systems, and preparing an area for pets to eliminate waste that does not require allowing them outside. If told to do so via television or radio, those sheltering should seal their rooms with duct tape and plastic The risk of exposing civilians to the effects of the incident or the potential for traffic accidents may preclude an evacuation.
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Chapter 4: Concept of Operations
I. Evacuation Assessment
The initial stage of an evacuation is the confirmation of the incident. Incidents may be detected by an alarm or early warning system or reported by a 911 call from a member of the public or third party. In most scenarios the first response agency with jurisdictional authority of the incident will respond to the incident site and establish an Incident Command Post (ICP), the physical location of the tactical-level, on-scene incident command and management organization.
The IC is the first responder responsible for overall management of the incident, will:
Determine the location
Assess the incident
Determine the magnitude (or the potential magnitude)
Identify the number of people at risk
Notify additional first response agencies required at the site Take any immediate measures required to protect life and property In life -threatening situations, the IC may execute a no- notice evacuation to clear people immediately from the risk area or people may have already fled the area.
A. Decision to Evacuate
Ordering an evacuation too far in advance can expose the evacuees to unnecessary hardship and/or create a risk of complacency for future evacuations. Waiting too long may force the community to evacuate under higher risk conditions.
Some of the considerations that need to be addressed when determining whether to evacuate include, but are not limited to:
Areas/facilities that are at risk
Population size and demographics
Where the impacted population can be evacuated to
Evacuation route availability and capacity
Availability of transportation resources
Time required to mobilize evacuation resources and physically conduct an evacuation
Time of year, day of week, time of day
Current and forecasted weather
Advice received from the IC and/or available hazard specific subject matter technical specialists.
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Once the decision to evacuate has been made and the timeline established there are various departments and agencies that will need to be notified. These may include, but are not limited to the agencies, organizations, and communities outlined in the figure below.
B. Evacuation Group
The Evacuation Group consists of ci ty subject -matter experts from different departments who review changes in the area. New development will require the City to update the E vacuation Plan. The Evacuation Group will meet annually to incorporate local changes and after-action items from disaster activations. Members of the Evacuation Group consist of the following:
Pasadena Police Department
Pasadena Fire Department
Pasadena Emergency Management Coordinator
Pasadena Public Works
City Entities
City Council
City Departments
→ Pasadena Fire
Department
→ Pasadena Police
Department
→ Pasadena Public
Health Department
→ Pasadena Public
Works Department
→ Pasadena
Transportation
Department
→ Pasadena Water
and Power
Department
→ Pasadena City
Manager
Pasadena School
District
External Entities
Los Angeles County
EOC
CalOES
Pasadena Charter
Schools
→ Odyssey Charter
School
→ Aveson School of
Leaders
→ Friends Western
School
→ Alma Fuerte
→ Learning Works
Pasadena City
College
Access Services (LA
County Paratransit)
LA Metro
Foothill Transit
CHP
CalTrans
Neighboring
Communities
City of Glendale
City of South
Pasadena
City of La Canada-
Flintridge
City of Los Angeles
City of Montclair
City of San Marino
City of Sierra Madre
City of South
Pasadena
Figure 10: Agencies, organizations, and communities that may need to be notified in the event of a decision to evacuate
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Pasadena Information Technology
Pasadena Water and Power
Pasadena Accessibility Coordinator
Pasadena Transit
C. Protective Measures
The IC in coordination with the EOC Director (or delegate) and in consultation with the Evacuation Group, must choose a course of action to protect the public. Complex issues need to be considered in making this decision, often with only limited information and time available. There are five protective measures availabl e to decision-makers below:
Number Initial Actions
1 Monitor & Re-Assess – Scenario does not pose an immediate threat but has the potential to escalate. The emergency is closely observed, and the risk re-assessed at consistent intervals determined by the IC or EOC Director. Since emergencies can evolve and change quickly, advanced planning should begin for any incident that may require a mass evacuation.
2 No-Notice Evacuation – Immediate evacuation by the IC of the area at risk. No-notice evacuations are implemented when there is no time to coordinate a planned evacuation because the emergency is imminent or has already occurred.
3 Phased or Staged Evacuations – Progressive system of evacuation in which different parts of the building or city are evacuated in a controlled sequence rather than all at once.
4 Advanced Notice - When the emergency services personnel have the time to evacuate a threatened population pre-event.
5 Evacuation Alert – Alert is issued to warn the public of a potential threat and advises that they may be told to evacuate at a moment’s notice and should prepare to evacuate.
6 Evacuation Order – Order notifies the public that they are legally required to immediately evacuate the area under Order.
7 Shelter-in-Place Order - Shelter-in-place is an alternative protective measure to evacuation where people are asked to stay inside and close windows and doors. Shelter-in-place may be used as a protective measure during a hazardous materials release, severe weather event or a threat of criminal violence.
Table 7: Protective Measures
At any time, the IC has the authority to issue a no-notice evacuation, if people are at immediate risk.
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Hazard Assessment: If there is enough time a hazard assessment can be completed considering the following:
• Probability of serious harm (both physical and psychological) to people within the geographic area if threat/ incident occurs and they remain • Amount of time until the threat impacts the neighborhood/community • Population size and density of the threat/incident area • Potential for impact sooner and/or more severely than anticipated • Potential to cut-off Highway 210 to the North or South the size of the area to be evacuated
• Probability that hazardous conditions will be present for an extended period of time
• The degree of confidence will vary according to the quality and relevance of information available, the agreement of agencies consulted, and the time available to decide
II. Evacuation Strategies
Each evacuation event will present unique issues that require management . These can range from traffic control, breakdowns, time of day, lack of resources to manage the evacuation and so on. Each evacuated zone (neighborhood) will behave in different ways due to the landscape and the amount of road junctions and merging traffic. The type of hazard is also a factor creating stress and emotion for peop le evacuating. Evacuation management is dependent on the following factors:
Ease of zone evacuation
The decision time for the official authority to evacuate Preparation time to notify the public at large to evacuate Status of evacuation routes
Progressive zone evacuation is when the zones closest to the hazard, where the most risk is, are evacuated first. This progressive evacuation method maximizes efficient utilization of road lane capacity, the ability for emergency services to navigate roads more effectively and reduces congestion on known intersections. In the case of City of Pasadena, progressive evacuation will only occur if the time parameters of the hazard and the level of risk are acceptable. A simple example would be for a hazard to the west of Pasadena which would result in evacuation of Zone 1 and possibly Zone
5. Progressive evacuations usually will take longer but will provide a better controlled condition with lower highway volumes that avoid backups and reduce driver travel times out of the community. However, the practicality of compliance with phasing may be difficult if people perceive a serious threat.
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There are different strategies for implementing progressive evacuations, and the specific incident will dictate if, and in what capacity, the evacuation is implemented.
These strategies include:
Issuing sequential evacuation orders that begin evacuations in areas closest to the hazard first, and then working away from the hazard. This ensures that people most at risk are moved out of the hazard area first. Issuing evacuation orders to evacuation zones closest to the outbound end of the community first and working backwards across the community. This strategy moves the outbound neighborhoods out of the way, so inbound traffic can move through.
Evacuating the neighborhoods with the densest population areas first, as this will take the longest.
Asking non-resident populations to leave during the evacuation alert stage to reduce the number of people that need to evacuate once the need for evacuation is confirmed, and an evacuation order is issued. Encouraging people, who will take more time to evacuate (e.g., people with access and functional needs), to leave first to ensure they have the time they need to evacuate safely.
It must be note d that progressive evacuation is more difficult to enforce and is dependent on the evacuation hazard and the information residents receive - wrong zones evacuating at wrong times will lead to unnecessary road congestion. However, progressive evacuation allows for the emergency services to undertake any necessary mop up of the first zone(s) evacuated if resources allow III. Evacuation Timeline
The amount of time available prior to an emergency taking place will determine whether an immediate evacuation is required or if a progressive evacuation is a more suitable option. The exact nature of the timeline will vary based on the speed and intensity of the hazard, the current population, the times of day involved, and the scale of the evacuation. Evacuations for wildfires require less time to evacuate than floods that necessitate proper planning.
