Pasadena City Council
January 23, 2023

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CITY OF PASADENA
City Council Minutes
January 23, 2023 - 4:30 P.M.

City Hall Council Chamber
The regular meeting was convened and held virtually by videoconference/teleconference.

OPENING:

CLOSED SESSION
ROLL CALL:

Council members:

Mayor Gordo called the regular meeting to order at 4:30 p.m.

On the order of the Mayor, the regular meeting recessed at 4:30 p.m. to discuss the following closed session: (Absent: None)

CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL
regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Richard Thompson v. City of Pasadena
Los Angeles Superior Court Case No. BC668717
The above closed session item was discussed, with no reportable action at this time.

Mayor Gordo called the regular meeting to order at 5:13 p.m. The pledge of allegiance was led by Dr. Lawton Gray, Principal, Micol Issa, Water Polo Coach, and Lance Mitchell, Football Coach at John Muir High School. (Absent: None)
Mayor Victor M. Gordo
Vice Mayor Felicia Williams
Councilmember Tyron Hampton
Councilmember Justin Jones
Councilmember Jason Lyon
Councilmember Steve Madison
Councilmember Gene Masuda
Councilmember Jessica Rivas
Staff: City Manager Miguel Marquez
City Attorney/City Prosecutor Michele Beal Bagneris
City Clerk Mark Jomsky
CEREMONIAL MATTERS Mayor Gordo spoke on the tragic mass shooting that occurred in the City of Monterey Park, and stated that he reached out to the Mayor of Monterey Park to offer Pasadena's support, condolences, and assistance. Mayor Gordo requested that the meeting be adjourned with a moment of silence in memory of all those who lost their lives, the injured victims, the families of the victims, the residents of Monterey Park, and all those who were affected by this tragedy.

Council Minutes 1 01/23/2023
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PUBLIC COMMENT ON

MATTERS NOT ON THE
AGENDA
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Mayor Gordo and Councilmember Hampton recognized John Muir High School's Water Polo team and Football team on their recent CIF Championship wins, and presented the principal, coaches, and teams with commendations
Councilmember Hampton expressed his sincere thanks and
appreciation to Dr. Gray, Principal at John Muir High School, the coaches, and the community across the entire City for supporting the boys and working together to help accomplish great things.

Mayor Gordo announced the recognition of two Pasadena Legacy Businesses: Dy-Dee Diaper Service/California Linen Services and Licher Direct Mail, Inc., and provided a biographical summary of each business.

Brian O'Neil, President of Dy-Dee Diaper/California Linen Services and Brad Licher, Vice President of Licher Direct Mail, Inc., expressed appreciation to the community, City Council, and staff for the support and recognition.

Councilmember Madison spoke on the passing of Richard D. Biggar, long-time Pasadena resident and active community member, provided a summary of his personal and professional history, and requested that the meeting adjourn in his memory.

Mayor Gordo spoke on the passing of Ann Hayes Higginbotham, lifelong Pasadena resident and former City employee, provided a summary of her personal and professional history, and requested that the meeting adjourn in her memory.

The following individuals expressed concerns with the posted agenda report for January 24, 2023 Municipal Services Committee (MSC) meeting, recommending the resolution to set goals for Pasadena to achieve carbon neutrality by 2023 is entirely different from what was promised by City staff, and urged the City to keep their promise to direct PWP to sources its power from 100% carbon free sources by 2030; commented that the Pasadena 100 resolution is supported by residents in Pasadena, which was demonstrated by approximately 13,000 postcards submitted to the City Council last October, along with various resolutions passed by legislative bodies throughout the City; and thanked the Vice Mayor for working with Pasadena 100 and agreeing upon a compromise to include a commitment of 100% percent carbon free electricity and to declare a climate emergency, sharing that this proposed language has made its way to the MSC public comment and expressed that community members are eager to see the changes in the resolution which will be discussed at MSC:

Sam Berndt, representing Pasadena 100
Claudia Funke, Pasadena resident
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Lauren Cory, Pasadena resident
Skylar Gering, Pasadena resident
Robert Haw, representing Pasadena 100
Allen Shay, Pasadena resident, advocated . for transparency and accountability within the Pasadena Police Department; and expressed concerns with how the City is utilizing bodycam and other video sources for investigative purposes of critical incidences, such as in the Anthony McClain case; and asked that this matter be reviewed and discussed by the City Council and staff.

