Finance Committee
January 23, 2023

AGENDA

FINANCE COMMITTEE

SPECIAL MEETING NOTICE
JANUARY 23, 2023
PUBLIC MEETING 3:00 P.M.

Members
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Felicia Williams, District 2

STAFF
Matthew Hawkesworth, Director of Finance
Theresa Fuentes, Assistant City Attorney
Gloria Acevedo, Recording Secretary

MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.

In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.

Please call (626) 744-4124 to request use of a listening device.

Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.

Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.

Meetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).

Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
https://www.cityofpasadena.net/commissions/city-council-finance-committee/

Materials related to an item on this Agenda submitted to the Finance/Audit Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”

SPECIAL FINANCE COMMITTEE MEETING FOR JANUARY 23, 2023 AT 3:00 P.M.

NOTE TO PUBLIC: Finance Committee meetings are now available for public in- person participation. Meetings are held at City Hall in the Council Chamber, Room S249
City Council Meeting Policy:

City Council Meeting Policy - Please Read
TO VIEW A LIVE STREAM OF THE MEETING:
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If a public comment speaker wishes to speak on more than one agenda item, please indicate so on the form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City Council meeting policy). Public comments are limited to 3 minutes each, and the Chair and the Committee may limit this time if reasonable under the circumstances.

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Help line will open 30 minutes prior to the posted start time of the meeting.

3. Members of the public may submit written correspondence of any length prior to the start of the meeting, at the following email address:
g
[email protected]
W
ritten correspondence will be forwarded to the Finance/Audit Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.

DEPARTMENT OF FINANCE

CITY OF PASADENA

NOTICE OF SPECIAL MEETING

OF THE FINANCE COMMITTEE
JANUARY 23, 2023
PUBLIC MEETING: 3:00 P.M.

PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the special meeting of the Finance Committee will be held on Monday, January 23, 2023 at 3:00 p.m. in the Pasadena City Hall Council Chambers S249.

OJ:_ �,
Victor M. GordotyOr ___ _
City of Pasadena
HEREBY CERTIFY that this notice, in its entirety, was posted on the Internet at www.cityofpasadena.net/commissions/city-council-finance-committee and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, this 19th day of January, 2023 by 5:30 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below.

DISTRIBUTION:

City Council
City Manager
City Attorney
Public Information Officer
Los Angeles Times
Pasadena Independent
ColoradoBoulevard. net
La Opinion
Pasadena Journal
Pasadena Now
Pasadena Star News
Pasadena Weekly
Conversation Live
Gloria Acevedo, Recording Secretary
Finance Committee
In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.

Please call (626) 744-4124 to request use of a listening device.

Language translation services may be requested with 24-hour advance notice.

Habra servicio de interpretaci6n disponible para estas juntas 1/amando al (626) 744-4124 por lo menos con 24 horas de anticipaci6n.

SPECIAL MEETING
AGENDA

FINANCE COMMITTEE
JANUARY 23
, 2023
Public Meeting: 3:00 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING - 3:00 P.M.

ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING

AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS

CONSIDERED

APPROVAL OF MINUTES
October 10, 2022 Cance llation Notice
November 14, 2022 Special Meeting
November 28, 2022 Cancellation Notice
December 12, 2022 Cancellation Notice
December 26, 2022 Cancellation Notice
January 9, 2023 Cancellation Notice

NEW BUSINESS

1. AUTHORIZE

THE CITY MANAGER TO SIGN ANY AND ALL AGREEMENTS

TO RECEIVE FUNDS FROM THE ENERGIZE COMMERCIAL VEHICLE

PROJECT GRANT

2. AUTHORIZE

THE CITY MANAGER TO EXECUTE ALL AGREEMENTS AND

ADOPT A RESOLUTION FOR THE RECEIPT OF STATE AND FEDERAL

GRANT FUNDS FOR PASADENA DIAL-A-RIDE

3. JOINT ACTI
ON: EXTENSION OF BANK OF AMERICA LETTER OF CREDIT

RELATED TO THE VARIABLE RATE DEMAND REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 2008A (Conference Center Project)

4. AMENDMENTS TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT

PROGRAM AND OPERATING BUDGETS

5. AMENDMENTS TO FISCAL YEAR 2023 ADOPTED OPERATING BUDGET

6. CONTRACT AWARD TO TYLER TECHNOLOGY, INC. FOR SUBSCRIPTION

SERVICES RELATED TO PAYMENT PROCESSING

INFORMATION ONLY

7. MITIGATION FEE ACT ANNUAL REPORTS

8. FY 2022 CAPITAL
IMPROVEMENT PROGRAM – SECOND QUARTER

MONITORING REPORT

ADJOURN

APPROVAL OF

MINUTES
 October 10, 2022 Cancellation Notice
 November 14, 2022 Special Meeting
 November 28, 2022 Cancellation Notice
 December 12, 2022 Cancellation Notice
 December 26, 2022 Cancellation Notice
 January 9, 2023 Cancellation Notice

•if�;iJAt.,
1\��ftijlt
i

DEPARTMENT OF FINANCE

CITY OF PASADENA

NOTICE OF CANCELLATION

FINANCE COMMITTEE

REGULAR MEETING
OCTOBER 10, 2022
NOTICE IS HEREBY GIVEN that the regular meeting of the Finance Committee, scheduled for Monday, October 10, 2022 at 4:00 p.m. in the Pasadena City Hall, 100 North Garfield Avenue, Pasadena, is cancelled.

Vic
Finance Co
I HEREBY CERTIFY that this notice, in its entirety, was posted Internet at www.cityofpasadena.net/commissions/city-council-finance-committee and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, this 6th day of October, 2022, by 5:30 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution list set forth herein below.

DISTRIBUTION:

City Council
City Manager
City Attorney
Public Information Officer
Los Angeles Times
Pasadena Independent
La Opinion
Pasadena Journal
Pasadena Now
Pasadena Star News
Pasadena Weekly
Conversation Live
G
Finance Committee

CI

TY OF PASADENA

FINANCE/AUDIT COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
NOVEMBER 14, 2022

SPECIAL MEETING
The meeting was convened and held virtually by videoconference/teleconference.

OPENING
ROLL
CALL:

Staff:

Vice Mayo r Wilson called the special m eeting of t he
Finance/Audit Committee to order at 3:05 p.m.

Mayor Victor M. Gordo (Chair) Absent
Vice Mayor Andy Wilson
Councilmember Tyron Hampton
Councilmember Felicia Williams
Miguel Márquez, City Manager
David Reyes, Acting Assistant City Manager
Theresa Fuentes, Assistant City Attorney
Matthew Hawkesworth, Director of Finance
Randy Mabson, Program Coordinator
Tony Olmos, Director of Public Works
Kris Markarian, Deputy Director/City Engineer
Ruthe Holden, Internal Audit M
anager
Rebecca Takahashi,Senior Internal Auditor
Gloria Acevedo, Recording Secretary

APPROVAL OF
MINUTES: It was moved by Councilmember Williams and seconded by Tyron Hampton to approve the cancellation notice of September 26, 2022, and the September 12, 2022, October 3, 2022, and October 24, Special Meetings as submitted.

AYES : Vice M
ayor Wilson Councilmembers Williams and
Hampton
NOES: None
ABSENT: Mayor Gordo
ABSTAIN: None

NEW BUSINESS APPROPRIATE $150,000 TO THE HOUSING
DEPARTMENT’S FISCAL YEAR 2023 OPERATING BUDGET
AND AMEND CONTRACT NO. 31272 WITH SOUTHERN

CALIFORNIA HOUSING RIGHTS CENTER FOR TENANT -

LANDLORD COUNSELING SERVICES
Matthew Hawkesworth, Director of Finance, introduced the item and Randy Mabson, Program Coordinator, provided a
PowerPoint presentation and responded to questions.

Vice Mayor Wilson asked if any reporting from the housing rights center about case activity was available and how is it tracked.

Mr. Mabson stated that as part of this amendment staff have inserted requirements for quarterly reporting.

Councilmember Williams asked how the reporting will be handled, so that the data is available to the public. Mr. Mabson suggested sharing the results at a future Economic Development and Technology Committee, Councilmember Hampton agreed
with the suggestion.

Councilmember Hampton expressed concern of duplication in services if Measure H is passed. Mr. Mabson explained that the agenda item is dedicated to services for landlord tenant issues about their rights and any questions regarding Measure H will be directed to the appropriate staff if Measure H passes.

Following a brief discussion, it was moved by Councilmember Williams seconded by Councilmember Hampton, to approve
staff’s recommendation and forward the item to the City Council for consideration.

AYES : Vice Mayor Wilson Councilmembers Williams and
Hampton
NOES: None
ABSENT: Mayor Gordo
ABSTAIN: None
AMENDMENT TO CONTRACT WITH AME BUILDERS, INC.

DBA AME ROOFING (NO.32245) FOR ALLENDALE

LIBRARY ROOF REPLACEMENT AND RETROFIT FOR AN
INCRASE OF $147,647 FOR A TOTAL NOT -TO-EXCEED
AMOUNT OF $446,487 AND AMENDMENT TO FISCAL
YEAR 2023 CAPITAL IMPROVEMENT PROGRAM
BUDGET
Tony Olmos, Director of Public Works, provided a brief outline of the agenda item and responded to questions.

Councilmember
Hampton asked if the contractor had reviewed
the top of the building and requested that in future bids, contractors provide drawings to further clarify/confirm the scope of the work.

Vice Mayor Wil
son asked staff if the quote provided was
reasonable, Mr. Olmos responded that staff had negotiated the best price for the scope of work.

Following a bri
ef discussion, it was moved by Councilmember
Williams seconded by Councilmember Hampton, to approve
staff’s recommendation and forward the item to the City Council for consideration.

AYES : Vice M
ayor Wilson Councilmembers Williams and
Hampton
NOES: None
ABSENT: Mayor Gordo
ABSTAIN: None

INFORMATIO
N ONLY QUARTERLY INVESTMENT REPORT – QUARTER
ENDING SEPTEMBER 30,2022
Vic Erganian, Deputy Director of Finance/City Treasurer, provided a PowerPoint presentation.

Following a brief discussion, it was moved by Councilmember Williams seconded by, Councilmember Hampton, to approve staff’s recommendation and forward the item to the City Council for consideration.

AYES : Vice M
ayor Wilson Councilmembers Williams and
Hampton
NOES: None
ABSENT: Mayor Gordo
ABSTAIN: None

INTERNAL AUDIT

STATUS UPDATE
Ruthe Holden, I nternal Audit Manager, provided a PowerPoint presentation and responded to questions.

Councilmember Williams asked, how does the public know what the fraud complaints are about. Ms. Holden indicated that due to the confidentiality measures in place, the reports are only made

available to the City Manager’s Office and committed to look into the matter.

Vice Mayor Wilson congratulated Ms. Holden on the high ratings and asked if pig gy-back contracts comply with state and City requirements and requested that future reporting include whether a task was completed by the City, outsourced, or co- sourced
Following a brief discussion, on the order of the Chair and consensus of the Committee, the item was received and filed.

ADJOURNMENT On the order of the Chair, the special meeting of the Finance/Audit Committee was adjourned at 3:45 p.m.

