ort
January 23, 2023
TO: Honorable Mayor and City Council
THROUGH: Finance Committee (January 23, 2023)
FROM: Department of Public Works
SUBJECT: AMENDMENTS TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT
PROGRAM AND OPERATING BUDGETS
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed actions are not "projects" as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review; and
2. Amend the Fiscal Year 2023 Capital Improvement Program (CIP) and Operating Budgets as detailed in Attachment A of this report; and
3. Authorize the City Manager to execute all agreements associated with the exchange of Federal Surface Transportation Program - Local and Highway Infrastructure Program funding for Los Angeles County Metropolitan Authority Local Transportation Funds.
BACKGROUND:
Throughout the Fiscal Year (FY), the Department of Public Works in conjunction with other impacted departments review active CIP projects to determine if budgetary changes are needed. Staff has completed this report detailing needed budget adjustments. The budgetary changes to the projects are listed below.
1. Fire Station 31 Seismic Retrofit (71914) - The Department of Public Works recommends appropriating $24,803 in FEMA Hazard Mitigation Grant Program (HMGP) funds. This funding was awarded to support costs associated with grant management.
2. Public Works Building - Seismic Retrofit (71915) - The Department of Public Works recommends appropriating $775,722 in FEMA Hazard Mitigation Grant MEETING OF __ O_l_/_2_3_/_20_2_3_ AGENDA ITEM NO. __ l_O __ _ Amendments to FY 2023 GIP Budget
January 23, 2023
Program (HMGP) funds and increasing the budget by $60,050. This appropriation will fully fund the project and allow staff to move forward with getting bids for construction.
Construction is anticipated to begin in FY 2023.
3. Central Library Seismic Retrofit and Renovations (71922) - The Department of Public Works recommends appropriating $5,000,000 in California State Library State Funded Grant. This action will allow the design phase of the project to be fully funded.
4. Annual Citywide Street Resurfacing and ADA Improvement Program FY 2023 (73938) - The Department of Public Works recommends appropriating $395,391 in Los Angeles County Metropolitan Authority (LACMA) Local Transportation funds to this project via Metro's exchange agreement of Federal Surface Transportation Program - Local (STPL) and Highway Infrastructure Program (HIP). Metro is allowing local municipalities to swap this federal funding for LACMA local funding with a two percent exchange administrative fee. This transfer allows for the funds to be quickly appropriated and reduces the need for the significant administrative effort associated with Federal funds.
5. High Voltage Series Street Light Conversion - Phase I (74415)-The Department of Public Works recommends transferring $137,761 in Street Occupancy Rental Fees from High Voltage Series Street Light Conversions - Phase Ill (7 4419) and appropriating $32,239 in Street Occupancy Rental Fees to this project. In FY 2023, the phasing of high voltage circuits was consolidated from four phases into three phases. This action will allow for the design and construction of Phase I (7 4415) to continue and the old Phase Ill (74419) to close.
6. Citywide Sports Facilities Improvements and Installations (78044) -The Department of Public Works recommends appropriating $150,000 in Residential Impact Fee Interest to this project. Project scope expanded to include concrete reconstruction and drainage improvements adjacent to the new restroom at Victory Park. In addition, the work at Brenner Park increased to include reconstruction of walkway and ADA improvements.
7. Vina Vieja Pickleball Courts (78086) - The Department of Public Works recommends appropriating $95,000 in Residential Impact Fee Interest and $200,000 in Measure A to this project. The scope of this project expanded to include 14 additional parking spaces. This action will fund the expanded scope and rising construction cost.
8. Villa Parke Community Center Improvements (78061)-The Department of Public Works recommends appropriating $27,158 in Residential Impact Fees and increasing the budget by a like amount. The scope of work was expanded to include repairs to the gymnasium floor. Stormwater infiltration below the gym floor caused the wood flooring to cup and shrink causing gaps and bulges. Severe areas of warp flooring was replaced, the rest of the floor was sanded, and the gym court lines and logo were redone. This action will allow for the project to be closed.
Amendments to FY 2023 GIP Budget
January 23, 2023
9. Tree Replacement/Planting Citywide - FY 2023-2027 (78959) - The Department of Public Works recommends transferring $250,000 in General Fund from the Street Tree Administration Operating budget (10122090-811400) and $68,316 in Street Tree Deposit fees from Tree Replacement/Planting Cityside - FY 2017-2021 (78958) to this project. The first transfers listed above will allow for the tree replacement/planting program to be transferred back to the CIP budget as traditionally managed. The second transfer will allow 78958 to be closed and the work to continue under the next phase of the project.
I
1 O. Intelligent Transportation System Phase I - Traffic Management Center and Transit Vehicle Arrival Information System (75701) - The Department of Transportation recommends appropriating $100,399 in Traffic Reduction Fee to this project and increasing the budget by a like amount. This project was completed in FY 2022 and this appropriation will allow for this $3.96M project to close.
11. Mobile Operations Center (71919) - The Police Department recommends appropriating $900,000 in Public Safety Augmentation Fund and $300,000 in Supplemental Law Enforcement Fund to this project. This appropriation will fully fund the project and be used to support the design and construction of a storage building for the Mobile Operations Center truck.
12. Sunset Reservoir Improvements (1075) - The Water and Power Department recommends transferring $850,000 in Water Fund from Local Non-Potable Water Project (1095) to this project and increasing the budget by a like amount. This action will provide for the increased scope of work and design costs related to addressing public concerns. Design and scope changes include relocation and reconfiguration of the proposed treatment facility, new signal lights, additional truck routing studies, and site security measures. The Local Non-Potable Water Project (1095) current year costs are under budget and the remaining appropriations are sufficient to complete the scheduled work plan for FY 2023.
COUNCIL POLICY CONSIDERATION:
All of the above projects and actions address City Council's goals to maintain fiscal responsibility and stability and improve, maintain, and enhance public facilities and infrastructure.
ENVIRONMENTAL ANALYSIS:
CEQA excludes from environmental analysis those actions that are not "projects" as defined by State CEQA Guidelines Section 15378. That section excludes from the definition of "project" the creation of government funding mechanisms and fiscal activities which do not yet commit the lead agency to any specific project, and also excludes organizational or administrative governmental activities that do not result in physical changes to the environment. The actions proposed herein are budgetary and part of the City's normal administrative process as it takes early steps to prepare for the possibility of undertaking a project, and therefore they are not yet "projects" as defined by CEQA. As the City becomes more certain it will undertake one of the projects, and before it commits itself to the project, Amendments to FY 2023 GIP Budget
January 23, 2023 .
the appropriate environmental analysis will be conducted and brought to the appropriate City body for approval.
FISCAL IMPACT:
The cumulative result of these recommendations will increase the FY 2023 CIP budget by $7,850,712 and decrease the FY 2023 Operating budget by $250,000. The specific funding sources for the budget amendments are listed on Attachment A.
Prepared by:
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Phyllisl allowell
Management Analyst V
Approved by:
MIGUEL MARQUEZ
City Manager
Respectfully submitted,
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Director of Public Works
Attachment A-Amendments to the FY 2023 - 2027 CIP Budget