Anthony Manousos, representing Making Housing and Community Happen (MHCH), thanked the City Council for allocating additional funds for weather activated motel vouchers and for supporting the Safe Haven program; encouraged and urged the City to consider a Safe Parking pilot program and invited the City Council to attend the MHCH housing justice forum to be held on Thursday, January 25, 2023 at 7:00 p.m.

Helen Romero Shaw, representing Southern California Gas Company (SoCal Gas), spoke on historic high gas bills occurring for gas customers throughout Southern California; emphasized that SoCal Gas does not set or markup prices for natural gas, shared that the Energy Information Commission has provided information on why the gas prices are high; and encouraged SoCal customers to contact SoCal Gas for information on customer assistance programs.

Mayor Gordo stated that he looks forward to meeting with Ms. Shaw and discussing gas reserves, public assistance programs, dedicated revenues set aside to assist vulnerable customers; and briefly commented on the City's legislative policy platform might include the City's position for similar issues in the future.

Adrian Bautista, representing Black Lives Matter - Pasadena, spoke on the officer -involved shooting in the City of Altadena involving the Los Angeles Sheriff's Department, advocating mental crisis assistance similar to the Crisis Assistance Helping Out on the Streets (Cahoots) program; noted that the late Councilmember John Kennedy advocated for funds to be directed towards community resources for the youth; and advocated for the termination of Pasadena Police Officer Dumaguindin.

Jasmin Abdullah Richards, representing Back Lives Mater - Pasadena, advocated for the termination of Pasadena Police Officer Dumaguindin; requested that Chief Harris adopt a new
administrative review policy and independent review process immediately following an officer involved shooting; advocated for funds to allocated to support youth programs; requested that the City Council and City Manger to recommit the remainder of the American 3 01/23/2023
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CONSENT CALENDAR
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Rescue Plan (ARPA) funds directly to community pandemic recovery; stated during the office-involved shooting in Altadena, Pasadena Police Officer Palacios actions and behavior escalated tensions with the community; and asked the City Attorney's office to stop sending her new cases.

Jill Shook, representing MHCH, expressed her appreciation for the City Council's action to include at least two members on the 710 Stub Working Group to be personally affected, or a descendant of someone that was displaced, by eminent domain, and asked that the deadline for the application period be extended, given the challenges of identifying these individuals.

Following brief discussion regarding the Pasadena 100 resolution and concerns expressed by Councilmember Madison that the resolution posted online for the MSC meeting does not reflect the Pasadena 100 resolution, the Mayor stated that the resolution will be reviewed by MSC on Tuesday, January 24, 2023, the Committee will have the opportunity to review staff's recommendation, amend and/or adopt the resolution, emphasizing that this is the normal process followed by the City Council and Council Committees.

AUTHORIZATION TO AMEND CONTRACT NO. 32216 WITH THE

OLD PASADENA MANAGEMENT DISTRICT FOR ASSISTANCE

WITH THE OVERSIGHT AND MARKETING OF THE

SCHOOLHOUSE, DE LACEY AND MARRIOTT GARAGES
(Transportation Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the action in the agenda report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to amend contract number 32216 with the Old Pasadena Management District (OPMD) to increase the base contract amount by $400,000, thereby increasing the total not­ to-exceed amount from $1,590,000 to $1,990,000 through January 31, 2025; and (Contract No. 32216-1)
(3) To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract amendment with Old Pasadena Management District an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(8), contracts for which the City's best interests are served.

CONTRACT AWARD TO FIRE RECOVERY USA, LLC FOR FIRE
INSPECTION BILLING AND COLLECTION SERVICES (Fire Dept.) Recommendation: It is recommended that the City Council:
(1) Find that the proposed action is not a "project" subject to the California Environmental Quality Act (CEQA) as defined in Section 4 01/23/2023
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21065 of CEQA and Sections 15060(c)(3), and 15378(b)(5) of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the action; and
(2) Authorize the City Manager to enter into a contract as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code with Fire Recovery USA, LLC for fire inspection billing and collection services for a three-year term with two optional one-year extensions. Competitive bidding is not required pursuant to City Charter section 1002(F) (contracts for professional or unique services). (Contract No. 23}90)

AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH

MCAVOY & MARKHAM FOR THE PURCHASE OF ELECTRIC
METERS FOR A MAXIMUM CONTRACT AMOUNT NOT-TO­
EXCEED $2,184,000, IF OPTIONS ARE EXERCISED, FOR THE
WATER AND POWER DEPARTMENT (Water & Power Dept.)
Recommendation: It is recommended that the City Council:
( 1) Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and
(2) Accept the bid dated October 11, 2022, submitted by McAvoy & Markham Engineering & Sales Co. ("McAvoy & Markham") in response to the Specifications for "Electric Meters for Public Utilities" for the Water and Power Department ("PWP"); authorize the City Manager to enter into a Purchase Order ("PO") Contract with McAvoy & Markham for four years or an amount not-to-exceed $1,456,000, whichever occurs first, with the option for two additional one-year extensions or an amount not-to-exceed $364,000 each, whichever occurs first, at the discretion of the City Manager or his designee, for a maximum contract length of six years or a total amount not-to-exceed $2, 184,000.

CONTRACT AWARD TO DEROTIC, LLC (DBA: DEROTIC

EMERGENCY EQUIPMENT) TO FURNISH SEAGRAVE FIRE

TRUCK OEM PARTS FOR AN AMOUNT NOT-TO-EXCEED
$825,000 FOR UP TO FIVE YEARS (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2) Accept the bid dated December 13, 2022 submitted by Derotic, LLC OBA Derotic Emergency Equipment (Derotic), in response to the specifications for Seagrave Certified Original Equipment Manufacturer (OEM) Parts; reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $495,000 (which includes a $45,000 contingency), with the option for two additional one-year extensions, in the annual 5 01/23/2023
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amount of $165,000 (which includes a $15,000 contingency), at the discretion of the City Manager, for a maximum total contract length of five years and a grand total contract amount of $825,000. (Contract No, 32513)
CONTRACT AWARD TO DMS FACILITY SERVICES, INC., TO

PROVIDE CITYWIDE JANITORIAL SERVICES FOR AN AMOUNT
NOT-TO-EXCEED $13,995,449 FOR UP TO FIVE YEARS (Public
Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2) Accept the bid dated December 7, 2022, submitted by OMS Facility Services Inc. (OMS), in response to specifications to furnish and deliver janitorial services; reject all other bids received; and authorize the City Manager to enter into a contract in an amount not­ to-exceed $8, 169,570 for three years, with the option for two additional one-year extensions, in an amount not-to-exceed $2,872,013 for the first one-year extension, and an amount not-to­ exceed $2,953,866 for the second one-year extension, at the discretion of the City Manager. (Contract No. 32512)
AUTHORIZATION TO INCREASE CONTRACT NO. 31537 WITH
AMERICAN RECLAMATION, INC., BY $600,000 TO PROVIDE

MATERIAL RECOVERY PROCESSING FOR UP TO TWO

ADDITIONAL YEARS
(Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b )(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to increase Contract No. 31537 with American Reclamation Inc., by $600,000 for material recovery processing for a period of up to two additional years; thereby increasing the total not-to-exceed annual amount from $325,248 to $625,248 through April 19, 2025; and (Contract No. 31537-1) (3) To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract increase with American Reclamation Inc., an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code, Section 4.08.049(8), contracts for which the City's best interests are served.

AUTHORIZATION TO ENTER INTO CONTRACTS TO RELOCATE

PARKING ACCESS AND REVENUE CONTROL SYSTEM AND

CITY EMPLOYEE PARKING INCLUDING TIBA LLC, UNIFIED
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PARKING SERVICE INC., AND ABM INDUSTRY GROUPS, LLC
(Transportation Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the action in the agenda report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) of General Rule that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to enter into a contract with TIBA LLC (TIBA) to relocate a Parking Access and Revenue Control System (PARCS) from the Holly Street garage to the Plaza Las Fuentes (PLF) garage in an amount not-to-exceed $174,763, which includes the base contract amount of $151,968, and a contingency of $22,795 to provide for any necessary change orders; (Contract No. 32518)
(3) Authorize the City Manager to enter into a contract with Unified Parking Service, Inc., (Unified) of Pasadena to provide 200 parking spaces at the 473 Union Street parking facility, in an amount not-to­ exceed $146,000; (Contract No. 32540)
(4) Authorize the City Manager to enter into a contract with ABM Industry Groups, LLC (ABM) to provide 100 parking spaces at the 245 Ramona Street Judicial Council of California parking facility, in an amount not-to-exceed $78,000; and (Contract No. 32539) (5) Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. To the extent these transactions could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contracts with TIBA, Unified, and ABM an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(8), contracts for which the City's best interests are served.

FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO

EXECUTE ALL AGREEMENTS AND ADOPT A RESOLUTION

FOR THE RECEIPT OF STATE AND FEDERAL GRANT FUNDS
FOR PASADENA DIAL-A-RIDE (Transportation Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3) (General Rule);
(2) Authorize the City Manager to execute all agreements with the Los Angeles County Metropolitan Transportation Authority (Metro) associated with the receipt of $250,820 in reimbursable Federal Transit Administration Section 531 O grant funding for Pasadena Dial­ A-Ride Covid-19 Response; and
(3) Adopt a resolution authorizing the City Manager to execute the Certifications and Assurances and Authorized Agent Forms required to receive Low Carbon Transit Operations Program (LCTOP) grant funds from the County of Los Angeles; and
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i. Increase revenue by $106,589 in account 20824033-646900- 95094 to receive LCTOP funds from the County of Los Angeles; and ii. Appropriate $106,589 to account 20824034-811400-95094 for expenses related to the purchase of Dial-A-Ride vehicles. (Resolution No. 9971)
FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO

SIGN ANY AND ALL AGREEMENTS TO RECEIVE FUNDS FROM

THE ENERGIIZE COMMERCIAL VEHICLE PROJECT GRANT
(Transportation Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3) (General Rule);
(2) Authorize the City Manager to execute any and all agreements with CALSTART associated with the receipt of $253,310.96 in reimbursable Energy Infrastructure Incentives for Zero-Emission Commercial Vehicle (EnergllZE) grant funding for battery-electric bus charging stations and its related infrastructure; and (3) Amend the City's budget to receive and appropriate funds for the EnergllZE Grant:
i. Increase revenue by $253,310.96 in Fund 209 to
receive the EnergllZE grant funds from CALSTART; and
ii. Appropriate $253,310.96 to Capital Improvement
Project 75085 for expenses related to the purchase of battery­ electric bus charging stations and related infrastructure. (Budget Amendment No. 2023-16)
FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023

CAPITAL IMPROVEMENT PROGRAM AND OPERATING
BUDGETS (Public Works Dept.)
Recommendation: It is recommended that the City Council:
· (1) Find that the proposed actions in the agenda report are not "projects" as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review;
(2) Amend the Fiscal Year 2023 Capital Improvement Program (CIP) and Operating Budgets as detailed in Attachment A of the agenda report; and (Budget Amendment No. 2023-17 and 2023-17a) (3) Authorize the City Manager to execute all agreements associated with the exchange of Federal Surface Transportation Program - Local and Highway Infrastructure Program funding for Los Angeles County Metropolitan Authority Local Transportation Funds.

FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023
ADOPTED OPERATING BUDGET (Finance Dept.)
Recommendation: It is recommended that the City Council:
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(1) Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2) Approve amending the Fiscal Year 2023 (FY 2023) Adopted Operating Budget as detailed in the agenda report by a net amount of $2,273,455 and increasing the Citywide total Full-Time Equivalents (FTEs) by 6.0 limited-term FTEs and 3.5 permanent FTEs. (Budget Amendment No. 2023-18)
FINANCE COMMITTEE: CONTRACT AWARD TO TYLER
TECHNOLOGY, INC., FOR SUBSCRIPTION SERVICES
RELATED TO PAYMENT PROCESSING (Finance Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2) Authorize the City Manager to enter into a contract with Tyler Technologies, Inc. (Tyler), for a master subscription agreement allowing the use of the Tyler Payments software solution and related merchant processing for payments to the City of Pasadena. Services will be provided at a fixed service fee of 2.65% per transaction for debit or credit cards and a 0.50 per transaction fee for electronic check/ACH payments. Competitive bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services; and (Contract No. 32515)
(3) Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section

4.08.049(8), contracts for which the City's best interests are served.

The City uses Tyler's Enterprise Resource Planning (ERP) solution for all financial, accounting, cashiering, purchasing and payroll related software, and this contract will provide a new Tyler integrated payment module to enhance both in-person and online payments.

MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO
ENTER INTO A 10-YEAR POWER SALES CONTRACT WITH

SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR

GEOTHERMAL ENERGY FROM CALPINE GEYSERS, LLC FOR
THE WATER AND POWER DEPARTMENT (Water & Power Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3) (Common Sense Exemption [formerly the General Rule]); and
(2) Authorize the City Manager to enter into a 10-year contract with Southern California Public Power Authority ("SCPPA") for the purchase of geothermal energy and capacity from Calpine Geysers, 9 01/23/2023
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RESIGNATIONS,

APPOINTMENTS, &

REAPPOINTMENTS
City Council/Pasadena
Public Financing
Authority .

City Attorney

MINUTES APPROVED
Council Minutes
LLC in an amount not-to-exceed 10 megawatts ("MW') for the first two years and 35 MW for the remaining 8 years beginning in January 2025 for a total not-to-exceed contract value of $188,000,000; Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. (Contract No. 32511)

RESIGNATION OF SIAMAK NASSIRPOUR FROM THE
PASADENA CENTER OPERA TING COMPANY BOARD (Hotel
Nomination)

APPOINTMENT OF FELICIA WILLIAMS AS THE CITY OF

PASADENA'S ALTERNATE REPRESENTATIVE TO THE

SANITATION DISTRICTS OF LOS ANGELES COUNTY BOARD
OF DIRECTORS (DISTRICTS 15, 16, AND 17) (City Nomination)

APPOINTMENT OF JENNIFER HIGGINBOTHAM TO THE
PLANNING COMMISSION (District 7 Nomination)

APPOINTMENT OF LUCINDA OVER TO THE DESIGN
COMMISSION (Historic Preservation Commission Nomination) FINANCE COMMITTEE: (JOINT ACTION) EXTENSION OF BANK

OF AMERICA LETTER OF CREDIT RELATED TO THE

VARIABLE RATE DEMAND REFUNDING CERTIFICATES OF
PARTICIPATION, SERIES 2008A (CONFERENCE CENTER
PROJECT) (Finance Dept.)
Recommendation: It is recommended that the City Council and Pasadena Public Financing Author ity (PPFA):
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2) Adopt a Resolution approving the form of and authorizing the execution and delivery of a Sixth Amendment to the Reimbursement Agreement; and authorizing the execution and delivery of other related documents and approval of other documents and actions in connection therewith . (Resolution No. 9972 and PPFA-31)

REVISION OF DESIGNATED CITY OFFICIALS AND

EMPLOYEES REQUIRED TO FILE CONFLICT OF INTEREST

STATEMENTS
Recommendation: It is recommended that the City Council adopt a resolution updating those who will be required to file conflict of interest statements as pertaining to members of the Rental Housing Board. (Resolution No. 9973)
August 8, 2022 Pasadena Public Financing Authority
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LIBRARY SEISMIC RETROFIT AND RENOVATIONS PROJECT
FOR AN AMOUNT NOT-TO-EXCEED $6,104,109
(Public Works Dept.)
Recommendation: It is recommended that the City Council:
( 1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 5, Section 15061(b)(3), the General Rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and
(2) Authorize the City Manager to enter into a contract, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Gruen Associates for
Preparation of the Environmental Document and Professional Design Services for the Central Library Seismic Retrofit and Renovations project for a total amount not-to-exceed $6,104,109 which includes the base contract amount of $5,779,109 and a contingency of $325,000 to provide for any necessary additional services. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services).

Mark Jomsky, City Clerk, reported that one letter in support of the staff recommendation, was received by the City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record for this item.

Tony Olmos, Director of Public Works, provided introductory comments, and Kris Markarian, Deputy Director of Public Works/City Engineer, presented a PowerPoint presentation on the item; and all responded to questions.

Councilmember Jones emphasized the need to have a robust public outreach plan and to make available to the public the timeline and milestones as the project progresses.

Councilmember Hampton spoke on local hire and local opportunities associated with the project, and stated it is incumbent upon the City to give Pasadena-based businesses the opportunity to at least interview for the project. He also spoke on the need to set building efficiency goals, with the hopes of achieving a LEED Platinum certification or a LEED Gold certification for the project.