ATTEST: ___________
___________
Mayor Victor Gordo, Chair
Finance Committee
____________________

Gloria Acevedo
Recording Secretary

NEW BUSINESS
ITEM 1

AUTHORIZE THE CITY MANAGER TO SIGN ANY

AND ALL AGREEMENTS TO RECEIVE FUNDS

FROM THE ENERGIIZE COMMERCIAL VEHICLE

PROJECT GRANT

Department of Transportation

AUTHORIZE THE CITY MANAGER TO

SIGN ANY AND ALL AGREEMENTS TO

RECEIVE FUNDS FROM THE ENERGIIZE

COMMERCIAL VEHICLE PROJECT
GRANT
Finance Committee and City Council
January 23, 2023
Item 1

Department of Transportation
Recommendation

1. Find that the proposed action is exempt from
the Cal
ifornia Environmental Quality Act
(“CEQA”).

2. Authorize the City Manager to sign any and all
agreements
with CALSTART to receive Energy
Infrastructure Incentives for Zero-Emission
Commercial Vehicles (EnergIIZE) Project grant
funds; and

3. Amend the City’s budget to receive and
appropriat
e the EnergIIZE Grant Funds.
2 17

Department of Transportation
Project
• Project
> Funding for this grant is provided by the
Californi
a Energy Commission’s Clean
Transportation program and is administered by

CALSTART
> Grant funding for
 Chargers for two buses
 Infrastructure related to charger installation
» Engineering Design, Switch Gear, Concrete
pad
3

Department of Transportation
Fiscal Impact
• Fiscal Impact
> Receive $253,310.96 EnergIIZE grant funds and
appropriate into CIP 75085
> Local match of $187,576 in Prop C Local Return Fun
> No impacts to the General Fund
4 19

Department of Transportation
Next Steps
• Winter 2023:
> Return to Council with request to purchase battery-
electric
bus chargers and its infrastructure
> Establish Purchase Order
> Submit required documents to CALSTART
5 20

NEW BUSINESS
ITEM 2

AUTHORIZE THE CITY MANAGER TO EXECUTE

ALL AGREEMETNS AND ADOPT A RESOLUTION

FOR THE RECEIPT OF STATE AND FEDERAL

GRANT FUNDS FOR PASADENA DIAL-A-RIDE

RESOLUTION NO. ______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA

AUTHORIZING THE EXECUTION OF THE

CERTIFICATIONS AND ASSURANCES AND AUTHORIZED AGENT FORMS

FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)
FOR THE FOLLOWING PROJECT(S):

PURCHASE OF ONE, 23-FOOT REPLACEMENT ZERO-EMISSION VEHICLE AND

INFRASTRUCTURE FOR PASADENA DIAL-A-RIDE
WHERE
AS, the City of Pasadena is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and
.

WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and WHEREAS, the City Pasadena wishes to delegate authorization to execute these documents and any amendments thereto to the City Manager or his/her designee.

WHEREAS, the City of Pasadena wishes to implement the following LCTOP project(s) listed above,
THEREFORE, IT IS RESOLVED THAT:

1. The Ci
ty of Pasadena, as the fund recipient, agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects.

2. The City Manager or his/her designee is authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

3. The submittal of the following project nomination(s) and allocation request(s) to the Department in FY2021-22 LCTOP funds is authorized:

Pr
oject Name: Pasadena Purchase of One 23-Foot Battery Electric Dial-A-Ride Bus : $106,589
Short description of project: Purchase of one 23-foot replacement zero-emission vehicle and infrastructure for Pasadena Dial-A-Ride.

Benefit to a Priority Populations: Yes
Amount to benefit Priority Populations: $53,295
Contributing Sponsors (if applicable):

County of Los Angeles
Contributing $106,589 of FY2021-22 LCTOP allocation
Thi
s resolution shall be effective immediately upon adoption by the City Council.

Adop
ted by the following vote at the meeting of the City Council on this day of ________, _______ 2023:

AYES:

NO
ES:

ABSTAI
N:

ABSENT
:

Ma
rk Jomsky, City Clerk
Appr
oved as to Form:
______
_________________________
Lesley Cheung, Assistant City Attorney
26

Department of Transportation

RECEIVE STATE AND FEDERAL GRANT

FUNDS FOR PASADENA DIAL-A-RIDE
Finance Committee & City Council
January 23, 2023
Item 2

Department of Transportation
Recommendation

1. Find that the proposed action is exempt from the
California Env
ironmental Quality Act (“CEQA”)

2. Authorize the City Manager to execute an
agreement w
ith Metro to receive Federal Transit
Administration (FTA) Section 5310 grant funds

3. Adopt a resolution authorizing the City Manager
to receive
Low Carbon Transit Operations
Program (LCTOP) grant funds from the County of
Los Angeles

4. Amend Fund 208 in the Transportation
Departme
nt’s FY 2023 Operating Budget by
recognizing $357,409 in grant funding
2

Department of Transportation
Two Projects: Reimbursement & Contributing Sponsor

1. Receive FTA Section 5310 funds from
Metro
> Receive$250,820 in FTA Section 5310 grant funds
for Pasadena Dial-A-Ride COVID-19 Safety
Response
 Reimbursement for personal protective
equipment
 Reimbursement for enhanced door-to-door
food delivery service on Pasadena Dial-A-
Ride

2. LCTOP Funds from the County of Los
Angeles
> Receive $106,589 of contributing sponsor funds
from the
County of Los Angeles to purchase one
zero-emission bus and its infrastructure
3

Department of Transportation
Fiscal Impact

1. Receive $250,820 of FTA Section 5310 from Metro
and approp
riate into the FY2023 Operating Budget

2. Receive and appropriate $106,589 of contributing
sponsor LC
TOP funds from the County of Los Angeles
in FY2023

3. There are no impacts to the General Fund
4

Department of Transportation
Next Steps
• Winter 2023:
> Execute administrative contracts
> Submit Resolutions to Caltrans
> Submit reimbursement request to Metro for Pasadena
Dial-A-Ride C
OVID-19 Safety Response
• Spring 2023:
> Return to Council with request to purchase Zero-Emission Pasaden
a Dial-A-Ride Bus
5

NEW BUSINESS
ITEM 3

JOINT AC
TION: EXTENSION OF BANK OF

AMERICA LETTER OF CREDIT RELATED TO

THE VARIABLE RATE DEMAND REFUNDING

CERTIFICATES OF PARTICIPATION, SERIES
2008A (Conference Center Project)

January 23, 2023
TO: Honorable Mayor
and City Council
Pasadena Public Financing Authority
THROUGH: Finance C
ommittee
FROM: Department of Finance
SUBJECT: JOINT ACTION: EXTENSION OF BANK OF AMERICA LETTER OF

CREDIT RELATED TO THE VARIABLE RATE DEMAND REFUNDING
CERTIFICATES OF PARTICIPATION, SERIES 2008A (Conference Center Project).

RECOMMENDATION:

It is reco
mmended that the City Council and Pasadena Public Financing Authority (PPFA):

1. Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and

2. Adopt a Resolut
ion approving the form of and authorizing the execution and delivery of a Sixth Amendment to the Reimbursement Agreement; and authorizing the execution and delivery of other related documents and approval of other documents and actions in connection therewith.

BACKGROUND:

In 2006, the C
ity sold $162.64 million in Certificates of Participation (COP’s) to finance the expansion of the Pasadena Conference Center. The COP’s were issued with a AAA municipal bond insurance policy and in two series:

Series A: $28
million Capital Appreciation Bonds (CAB’s); these are zero coupon bonds that effectively have a fixed interest rate and were not impacted by the financial crisis in the financial market in 2008.

Series B: $13

5.5 million Auction Rate Certificates, which carried a variable interest rate that reset every seven days.

The City si
multaneously entered into an interest rate swap agreement with Depfa Bank when it issued the series 2006B COP’s. The swap requires the City to pay the bank a fixed rate equal to 3.536% and in return the City receives a variable rate equal to 64% of the London Interbank Offered Rate (LIBOR index), which effectively created a “synthetic fixed rate” of 3.536%. This synthetic fixed rate structure has provided the lowest cost of financing rate and enabled the project financing to meet its objectives.

The City later replaced Depfa Bank with Royal Bank of Canada as swap counterparty.

As a result of
the failure of the auction rate market in early 2008, the City’s auction rate certificates were no longer generating the expected low financing cost. In April 2008, the City refunded its 2006B Auction Rate securities by issuing its 2008A Variable Rate Demand Refunding COP’s. Variable Rate Demand Bonds or VRDB’s are long-term bonds that carry a short-term interest rate that is reset every seven days. VRDB’s, unlike auction rate bonds, have a seven-day put feature and are required to be backed by a liquidity facility and/or bank letter of credit (LOC).

The current LOC
from Bank of America related to the 2008A COP’s expires on March 31, 2023 and needs to be extended or replaced in order for the bonds to be remarketed.

Before recommending the extension, Finance staff along with Mr. John Phan of Companile Group, Inc., the City’s Municipal Advisor, reviewed the financial market for standby letters of credits and solicited providers. Most LOC providers are selectively authorizing LOC’s and in such cases often prefer essential credits (i.e., water, sewer, or General Obligation credits). Most issuers have the best chance to obtain a LOC at a competitive rate from their primary banking relationship. Bank of America is the City’s primary banking relationship.

Prior to rec
ommending the extension of the LOC, Finance staff has also reviewed other options including the refunding of the VRDB’s. After careful review of the analysis of the refunding cost, which would require the liquidation of the existing swap, it is staff’s recommendation to proceed with the extension of Bank of America’s LOC for a term of two-years at a rate of 0.30%. This item will be presented to the Pasadena Center Operating Company (PCOC) Board’s Executive Committee on January 19, 2023.

COUNCIL POLICY CONSIDERATION:

This action
supports the City Council’s strategic goal to maintain fiscal responsibility and stability.

PASSED by the City Council of the City of Pasadena at a regular meeting this 23rd day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

APPROVED AS TO FORM:
/11 ��1M
,Mich¢JefBeal Bagneris
City Attorney
APPROVED AS TO FORM:

NORTON ROSE FULBRIGHT US LLP,
Bond Counsel
91634532.2
Eric Tashman
Partner
ATTEST:

Mark Jomsky
City Clerk

FINANCE DEPARTMENT

EXTENSION OF BANK OF AMERICA LETTER

OF CREDIT RELATED TO PCOC BONDS

VIC ERGANIAN
City Treasurer/Deputy Finance Director
January 23, 2023
Finance Committee/City Council
Item 3 (Finance Committee);Item xx (City Council)

FINANCE DEPARTMENT
2 • In 2006, the City issued $162.64 million in Certificates of Participa
tion (COP’s) to finance the Conference Center
project
• Bonds were issued in two series
- Series A: $28 million Capital Appreciation Bonds
- Series B: $135.5 Auction Rate Securities (ARS)
and simultaneously entered into an interest rate
swap and fixed the rate at 3.536%
• In 2008 City refunded the ARS with variable rate COP’s • Variable rate bonds require a letter of credit
• Current letter of credit expires on March 31, 2023
54

FINANCE DEPARTMENT
3 • Finance reviewed various options including the
extensio
n of the letter of credit (LOC), the replacement
of the LOC and the refunding of the bonds
• The City along with its Municipal Advisor solicited banks including regional, national, and Wall Street banks for indicative pricing for a LOC
• Finance also reviewed the option of refunding the
bonds - expensive option
• It is staff’s recommendation to extend the LOC with
Bank of America at the reduced rate of 30 basis points
vs the current 39 basis points

FINANCE DEPARTMENT
Cost of Borrowing
Synthetic fixed rate 3.536%
LOC fees 0.300%
Remarketing fees 0.070%
Total cost of borrowing 3.906%
Prior cost of borrowing 3.996%
Annual savings = $121,230 or $242,460 over the
two-year term of the LOC.
4

FINANCE DEPARTMENT
Recommendation
• Find that the proposed action is not a project subject to Californ
ia Environmental Quality Act (CEQA) and, as
such, no environmental document pursuant to CEQA is
required for the project
• Approve the extension of the existing Bank of America Letter of Credit
at a 0.30% annual fee for a term of two-
years
• Adopt a resolution of the City Council/Pasadena Public Financin
g Authority approving the form of and
authorizing the execution and delivery of a sixth
Amendment to the Reimbursement Agreement and
other documents and actions connected therewith
5

NEW BUSINESS
ITEM 4

AMENDMENT
S TO FISCAL YEAR 2023 CAPITAL

IMPROVEMENT PROGRAM AND OPERATING

BUDGETS

Department of Public Works
AMENDMENTS TO FISCAL YEAR 2023

CAPITAL IMPROVEMENT PROGRAM
BUDGET
Finance Committee
January 23, 2023
Item 4

Department of Public Works
Recommendations

1. Find the proposed actions are not “projects” as defined in the California En
vironmental Quality Act (CEQA);

2. Amend the Fiscal Year 2023 Capital Improvement Program (CIP) B
udget as detailed in this report; and

3. Authorize the City Manager to execute all agreements associated w
ith the exchange of Federal Surface
Transportation Program – Local and Highway Infrastructure Program funding for Los Angeles County Metropolitan
Authority Local Transportation Funds.
2 66

Department of Public Works
Public Works Projects
3 Project Funding Source Change ($)
1 Fire Station 31 Seismic Retrofit (71914) FEMA Hazard
Mitigation Grant
Program
$24,803
2 Public Works Building – Seismic Retrofit (71915) FEMA Hazard Mitigation Grant
Program
$775,722
3 Central Library Seismic Retrofit and Renovations
(71922)
California State
Library State
Funded Grant
$5,000,000
4 Annual Citywide Street Resurfacing and ADA
Improvement Program FY 2023 (73938)
Los Angeles County
Metropolitan
Authority Local
Transportation
Funds
$395,391