A. Hazard/Threat Arrival
The projected arrival of the hazard or threat is an estimate of the time before an emergency takes place. This may have been provided to the EOC Director at the time of the initial situation report from the IC or may have to be estimated by the Evacuation Group. The Evacuation Group may have to evaluate weather forecasts or confer with a technical specialist. In a wildfire scenario, the Pasadena Fire De partment would typically provide a projected arrival of the threat and a recommendation on when an alert or order should be issued. For flooding, the local government may have to City of Pasadena Fire Department
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assess river levels and forecasts and advise with the National Weather Servic e to develop an estimate of when flood waters are projected to overtop the riverbank.
Some hazards may be detected early and won’t pose an immediate threat to the City of Pasadena and won’t require an Evacuation Alert or Order. However, these hazards may have potential to escalate or spread and should be closely monitored and, in some cases, contingency planning for an evacuation alert or order should begin.
The EOC Director will determine if, and how much, monitoring of the situation is needed. Monitoring may include tracking weather forecasts, daily check -ins with a lead external agency, monitoring air quality reports.
B. Estimated Clearance Time
The estimated clearance time is the approximate total time required to move all evacuees through the road network and transit—the length of time between the first and the last car or transit vehicle leaving the area. Clearance times do not reflect how long it takes for an individual vehicle to go from a residence to any specific destination. Knowing the approximate clearance time allows decision makers to issue an evacuation order early enough to be organized and effective but not so early that the hazard is unlikely to occur. To estimate the clearance time, you must estimate:
The number of evacuees
The number of vehicles that will use the designated evacuation routes The number of people that require transit
The potential number of people who may need specialized transportation Additional information to assist the EOC is provided section 2 of the City’s Emergency Operations Plan. As a guideline the following bullet points outline evacuation timeline and considerations the EOC staff will need to account for:
The time required to acquire the resources needed to implement the plan (a buffer of time for error should be considered.
It normally takes people at least 2 -3 hours to ready themselves to evacuate after a definitive Evacuation Order is issued if they have been on Alert, and longer if they have not.
Ideally, people are on Evacuation Alert for at least 2 4 hours (48 is preferred) before an Evacuation Order is issued so they can prepare to go, coordinate family, and organize transportation. And after that, evacuees may need many hours of daylight to travel before the threat arrives.
Time of day. If possible, evacuation orders should be issued as early in the day as possible, so people are not travelling at night.
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IV. Coordination with External jurisdictions
In a large-scale incident requiring a mass evacuation, it is anticipated that a transition will be made from a local incident command to a unified command operation. In a unified command arrangement, leaders of all participating response forces agree on general objectives, priorities, and strategies for resolving the emergency.
If evacuees are being d irected or transported to specific external jurisdictions, a Unified Command (UC) from the evacuating jurisdiction and the receiving and assisting jurisdictions should be established. The UC should communicate with LA County OEM to ensure proper resource s upport and policy direction to the mass evacuation. The Unified Command PIO must coordinate all press and information releases with the local EOC PIOs as well as the Joint Information Center (JIC) if established.
If existing resources are insufficient or i nappropriate to respond to the emergency situation, a request will be made for assistance from other jurisdictions to support the surge capacity . All response agencies are expected to fulfill mission assignments directed by the Incident Commander or the EO C and could operate as a(n):
Evacuating Jurisdiction and Receiving Jurisdiction.
A sample of roles and responsibilities for evacuating/receiving jurisdictions can be found in Table 8. The responding agencies of the assisting jurisdiction(s) must effectively communicate with their respective EOCs, in accordance with local emergency plans and proced ures. This will ensure proper coordination between jurisdictions; particularly, for obtaining and deploying non-Public Safety Mutual Aid.
Evacuating Jurisdiction Receiving Jurisdiction
Properly identifying evacuation routes into the
receiving jurisdiction.
Managing traffic flow into the
Jurisdiction.
Identifying the number and nature of the
evacuating population.
Distributing evacuees to
reception and care areas or
other appropriate facilities.
Identifying known medical conditions. Redistribution of evacuees to shelters or other appropriate
facilities.
Providing information regarding evacuees with
disabilities and access and functional needs.
Providing mass care and
identifying how to
accommodate those with
access and functional needs.
Providing the method of transportation of the
evacuees.
Ensuring that traffic and
reception do not negatively
impact existing traffic, homes,
and businesses.
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Evacuating Jurisdiction Receiving Jurisdiction
Should p rovide estimated time of arrival to
reception and care areas.
Preparing for the arrival of
evacuees.
Coordinating the transfer of evacuees with the
receiving jurisdiction(s) and, if appropriate, the
Assisting Jurisdictions to the Receiving
Jurisdictions. Confirm the number of evacuees
that arrive to receiving jurisdictions.
Preparing for the arrival of
evacuees.
PIOs will coordinate their messages through the
JIC.
Should coordinate with
evacuating jurisdiction PIO and
JIC.
Table 8: Neighboring Jurisdictions
V. Evacuation Procedures
A. Preparation to Evacuate
Once the decision to issue an evacuation order has been confirmed and the timeline has been established, the evacuation plan must be confirmed and implemented by the City. Details of the specific evacuation scenario will be confirmed, including viable no c ost transportation modes, evacuation phasing, selection, and confirmation of receiving communities . This will also include the identification and location of shelters. Staff and resources will be confirmed and deployed to implement evacuation strategies and in route services. Receiving communities will be contacted and confirmed.
B. Evacuation Sequence
Following the decision to approve an evacuation order to evacuate comes the movement phase, which is also known as the withdrawal phase. This is the organized movement of people from the evacuation area to a safe area. Of concern during this phase are the control of traffic flow, evacuation routes, safety of evacuees, and access to and security of the evacuation zone.
C. Reception
Once people are moved, people who d on’t have family or friends who can receive them or without out the means to stay in hotels or motels , must be provided with shelter. In a mass evacuation, people will need to be provided with shelter in another community or several other communities outside of the hazard area. Shelters will be selected based on capacity, availability, traffic considerations, accessibility for those with access and functional needs and other factors. The local government should have local liaisons at each shelter to share information and updates
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D. Evacuation Alert Procedure
Issuing an Evacuation Alert Actions Check
1. The EOC, in consultation with the Incident Commander and, if appropriate, hazard specific subject matter expert(s) decides that an Evacuation Alert (Alert) is required
2. Notify first responder agencies
3. Request assistance to perform Evacuation Alert notification:
• Primarily this will be via social media, City Noticeboards, media release, see step 7.
• Secondary and only if required via first responders or other identified groups such as LA County Search and Rescue
4. Based on advice, map the geographic boundaries for the Alert.
Identify the Alert area using civic addresses, street names, or locally known names. Ensure the mapped area includes whole parcels with the primary objective to warn residents
5. Complete an Evacuation Alert template (operational plan), including the following information:
The issuing authority - City of Pasadena.
The reason for the Alert with a description of the hazard The areas under Alert with as much detail as possible, including a map of the Alert area, the use of street and highway names with geographic references e.g., “all residents located south of Shepherd Avenue and north of Barlow Avenue, between Front Street and Lake Ave” and/or provide a listing of all address points
6. A general listing of important personal supplies that should be prepared for a potential evacuation ( e.g., identification, medication, insurance papers, etc.) and where to get additional information
7. Notify the impacted area of the Alert, through social and traditional media, City Notice boards (digital and non -digital). Most circumstances do not require the Alert to be delivered door to door, however consideration should be made by the Planning Section Chief within the EOC
8. Email a copy of the Alert to LA County Watch Center
9. Email a copy of the alert to those identified as disabled and having an access and functional needs
10. Once the Alert is in place, initiate evacuating vulnerable populations, service animals and livestock
Table 9: Evacuation Alert Procedure
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E. Evacuation of Individuals with Access and Functional Needs There may be times when individuals with access and functional needs believe it is in their best interest to evacuate from their community even though there is no formal Evacuation Alert or Order in effect. There are various reasons why an individual may seek evacuation, including:
They know it will take them longer to evacuate and for their health and safety determine it is necessary to evacuate early.
They wish to accompany and care for a vulnerable person who is being evacuated during an Evacuation Alert.
Meeting the transportation needs of individuals with access and functional considerations during large-scale evacuations requires significant advance planning.
Not everyone in the community will have access to reliable transportation and many people will require accessible trans portation resources or assets to get to safety.
Pasadena is committed to providing no cost transportation support to individuals with access and functional needs that require transportation from homes, apartments, schools, neighborhoods, and medical or nursing facilities.