Councilmember Madison expressed concerns with the Request for Proposal (RFP) process used for this project that followed the qualification-based criteria selection process, questioning the assumption that staff is prohibited from opening cost proposals from the unselected proposers and sharing that information with City Council; noting the difficulty in the Council approving a contract for $9,000,000 of public money, without knowing the cost proposals received from the unselected proposers.
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Following discussion, the City Manager recommended that staff bring this item back next week to City Council with additional information to answer the questions raised regarding the requirements of opening cost proposals from unselected proposers ( e.g. requirements, can it be released, what is outlined in the RFP, etc.) as well as information related to comments made by Assistant City Manager Nicholas Rodriquez regarding state law, as a result of lobbing by American Institute of Architects (AIA), requiring selections be based on qualification only (not price), and when price can be examined outside of the selection process itself, which will also allow the City Attorney's Office to weigh in on this matter.

Mayor Gordo stated that he thinks it is important to understand the statutory mandates governing procurement processes and what discretion is allowed for the City; and commented that it would be helpful to hear from members of the Technical Oversight Committee, Paul Jennings, PhD., Committee Chair, and Winston Thorne, AIA, Committee Vice Chair, and the recommended proposer, Gruen Associates when the item returns to City Council.

Following discussion, by consensus of the Mayor and the City Council the item was continued to the January 30, 2023 City Council meeting, to allow time for staff to gather and provide additional information, as detailed above.

ORDINANCE - SECOND Adopt "AN ORDINANCE OF THE CITY OF PASADENA

READING AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY TITLE 17 (ZONING CODE), CHAPTER 17 .20, SECTION 17 .20.020

OF THE PASADENA MUNICIPAL CODE TO CHANGE THE

DESIGNATION FOR THE AREAS GENERALLY LOCATED ON

THE WEST SIDE OF SOUTH ARROYO PARKWAY SOUTH OF

EAST BELLEVUE DRIVE AND NORTH OF EAST CALIFORNIA

BOULEVARD THAT COMPRISE THE AFFINITY PLANNED

DEVELOPMENT, AND AMENDING THE ZONING CODE TO
CREA TE PD-39 - AFFINITY PLANNED DEVELOPMENT"
(Introduced by Councilmember Madison) (Ordinance No. 7409)

INFORMATION ITEM
Council Minutes
The above ordinance was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers Hampton, Jones, Lyon, Madison,
Masuda, Rivas, Vice Mayor Williams, Mayor Gordo
None
None
None

ORAL PRESENTATION BY FIRE CHIEF CHAD AUGUSTIN ON

THE CITYWIDE EVACUATION PLAN
Recommendation: This report is provided for information only; no action is required atthis time.
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Mark Jomsky, City Clerk, reported that one letter expressing concerns and proposing amendments related to the Citywide Evacuation Plan, was received by the City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record.

Fire Chief Augustin provided an oral presentation on the Citywide Evacuation Plan, and responded to questions. Deputy Fire Chief Sells provided a PowerPoint presentation on the agenda item, and responded to questions.

Councilmember Lyon suggested staff simplify the document; spoke on Zone 2 evacuation routes, requesting information on who will use the corridors, noting that some evacuation routes are detailed and specific, while some are not as detailed or specific; questioned whether the document is meant to be specific in advance, and if so, whether that information should be included in plan; and suggested having other individual(s) whom have not worked on the plan to read the document as a way to help identify areas of concern regarding the detail and specifics of the proposed evacuation routes.

Following discussion, Chief Augustin shared that feedback received from constituents and residents around the Rose Bowl area was incorporated as a framework/template of evacuation maps and plans, but noted that during emergencies, every notification possible will be used to provide the evacuation routes, such as signs and utilizing law enforcement partners.

Councilmember Madison stated that the document is a work in progress; acknowledged Ms. Chomsky's submitted comments, asked that her comments be considered going forward; spoke on major emergency scenarios, such as seismic events, major fires near the mountains, and flooding of the Arroyo, and thanked the Fire Department for being mindful of the concerns of the community and the City Council.

Chief Augustin confirmed the working nature of the Plan, efforts to incorporate all feedback, the need to conduct training and exercises using the Plan to learn strengths and weaknesses; and noting the important role of the new Emergency Manager position will have in further development and refinement of the Plan.