Department of Public Works
Public Works Projects
4 Project Funding Source Change ($)
5 High Voltage Series Street Light Conversion – Phase I (74415)
High Voltage Series Street Light Conversions – Phase
III (74419)
Street Occupancy
Rental Fees
Street Occupancy
Rental Fees
$170,000
($137,761)
6 Citywide Sports Facilities Improvements and
Installations (78044)
RIF $150,000
7 Vina Vieja Pickleball Courts (78086) RIF
Measure A
$95,000
$200,000

Department of Public Works
Public Works Projects
5 Project Funding Source Change ($)
8 Villa Parke Community Center Improvements
(78061)
RIF $27,158
9 Tree Replacement/Planting Citywide – FY 2023-
2027(78959)
Tree Replacement/Planting Citywide – FY 2017-
2021 (78958)
General Fund
Street Tree
Deposit
Street Tree
Deposit
Street Tree
Administration
Operating Budget
$250,000
$68,316
($68,316)
($250,000)

Department of Public Works
Transportation Projects
6 Project Funding
Source
Change
($)
10 ITS Phase I – Traffic Management Center
and Transit Vehicle Arrival Information
System (75701)
Traffic
Reduction Fee
$100,399

Department of Public Works
Police Department Projects
7 Project Funding
Source
Change
($)
11 Mobile Operations Center (71919) Public Safety
Augmentation
Fund
Supplemental
Law
Enforcement
Fund
$900,000
$300,000

Department of Public Works
Water and Power Department
Projects
8 Project Funding
Source
Change
($)
12 Sunset Reservoir Improvements (1075)
Local Non-Potable Water Project (1095)
Water Fund
Water Fund
$850,000
($850,000)

Department of Public Works
Fiscal Impact
• Net increase to the FY 2023 CIP Budget by
$7,850,712 and net decrease to
the FY 2023
Operating Budget by $250,000
9 73

NEW BUSINESS
ITEM 5

AMENDMENT
S TO FISCAL YEAR 2023 ADOPTED

OPERATING BUDGET

TO:

THROUGH:

FROM:

SUBJECT:

Agenda Report
January 23, 2023
Honorable Mayor and City Council
Finance Committee
Department of Finance
AMENDMENTS TO FISCAL YEAR 2023 ADOPTED OPERATING
BUDGET
RECOMMENDATION:

It is recommended that the City Council:

1. Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") in accordance with Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and

2. Approve amending the Fiscal Year 2023 (FY 2023) Adopted Operating Budget as detailed in the following report by a net amount of $2,273,455 and increasing the Citywide total Full-time Equivalents (FTEs) by 6.0 limited-term FTEs and 3.5 permanent FTEs.

BACKGROUND:

Throughout the fiscal year, budgetary adjustments are necessary to account for unanticipated changes to the adopted budget. These revenue and appropriation amendments are presented to the City Council for consideration. This agenda report includes proposed amendments to the FY 2023 Operating Budget as adopted by the City Council on June 20, 2022.

Proposed Budget Amendments

1. Heritage Square South Project and MASH Vehicle Purchase - The Housing Department recommends appropriating $1,523,849 in the lnclusionary Trust Fund (239) and $112,645 in the Other Housing Fund (238) as detailed below. Both items involve re-appropriating previously approved appropriations from prior fiscal years. a. Heritage Square South Project - The Department recommends appropriating $1,523,849 in the lnclusionary Trust Fund (239) to continue MEETING OF _____ _ AGENDA ITEM NO. ____ _

Amendments to
Fiscal Year 2023
Adopted Operating Budget
Flora Karmiryan
Principal Administrative Analyst
January 23, 2023
Finance Committee/City Council
Item 5 (Finance Committee); Item X (City Council)

2 A. Amend the Fiscal Year (FY) 2023 Operating Budget by a net amount of
$2,273,455 across multiple funds and
increase the citywide total Full-time Equivalents (FTE) by 6.0 limited-term FTEs and 3.5 permanent FTEs.

Department of Finance
83

FY 2023 Budget Amendments

1. Heritage Square South Project and MASH Vehicle
• Re-appropriate $1,523,849 in the Inclusionary Housing Trust Fund (239)
and re-appropriate $112,645 in the Other
Housing Fund (238).
 $1,523,849 in construction progress payments for the Heritage Square South Proje
ct in Fund 239, previously approved by City Council on
May 18, 2020.
 $112,645 for MASH dump truck purchase in Fund 238, previously approved by
City Council on May 9, 2022.
3

FY 2023 Budget Amendments

2. Pasadena Public Health Department Grants and
Settlement
• Recognize revenue and appropriate $788,291 in the Public Health Fun
d (203) and add 6.0 limited term FTEs.
 Infrastructure, Workforce, and Data Systems Grant – recognize r evenue and appropriate $119,384 and add 2.0 limited term FTEs.  Epidemiological and Laboratory Capacity Supplemental Grant – recogniz
e revenue and appropriate $167,575 and add 4.0 limited term FTEs.
 Home Instruction for Parents of Preschool Youngsters (HIPPY) Grant – recogniz
e revenue and appropriate $421,086.
 National Opioid Settlement – Opioid Remedi ation – recognize revenue and appropriate $80,246.
4

FY 2023 Budget Amendments

3. Fire Department Budget Adjustments
• 1.0 FTE and Vehicle
 Appropriate $140,000 from the unappropriated fund balance in the General Fu
nd (101) and add 1.0 FTE for an Emergency Services
Manager position and procure a vehicle for the new employee’s usage.
• Grant Funding
 Recognize revenue and appropriate $63,654 in the Homeland Security
Grant Fund (230) for the FEMA 2021 Assistance to Firefighters Grant.
 Reduce revenue and appropriations by $191,491 to correct a budget dup
lication in Fund 230.
5

FY 2023 Budget Amendments

3. Fire Department Budget Adjustments (cont’d)
• Water Usage Savings Reimbursement
 Recognize revenue and appropriate $30,596 in the General Fund (101) for a rei
mbursement from the Metropolitan Water District
(MWD) resulting from water usage savings through the Pump Pod program in 2021.
6

FY 2023 Budget Amendments

4. 1.0 FTE Assistant City Manager Position for City
Manager’s Office
• Appropriate $168,154 from the unappropriated fund
balance in
the General Fund (101) and add a 1.0 FTE for an
Assistant City Manager position.
 The structure and resources of the City Manager’s office have remained largely st
atic over the last several years, while the volume and
complexity of the demands that have been placed on the Office have increased at a dramatic pace; thereby, necessitating a third Assistant City Manager. The position will handle many issues and challenges facing the City, such as, the 710 Stub, Library Retrofit, Rent Control, Affordable Housing, Homelessness, and many others.
7

FY 2023 Budget Amendments

5. 1.0 FTE Senior Project Manager Position for City
Manager’s Office
• Appropriate $67,030 from the unappropriated fund
balance in
the General Fund (101) and add a 1.0 FTE for a
Senior Project Manager position.
 The position will provide day-to-day projec t management of the former 710 Freeway Stub planning efforts. When not directly engaged in 710 related planning efforts, this position will support a variety of functions across the City Manager’s Office, which will be determined as capacity is evaluated.
8

FY 2023 Budget Amendments

6. Additional Parking Enforcement
• Appropriate $175,000 from the unappropriated fund
balance in
the General Fund (101) to increase the parking
enforcement officers to pre-pandemic levels.
 Parking demand has increased across the City as COVID-19 restrict ions have expired resulting in a need to increase parking enforcement.  Costs will be offset by increased enforcement revenue. 9

FY 2023 Budget Amendments

7. Graduate Interns for Transportation Department
• Appropriate $37,500 in the Prop C Local Transit Fund (209) to hire t
wo graduate interns to work up to 30 hours per
week.
 They will assist the Transit Division with transit planning and administrat
ive duties.
10

FY 2023 Budget Amendments

8. 0.50 FTE Reclassification of City Attorney
Investigator Position for City Attorney Department
• Appropriate $49,276 from the unappropriated fund
balance in
the General Fund (101) and add 0.50 FTE.
 Reclass the City Attorney Investigator position from 0.50 FTE to 1.0 FTE.  Expanding the position from part-time to ful l-time will allow the investigator additional time to contact victims and witnesses and serve subpoenas critically needed for the Prosecution Division to proceed with their cases.
11

Fiscal Impact
A. Approval of the proposed budget amendments will
increase FY 2
023 total authorized operating
appropriations across multiple funds by a net
amount of $2,273,455 and will increase the Citywide
FTEs by 6.0 limited term FTEs and 3.5 permanent FTEs.

B. The General Fund’s unappropriated fund balance
will dec
rease by $599,461.
12

NEW BUSINESS
ITEM 6

CONTRACT

AWARD TO TYLER TECHNOLOGY,
INC. FOR SUBSCRIPTION SERVICES RELATED

TO PAYMENT PROCESSING

PASb^^0 ^^^
0T
•k *
(0 z
00 0<0 0
^<</ .0^ 0^ ?^re5
Agenda Report
January 23, 2023
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM:Department of Finance
SUBJECT: CONTRACT AWARD TO PKLER TECHNOLOGY, INC. FOR

SUBSCRIPTION SERVICES RELATED TO PAYMENT PROCESSING
RECOMMENDATIONS:

It is recommended that the City Council:

1. Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060 (c)(2), 15060 (c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;

2. Authorize the City Manager to enter into a contract with Tyler Technologies, Inc. (Tyler) for a master subscription agreement allowing the use of the Tyler Payments software solution and related merchant processing for payments to the City of Pasadena. Services will be provided at a fixed service fee of 2.65% per transaction for debit or credit cards and a 0.50 per transaction fee for electronic check/ACH payments. Competitive bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services; and

3. Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City's best interests are served. The City uses Tyler's Enterprise Resource Planning (ERP) solution for all financial, accounting, cashiering, purchasing and payroll related software, and this contract will provide a new Tyler integrated payment module to enhance both in-person and online payments.

BACKGROUND:

The City of Pasadena entered into Contract 21,641 with Tyler Technologies, Inc. in 2013 for an ERP solution that provided Finance and Human Resource software. The Tyler ERP software module is currently used to process transactions for cashiering, business licenses, health permits, accounting, accounts payable, accounts receivable, I
MEETING OF__AGENDA ITEM NO.

Contract amendment with Tyler Technologies, Inc.

January 23, 2023

budget, payroll, capital assets, purchasing, and human resources. The proposed action would add subscription services such as processing payments online, in-person, and online bill presentment, through the Tyler Payments software solution.

Through the use of Tyler Payments, the City will be able to take current Tyler ERP solutions including business licenses, health permits, and accounts receivable and incorporate them into an online payment and billing solution. The City has previously explored the use ofthird-party solutions to support: these activities; however, staff has concluded that using a Tyler solution will provide simplicity in terms of connectivity and ongoing operational updates while providing for a more seamless solution for our customers.

The proposed contract includes a fixed merchant processing fee of 2.65% for credit and debit card transactions and a $0.50 fee per transaction for electronic checks/ACH.

These fees are equitable to what the City currently pays for merchant processing fees and will not increase costs to the City for payment services. In totality, an integrated system that provides new features such as online payments and electronic billing without resulting in new costs or fees provides a net financial benefit to the City COUNCIL POLICY CONSIDERATION:

The City Council's strategic planning goal of maintaining fiscal responsibility and stability will be advanced through reducing expenditures.

ENVIRONMENTAL ANALYSIS:

The action proposed herein is not a project subject to the California Environmental Quality Act (CEQA) in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060 (c)(2), 15060 (c)(3) and 15378. The authorization of a contract for finance software is an organizational and administrative action that would not cause either a direct physical change in the environment or a reasonably foreseeable indirect change in the environment. Therefore, the proposed action is not a "project" subject to CEQA, as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines. Since the action is not a project subject to CEQA, no environmental document is required.

Contract amendment with Tyler Technologies, Inc.

January 9,2023

FISCAL IMPACT:

There is no new fiscal impact to the City as a result of this contract amendment as the proposed fees are the same as the current merchant processing fees charged to the City. Long-term expenditure savings, will be realized as billing can be done electronically with reduced bill printing and mailing.

Respectfully submitted,
/'^ ^/
^
MATTHEW E'. HAWKESWORTH
Director of Finance
Department of Finance
Approved by:
^LJ) J^>
M1GUELMARQUEZ
City Manager

Disclosure Pursuant to the
City of Pasadena Taxpayer Protection Amendment
Pasadena City Charter, Article XVII
Contractor/Organization hereby discloses its trustees, directors, partners, officers, and those with more than 10% equity, participation, or revenue interest in Contractor/Organization, as follows:
(If printing, please print legibly. Use additional sheets as necessary.)