To ensure emergency transportation services are provided in a timely manner, the city will work to establish memorand a of understanding s and evaluate continued expansion and partnerships with local transportation service providers such a s paratransit agencies, Metro Micro, Call the Care, On the Go (OTG), Access Transportation Services, and Facilitating Access to Coordinated Transportation (FACT). Community
During large-scale disasters, it is likely that there will be more people requirin g emergency evacuation assistance than there are transportation assets within a given area. Pasadena should also explore memoranda of understanding s with transportation providers in surrounding areas to use their resources as surge capacity, when needed.
Non-profits, Community-Based Organizations, and Voluntary Organizations Active in Disasters can greatly assist in identifying and determining where the accessible transportation resources are throughout a given jurisdiction (e.g., paratransit, Adult Day Health Care, taxis, shuttles).
As for all members of the community, is it important that individuals with access and functional needs prepare and exercise their own advanced personal planning given, in a large-scale event, local resources may be significantly limited. Best practices are included in Appendix B.
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F. Evacuation Mapping - Alerts and Orders
Clear and consistent mapping of evacuation boundaries is critical for showing residents what properties are and are not on Alert or Order. Some recommendations for mapping standards include:
Map title matches that of the Evacuation Alert or Order Include date, time, and legend
Only show current Alert and Order boundaries, using only two colors (one for Alerts, and one for Orders)
Include minimal data in map to make certain a wide range of people can quickly understand content
If possible, identify evacuation routes
If possible, identify address points
Photocopy map in color for easy viewing
Map must be accompanied by a written description of the information being conveyed visually
G. Domestic Animals
Depending on the situation and availability of facilities, one or more of the following approaches should be used to handle evacuees leaving with pets or hobby farm animals not registered as livestock:
• Providing information pertaining to domestic animals t hrough public messaging will enhance any evacuation effort including information on nearby kennels, animal shelters, veterinarians, or emergency animal support groups improving emergency preparedness.
• Directing pet owners to the designated r eception facili ty that will accommodate pets (those with a covered exterior and adjacent room or building where pets on leash and in carriers can be temporarily housed), and/or setting up separate pet shelter/s to house pets. • Advising animal owners to evacuate with thei r animals if it does not create a safety risk. Animal owners should bring food, water, leashes, medication, and bowls for their pet.
• Avoid unnecessary exposure of persons with animal allergies. For this reason and food hygiene and other public health conc erns, animals (unless a service animal) must not be permitted into a mass care shelter.
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H. Livestock
Depending on the situation and availability of facilities, one or more of the following approaches should be used to handle livestock relocation:
• Providing information pertaining to relocation of livestock through public messaging including current evacuations or alerts, and farms, ranchers ready to receive emergency livestock.
• Advising the public to evacuate with their animals in coordination with Emergency Services on scene if it does not create a safety risk.
Even though it is the responsibility of livestock owners to ensure that they have an evacuation plan in place, the EOC must recognize the need to potentially assist livestock owners in the planning and response phases of an evacuation.
I. Host Communities
When it is not possible to keep evacuees in the impacted community, it is common to ask neighboring communities to help by providing shelter and care to the evacuees as needed. It is important f or the city to reach out to potential host communities in advance of an evacuation to pre -establish relationships and communication channels. There is no obligation for another community to act as a host community; fostering proactive, strong relationships with other communities will encourage mutual assistance in times of need.
If possible, evacuees should be hosted in a community that is similar to the one they are evacuating from.
Note: Do not send evacuees to another community without first confirming the host community is able, willing, and ready to receive and support evacuees.
J. Checkpoint Security
During a large event, first responder resources may quickly reach capacity. It is important to communicate with the police representative to determine when it may be necessary to use non-police resources (e.g., experienced security contractors, City employees, caregivers, medical staff ) to assist where appropriate, particularly in the staffing of checkpoints. This approach can allow police resources to conduct roving patrols of the checkpoints and focus on other response activities rather than having them assigned to a static location. It is the responsibility of the City to establish mutual aid with regional partners.
Several considerations guide when (or whether) it may be reasonable to employ non- police personnel at checkpoints:
• Checkpoints generally experience most of the activity during the first few days of an evacuation, with little to no activity for a long period of time thereafter.
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• Temporary access into the evacuated area should be facilitated through strategically selected checkpoints, making it easier to resource those checkpoints with police personnel.
• The Pasadena Police Department may take the lead in managing the day -to- day activities of the contracted personnel to ensure consistency and open communications. They will also be responsible for maintaining contact with the contracted checkpoint personnel for issues management.
K. Public Information
The notification of an evacuation in a timely and effective manner is one of the most important communication considerations the city must do during an emergency event. Timely notification is essential to make certain residents are aw are of the emergency and have all the information needed to evacuate safely. Those participating in door -to-door notification will also bring pictograms for effective communication.
There are several ways in which the city can notify their community of an evacuation, including:
Emergency Alert Systems (PLEAS, Alert LA County)
Broadcast media - local radio and television
Social media
Vehicle sirens
Send a copy of all evacuation notices to the appropriate c ounty and state stakeholders who can then share and amplify the information on Emergency Information their website, Twitter, and Facebook feeds.
Generally, upon notification of the Order and through request, the following agencies will coordinate the door-to-door notification process for the impacted area(s):
Pasadena Police Department
Pasadena Fire Department
City staff (Disaster Service Workers)
LA County Search and Rescue
Door-to-door notifications are an effective method for reaching out to the community, especially ahead of life-threatening situations. If the capacity to provide door-to-door notifications is beyond what the city can provide, a resource request can be submitted for mutual aid to LA County OEM to source additional resources.
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Door to Door Notification Procedure Check
1. Request local police of jurisdiction or another agency as applicable to assist in the door-to-door notification.
2. Provide: evacuation clipboard with evacuation recording procedures, pictograms, pamphlets, and evacuation logs.
3. Provide: color-coded flagging tape rolls.
4. Provide: waterproof pens.
5. Provide: Copies of the Evacuation Order with a map of the
6. geographic boundaries of the affected area for all properties.
7. Ensure each notification team has a method of communication (i.e., phone or radio).
Table 10: Door to Door Notification Procedure
It is important to consider the protection of first responders delivering evacuation notifications from the hazard ( e.g., fire/smoke), and from critical incident stress and/or post- traumatic stress disorder (PTSD). At no time should those involved in delivering notifications work alone or be placed in a pos ition of risk. First responders should be trained not to attempt to resolve conflict during an evacuation, but to simply report the situation to the City EOC for resolution and to continue with the evacuation notification. Color -coded flagging tape is the common method used by the city.
The following code notices will be used by the city:
Color- Meaning Actions
Green – Not home
Needs a second visit if safe to do so. Tape the Evacuation Order to the door of the property with a note explaining the meaning of the tape, and instruction to call phone number on the Order for more information or instruction.
Pink - Evacuated Ready to evacuate when ordered. Provide occupant with yellow ribbon to exchange with pink ribbon when leaving.
Yellow - Notified Explain to residents to replace pink ribbon with yellow ribbon when they leave the premises
Orange - Refused
Advise that responders will not be put at risk to rescue them. Note address, report, and record the refusal. Explain the purpose of the orange tape: so, First Responders will not visit property again for evacuation notification or be alarmed at occupied residence during patrols. Provide Order
and highlight EOC contact information.
Red – Needs
Assistance
Try to delegate assistance to neighbors. Notify the EOC the resident needs assistance. Explain the meaning of the tape:
it is a flag for First Responders to come back to aid in evacuating. Note status and actions taken and continue with evacuation notification
Table 11: Color Coding
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Chapter 5: Roles and Responsibilities of
Agencies
This section outlines the general roles and responsibilities of local, state , federal, private, and not-for-profit agencies during an evacuation of the City of Pasadena.
When preparing for or executing an evacuation there are roles and responsibilities common to all agencies which include:
• Participate in evacuation planning and exercises
• Activate agency EOC when notified of a mass evacuation • Provide a representative to the Pasadena EOC. If this is not possible provide a 24/7 direct point of contact to the Pasadena EOC
• Coordinate public information related to the evacuation with the Pasadena City PIO
• Provide situational updates to the Pasadena EOC
This section includes agencies with major jurisdictional or operational roles during the execution of a mass evacuation.