The City Manager reiterated that the Evacuation Plan presented is a framework and a living document, and it's expected that staff will continue to receive feedback. The City Manager thanked City Council for approving a full-time position for an Emergency Manager and stated that Plan will continue to develop over time and as the landscape changes, with the goal for the City to build it out and have the best Evacuation Plan for the City of Pasadena.
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Mayor Gordo stated that discussion at the Public Safety Committee touched upon emergency shelters and how best to notify the community in advance on which evacuation center to go to in their neighborhood in the event of an emergency (Pasadena, John Muir, Mayfield High School, etc.), and suggested that staff consider a magnet campaign that includes phone numbers, City websites, resource links, and/or reminders of where this information (designated emergency center) can be found; and commented that this is a very good start, and identifies a serious gap in the City's processes.

Nina Chomsky, representing the Linda Vista-Annandale
Association, spoke on the proposed evacuation plan and major concerns regarding the Rose Bowl and events in the Arroyo during a disaster; expressed concerns with the one-way out streets, and the narrow, winding, steep roads in the area, which will clog up quickly in a disaster that isn't addressed in the plan; expressed concerns that the Convention Center is not a
resource for evacuations and sheltering, particularly for the West Pasadena residents; and commented that the L V AA and other neighborhood associations would be happy to interact with staff and provide feedback on the plan.

Mayor Gordo stated that coordination with the County and the State is also paramount; commented that more is to come on this matter and looks forward to the Evacuation Plan developing, including in the areas of East Pasadena, West Pasadena, and the lower parts of Council District 7, where there are hillside properties.

Councilmember Hampton thanked the Chief and his team for putting the Evacuation Plan together, and reiterated some of the comments mentioned at the Public Safety Committee meeting, requested that the City maintain a database of all first responders that reside in the Pasadena (in the event of impeded access), asked whether City employees living in Pasadena are trained appropriately, and will be able to assist first responder teams; spoke on the need to communicate with the employees and first responders on the City expectations during an emergency; and expressed his support for sending out informational magnets, as well as QR Codes with a quick link to the City's Evacuation Plan.

Chief Augustin stated that he would provide the City Council with additional information on the specifics of the City's disaster response plans, noted that City employees are registered service workers and are required to report for duty during a disaster, and that all employees must meet the requirements under the National Incident Management System (NIMES). He also noted that the Community Emergency Response Team (CERT) training is available to community members.
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BRIEF REPORTS FROM

REPRESENTATIVES/RE

QUESTS FOR FUTURE

AGENDA ITEMS

RECESSED TO CLOSED

SESSION
This item was removed
from the agenda and not
discussed.

Council Minutes
On the order of the Mayor, and consensus of the City Council, the information was received and filed.

Councilmember Hampton requested a report on the Police
Department's Wellness Team and asked that the update be reported to the Public Safety Committee; and also requested a summary of City programs and initiatives that are in place to meet the needs of young men and women between the ages of 18 and 24.

Mayor Gordo reported on a mass shooting in the County of San Mateo that occurred just this evening, and expressed condolences on behalf of the residents of Pasadena and City Council.

On order of the Mayor, the regular meeting of the City Council recessed to closed session at 7:41 p.m., in memory of Mr. Richard Biggar, Ms. Ann Hayes Higginbotham, and all those affected by the mass shootings in the City of Monterey Park and in the County of San Mateo.

CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 150 E. Holly St.

Under negotiation: Price and Terms
Agency negotiator: Miguel Marquez
Negotiating Party: First Baptist Church of Pasadena

CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 300 E. Colorado Blvd.

Under negotiation: Price and terms
Agency negotiator: Miguel Marquez
Negotiating Parties: Paseo Pasadena Hotel Investment, LLC and Onni Paseo, LLC
CITY COUNCIL CONFERENCE '111TH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location: 1031 N. Lincoln Avenue, #5, Pasadena, CA 91103
Agency Negotiator: Miguel Marquez
Negotiating Party: Terri Lynn Dandridge
Under Negotiation: Modification of Repayment Amount and Terms of City Homebuyer Assistance Loan

CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL
regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Pasadena v. Urban Commons, LLC
Los Angeles County Superior Court Case No. 20GDCV00393
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ADJOURNMENT
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CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL
regarding anticipated litigation
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One potential case
The above closed session item was discussed, with no reportable action at this time.

On order of the Mayor, the regular meeting of the City Council adjl}J:01 p.m ..

Victor M. Gordo, Mayor
City of Pasadena
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