1. Contractor/Organization Name: Tyler Technologies, Inc.

2. Type of Entity:
'6 non-government a nonprofit 501(c)(3), (4), or (6)

3. Name(s) of trustees, directors, partners, officers ofContractor/Organization:
https://tylertech.irpass.com/directors
https://www.tylertech.com/about-us/who-we-are/leadership-team

4. Names of those with more than a 10% equity, participation or revenue interest in Contractor/Organization:

Vanguard Group, Inc. (The)
preparedbyRo^/fe^
Title: Group General Counsel
Phone: 800-772-2260 ext. 4538
Date: November 16, 2022
Rev.07.10.2007

Contract Award to Tyler
Technologies, Inc. for a Payment
Software Solution
Matthew Hawkesworth
Director of Finance
January 23, 2023
Finance Committee Item 6/ City Council Item XXX

Background
• In 2013 the City awarded a contract to Tyler
Technolog
ies, Inc. for the City’s Enterprise
Resource Planning (ERP) solution.
• Tyler’s ERP solution is currently used for in-
person payme
nts.
• Providing online billing and payment solutions
for Tyler n
ative products such as health
permits, business licenses, and general
accounts receivable has either been
unavailable or achieved through third-party
solutions.
2

Background
• Tyler Payments will provide one solution for
in-person and o
nline payments, improving
reconciliation of daily transactions,
merchant processing, and bank
statements.
• Customers will be able to receive Tyler ERP
billed service
s such as business licenses and
health permits through electronic billing
along with making payments.
3

Background
• The merchant processing fees will be set at

2.65% for cr
edit and debit card
transactions and electronic checks or ACH
at a fee of $0.50 per transaction.
• Staff will return within the next few months
to the Finance
Committee to discuss
merchant processing fees with the thought
of passing along certain fees to customers,
as initially discussed during the FY 2023
Operating Budget presentation.
4

Recommendation
• Find the proposed action is exempt from
CEQA;
• Authoriz
e the City Manager to enter into a
contract with Tyl
er Technologies, Inc.; and
• Grant the proposed contract an
exemption from C
ompetitive Section
pursuant to PMC Section 4.08.048(B),
contracts for which the City’s best interests
are served.
5

INFORMATION
ONLY ITEM 7

MITIGATI

ON FEE ACT ANNUAL REPORTS

Department – Public Works
Fee – Residential Impact Fee (RIF)
(A) A brief description of the type of fee in the account or fund This fee is to provide a wide range of park and recreational facilities and services as a means of improving the quality of life for all Pasadena residents.
(B) The amount of the fee
Project  Fee
Number of
Bedrooms
Studio  $19,811.55
1  $20,907.50
2  $23,220.31
3  $26,702.41
4  $32,444.34
5 or more  $36,672.04
(C) The beginning and ending balance of the account or fund and (D) The amount of the fees collected and the interest earned Fiscal Year  Beginning
Fund Balance
Fees
Collected
Interest
Earned
Transfers
Out
Ending Fund
Balance
FY 2022  22,251,224.59  1,284,722.37  (809,143.72)  9,925,803.00  12,801,000.24 (E) An identification of each public impr
ovement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees:

Included in Attachment A.
(F) An identification of an approximate date by which the construction of the public improvem ent will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains in incomplete.

Included in Attachment A. N/A indicates projects that do not include construction. (G) A description of each in
terfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receiv e on the loan.  No loans were made during the fiscal year from this fund.  Please see (E) for all the transfers from the Residential Development Fund to the Capital Project Fund. (H) The amount of refunds made pursuant to subdivision (e) of Section 66001 and any alloca tion pursuant of subdivision (f) of Section 66001.

Attachment A

The city refunded $47,154.73 in the fiscal year 2022.

Additional information is being provided regarding this fee to comply with Government Code 66001:
(1) Identification of the purpose to which the reportable fees are to be put. a. The Residential Impact Fee provides a wide range of park and recreational facilities and services as a means of improving the quality of life for all Pasadena residents. The fees are distributed within the city in the same park district that they are collected. (2) Identification of a reasonable relationship be tween the reportable fees and the purpose for which they are charged.
a. The City has identified that there should be a park within a half‐mile of any resident. The Residential Impact Fees establish and maintain these parklands. These fees mitigate development as the City is broken into West, Central, and East. The fees are utilized in whichever of these districts they are collected. 10% of all Fees collected go towards the Arroyo (citywide park). (3) Identification of all
the City sources and amounts of funding to complete financing of the projects as identified by the City.
a. Included in Attachment A.
(4) Identification of the approximate dates on which the funding referred to in item C is expected to be deposited into the appropriate account or fund.
a. Included in Attachment A.

Attachment A
Construction
Reporting
Time Frame
Proj. No. Project Name Project Phase Est.

Construction
Start Date (F)
Est. Project
Cost
FY 2022
Impact Fee
Expended (E)
FY 2022 Total
Expended on
Project
Impact Fee
Approp. thru
FY 2022 (H.3)
Total
Approp. thru
FY 2022 (H.3)
% of Proj.

Funded with
Fees FY 2022
(E)
Funding
deposit date
(H.4)
Other Funding Sources (H.3)
71909;
71913
Parking Lot Improvements City Facilities FY 2019 - 2023 71909 N/A; 71913 Completed
FY 2019 8,250,457 0 1,651 390,000 990,000 5% FY 2019 General Fund; Sewer Fund 77381 One Arroyo Project - Woodlands Loop and Streamside Walk - Environmental and Design Phase
Planning N/A 550,000 15,738 35,946 135,000 500,000 25% FY 2020 Private Capi tal - One Arroyo Foundation (Memo), Proposition A (Parks) - Cities Excess Funds, General Fund
77410 Lower Arroyo Seco - Habitat Restoration Completed FY 2021 998,803 52,109 63,172 307,000 848,803 31% FY 2020 Proposition A (Parks) 1992 77506 Hahamongna - Implement Master Plan - Oak Grove Area Completed FY 2022 1,532,900 219,005 771,088 650,000 1,532,900 42% FY 2020 Pr oposition A (Parks) 1992, Proposition A (Parks) 1996 77509 Implement Master Plan - Hahamongna Watershed Park - Berkshire Creek Area Improvements
Completed FY 2020 2,542,492 66,357 66,357 615,000 2,418,472 24% FY 2013 Pr op 84 Urban Streams Restoration Program, Proposition A (Parks) 1992, Proposition A (Parks) 1996
77901 Pasadena Equestrian Center Improvements Completed FY 2021 650,000 0 0 650,000 650,000 100% FY 2013 77902 Jackie Robinson Baseball Field - Foul Ball Netting Improvements Completed FY 2022 340,000 199,458 205,954 340,000 340,000 100% FY 2020 78038 Restroom Building Replacements Completed FY 2008 7,822,123 3,156 3,156 7,333,531 7,707,123 94% FY 2013 Private Capital, Propositi on 12 (Parks), Proposition 40 - Per Capita, Proposition A (Parks) 1992, State of CA - Roberti Z-Berg Harris Grant 78044 Citywide Sports Fields Improvements and Installations Construction FY 2013 3,378,466 286,468 286,468 3,227,166 3,558,466 96% FY 2013 Pasadena Community Foundation Grant, Tournament of Roses, Proposition 68
78054 Desiderio Park - Development of a New Park Completed FY 2017 3,497,503 0 0 2,967,503 3,497,503 85% FY 2014 Inclusionary Housing T rust Fund, Proposition A (Parks) - Cities Excess Funds
78055 Soccer Field - Muir High School Completed N/A 2,300,000 0 0 800,000 2,300,000 35% FY 2014 Proposition A (Parks) - Cities Excess Funds, 2004 Youth Soccer and Recreational Development Program
78061 Villa Parke Community Center Improvements Construction FY 2021 4,294,558 3,532,390 3,650,442 4,220,000 5,144,993 98% FY 2013 Gene ral Fund; Community Development Block Grant 78078 Lamanda Park Library Pocket Park - Construction Construction FY 2022 655,000 61,798 61,798 655,000 655,000 100% FY 2018 78083 Playhouse District Park and Parking Lot Construction FY 2021 5,275,000 4,138,181 4,138,181 4,950, 000 5,275,000 94% FY 2019 Off S treet Parking Facilities Fund; Measure W 78085 Robinson Park - Pool and Pool Building Renovation Construction FY 2022 5,900,000 402,313 402, 313 4,000,000 5,900,000 68% FY 2019 Community Development Block Grant; Proposition A (Parks) - Cities Excess Funds
78086 Vina Vieja Pickleball Courts Planning FY 2023 4,800,000 3,557 3,557 400,000 400,000 8% FY 2019 78087 La Pintoresca Park Improvements Completed FY 2021 1,750,000 521,183 521,183 1,750,000 1,750,000 100% FY 2020 78088 Washington Park Community House and Restroom - Design Phase Completed N/A 300,000 32,522 32,522 300,000 300,000 100% FY 2020 78089 Washington Park Community House and Restroom - Construction Construction FY 2022 3, 000,000 192,128 192,128 3,000,000 3,000,000 10 0% FY 2020 78090 Playground Surface Replacement - Villa Parke and Brookside Park Planning FY 2023 195,000 0 0 195,000 195,000 100% FY 2022 78240 Annandale Canyon Open Space Trail Access, Improvements, and Park Expansion
Completed FY 2022 996,000 167,208 283,865 846,000 996,000 85% FY 2013 Proposition A (Parks) 1992 78461 Central Park Improvements Design N/A 5,920,600 32,232 32,232 2,748,600 2,820,600 46% FY 2013 Private Capital Development Impact Fees
Annual FY
2022
1of 3

Attachment A
Construction
Reporting
Time Frame
Proj. No. Project Name Project Phase Est.

Construction
Start Date (F)
Est. Project
Cost
FY 2022
Impact Fee
Expended (E)
FY 2022 Total
Expended on
Project
Impact Fee
Approp. thru
FY 2022 (H.3)
Total
Approp. thru
FY 2022 (H.3)
% of Proj.

Funded with
Fees FY 2022
(E)
Funding
deposit date
(H.4)
Other Funding Sources (H.3)
Development Impact Fees
77365 Brookside Play Equipment Safety Replacement Completed prior to FY 2019
1,545,428 1,545,428 FY 2013 Proposition 40, Green Fee, Community Development Block Grant 71908 Jackie Robinson Center - Kitchen Remodel Completed prior to FY 2020
125,332 125,332 FY 2019 Community Development Block Grant 77507 Hahamongna - Implement Master Plan - Trail Development Completed prior to FY 2021
155,182 155,182 FY 2020 FEMA Grant
77508 Implement Master Plan - Hahamongna Watershed Park - Habitat Restoration
Completed prior
to FY 2021
539,366 539,366 FY 2020 Proposition A (Parks), Proposition 12 77371 Central Arroyo Trail Restoration Completed prior
to FY 2019
688,848 688,848 FY 2005 Competitive Trails Grant, Federal Emergency Management Agency, Non- Motorized Trails Grant, Rose Bowl Fund, Youth Employment Service Grant
77377 East Neighborhood Connector Trail Completed prior to FY 2019
246,000 246,000 FY 2015
77379 Area H Perimeter Improvements Completed prior
to FY 2020
1,400,000 1,400,000 FY 2014 Legacy Connections - Rose Bowl Legacy Campaign 77406 Lower Arroyo - Trail Restoration Completed prior
to FY 2021
526,772 526,772 FY 2013 Proposition A
77407 Lower Arroyo - Main Entrance Improvements Completed prior to FY 2020
302,253 302,253 FY 2015 Proposition A (Parks) 1992
77414 Lower Arroyo - Signage Plan Completed prior
to FY 2020
329,200 329,200 FY 2016 Proposition A (Parks) 1992, Recreational Trails Grant 77507 Hahamongna - Implement Master Plan - Trail Development Completed prior to FY 2019
877,905 877,905 FY 2016
77516 Hahamongna Oak Grove Disc Golf Improvements Completed prior to FY 2020
75,000 75,000 FY 2013
77562 Brookside Park Jackie Robinson Field Improvements Completed prior to FY 2019
447,478 447,478 FY 2015
77563 Hahamongna - Removal Asphalt on Trail Completed prior to FY 2021
28,937 28,937 FY 2020
78043 Robinson Park - Recreation Center Renovation Project Completed prior to FY 2021
12,272,075 12,272,075 FY 2017 Community Development Block Grant, General Fund, Housing-Related Parks Program Grant, Section 108 HUD Loan, Tournament of Roses 78058 Victory Park - Update of Master Plan Completed prior to FY 2019
250,000 250,000 FY 2013
78059 Restroom Installation Desiderio Park Completed prior to FY 2021
916,600 916,000 FY 2019
78068 Citywide Park Accessibility Improvements Completed prior to FY 2021
672,000 672,000 FY 2014
78069 Hamilton Park Various Projects Completed prior
to FY 2021
1,362,950 1,362,950 FY 2017
78074 McDonald Park Play Equipment Replacement Completed prior to FY 2020
400,000 400,000 FY 2014
78076 Pocket Park Planning FY 16-20 Completed prior
to FY 2020
150,000 150,000 FY 2015
78077 Robinson Park Green Space Parking Lot and Pool Assessment Completed prior to FY 2019
25,000 25,000 FY 2013
78079 Neighborhood Park Development - Union/El Molino Concept Study Completed prior to FY 2021
200,000 200,000 FY 2014
78080 Citywide Park Asset Assessment Completed prior
to FY 2021
210,000 210,000 FY 2019
78082 Court Repairs Eaton Blanche & McDonald Park - Construction Phase
Completed prior
to FY 2020
250,000 250,000 FY 2016
Five Year
FY 2018 -
FY 2022
2of 3

Attachment A
Construction
Reporting
Time Frame
Proj. No. Project Name Project Phase Est.