I. Lead Agency
The Pasadena Police Department will serve as the lead agencies for evacuations.
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II. Agency Roles and Responsibilities
Agency Roles and Responsibilities
City of Pasadena Preplanning Stage: Ensure that plans and procedures for evacuation are maintained and current. Schedule and
conduct trainings and exercises for city staff and external agencies likely to be involved in an evacuation.
Response Alert Stage: Liaise with other agencies and prioritize response and resources. Facilitate and manage an
Emergency Operation Center. Implement, emergency
measures, reception centers. Give priority to incidents involving a risk of life, public utilities and food storage, heritage sites. Initiate Evacuation Alerts and Orders.
Response Order Stage: Provide Emergency Operations
Center staff and resources to coordinate and manage the response.
Recovery/Rescind Stage: Leads recovery efforts. Assist other agencies to minimize the impact on the community
Los Angeles
County Office of
Emergency
Management
(OEM)
LA County OEM coordinates the OA’s response to
emergencies and provides specialized resources to support local government emergency response activities, including evacuations. On a day-to-day basis, LA County is available to respond to local government and agency calls.
Pasadena Unified
School District
(PUSD) and
Pasadena
College
PUSD and Pasadena College will provide for the safety of students, faculty, and staff. School districts are responsible for developing school emergency plans and ensuring that staff and students have been trained and exercised in the details of the plans. PUSD will activate a centralized EOC to
coordinate all activities and response needs of the various schools impacted by an emergency. Communication routes
will be set up with the City of Pasadena regarding their status and identify what emergency assistance they require. PUSD will use their transportation resources to move children, teachers, and staff to areas of safety. The School District will make buses available for use for municipal evacuation
activities when school is not in session or after ensuring the safety and evacuation of students, teachers, and staff. Note: A specific liaison will be required to implement insurance during non-school periods.
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Agency Roles and Responsibilities
California
Transportation
Authority
(Caltrans)
Caltrans has the authority over freeways and numbered state highways in the City. In an emergency Caltrans may deploy crews and install informational and traffic control devices to facilitate the evacuation. To effectively prepare for
emergencies the City and Caltrans will coordinate pre-
planning for emergency evacuations.
California
Highway Patrol
(CHP)
In the event of an emergency the CHP plays an important role to ensure the public is safe and transportation routes are available. If requested, CHP will send Agency
Representative(s) to the City of Pasadena EOC if CHP
coordination is required. CHP representatives will work with the city to effectively manage and coordinate road closures, as appropriate. CHP will also potentially close highways if public safety risk under a local emergency.
California
Governor’s Office
of Emergency
Services (Cal
OES)
Cal OES coordinates the state’s response to emergencies and provides specialized resources to support local government emergency response activities as needed upon request,
including evacuations.
Pasadena
Transportation
Pasadena Transportation may be called upon to provide
transportation for persons who do not have access to
personal transportation.
Southern
California Edison
(SCE)
SCE shares information on the disabled and access and
functional needs population. SCE has a list of people who need power for their medical equipment. Requests for list information from SCE must go through LA County OEM.
Pasadena Public
Health
Pasadena Public Health will conduct environmental health inspections and provide nursing staff at shelters
American Red
Cross (ARC)
ARC may assist in standing up and operating shelters or providing other assistance to evacuees.
Table 12: Agency Roles and Responsibilities
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Chapter 6: Re-Entry and Reunification
The re -entry review is a situation assessment, including damage assessment by ground reconnaissance (windshield survey) and/or aerial reconnaissance to determine the conditions of structures that may be damaged, and the conditions of roads/utilities/other infrastructure. Geographic information system (GIS) personnel may be called upon to create maps and other illustrations to help decis ion-makers.
Aerial reconnaissance is invaluable for photographing a large area of damage and rapidly determining the extent and locations of damaged/destroyed structures.
A key consideration regarding re -entry is a possible criminal investigation(s) to determine if the disaster was human caused. Evidence may need to be discovered and properly documented before people are allowed in.
Emergency managers and other community officials determine what resources are needed and are available to devote to the re-entry operation.
The following conditions should prevail in the evacuated area before persons are authorized to return:
1. The threat prompting the evacuation has been resolved or subsided.
2. Sufficient debris has been removed to permit travel and roads and bridges are safe to use.
3. Downed power lines have been removed; ruptured gas, water, and sewer lines have been repaired; and other significant safety hazards have been eliminated.
However, utility services may not be fully restored.
4. Structures have been inspected and deemed safe for occupancy.
5. Adequate water is available for firefighting.
Traffic Control Points and Cordons: Law enforcement presence at the traffic control points as well as walking the perimeter may be necessary to ensure the area is kept secure and safe. Ingress/egress should be monitored initially to be sure everyone who goes into the area leaves the area. Looting is a concern and should be addressed in a security plan.
Preparation of the area for re-entry: The damaged area may need to be prepared for safe re -entry by residents and business owners. Each evacuation will create a different set of re -entry requirements. A successful Re -Entry Plan must be flexible enough to consider post-disaster conditions, size and population of the evacuated area, and availability of resources. The following factors should be considered during the re-entry phase:
Initially some resources may have to be devoted to completing a more detailed damage assessment.
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Some cleanup and repairs may have to be made before it is even possible for residents and business owners to get to their property. Adequate numbers of emergency response personnel, vehicles and equipment must be available to respond to accidents.
Traffic control may require substantial manpower resources if transportation routes are damaged and/or detoured.
Ongoing security of the evacuated area will require additional law enforcement resources.
Checkpoints will need to be established and monitored with roadblocks set up as necessary.
Curfews should be enforced, if required.
Road conditions will be monitored, and traffic flows and counts reported. Mutual aid will be requested for municipal law enforcement through the County/Municipal EOC.
Removal of debris will be conducted from the rights of way. Perimeter control around hazardous locations should be established and patrolled.
Utilities may likely already be disconnected, but the area should be checked before re-entry is allowed.
Comfort stations with potable water, port- a-potties, shaded places to sit, parking locations, and grief support counselors at the disaster sites may be necessary. Comfort stations must meet disabled and access and functional needs requirements.
Roll-on/roll-off dumpsters may be provided so residents can dispose of food and personal items that are no longer usable.
Large, heavy-duty trash bags to assist with debris disposal shall be provided as needed.
A se parate location for the disposal of “white debris” (e.g., washers, dryers, refrigerators, freezers) may be provided.
Re-entry registration cards for vehicles may be needed and handed out at the Disaster Assistance Center. This is to ensure that people who are entering the area are residents of the area.
Pasadena Utilities guidance should be followed on the activation of gas appliances.
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I. Decision to Allow Re-entry
Re-entry into a location that has been devastated by a disaster should be determined after deliberate review from representatives of multiple authorities. The decision will be made by the City of Pasadena in cooperation with the IC and the following stakeholders, which may include but are not limited to:
Pasadena Fire Department
Pasadena Police Department
Pasadena Public Works Department
City Manager’s Office
City Attorney’s Office
California Highway Patrol
Caltrans
II. Emergency Re-entry
Emergency re-entry may be granted if the hazard risk is declining. The IC determines if re-entry is authorized.
III. Temporary Re-entry
Residents might leave key belongings including pets and important documentation behind. Temporary ree ntry may be granted if the hazard risk is d eclining. The IC determines if re-entry is authorized.
A. Temporary Access Procedures
There are several conditions that are recommended to be imposed on the various kinds of temporary access, as reasonable. The City recommends the use of waivers to clarify that any liability for the risks associated with temporary access lies with the individuals or agencies entering the evacuation area, and that the individuals/agencies gaining access do not have any misunderstanding respecting who is responsible for their safety. Waivers must be available in plain language, large print and read out loud.
General conditions for Temporary Access:
Restricted to specific dates, and times, as required for safety. Requires a liability waiver to be understood and signed in advance of entry by all individuals gaining access.
Must be over the age of 18.
No permits are issued to re -enter and remain in an Evacuation Order area; access into the restricted area is only temporary and for the purpose granted on the permit.
All in dividuals gaining access must be able to produce government issued photo identification.
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Permits may require an escort, as determined by hazard -specific subject - matter expert and/or EOC.
Pass-through conditions (for temporary access through an O rder area t o another location):
Restricted to specific dates and times of travel.
Restricted to predetermined route and destination.
Restricted to designated driver and pre-identified passengers. Individuals under the age of 18 may be permitted to pass -through an ar ea under Evacuation Order when accompanied by their Legal Guardian and recommended to do so from the hazard-specific subject matter expert based on safety.
Activity Check
1. City received inquiry for access request.
2. Requestors fill out Temporary Access Permit and include s location specifics, reasons for access, etc.
3. Daily, at a pre-determined and agreed upon time, the EOC will communicate the Permit requests to the hazard-specific subject matter expert for recommended approval/denial based on issue of safety due to emergency event.
4. EOC makes informed decision for the final approval/denial of the Permit
5. EOC will then complete, sign -off on, and issue numbered, standardized Permits to the approved requestor.
6. EOC will simultaneously create an EOC Master List of the approved Permits for each day that will be sent to the respective checkpoints.
7. Permit holders will receive a safety briefing from the EOC at the time they receive the permit.
8. Permit holders will have the Permit waiver explained to them and will voluntarily sign the waiver with full understanding of the terms and conditions in order to gain temporary access.
9. Permit holders will present themselves at the checkpoint at the specified time/location.
10. Checkpoint authoritie s will cross reference the permit with the EOC Master List to confirm approval and allow valid permit holders to gain temporary access to the evacuated area.
Table 13: Temporary Access Procedural Activities
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IV. Phased Re-Entry After a Full Emergency Evacuation
A. Phase 1: Initial Re-entry
During initial re -entry, no one is allowed to stay overnight in the evacuated area.
Tracking who enters and leaves the area will be critical to ensure residents’ safety and reduce opportunities for looting.
Residents and business owners may be required to present a re -entry registration card to enter the area
People may be told to stay on/near the roads, and roving police patrols (including by the Pasadena Community Services staff) may be necessary to ensure safety and compliance
It is prudent to have roving grief support crews. This may be coordinated by the Los Angeles County Department of Mental Health
If a curfew is established, patrols may be sent to clear the area of the remaining people and establish a secure perimeter for the evening A media plan may need to be created to make sure residents ’ privacy is honored and the media is able to observe the situation.
B. Phase 2: Homeowner/Business Owner Damage Assessment
In this phase, the property owners may be able to take their insurance adjuster to the property to perform an assessment. No one is all owed to stay overnight in the evacuated area to ensure residents’ safety.
C. Phase 3: Removal of Entry Restrictions – Limited Re-entry The property owners whose properties were either not damaged or received minor damage and the property is livable can return without being required to leave at the end of the day. This opens the area to everyone because it may become too burdensome to require certain people to leave at the end of the day. Depending on the incident size and impact, it may be prudent to have poli ce patrols in the area for an extended period to ensure resident safety.
V. Access Control
Only first and emergency responders, residents, caregivers and business owners will be allowed back into evacuated areas. After damage assessments are conducted previously evacuated areas will open to full public access.
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VI. Public Notification
The city will work with County and local partners to let residents know they can return safely. Residents might be in other cities or counties requiring the Ci ty of Pasadena to work with external stakeholders to amplify messaging. There are several ways in which the city can notify their community of a rescinded evacuation, including:
Broadcast media - local radio and television
Public address systems
Telephone network or tree
Notice boards
Print media
Amateur radio
Website
Social media platforms, including Facebook and Twitter Automatic notification through the Pasadena Local Emergency Alert System (PLEAS), Alert LA County, and LA County Wireless Emergency Alerts (WEA)
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Chapter 7: Demobilization
I. Return Transportation Infrastructure to Normal Configuration After the evacuation is rescinded evacuees will return to the city . Once they return, transportation infrastructure will return to normal configuration. Some transportation networks might be damaged from the disaster and will be repaired. Damaged transportation infrastructure will be conveyed to residents to prevent traffic from forming.
II. Return Mutual Aid Resources
Once mutual aid is no longer needed equipment and resources will be returned to the owner. All mutual aid must be documented for reimbursement. Damaged mutual aid equipment or resources must be properly documented for insurance purposes.
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Chapter 8: Finance and Administration
Each department is required to have a documented internal administrative procedure in place to track financial costs related specifically to the response and/or recovery of an incident. These procedures include tracking of all expenditures specifically related to the incident, resources used and personnel time. If the incident meets the designated thresholds for a Proclamation or Declaration of a State and/or Federal emergency/disaster, the City Executive will determine the method for collecting and submitting financial documentation from departments, as needed, for submission as part of the City's reimbursement application process for State and/or Federal funding.
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Chapter 9: Plan Development and
Maintenance
The Pasadena Evacuation Plan will be updated every three years to reflect changes in the community. New buildings and infrastructure may require changing evacuation planning procedures. The Plan will also be reviewed and revised as necessary after actual evacuation events or evacuation exercises. Revisions will be documented in the revision table on page 5 and distributed to all listed parties.
The City will engage the whole community in an inclusive planning process to conduct major revisions to the plan, including community -based organizations and individuals with access and functional needs. Taking the time to explain, collaborate, and solicit critical feedback throughout the entire planning process will yield better outcomes for the whole community.
Additional benefits of inclusive planning include:
• Reduced loss of life and suffering before, during, and after disasters • Increased understanding of jurisdictional complexity and demographics • Recognizing the community’s capability to assist in the disaster cycle • Fostering relationships and building trust between emergency managers and the community
• Empowering the community to advance and promote personal preparedness When the plan considers and incorporates the views, perspective, and feedback of the individuals and organizations that developed it, stakeholders are more likely to accept and use the plan.
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Chapter 10: Training and Exercises
Training and exercises are essential to ensure the readiness of emergency personnel and will provide City personnel with an opportunity to become thoroughly familiar with the Evacuation Plan. The City of Pasadena will train relevant emergency response pers onnel regularly on evacuation procedures and considerations of people with access and functional needs. Training efforts should align with the Cities goals of mitigation loss of life, property, and environmental damage to include:
• Lecture-based training w hich can be used at the awareness level to share information on the Plan
• Scenario-based training - to be used to engage emergency response personnel in connecting the plan to specific operational needs Training is designed to build capabilities, while exercises test capabilities, processes, and systems. Regular tabletop exercises will be conducted to test and refine procedures, roles, and responsibilities. Full -scale exercises can be used to test the plan in an operational environment. An after -action review and improvement plan should follow each exercise and result in any relevant revisions to the response plan.
City personnel involved in training and exercise may include, at the discretion of the city:
• Law Enforcement
• Fire Rescue
• Transportation
• Public Works
• EOC Staff
• Public Information Officers
The City may also involve non- governmental organizations, including community - based organizations and voluntary organizations active in disasters. Where possible and appropriate, training and exercise shall also include individuals with access and functional needs and their support systems.
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Appendix A : Emergency Evacuation
Information
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Appendix B: Advanced Personal
Preparedness for Individuals with
Access and Functional Needs
Individuals with access and functional needs’ ability to recover from an emergency tomorrow may depend on the planning and preparation you do today. This section provides recommendations which individuals with access and functio nal needs, and the people who assist and support them, can take to prepare for emergencies before they happen. This section describes actions and considerations that individuals with disabilities can use to increase preparedness before, during, and after disasters.
I. Develop a Plan
A. Recognize the Types of Emergencies in Your Region/Area It is important to know what types of emergencies are likely to affect the region.
Individuals should be prepared to adapt this information to your personal circumstances and make every effort to follow instructions received from authorities on the scene. Above all, individuals should stay calm, be patient and think before they act. With these simple preparations, people can be ready for the unexpected.
B. Get Emergency Alerts
In an emergency, individuals need to know what’s going on. To make the right decisions, individuals need reliable, up-to-the-minute information on disasters in your area. Individuals need to know what to do and when, know what disasters and hazards could affect their area, determine how to get emergency alerts, and where to go if they need to evacuate. Individuals should make sure they have a plan and practice it regularly.
C. Be Informed
Sign up for free emergency alerts through PLEAS for local notifications. Additional regional alert notification systems can be received through Alert LA County and CalAlerts.org.
3-1-1 may provide important emergency information.
Know what disasters could affect your area, which ones could require you to evacuate, and when you might need to shelter in place.
Watch or listen to local news for reports on disasters. Radio and TV stations will broadcast important information through the Emergency Alert System.
Find the name and frequency of your county’s Emergency Radio Station at Local Radio Stations for Emergency Alerts.