Construction
Start Date (F)
Est. Project
Cost
FY 2022
Impact Fee
Expended (E)
FY 2022 Total
Expended on
Project
Impact Fee
Approp. thru
FY 2022 (H.3)
Total
Approp. thru
FY 2022 (H.3)
% of Proj.

Funded with
Fees FY 2022
(E)
Funding
deposit date
(H.4)
Other Funding Sources (H.3)
Development Impact Fees
78801 School Park Site Improvements Completed prior
to FY 2019
724,500 724,500 FY 2013
78901 Replace/Install Security Lights Completed prior
to FY 2021
2,119,311 2,119,311 FY 2010 Community Development Block Grant, Private Capital, Tournament of Roses
78902 Installation of Security Lights Completed prior
to FY 2021
750,000 750,000 FY 2015
Purchase of Land Completed prior
to FY 2020
2,500,000 2,500,000 FY 2015
Total 9,925,803 10,752,013
3of 3

DEPARTMENT –

TRANSPORTATION
FEE – TRAFFIC REDUCTION AND TRANSPORTATION IMPROVEMENT FEE (TR/TIF) (A) A brief descr
iption of the type of fee in the account or fund:

The Traffic Reduc
tion and Transportation Improvement Fee (TR/TIF) was established in November 2006, updated in July 2017, to help mitigate the traffic impacts of new commercial and industrial development on the City’s transportation infrastructure. Fees collected from the TR/TIF funds the implementation or construction of transportation improvements in support of livability, neighborhood protection, and mobility goals as identified in the current City’s General Plan Land Use and Mobility Elements. (B) The amount o
f the fee (for FY 2022):

Land Use Unit Current Fee
Industrial Net new square feet $1.20
Retail Net new square feet $11.57
Office Net new square feet $8.71
Multi-family Residential Net new dwelling unit $3,697.88 Single Family Residential Net new dwelling unit $9,550.39 (C) The beginning and endi
ng balance of the account or fund:

Refer to Table 1 below.
(D) The amount of the fees collected and the interest earned:

Refer to Table 1 below.

Table 1
Fiscal
Year
Beginning Fund
Balance
(a)
Fees Collected
(b)
Interest
Earned
(c)
Transfers
Out –
Expenses
(d)
Ending
Fund
Balance
(a)+(b)+(c)-
(d)
2022 $4,838,565 $161,098 ($188,418) $968,197 $3,843,049 (E) An identificati
on of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees:

Refer to Table 2 (Annual Plan) below.
(F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds Attachment B

have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains in incomplete.

Refer to Table 2 (Annual Plan) below. N/A indicates projects that do not include construction.
(G) A description of each inter-fund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an inter-fund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.

No loans were made during the fiscal year from this TR/TIF Fund. Please see (E) in Table 2 (Annual Plan) below for all the Transfers Out (Expenses) from the TR/TIF Fund to the Capital Projects Fund.
(H) The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocation pursuant of subdivision (f) of Section 66001.

No refunds made during the fiscal year from this TR/TIF Fund.

Additional information is being provided regarding this fee to comply with Government Code 66001:
(1) Identification of the purpose to which the reportable fees are to be put.

Fees collected from the TR/TIF funds the implementation or construction of transportation improvements in support of livability, neighborhood protection, and mobility goals as identified in the current City’s General Plan Land Use and Mobility Elements.
(2) Identification of a reasonable relationship between the reportable fees and the purpose for which they are charged.

A list of current eligible transportation improvements is incorporated in Attachment A of the “Amendment to Municipal Code Section 4.19 – Traffic Reduction and Transportation Improvement Fee” Council Agenda report dated July 24, 2017.
(3) Identification of all the City sources and amounts of funding to complete financing of the projects as identified by the City.

Refer to Table 2 (Annual Plan) below.
(4) Identification of the approximate dates on which the funding referred to in item C is expected to be deposited into the appropriate account or fund.

Refer to Table 2
(Annual Plan) below.

Table 2
Project
Number Project Name Project Phase
Estimated
Construction
Start Date (F)
Estimated
Project Cost
Total Impact
Fee
Expenditures to
Date
FY 2022
Impact Fee
Expenditures
(E)
FY 2022 Total
All
Expenditures
for the P
roject
Impact Fee
Appropriations
through FY 2022
(H.3)
Total All
Appropriations
through FY 2022
(H.3)
% of Project
Funded with
Impact Fee to
date (E)
Impact Fee
Funding
deposit date
(H.4)
Other Funding Sources (H.3)
75047 Pedestrian Safety Enhancements
at Signalized Intersections
Construction FY 2022 1,758,660$ 185,000$ 23,135$ 1,090, 755$ 185,000$ 1,758,160$ 11% FY 2020 HSIP Grant, Old Pasadena Parking Meter Fund, Measure R Local Return Fund,
Private Capital
75052 Complete Streets - Cordova St Construction FY 2022 4,476,342$ 89,753$ -$ 55, 977$ 100,000$ 4,476,342$ 2% FY 2019 Gas Tax, Measure R Local Return Fund, Federal Transportation Earmark, MTA,
Private Capital, Sewer Fund
75087 Complete Streets - Union Street
Cycle Track Phase I
Construction FY 2022 8,277,877$ 300,371$ -$ 144,645$ 1, 424,400$ 10,312,017$ 17% FY 2019 FY 2021
FY 2022
MTA CMAQ Grant, ATP Grants,
Measure R Local Return Fund, Gas Tax,
Augmented 2017 SCAGG, Private Capital,
Gas Tax
75090 Left Turn Signal Phasing at Fair
Oaks and Colorado
Construction FY 2022 160,000$ 120,000$ 69,742$ 102,773$ 120,000$ 160,000$ 75% FY 2017 Old Pasadena Parking Meter Fund 75094 Implement Bus Signal Priority
System on Pasadena Transit
Buses
Construction FY 2022 1,447,191$ 46,320$ -$ 10,046$ 46, 320$ 1,447,191$ 3% FY 2018 MTA Prop C Grant, Prop A Capital Reserve 75095 Adaptive Traffic Control Network
Phase II
Construction FY 2022 2,071,766$ 257,031$ 167,694$ 698,243$ 414,353$ 2,071,766$ 20% FY 2018 MTA Prop C Grant 75104 Traffic Signal at Colorado Blvd.
and Bonnie Ave.

Construction FY 2022 140,279$ 11,279$ 11,279$ (96)$ 11, 279$ 140,279$ 8% FY 2022 Gas Tax 75105 Lake Ave. Traffic and Pedestrian
Safety Enhancements from
Mountain St to Maple Ave.

Concept Study
Planning & Design TBD 205,532$ 206,276$ 52,937$ 52,937$ 205,532$ 205,532$ 100% FY 2020 FY 2021
FY 2022
75107 Complete Streets Project -
Mountain St at Sierra Bonita Ave.
and Sinaloa Ave. - Design Phase
Planning & Design TBD 200,000$ 53,476$ 49,127$ 49,127$ 200,000$ 200,000$ 100% FY 2020 75108 Traffic Signal Safety
Enhancements at Intersections
Lake Ave. at Corson St. and
Maple St.

Construction FY 2022 125,000$ 118,467$ 118,410$ 118,410$ 125,000$ 125,000$ 100% FY 2020 75109 Left Turn Signal Phasing at San
Gabriel Blvd. and California Blvd.

Construction FY 2021 163,721$ 142,263$ 2,449$ 2,449$ 163,721$ 163,721$ 100% FY 2020 FY 2021
75110 Left Turn Phasing at Fair Oaks
Ave. and Bellefontaine St.

Construction FY 2021 90,000$ 86,652$ 352$ 352$ 90,000$ 90, 000$ 100% FY 2020 75112 Pedestrian Crossing (FY2021-
2025)
Construction Ongoing 2,777,481 $ 79,374$ 79,374$ 116,393$ 175,000$ 619,981$ 6% FY 2021 FY 2022
Gas Tax, Reserve for Key Projects,
Community Development Grant, HSIP Grant
75114 Citywide Complete Street
Program (FY 2021-2025)
Construction Ongoing 874,915$ 85,960$ 65,730$ 91,902$ 125,000$ 374,915$ 14% FY 2021 FY 2022
Gas Tax, Measure R Transportaton Fund
75115 Transportation System Safety FY
2021-2025
Planning & Design TBD 625,000$ -$ -$ -$ 75,000$ 225,000$ 12% FY 2022 Gas Tax, Civic Center Parking Meter Fund 75118 Mobility Corridor Improvements
FY 2016-2020
Planning & Design TBD 462,144$ -$ -$ 75,834$ 70,778$ 212, 144$ 15% FY 2021 Gas Tax 75120 St. John Capacity Enhancement Planning & Design TBD 2,605,000$ 5,000$ 5,000$ 15,436$ 5,000$ 2,605,000$ 0.2% FY 2022 Measure R Transportation Fund 75602 Implementation of Citywide
Transportation Performance
Monitoring Network
Construction FY 2022 3,182,428$ 17,732$ 17,732$ 48,732$ 275,000$ 661,928$ 9% FY 2020 FY 2021
FY 2022
Gas Tax, Private Capital
75701 ITS Phase I - TMC and Transit
Vehicle Arrival Information
System
Construction FY 2021 3,959,350$ 800,000$ 39,115$ 480,682$ 800,000$ 3,959,350$ 20% FY 2020 FY 2021
Measure R Local Return, Measure R
Transportation Fund, MTA Grants, SAFTEA-
LU Grant, FTA Grant
75707 Transit Maintenance Facility Planning & Design TBD 29,989,388$ 1,788,871$ 84, 066$ 84,066$ 2,185,000$ 2,210,000$ 7% FY 2015 & FY 2016
MTA Multi-Year Subregional Program,
Private Capital
75912 ITS Phase I - Parking Guidance Construction FY 2022 698,711$ 39,656$ 30,851$ 30, 851$ 150,000$ 698,711$ 21% FY 2020 SAFTEA-LU Grant 75913 ITS Phase I - Video Detection
System and Fiber Optic
Communication
Construction FY 2020 710,900$ 220,000$ 151,201$ 477,241$ 220,000$ 710,900$ 31% FY 2020 SAFTEA-LU Grant Total 65,001,685$ 4,653,481$ 968,196$ 3,746, 755$ 7,166,383$ 33,427,937$ FY 2022 Development Impact Fees