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Management, fire, and law enforcement agencies on social media.
Use the following online resources to access additional alerts and safety information:
Sign up for earthquake alerts and information using the MyShakeapp. Response.ca.gov has information about active wildfires, power shutoffs, shelters, and road closures.
Ready.gov has safety information for individuals and families.
D. Create a Contact List
Think of the people you would want to stay in communication with during an emergency. They may be family, neighbors, friends, or caregivers. Make a contact list of friends, family members, co- workers, neighbors, or others who can help you evacuate and keep it in a waterproof container in your emergency kit.
Discuss your disaster plans with your support network and, as appropriate, include them in your planning process.
Choose Emergency Meeting Places
Disasters can be chaotic, and you or someone in your network may find themselves separated or cut off from each other. Designate a place ahead of time to reunite with your support network and plan how everyone will get there.
Ask schools about plans to reunite parents and children. Make sure everyone knows where your meeting places are and practice getting to them.
Your meeting place may need to change depending on the location of the disaster so plan for multiple options.
E. Practice Your Plan with Your Personal Support Network If you undergo routine treatments at a clinic or hospital, or if you receive regular services at home such as home health care, meals, oxygen, or door -to-door transportation, talk to your service provider about their emergency plans. Work with them to identify back-up service providers within your area and the areas you might evacuate to.
If you use medical equipment in your home that requires electricity to operate, talk to your health care provider about a back-up plan for its use during a power outage.
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F. How To Evacuate
Think now about the potential problems you may encounter evacuating during a disaster and plan accordingly.
Follow the guidance of local authorities.
Evacuate early if you need extra time or support to get out. Learn different evacuation routes to leave your community. Have a paper map in case internet and cell services are down and secure a county Evacuation Planning Area Map if one is available. Practice evacuating using the transportation you would take in a disaster and involve the people you would leave with.
If you don’t have a car, identify your local transit agency. Be ready to go to your safe place and have your Go Bag of supplies packed.
G. Consider Your Service Animal and Pets
Whether you decide to s tay put or evacuate, you will need to make plans for your service animal and pets. Keep in mind that what's best for you is typically what's best for your animals.
If you must evacuate, take your pets with you if can. However, if you go to a public s helter, it is important to remember that by law only service animals must be allowed inside.
Plan in advance with for shelter alternatives that will work for both you and your animals.
H. Additional Planning Keys
Responders will take all measures to ensure you and your support system remain together, such as family, a service animal, personal caregivers, or your assistive technology devices and supplies.
Work with local services, public transportation, or paratransit to identify all accessible transportation options.
Know the evacuation routes from your home, place of business, school, neighborhood, city, or area and travel them before a disaster so they become familiar.
Tell your support network where your emergency supplies are and consider giving someone you trust access to your residence.
If you are dependent on dialysis or other life -sustaining treatment, know the location of more than one facility.
If you use medical equipment in your home that requires electricity, talk to your doctor, health care provider, local disability organization, or power utility company about how you can prepare for power outages.
Make sure your emergency information states the best way to communicate with you.
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If you use augmentative communication devices or technologies, keep model numbers, note where the equipment came from ( e.g., Medicaid, private insurance, etc.), and plan for how you will communicate if the equipment stops working.
I. Identify a Shelter Location
In the event of an evacuation, use 3-1-1, the American Red Cross (ARC) shelter locator, and other local services to find emergency shelters. All government supported shelters in California are designed to be physically accessible. If you have concerns about seeking shelter, please know:
Emergency shelters are available to the whole community. California law mandates all public shelters must be accessible. Service animals are allowed inside public shelters.
II. Pack a Go-Bag
A Go Bag should include the critical items you will need if you are ordered to evacuate. By packing a Go Bag in advance of an emergency, you'll have it ready whenever disasters strike.
Think about survival basics such as food, water, first aid, and tools. Plan to make it on your own for at least three days.
Consider two kits. In one kit put everything you will need to stay where you are and make it on your own for a period of time. The other kit should be a lightweight, smaller version you can take with you if you must leave your home.
This kit should be sustainable for at least seven (7) days. Keep a kit in any place that is often frequented, including, but not limited to home, workplace, and/or automobile.
Include Important Documents in Your Go Bag
Include copies of important documents in your kit, such as family records, medical records, wills, deeds, social security number, charge and bank account information, and tax records.
Include copies of medical prescriptions, doctors’ orders, and the style and serial numbers of the assistive devices you use.
Include your important documents including copies of identification and insurance cards.
Bring a Map and contact lists
In case you're not able to access maps on your phone or device, you’ll need your map marked with evacuation routes.
Have your list of important contacts so you can reach out to the people you care about, and who care about you.
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→ It is best to keep these documents in a waterproof container. If there is any information related to operating equipment or life- saving devices that you rely on, include those in your emergency kit as well. → Make sure that a trusted friend or family member has a copy of these documents. Include the names and numbers of everyone in your personal support network, as well as your medical and disability service providers.
→ If you have a communication disability, make sure your emergency information includes instructions for the best way to communicate with you. Even if you do not use a computer yourself, consider puttin g important information onto a portable thumb drive for easy transport in an evacuation.
Additional items for your Go Bag might include:
Include at least a week’s supply of any medication or medical supplies you use regularly, or as much as you can keep on hand
Medical alert tags or bracelets or written descriptions of your disability and support needs, in case you are unable to describe the situation in an emergency
Medical insurance cards, Medicare/Medicaid cards, physician contact information, list of your allergies and health history. A list of the local non-profit or community-based organizations that know you or assist people with access and functional needs like yours. Extra eyeglasses: backup supplies for any visual aids you use Extra batteries for hearing aids; extra hearing aids if you have them (or if you have insurance coverage for them)
Battery chargers for motorized wheelchairs, or other battery -operated medical/assistive technology devices
Supplies for your service animal.
A laminated personal communication board if you might need assistance with being understood or understanding others
If you use a motorized wheelchair, have a lightweight manual chair available for emergencies. Know the size and weight of your wheelchair, in addition to whether or not it is collapsible, in case it has to be transported. If you have allergies or chemical sensitivities, be sure to include items that you are able to use for personal hygiene and for cleanup
A. Bring Some Cash (small denominations)
If the power is out, credit and debit card readers may not work, and you could be unable to get cash from an ATM.
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B. Things to Pack as You Leave
Keys, wallet, or purse
Phones and chargers
Medications (including extra eyeglasses, dentures, etc.) If you have them, it would also be good to include:
Portable radio
Flashlights
First-aid supplies
Your laptop or tablet
In addition to having your basic survival supplies, an emergency kit should contain items to meet your individual needs i n various types of disasters. Consider the items you use daily and which ones you may need to add to your kit.
C. Items/Tips for People Who are Deaf or Hard of Hearing Have a weather radio with text display and a flashing alert. Keep extra batteries or a portable battery charger for hearing aids or cochlear implants.
Pack pen and paper to communicate with someone who does not know sign language.
Have extra charging cords and backup batteries.
Install smoke alarms that give signals that can be both seen and heard. At least one smoke alarm should be battery operated.
Consider carrying a pre-printed copy of key phrases, such as “I speak American Sign Language (ASL) and need an ASL interpreter” or “If you make an announcement, please write it down for me.”
D. Items/Tips for People Who are Blind or Have Low Vision Mark emergency supplies with Braille labels or large print. Keep a list of your emergency information on a portable flash drive or make an audio file and keep it in a safe place.
Keep communication devices in your emergency supply kit. Extra eyeglasses or magnifying devices may be needed. Consider your service animal or pets and plan for food, water, and supplies.
Some shelters only allow service animals.
If you use a cane, keep extras at work, home, school, etc. If you have low vision, place security lights in each room to light paths of travel if there is a loss of power.
Work gloves and sturdy shoes should be included in your kit.
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E. Items/Tips for People with Speech Disability
Carry an instruction card on how to communicate with you if your equipment or assistive devices are not working. This may include laminated cards with phrases and/or pictograms.
If you use augmentative communication devices, plan how you will evacuate with them.
Keep model information of assistive equipment.
Keep a pen and paper or whiteboard and marker.
F. Items/Tips for People with a Mobility Disability
If you use a power wheelchair, have a lightweight manual chair available as a backup, if possible.
If you use a power wheelchair or other powered device, pack your charging cords.