Anacnment A - list of Transponation Improvements Funded Through the Fee � Allocation � Project Oesaiption
1 NEW DCVEI.OPMENT ONLY local Tramit lm,ptOVfflM!nts New Buses to Support General Plan (net CNef existing) l NEW DCVEI.OPMENT ONLY local Tramit lm,ptOVfflM!nts Fac:dity to Support General Plan (net <Net' current pfoposed) l NEW DCVEI.OPMENT ONLY Complete Streets Otywide Comp lete Streets Program FY 2016 • 2020 (7S076) J NEW DCVEI.OPMENT ONLY Complete Streets Complete Streets Project• Lida Street between Knollwood Dr. and Lancashire Pl. (75074) 5 NEW DCVEI.OPMENT ONLY Complete Streets Complete Streets Project• Avenue 64 from Colorado Blvd to South Oty Umlts (750n) ' NEW DCVEI.OPMENT ONLY Complete Streets Complete Sue.ets Pfoject • El Molino Avenue a:nd Alpine Street Intersection Configut'atlon (7S088} 7 NEW ANO OOSTING Complete Streets Washington Road Diet I NEW ANO OOSTING Complete Streets Orange Grove Road Diet ' NEW ANO OOSTING Traffic Ops Intelligent Transportation System (ITS) Project• Phase 1(7S701) 10 NEW ANO OOSTING Traffic Ops Detection of S.cydes at Intersections Controlled by Traff',c Signals (7S043) 11 NEW ANO OOSTING Traffic Ops Gold Une Phase I• Project Enhancements (75506) u NEW ANO OOSTING Traffic Ops Mobility Corridor Improvements FY 2016 • 2020 (75079) lJ NEW ANO OOSTING Traffic Ops Traffic Signal lndicadon Safety Improvements• Phase 11(75709) u NEW ANO OOSTING Traffic Ops Left Tum Signal Phasing at Fait' Oaks Ave and Colorado Blvd 15 NEW ANO OOSTING Traffic Ops Mobility Corridors• Rose Bowl Access Systems (75084) 16 NEW ANO OOSTING Traffic Ops Intelligent Transportation System (ITS) Equipment Upgrades/Replacement• FY 2016 • 2020 (75071 17 NEW ANO OOSTING Traffic Ops tmplementation of C,tywide Tfansportatlon Pet'formance Monitofing Network (7S602) 11 NEW ANO OOSTING Traffic Ops Intelligent Transportation System (ITS) Master Planlmplementation Phase Ill (75911) u NEW ANO OOSTING Traffic Ops Upgrade Traffic Signal Heads on One-Way Streets (7SOSO) !9 Ntw ANO DQSTING Tnitfk Ops tmplem@nt Bus Signal Priority SyslO!lll on Pa�na TransitBuse1 n NEW ANO OOSTING Traffic Ops Adaptive Traffic- Control Netwotlc • Phase II ll NEW ANO OOSTING Traffic Ops Tfaffic- Signal • Ot'ange Grove Blvd. at S.unnyslope Ave. ?J NEW ANO OOSTING Traffic Ops Tfaffic- Signal· ElttttOt'lk 0(. and Sie((3 Macfre Villa Blvd. 2J NEW ANO OOSTING Traffic Ops Replacement of Aging Video Detec:tioo Systems 25 NEW ANO OOSTING Traffic Ops Tfaffic- Signal Improvements at Gar'fteld Ave a.net Wa.shington Bhrd M NEW ANO OOSTING Traffic Ops Actuated Traffic Signal Upgrade (CIP) 27 NEW ANO OOSTING BikePla.n Pasadena Bicycle Pfogram
21 NEW ANO OOSTING ?edfftriaft lmptOWmenli Pedestrian lmpt'ovements for Old Pasadena and Playhouse District 2' NEW ANO OOSTING ?eclestriM lmptOWmenli ADA t'amp improvements Total Transoortation lmorovement Proiect Cost:
flle,,rcettap> dewloped as a fair-share of the p-opo,uon ofVMl attt1bubble to-� YffSUS bmll 201" VMT Noe:l?:li�eaOsEsm:lMe;;be,esrdeascar.:cr::em':ei.iiionsbyQ;yof�sufooJa::Jl?lJli.2017 Prdiminary Pro;«t '"'-"""
{Qdr;inal Needs Listi
$98,872,426
$20,000,000
$750,000
$400,000
SSS2,000
$94,000
$870,000
$2,300,000
$4,198,961
S2,494,50S
$6,686,908
$274,000
sno,ooo
$160,000
Sl,623,000
$375,000
$3,132,428
S5,417,S6S
$384,SOO
Sl,447,191
$2,502,572
SS00,000
SS00,000
$510,000
$485,000
$5,600,000
$12,300,000
$5,628,740
$21,000,000
$199,828.796
!!!ll!!!!!:.
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%

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8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

8.6"

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� -·-··
'-aid for .._ Fee
•--·
$98,872,426 2015 Genet"al Plan--Mobility Element
$20,000,000 2015 Genet"al Plan--Mobility Element
$750,000 2015 Genet"al Plan--Mobility Element
$400,000 2015 Genet"al Plan--Mobilrty Element
SSS2,000 2015 Genet"al Plan--Mobility Element
$94,000 2015 Genet"al Plan--Mobility Element
$74,887
$197,978
$361.436 Pasadena rrs Ma.stet' Plan Framework Final Report $214,721 Pasadena rrs Ma.stet' Plan Framework Final Report SS75,S93 Pasadena rrs Ma.stet' Plan Framework Final Report S23,S85 Pasadena rrs Ma.stet' Plan Framework Final Report $66,280 Pasadena rrs Ma.stet' Plan Framework Final Report $13.772 Pasadena rrs Ma.stet' Plan Framework Final Report $139,704 Pasadena rrs Ma.stet' Plan Framework Final Report $32.279 Pasadena rrs Ma.stet' Plan Framework Final Report $269,632 Pasadena rrs Ma.stet' Plan Framework Final Report $466,331 Pasadena rrs Ma.stet' Plan Framework Final Report $33.097 Pasadena rrs Ma.stet' Plan Framework Final Report $124,571 Pasadena rrs Master Plan Fram@WO<k Final R�port $215.415 Pasadena rrs Ma.stet' Plan Framework Final Report $43,039 Pasadena rrs Ma.stet' Plan Framework Final Report $43,039 Pasadena rrs Ma.stet' Plan Framework Final Report $43,900 Pasadena rrs Ma.stet' Plan Framework Final Report $41.748 Pasadena rrs Ma.stet' Plan Framework Final Report $482,034
Sl,OSS,754 Pasadena 8lcycle Master Plan
$484,508 Old Pasadena and Playhouse District Specific Plans Sl,807,628 ADA Transition Plan
$127 482.356

INFORMATION
ONLY 8
FY 2023 C

APITAL IMPROVEMENT PROGRAM -

SECOND QUARTER MONITORING REPORT

TO:

FROM:

DATE:

DEPARTMENT OF PUBLIC WORKS

MEMORANDUM
Miguel Marquez, City Manager
Tony Olmos, P.E. 1 Director of Public wot(?O,
January 23, 2023
SUBJECT: FY 2023 Capital Improvement Program - Second Quarter Monitoring Report Attached for the Finance Committee's review is an update of the active Capital Improvement Program (CIP) projects through December 30, 2022. The Second Quarter Monitoring Report (QMR) includes 191 projects as summarized on the chart below:

Number of Projects Reviewed -191
CompleteO
I 5% Construction
/ 14%
-- Design
16%
Comp1e1eii Construction - Design - No ActiV1ty - Ongo:ng - Planning If you have questions on any projects, please let me know prior to the January 23, 2023 Finance Committee meeting and I will have the appropriate staff available to respond.

Thank you.

Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
LEGEND
Project Completed
Project Delayed - External Factors
Project Delayed - Internal Factors
Project Over Budget

Municipal Buildings and Facilities
4,000,000111,000,000Central Library Seismic Retrofit
and Renovations
719221 Contract award for 3D scanning and
hazardous materials surveys was
approved by City Manager in the
second quarter. Contract award for
design services is scheduled to go
before Council on January 23, 2023.

Kick-off meeting for Technical
Oversight Committee (TOC) was
held on November 15, 2022.

Environmental documentation and
design will begin in FY 2023.
4,000,000
4% N/A Planning169,618
1,886,6892,441,235Fire Station 31 Seismic Retrofit719142 Construction continued in the second quarter.

Construction will be completed in FY
2023.
960,000
36% 5/31/2023 Construction682,286
1,284,3282,000,000Public Works Building - Seismic
Upgrade
719153 Project permit plans were approved
by the Planning Department in the
second quarter. Project is
anticipated to be advertised for
construction in January 2023.

Design will be completed in FY 2023.500,000
16% 6/30/2023 Design206,511
7,675,0007,675,000Fire Stations Renovations and
Improvements
719114 Tenant improvements at Fire Station
31 will continue concurrently with
retrofit of stations. Relocation of
personnel and construction is
anticipated to begin in the third
quarter.

Tenant improvements at Fire Station
31 will be completed in FY 2023.

Seismic retrofit and renovations at Fire
Station 38 and design of renovations
at Fire Station 37 will begin in FY
2023.
2,000,000
35% N/A Ongoing2,653,421
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 2

6,240,0248,040,024Building Maintenance FY 2021 -
2025
719035 HVAC upgrades at Villa Parke
Community Center were completed
in the second quarter. Project
planning for work at the following
locations continued in the second
quarter: City Hall, City Yard,
Community Health Center, Fire
Stations (32, 33, 34, 36, 37, 38, and
39), La Pintoresca Branch Library,
Police Department, Police Heliport,
Police Range Main Office,
Schoolhouse Parking Structure,
Urgent Care, and Villa Parke
Community Center. Power wash and
exterior paint work at the Water and
Power Warehouse was completed in
the first quarter and planning for
work at other locations continued in
the second quarter.

Work will be completed at the following
locations in FY 2023: City Hall, City
Yard, Community Health Center, Fire
Stations (32, 33, 34, 36, 37, 38, and
39), La Pintoresca Branch Library,
Police Department, Police Heliport,
Police Range Main Office,
Schoolhouse Parking Structure,
Urgent Care, Villa Parke Community
Center, and Water and Power
Warehouse. In addition, a window
washing program will be initiated and
the repair and repainting of roof top
equipment will be completed for
various facilities.
1,000,00046% 6/30/2023 Planning2,858,671
250,000250,000Public Health Building Tenant
Improvements
719206 Project permit plans were approved
by the Planning Department in the
second quarter and is anticipated to
be advertised for construction in
January 2023.

This project will be completed in FY
2023.
200,000
24% 6/30/2023 Design59,249
2,200,0003,400,000Mobile Operations Center719197 Planning and scoping of a new hangar to store the MOC truck
continued in the second quarter.

Funding has been identified and will
be appropriated on the January 23,
2023 CIP Budget Amendment.

Construction of storage building will
begin when funds are identified.
400,000
39% N/A Planning861,302
1,360,000849,543Parking Lot Improvements at City
Facilities FY 2019-2023
719098 Construction contract for drywells
installation was awarded on
December 5, 2022 and construction
is anticipated to begin in the third
quarter. A contract for slurry seal and
striping work will be out to bid in April
2023.

Design will be completed and
installation of a drywell,
microsurfacing, and new striping at the
Public Health Center parking lot will
begin in FY 2023.
270,000
71% 12/31/2023 Construction969,928
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 3

992,0673,500,000Hale Building Interior Remodel711609 Design consultant was selected from pool of on-call architectural
engineering contracts and
development of construction
documents for the first and third
floors began in the second quarter.

Design of Phase II will begin in FY
2023.
1,000,000
100% N/A Design992,067
600,000600,000Roof Replacements - Hill Ave
Library and Victory Park
Recreation Center
7191610 Construction of the Victory Park
Recreation Center roof was
completed in the second quarter.

New roof installation at the Victory
Park Recreation Center Administration
Building will be completed in FY 2023.

New roof installation at the Hill Avenue
Library will subsequently follow.
300,000
5% 6/30/2023 Construction28,488
380,000380,000Alkebu-Lan Cultural Center
Improvements
7192111 Design consultant was selected from
pool of on-call architectural
engineering contracts and design
began for restroom ADA upgrades in
the second quarter.

Construction will be completed in FY
2023.
380,000
2% 6/30/2023 Design6,917
300,000300,000City Hall Building Systems -
Design Phase
7192312 This project will begin following the
completion of the City Hall Building
Systems Assessment project.

Design will begin in FY 2023.300,000
0% N/A No Activity This
Quarter
0 175,000175,000Update to ADA Transition Plan for
City Facilities
7192413 Planning continued in the second
quarter.

This project will begin in FY 2023.175,000
1% N/A Planning1,639
200,0006,800,000Police Department Building
Renovation
7191814 Project is on hold pending additional
funding.

Based on an initial conditions
assessment of the building's power
capacity, a significant power service
upgrade is required for entirety of
building to provide wanted service
level for conference room. The
increased scope of work and
subsequent cost impacts exceed the
current project budget.