Keep a patch kit or sealant for flat tires and other necessary tools like a portable air pump.
Keep an extra mobility device, such as a cane or walker, if you use one.
G. Items/Tips for Individuals with Sensory Disabilities Keep an electronic device with movies or games.
A small pop-up tent can be used to decrease visual stimulation in a busy room or to provide privacy.
Pack headphones to decrease auditory distractions.
Keep a pair of dark glasses to assist with visual stimulation. Include items to ease anxiety-like fidget toys, chewable jewelry, stress balls, or bubbles, all of which can help to distract as well.
H. Items/Tips for Individuals with Developmental Disabilities Keep handheld electronic devices charged and loaded with videos and activities.
Purchase spare chargers for electronic devices and keep them charged. Include sheets or a small pop-up tent to decrease visual stimulation and noise in a busy environment.
Consider a pair of noise-canceling headphones to decrease auditory stimuli. Identify trusted allies to rely on in a disaster.
Practice your plan to build confidence and feel safe.
I. Items/Tips for Individuals Who Require Medications
Try to maintain at least a week's supply of prescription medicines. Keep a list of all medications, dosage, and allergies. Keep a copy of your medical information including a list of your prescriptions and prescribers.
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III. Build a Stay Box
If a disaster requires you to stay in your home, a Stay Box can help meet your needs during an emergency. Your Stay Box should include basic, cost- efficient, resources that you can set aside or store in case of an emergency.
A. Water
You want a gallon of water for each person in your home per day . Pick up water at the store every few weeks to avoid large up- front costs. Store your water in a cool, dark place.
B. Food
You know what your family likes to eat, so stock up on those foods. Think about what you could eat if there was no power and build up your food supply a little at a time.
C. Important Items
Set aside items such as extra formula, diapers, supplies for health needs, pet food, etc. for use during emergencies. Stock up on portable lights, such as flashlights, and extra batteries. If the power is out, avoid candles! They are a fire hazard and can be extremely dangerous if there has been a gas leak from the disaster. Your Stay Box is a great place to keep emergency items, such as a first aid kit or battery -powered radio.
IV. Help Friends and Neighbors Get Ready
Emergency managers, firefighters, law enforcement officers, and emergency responders do an incredible job of keeping the community safe, but they cannot get to everyone at once.
A. Connect With Your Community
Communities need to stick together to prepare for disasters.
Consider the following questions:
• Who is home at your house during the day?
• Who is at home in your neighborhoods that might be available to help you during the day, at night, or on a weekend?
• Who in your neighborhood might need help?
Speak with your neighbors, talk with them about what they might need to survive, and if they may be willing to help if needed.
B. Community Preparedness
Becoming more prepared for an emergency is easier than you might think.
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Many service groups exist and may be operational in your area. Connecting with local emergency management and with groups such as Citizen Corps Councils, USA on Watch (Neighborhood Watch) teams, Community Emergency Response Teams (CERT), etc., can help you to prepare and assist others too.
Share these important messages with your communities by using the Personal Preparedness for People with Disabilities Social Media Toolkit Contact your local emergency information management office • Contact your city or county government's emergency information management office. Many local offices keep lists of people with access and functional needs so they can be located quickly in an emergency.
C. Get Involved
In addition to your personal preparedness, consider getting involved in neighborhood and community emergency preparedness activities.
• Assist emergency planners and others in considering the preparedness needs of the whole community, including people with disabilities and others with access and functional needs.
• Communities are stronger and more resilient when everyone joins the team.
People with disabilities often have experience in adapting and problem solving that can be very useful skills in emergencies.
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Appendix C: Authorities and References
The authority for the development, implementation, and maintenance of this plan and all compatible plans in support of the City of Pasadena in its statutory responsibilities in evacuation planning is in accordance with the State’s Standardized Emergency Management System (SEMS) and United States Department of Homeland Security’s National Incident Management System (NIMS). This plan will serve as a reference document for the city.
Federal
• Americans with Disabilities Act of 1990 as amended (42 U.S.C. Sec. 12101 et seq.) Americans with Disabilities Act of 1990, As Amended | ADA.gov • FEMA Comprehensive Preparedness Guide 101 , Developing and Maintaining Emergency Operations Plans Comprehensive Preparedness Guide (fema.gov) • FEMA Comprehensive Preparedness Guide 201, Comprehensive Preparedness Guide (CPG) 201, 3rd Edition (fema.gov)
• Planning Considerations: Evacuation and Shelter -in-Place, Planning Considerations: Evacuation and Shelter -in-Place - Guidance for State, Local, Tribal and Territorial Partners (fema.gov)
• FEMA Evacuation Planning, Evacuation | Ready.gov
• National Incident Management System, National Incident Management System | FEMA.gov
• Pets Evacuation and Transportation Standards (PETS) Act of 2006, E:\PUBLAW\PUBL308.109 (congress.gov)
• State pf California Alert and Warning Guidelines, 2019 -CA-Alert-Warning- Guidelines.pdf (calalerts.org)
• U.S. Census Bureau, Census.gov
State
• AB2311/AB477 (Gov. Code Sec. 8593.3 and 8593.9), Law section (ca.gov) • Standardized Emergency Management System, Standardized Emergency Management Systems
Local
• Pasadena EOP
• Pasadena Hazard Mitigation Plan, Local Hazard Mitigation Plan
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Appendix D: Evacuation Sample
Messages
Below are sample messages the City of Pasadena may use as a guide to draft a specific message relevant to a local emergency. These samples are not exhaustive.
Final messages should always be tailored to the specific needs of the unique event precipitating their need.
Evacuation Sample Messages:
• Long Messages
o This is the City of Pasadena with a mandatory evacuation order for [location]. Take the following protective actions and leave immediately;
1. Gather all family members. 2. Gather all pets. 3. Gather only essential items. 4. Be sure to bring essential medications with you. 5. Turn off all appliances and lights in your home 6. Lock your home. The evacuation route is: [Evacuation Route]. An Evacuation Center is open at [Name and Location of Evacuation Center]. For more information, please tune to local radio and television stations, visit [url], or call [###-###-####]. • Short Message
o Wildfire threat-Evacuation Order for [location]-Leave now-Details on the City of Pasadena website
Shelter-in-Place Sample Messages:
• Long Messages
o This is the City of Pasadena reporting mandatory shelter in -place for residents in [ location] due to a hazardous materials release. Take self - protective actions immediately: 1. Go inside immediately and stay inside your house or building. 2. Bring pets indoors only if you can do so quickly.
3. Close all windows and doors. 4. Turn off air conditioners and heating system blowers. 5. Close fireplace dampers. 6. Gather radio, flashlight, food, water, and medicines. 7. Call 911 only if you have a true emergency.
You will be advised when this dangerous condition has passed, and it is safe to go outside and resume normal activities. For more information, please tune to local radio and television stations, visit [url], or call [### - ###-####].
o The Fire Department requests everyone within a ½ mi le radius of [location] to get inside and remain inside due to a hazardous materials release. Stay indoors, close your windows, turn off your air conditioner, and bring your pets indoors. More information to follow. [link]
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• Short Message
o Hazardous Release. All within ½ mi of [location]. Get Inside. Stay Inside.
Stay Tuned.
Weather Awareness Sample Messages:
• Long Messages
o This is [Agency] reporting mandatory evacuation order for [location] due to potential flooding. Take the following protective actions and leave immediately: 1. Gather all family members or other individuals. 2. Gather all pets 3. Gather only essential ite ms. 4. Be sure to bring essential medications with you. 5. Turn off all appliances and lights in your home.
6. Lock your home. The evacuation route is: [Evacuation Route]. An Evacuation Center is open at [Name and Location of Evacuation Center].
For more information, please tune to local radio and television stations, visit [url], or call [###-###-####].
o The National Weather Service is predicting flooding in [location] within the next 24 hours. Police are advising residents who live in this area to be prepared for potential evacuation at any time. Info on how to prepare to evacuate is here. Updates to follow.