Electrical upgrades to the conference
rooms will be completed in FY 2023.
200,000
1% 6/30/2023 No Activity This
Quarter
2,922
100,000100,000Public Health Building Restrooms
- ADA Improvements
7192516 Funding was appropriated as part of
the September 9, 2022 CIP Budget
Amendment. Design began in the
second quarter.

This project will begin when funds are
identified.
0 2% N/A Design1,915
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 4

75,00075,000City Hall Building Systems
Assessment
7191717 A physical assessment of City Hall
was completed and the preparation
of project deliverables began in the
second quarter.

The building systems assessment will
be completed in FY 2023.
30,000
45% 6/30/2023 Construction33,801
Streets and Streetscapes
4,800,00044,350,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2023
739381 Design continued in the second
quarter and is anticipated to be
completed in the third quarter.

Resurfacing will begin in FY 2023.4,800,000
1% 12/31/2023 Design46,035
3,750,0003,750,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2022
739332 Construction continued in the second
quarter and is anticipated to be
completed in the fourth quarter.

Resurfacing will be completed in FY
2023.
3,500,000
25% 4/14/2023 Construction933,610
1,298,0504,298,050Curb Ramp ADA Improvements
Program - FY 2022 - 2026
739373 The workplan for FY 2023 was
prepared in the second quarter.

Installation of curb ramps will continue
in FY 2023.
600,000
60% 6/30/2027 Ongoing780,513
12,635,10821,135,108Annual ADA Sidewalk
Improvement Program
739134 Construction continued in the second
quarter and is anticipated to be
completed in the fourth quarter.

Repair of sidewalks will continue in FY
2023.
2,500,000
79% 3/31/2023 Construction9,946,879
1,865,9711,865,971Miscellaneous Sidewalk Repair
Program
739405 About 3,400 square feet of sidewalk
were repaired in the second quarter
and 26,274 square feet in the first
quarter.

This project is managed concurrently
with the Annual ADA Sidewalk
Improvement Program (73913).

Construction for both projects will be
completed in the third quarter.

Sidewalk repairs will continue in FY
2023.
300,000
42% 11/30/2022 Construction789,756
3,050,0005,050,000Colorado Street Bridge Barrier
Enhancements
733246 Planning continued and work to
remove mock-up installations off the
bridge will begin in the third quarter.

A Request for Proposals (RFP) was
advertised for design services in the
second quarter and received zero
responses. An RFP will be re-
advertised and community outreach
is anticipated to begin in the third
quarter.

Environmental and design phases will
continue in FY 2023.
50,000
36% N/A Planning1,088,979
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 5

2,525,00010,575,000Holly Street Bridge - Seismic
Retrofit
733237 Design consultant began preparing
the seismic retrofit strategy report for
Caltrans approval in the second
quarter. This approval is required
prior to finalizing the design plans.

Design will continue in FY 2023 and
complete in FY 2024.
675,000
39% 6/30/2024 Design991,837
358,000358,000Bridge Improvement Program FY
2019 - 2023
739298 Construction on Columbia St over
Metro, Del mar Blvd over Eaton
Wash, and San Rafael Bridge over
the Arroyo Seco Channel continued
in the second quarter.

Bridge inspections and improvements
will continue in FY 2023.
100,000
41% N/A Construction146,979
200,000600,000Guardrail Program FY 2023 -
2027
739419 Guardrail located at West Dr and
Washington Blvd was replaced in the
second quarter.

This is a continuing program. Projects
will be scheduled by City staff as
repairs and/or replacements are
identified.
200,000
2% 6/30/2023 Construction3,542
605,919605,919Guardrail Improvement Program -
Highway Safety Improvement
Program
7393010 This project was completed in the
first quarter.

All repair or replacement of damaged
guardrails at locations identified
through HSIP will be completed in FY
2023.
200,000
88% 9/23/2022 Completed536,184
5,650,0005,350,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2021
7393212 This project was completed in the
first quarter.

Resurfacing will be completed in FY
2023.
500,000
99% 9/30/2022 Completed5,578,666
Street Lighting
4,265,0004,435,000High Voltage Series Street Light
Conversion - Phase I
744151 Construction for S-155 (Marianna
Rd) was completed and design for S-
104 (Linda Vista Ave) continued in
the second quarter. In addition,
procurement material for S-013
(Marengo Ave) circuit continued.

Design will continue for S-104 (Linda
Vista Ave) and S-057 (Orange Grove
Blvd from Wilson Ave to Oak Ave)
circuits in FY 2023. Construction for S-
155 (Marianna Rd), S-013 (Marengo
Ave), and S-248 (Lake Ave) circuits
will continue in FY 2023.
300,000
20% 6/30/2024 Ongoing839,377
300,00014,200,000High Voltage Series Street Light
Conversion - Phase II
744172 Planning for S-092 (Orange Grove
east) circuit continued in the second
quarter.

Design of S-048 (San Rafael Ave) and
S-092 (Orange Grove east) circuits will
continue in FY 2023.
30,000
79% N/A Planning237,849
155,0004,600,000High Voltage Series Street Light
Conversion - Phase III
744203 Procurement of materials for the S-
064 (Rosemead) circuit continued in
the second quarter.

Construction on the S-064
(Rosemead) circuit began in FY 2022
and will be completed in FY 2023.
60,000
41% 6/30/2023 Ongoing63,540
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 6

1,233,2637,500,000Street Lighting Program744134 Planning continued and one new streetlight was installed on Atchison
St between Los Robles Ave and
Madison Ave in the second quarter.

This is a continuing program. Projects
will be scheduled by City staff as
requests are received for enhanced
lighting, in-fill lighting, and as street
light components in need of repair or
replacement are identified.
200,000
70% N/A Ongoing866,025
150,0002,600,000LED Street Safety Lighting
Upgrades
744215 Planning and review of qualified
products for safety light procurement
continued in the second quarter.

Procurement and installation of Phase
I will begin in FY 2023.
150,000
4% N/A Planning5,570
450,000850,000Concrete Traffic Signal/Street
Lighting Pole Replacements
744166
Traffic signal modifications at Foothill
Blvd and Altadena Dr were
completed in the second quarter.

The FY 2023 workplan was
completed.

Construction for replacement of
concrete poles at Altadena Dr and
Foothill Blvd will be completed in FY
2023.
140,000
90% 1/25/2023 Completed405,999
Street Lighting and Electric Undergrounding
4,800,0009,780,000Mountain Street - Electrical
System Undergrounding, Lake
Avenue to Hill Avenue
32131 Design of substructure and electrical
infrastructure continued in the
second quarter.

In FY 2023, PWP will complete the
coordinated design package and begin
contract procurement for the Mountain
Street Underground Utility.
220,000
0% 6/30/2027 Ongoing14,641
1,020,00024,920,000Raymond Avenue - Electrical
System Undergrounding, Maple
Street to North City Limits
32142 The substructure design continued
and detailed electrical design for the
back bone infrastructure was
completed in the second quarter.

In FY 2023, PWP will begin the
coordinated design package for the
Raymond Ave. Underground Utility
District.
100,000
8% 6/30/2027 Ongoing80,267
600,000368,000Electric System Undergrounding
Outside Established
Undergrounding Districts
32103 No reportable activity in the second
quarter.

This is an ongoing project involving
undergrounding projects that are not
part of an established undergrounding
district. An estimated four service
reimbursements will be processed in
FY 2023.
17,000
33% 6/30/2027 No Activity This
Quarter
200,684
16,0002,800,000Florecita Drive - Electrical System
Undergrounding
32174 No reportable activity in the second
quarter.

In FY 2023, efforts to establish utility
undergrounding district for Florecita
Dr. which is located in a Tier 3
(Extreme Fire Hazard) area will begin.
16,000
0% 6/30/2027 No Activity This
Quarter
0 Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 7

16,0005,516,000Canyon Close - Electrical System
Undergrounding
32185 No reportable activity in the second
quarter.

Efforts to establish utility
undergrounding district for Canyon
Close which is located in a Tier 3
(Extreme Fire Hazard) area will begin
in FY 2023.
16,000
0% 6/30/2023 No Activity This
Quarter
0 Transportation
Active Transportation/Complete Streets
423,481613,481Pasadena Bicycle Program FY
2021-2025
751111 Procurement for additional bike racks
began and new bike rack bolts were
procured in the second quarter. Bike
network gap (currently a Class 3
bikeway) on Glenarm St between
Fair Oaks Ave and Marengo Ave was
improved with signage. Greenways
outreach planned for December
2022/2023.

Implementation of the Bicycle
Transportation Plan will continue in FY
2023, including installation of
additional painted bike-way amenities
such as green paint at conflict points
and installation of sharrows along
Roseways. In addition, prioritization of
Bike Boulevards (Greenways), existing
bike network gaps, and associated
outreach will continue in FY 2023.
60,000
97% 6/30/2024 Ongoing411,009
499,915874,915Citywide Complete Streets
Program FY 2021-2025
751142 New speed hump petitions on North
Raymond Ave and North Marengo
Ave were passed in the second
quarter and will result in new speed
humps scheduled for design and
installation in the third quarter. New
speed table design and criteria were
developed internally for pilot in FY23
on North Raymond Ave as part of the
North Raymond NTMP and work on
two Mountain NTMP efforts
continued.

Ongoing work including speed hump
investigations, preferential parking
program and Neighborhood Traffic
Management Program (NTMP) will
continue in FY 2023. Specific NTMPs
for the neighborhoods of Mountain
Street/Summit Avenue area (between
Fair Oaks Ave and Los Robles Ave),
N. Raymond Ave area (between
Washington Blvd and Montana St),
and Mountain St/Holliston Ave area
(between Mentor Ave and Hill Ave) will
be completed in FY 2023.
125,000
60% 6/30/2025 Ongoing299,456
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 8

746,9311,419,981Pedestrian Crossing
Enhancements Program FY 2021-
2025
751123 Installation of RRFB's at Raymond
Ave/Bellevue Dr and Marengo
Ave/BellevueDr were completed in
the second quarter. Design for
Raymond Ave/Grandview St,
Glenarm St/Euclid Ave and El Molino
Ave/Buckeye St continued.

Rectangular Rapid Flashing Beacons
at Raymond Ave and Bellevue Dr and
Marengo Ave and Bellevue Dr will be
installed in FY 2023. In addition,
design will begin for Raymond Ave and
Grandview St, Euclid Ave and
Glenarm St, and El Molino Ave and
Buckeye St and installation of new
ADA compliant APS push buttons at
16 intersections will be completed in
FY 2023.
200,000
45% 6/30/2023 Design337,748
260,500410,500Arterials Speed Management
Program FY 2021-2025
751134 Construction continued in the second
quarter. Three speed feedback signs
were installed on Villa St,
Washington Blvd, and Fair Oaks Ave
in the first quarter. Installation at
California Blvd remains.

Design for speed back signs on Villa
St between Wilson Ave and Hill Ave,
Washington Blvd between Catalina
Ave and Hill Ave, California Blvd
between Oakland Ave and Madison
Ave, and Fair Oaks Ave at Penn St
began in FY 2022 and will be
completed in FY 2023.
75,000
28% N/A Construction74,195
10,312,01710,312,017Complete Streets Project - Union
Street Cycle Track
750875 Construction continued in the second
quarter and will continue through
June 2023. Traffic signal
substructure was completed at the 6
new traffic signals and traffic signal
modifications from Hill Avenue to
Lake Avenue. Contractor is
progressing on concrete construction
of corner extensions and accessible
ramps beginning at Hill Avenue and
progressing westerly to Lake
Avenue. Construction ceased due to
the holiday moratorium and will
resume January 2023 with traffic
signal work and continued concrete
construction.

Construction will continue in FY 2023.6,960,000
36% 12/30/2023 Construction3,744,146
4,476,3425,500,000Complete Streets Project -
Cordova St from Hill Ave to Arroyo
Pkwy
750526 The contract was fully executed in
October 2022 and the
preconstruction meeting is scheduled
for late January 2023. Construction
will begin in March 2023.

Construction will begin in FY 2023.3,700,000
16% 10/31/2023 Construction704,301
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 9

1,871,0001,871,000Complete Streets Project - Ave 64
from Colorado Blvd to South City
Limits
750778 Bids exceeded budget. Staff is
pursuing additional funding from
Metro for construction to cover a
budget shortfall of $1.2 million.

Contract for construction will re-
advertise upon approval of funding.