• Short Message
o Flood Warning for [location] Avoid area. Turn Around-Don’t Drown. Stay tuned for updates
REPORT ON GANG VIOLENCE OUTREACH AND
INTERRUPTION SERVICES – 2022 QUARTER 4:
OCT 2022-DEC 2022
Report on Gang Violence Outreach and
Interruption Services
2022 Quarter 4: Oct 2022 – Dec 2022
Public Health Department
Public Safety Committee
January 18, 2023
Information Item
Public Health Department
Background
• Team was first contracted by the Office of the
City Manager in January 2021
• City Council approved contract award after
a RFP was completed in August 2022
• Contract management transitioned to Public
Health on October 1, 2022
2 Public Health Department
Background
• Program Approach
> Street mediation
> Rumor control
> Crisis intervention
> High-level violence interruption and incident response > Talking one-on-one with key players or influencers
> Drawing in respected third-parties to dissuade further violence and/or negotiate conflicts
> Work with local non-profits and organizations
• Team has completed customer service and
mandated reporter trainings
3 Public Health Department
Community Violence Data
4 Source:
3 7
3 3
5 5
4 9
8 2
12 6
10 8
7 5
4 31
1 4
2 6 3
1 0
5 10
15 20
25 30
Jan-Mar 2021 Apr-Jun 2021 Jul-Sep 2021 Oct-Dec 2021 Jan-Mar 2022 Apr-Jun 2022 Jul-Sep 2022 Oct-Dec 2022
CONFIRMED COMMUNITY SHOOTINGS
Yes Possibly Unknown No
Believed to be Gang Related
Source: Pasadena Police Department (2023)
19 7
20 27
14 14
12 9
Public Health Department
Data Collection Methods
• Each team member maintains a confidential
journal documenting their activities
> These entries are subject to review by the Team
Leader but to protect privacy and confidentiality,
are not reviewed by PPHD or other city staff
• Every two weeks, the team members submit a
data collection sheet documenting their
activities summarizing their journal entries
• PPHD staff review the data sheets with the
team
5 Public Health Department
2022 Q4 Summary of Activities
• 1457 hours conducting outreach and mediation
> 57% outreach; 43% mediation
> 61% by phone; 39% in-person
• Prevented or interrupted 88 potential gang
retaliations or incidents of violence
• 183 referrals to community partners
> Job Training: 105
> Substance Use Treatment: 34
> Housing: 27
> Mental Health: 11
> Education: 6
6 Public Health Department
2022 Q4 Outreach
7 0
5 10
15 20
25 1-Oct 8-Oct 15-Oct 22-Oct 29-Oct 5-Nov 12-Nov 19-Nov 26-Nov 3-Dec 10-Dec 17-Dec 24-Dec 31-Dec Number of Hours Conduc�ng Outreach (by Day)
Phone In-Person Total
Public Health Department
2022 Q4 Outreach
8 0
5 10
15 20
25 1-Oct 8-Oct 15-Oct 22-Oct 29-Oct 5-Nov 12-Nov 19-Nov 26-Nov 3-Dec 10-Dec 17-Dec 24-Dec 31-Dec Number of Hours Conduc�ng Outreach (by Day)
Phone In-Person Total
Pasadena ShootingShooting in the Region
Public Health Department
2022 Q4 Mediation
9 0
2 4
6 8
10 12
14 16
18 20
1-Oct 8-Oct 15-Oct 22-Oct 29-Oct 5-Nov 12-Nov 19-Nov 26-Nov 3-Dec 10-Dec 17-Dec 24-Dec 31-Dec Number of Hours Conduc�ng Media�on (by Day)
Phone In-Person Total
Public Health Department
2022 Q4 Mediation
10 0
2 4
6 8
10 12
14 16
18 20
1-Oct 8-Oct 15-Oct 22-Oct 29-Oct 5-Nov 12-Nov 19-Nov 26-Nov 3-Dec 10-Dec 17-Dec 24-Dec 31-Dec Number of Hours Conduc�ng Media�on (by Day)
Phone In-Person Total
Pasadena ShootingShooting in the Region
TRANSITION TO INCIDENT BASED REPORTING
Transition to Incident Based Reporting
Gene Harris, Police Chief
Police Department
Informational Update for Public Safety Committee
January 18, 2023
Police Department
Transition
• In June 2022, the Pasadena Police
Department began the transition to
California Incident Based Reporting System
(CIBRS), an expansion of the FBI’s National
Incident Based Reporting System (NIBRS)
from the Uniform Crime Reporting (UCR)
standard.
2 Uniform Crime Reporting
• Uniform Crime Reporting (UCR) or
Summary Reporting System (SRS) was the
standard form of crime data collection
since 1929.
• UCR Data was collected on 8 - Part 1
offenses, reports on persons arrested, Law
Enforcement officers killed and assaulted
and hate crimes.
• UCR records one offense per incident as
determined by hierarchy rule.
3 National Incident Based
Reporting System –NIBRS
• The FBI transitioned to a National Incident
Based Reporting System (NIBRS) for data
collection, for all states on January 1, 2021.
• NIBRS expands the UCR crime data from the
summary counts of 8 crime categories to
specific incident data for 52 crimes across
24 offense categories.
4 Police Department
National Incident Based
Reporting System –NIBRS
• NIBRS presents arrest data for crimes, as well
as 10 additional categories for arrests only.
• NIBRS collects data about victims, known
offenders and relationships for the crimes.
• NIBRS distinguishes between attempt and
completed crimes.
5 Police Department
California Incident Based
Reporting System
• The California Department of Justice (DOJ)
transitioned to a state level system
California Incident Based Reporting System
(CIBRS).
• CIBRS expands NIBRS data elements with
additional values.
6 Example of change in crime data
• There is an incident where the victim was
robbed, murdered and their home was
burned down.
> Summary Reporting/UCR – The murder is counted.
> NIBRS Reporting – The murder, robbery and arson
are counted .
7 Police Department
Previous monthly reports
8 • Monthly Statistical Reports based on Calls
For Service not based on Summary
Reporting
Current CIBRS monthly report
9 RIPA – CALIFORNIA RACE AND IDENTIFICATION
PROFILE ACT
RIPA - California
Race and Identification Profile Act
Gene Harris, Police Chief
Police Department
Informational Update for Public Safety Committee
January 18, 2023
Police Department
AB953
• October 3, 2015- Governor of the State of California approved AB953 The Racial Identity Profiling Act of 2015 and it was enacted as law.
• Pasadena PD started collecting January 1, 2022
• Pasadena PD was scheduled to begin reporting data to DOJ April 1, 2023,
• We began submitting data as of April 1, 2022.
2 Police Department
Overview of RIPA Legislation
• Requires all city and county local law enforcement agencies in California, as well as the California Highway Patrol and peace officers of California State and university educational institutions, to collect perceived demographic and other detailed data regarding pedestrian and traffic stops.
• Established and tasked Racial & Identity Profiling Advisory (RIPA) Board with eliminating racial and identity profiling and improving diversity, racial and identity sensitivity in law enforcement. • RIPA Board to accomplish task by investigating and analyzing law enforcement policy and data. Submitted data sets are posted on DOJ Open Justice Web portal.
3 Police Department
What is a Reportable Stop ?
• Any DETENTION of a person by a peace
officer
• Any peace officer interaction with a person
in which the officer conducts a SEARCH
(including consensual search)
4 Police Department
Data to be Collected
Initial Information on the Stop
1. Date, Time, and Duration
2. Location
3. Reason for Stop
4. Was Stop in Response to Call for Service?
5. Actions Taken During Stop
6. Contraband or Evidence Discovered
7. Property Seized
8. Result of Stop
Information Regarding Officer
1. RIPA Identification
2. Years of Experience
3. Type of Assignment
5 Police Department
Data to be Collected
Information Regarding Officer's Perception of Person Stopped
1. Perceived Race or Ethnicity
2. Perceived Age
3. Perceived Gender
4. Perceived to be LGBT
5. Limited or No English Fluency
6. Perceived or Known Disability
6 Police Department
Overview of RIPA - Pasadena
• PPD utilizes ARCGIS Survey123 as our RIPA data collection tool. • The data collection tool was developed and is maintained by the City’s Department of IT.
• At this time, management analytics are limited to user last log in and number of entries by user.
• DoIT is currently working on a data overview dashboard. • Field application is accessed by a city authorized
device.
Data is not saved on device, once submitted.
• PD staff and DoIT staff collaborate efforts towards data submission to DOJ on a quarterly basis (annual quarters).
• Q1 and Q2 data have been submitted with no errors per DOJ. • Q3 and Q4 data are in process.
7 Police Department