Construction will begin in FY 2023.1,319,000
29% 12/31/2024 Design540,384
1,599,9801,964,960Complete Streets Project - N Hill
Ave from North City Limit to Villa
St
750939 Project was advertised in the second
quarter for construction bids on
January 9, 2023. Contract awarded
with construction beginning in the
fourth quarter.

Design will continue in FY 2023.900,000
22% 6/30/2024 Construction346,304
3,133,0903,133,090South Lake Ave Pedestrian
Access Improvements to Gold
Line Station
7510610 Contract for construction was
advertised in the first quarter and the
single bid was rejected for exceeding
available budget. Work with design
group to rescope and re-advertise
project continued in the second
quarter.

Construction will begin in FY 2023.2,400,000
17% N/A Construction525,159
200,000200,000Complete Streets Project -
Mountain St at Sierra Bonita Ave
and Sinaloa Ave - Design Phase
7510711 Design continued in the second
quarter. The concept plan was
approved at the neighborhood
meeting in October 2022. Final
design is anticipated to begin in the
third quarter.

Design will be completed in FY 2023.130,000
30% 6/30/2023 Planning59,170
1,867,5002,367,500Enhancements to Metro Gold Line
Allen Station
7551412 Work on the quick build pilot project
continued in the second quarter.

Design improvements will begin
following the finalization of the
Affordable Housing and Sustainable
Communities state grant agreement
with the Department of
Transportation.

A quick build pilot project began
implementation in FY 2022 and will
continue into FY 2023. The design of
the permanent installation will begin in
FY 2023.
1,867,500
0% 6/30/2022 Planning0
1,357,5001,357,500Installation of Leading Pedestrian
Interval and Audible Signals at
Signalized Intersections
7512314 Design for the installation of leading
pedestrian interval and audible
pedestrian signals at approximately
68 various signalized intersections
continued in the second quarter.

Department of Transportation is
currently rescoping the project with
Caltrans.

This project will continue in FY 2023.1,357,500
6% N/A Design82,387
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 10

150,0002,200,000Pasadena Pedestrian Plan -
Outreach and Conceptual Design
7551117 No reportable activity in the second
quarter.

Outreach and concept design will
begin in FY 2023.
150,000
0% N/A No Activity This
Quarter
0 600,000800,000Greenway (Bike Boulevard)
Implementation - Design Phase
7512419 No reportable activity in the second
quarter.

Outreach and design is anticipated to
begin in the third quarter.

Greenway outreach and quickbuild of
an additional corridor will begin in FY
2023.
600,000
0% N/A No Activity This
Quarter
0 Traffic Operations, Traffic Signals, and ITS
225,000625,000Transportation System Safety
Enhancements Project - FY 2021
- 2025
7511521 No reportable activity in the second
quarter.

Design of safety enhancements to
address safety concerns at high
collision intersections, with a focus on
the Civic Center and the Central
Business District will begin in FY 2023.
150,000
0% 6/30/2025 No Activity This
Quarter
0 1,447,1911,447,191Implement Bus Signal Priority
System on Pasadena Transit
Buses
7509422 Design was completed in the second
quarter. Contract for construction is
anticipated to advertise in the third
quarter.

Installation will continue in FY 2023.1,050,000
22% N/A Design311,471
2,071,7662,071,766Adaptive Traffic Control Network -
Phase II
7509523 This project was completed in the
second quarter.

Construction will be completed in FY
2023.
1,080,000
67% 2/15/2023 Completed1,386,561
125,000125,000Traffic Signal Safety
Enhancements at the
Intersections of Lake Ave at
Corson St and Maple St
7510824 Construction continued in the second
quarter.

Signs, safety analytics software, and
360 video detection system will be
installed in FY 2023.
12,000
95% 6/30/2023 Construction118,467
129,512189,512Old Pasadena Traffic
Improvement - FY 2021-2025
7511625 Work continued in the second
quarter.

On-street dining was installed in FY
2021 and will continue to be
maintained in FY 2023. Additional
enhancements to signing, striping, on-
street parking, and signal operations
will also continue as requests are
received.
30,000
5% 6/30/2025 Ongoing6,240
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 11

4,270,8005,711,908Gold Line Phase I - Project
Enhancements
7550626 Procurement began in the first
quarter and installation of
enhancements is anticipated to be
completed in the third quarter due to
end of the year parade preparations.

Analysis of traffic conditions at Holly St
and Arroyo Pkwy for Pedestrian
Access Enhancements to Metro Gold
Line Memorial Park Station (75523)
will continue and implementation of
Light Rail Train Tracking and Network
System (75517) will be completed in
FY 2023.
150,000
0% 6/30/2023 Construction10,781
698,711698,711Intelligent Transportation System
Phase I - Parking Guidance
7591227 Contract for construction was
awarded on Nov 14, 2022.

Construction is anticipated to begin
in the third quarter.

Construction will begin in FY 2023.667,000
8% N/A Construction53,146
300,802500,802Intelligent Transportation System
(ITS) Equipment
Upgrades/Replacement - FY
2021-2025
7511728 Replacement of aging ITS equipment
continued in the second quarter.

This project will continue in FY 2023.50,000
28% N/A Ongoing83,944
262,144462,144Mobility Corridor Improvements
FY 2021-2025
7511829 No reportable activity in the second
quarter.

This project will continue in FY 2023.50,000
70% N/A No Activity This
Quarter
183,358
4,100,0004,100,000Walnut St Corridor Signal
Improvements
7512131 Design continued in the second
quarter.

Design will continue in FY 2023.400,000
0% N/A Design0
2,605,0002,605,000St. John Capacity Enhancement7512032 Design continued in the second quarter.

Design will continue in FY 2023.400,000
3% N/A Design69,278
3,800,0003,800,000Intelligent Transportation System
Projects & Traffic Flow
Improvements within the SR 710
Affected Corridors
7591433 This project is pending Metro
approval of Letter of Agreement.

Work to finalize continued in the
second quarter.

Design began in FY 2022 and will be
completed in FY 2023.
80,000
0% 6/30/2023 Ongoing0
1,060,0001,410,000Traffic Signal at Orange Grove
Blvd and Craig Ave
7509735 Preparation of agreements for
Affordable Housing and Sustainable
Communities grant funding and
preliminary design continued in the
second quarter.

Design will continue in FY 2023.560,000
8% 6/30/2023 Design83,519
620,000620,000Installation of Automated License
Plate Readers - Pilot Program
7511936 No activity in the first quarter.This project will continue in FY 2023.
620,000
1% N/A No Activity This
Quarter
4,299
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 12

531,000531,000Traffic Signal at Orange Grove
Blvd and Sunnyslope Ave
7509937 Construction contract was awarded
on September 19, 2022 and
construction is anticipated to begin in
the third quarter.

Construction will begin in FY 2023.50,000
6% 6/30/2023 Construction31,112
560,0001,000,000Installation of Pedestrian Hybrid
Beacon at Washington Blvd and
Hudson Ave
7551238 Design continued in the second
quarter.

Design will begin in FY 2023.60,000
0% N/A Design0
Transit
13,242,49418,792,493Purchase of Replacement Transit
Vehicles and Expansion Fixed-
Route Transit Vehicles
7508541 Procurement of buses began in the
second quarter. Contract is
anticipated to be awarded in the third
quarter.

Ten replacement renewable natural
gas (RNG) standard buses are
anticipated for order in FY 2023 and
delivery in FY 2024.
4,230,000
39% N/A Design5,137,615
1,274,3162,234,316Purchase of Dial-A-Ride Vehicles7508642 Procurement of buses began in the second quarter. Contract is
anticipated to be awarded in the third
quarter.

Two replacement vehicles and one
expansion vehicle will be purchased
and delivered in FY 2023.
327,423
74% 6/30/2023 Ongoing946,893
432,093732,093Bus Stop Improvement Program7590044 No reportable activity in the second quarter.

This is a continuing program. Projects
will be scheduled by City staff as
locations are identified.
125,000
71% N/A No Activity This
Quarter
306,992
Parking
1,500,00012,100,000Off Street Parking Facility
Maintenance and Repair Project
721601 Project planning and development of
scope specifications to replace the
elevator cabs in a majority of the
parking garages continued in the
second quarter. Contract for
procurement is anticipated to
advertise in the third quarter.

This work will begin in FY 2023.1,500,000
0% N/A Ongoing0
Sewers and Storm Drains
3,000,0007,000,000Annual Sewer System
Improvements and Capacity
Upgrades - FY 2022-2026
769181 Construction began in the second
quarter.

Repair or rehabilitation of sewer will
continue in FY 2023 as identified by
annual inspection and evaluation.
2,960,000
6% 6/30/2023 Construction174,316
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 13

2,326,2936,326,293Annual Storm Drain System
Repair & Improvements - FY 2020
- 2024
769132 Construction continued in the second
quarter.

Construction of miscellaneous catch
basin repairs at 13 locations citywide
and drainage issues along Kewen
Drive will be completed in FY 2023.

Additionally, various improvements to
the open portions of the East Side
Storm Drain will begin.
1,950,000
14% 6/30/2023 Construction319,986
9,641,5519,641,551San Rafael Treatment Wetlands
and Storm Water Capture
762913 Design continued in the second
quarter.

Public outreach and design will
continue in FY 2023.
1,500,000
8% 6/30/2023 Design763,370
2,900,0002,900,000Modernization of Busch Garden
and Rosemont Sewer Pump
Stations
769174 Design continued in the second
quarter and will be completed in the
third quarter.

Construction will begin in FY 2023.2,650,000
10% 6/28/2024 Design281,117
2,970,0003,556,000NPDES Rio Hondo Bacteria Load
Reduction - Design Phase
762925 Design continued in the second
quarter.

Design of this project will continue in
FY 2023 and is being managed by
San Gabriel Valley Council of
Governments.
1,500,000
20% 6/30/2023 Design587,760
200,0001,000,000Civil Defense - Septic System
Upgrades - Design Phase
769196 Planning continued and site
investigation for future septic system
design began in the second quarter.

Design will begin in FY 2023.200,000
4% 6/30/2023 Planning8,250
Rose Bowl Improvements
1,064,9851,907,985Brookside Golf Course &
Clubhouse Preventative
Maintenance FY 2020 - 2024
1 Office improvements, utility repairs,
shade replacements, tree trimming,
fencing repairs and needs
assessment work continued in the
second quarter.

The following preventative work will
continue in FY 2023: tree trimming;
golf course equipment buyout; and
concrete, utility, IT, and other
miscellaneous repairs and services.
1,871,119
0% N/A Ongoing
3,195,0004,560,000Rose Bowl Preventative
Maintenance FY 2020 - 2024
2 The following preventative
maintenance work and
miscellaneous repairs and services
continued in the second quarter:
electrical, IT, HVAC, roof, asphalt,
Pavilion floor and tv, plumbing
repairs, tree trimming, painting, and
stadium rekey. Videoboard
maintenance and flag pole and rock
wall repairs were completed in the
second quarter.

In FY 2023, the following preventative
maintenance work will continue: roof,
stadium fiber and IT, security camera,
plumbing, concourse slurry seal and
asphalt, videoboard maintenance, and
other miscellaneous repairs and
services.
1,365,000
0% N/A No Activity This
Quarter
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 14
N/A
N/A
N/A
N/A

5,690,37617,180,376Rose Bowl Major Improvement
Projects FY 2020 - 2024
3 The following work continued in the
second quarter: concession stand
upgrades, F&B POS replacement,
sewer/water assessment, repairs to
seating deck/benches,
safety/security assessment and HS
Hall of Fame work. Also perimeter
pedestrian flow work is being
completed in the second quarter.

The following projects will take place
in FY 2023: broadcast and
audio/visual control room upgrades,
back of house WiFi, campus fiber
upgrades, field sideline bench
replacement, concession stand
upgrades, perimeter pedestrian flow
safety improvements, stadium seating
replacement, speaker system
replacement, Pavilion club upgrades,
Loge Lounge outdoor TV replacement
and future project studies and
assessments.
1,471,918
0%N/A No Activity This
Quarter
Parks and Landscaping - Park Projects
5,900,0005,900,000Robinson Park - Pool and Pool
Building Renovations
780851 Construction continued in the second
quarter.

Construction will be completed in FY
2023.
4,250,000
45% 6/30/2023 Construction2,667,967
3,000,0003,000,000Washington Park Community
House and Restroom -
Construction Phase
780892 Construction continued in the second
quarter.

Construction will be completed in FY
2023.
2,600,000
42% 6/30/2023 Construction1,258,031
3,743,4663,893,466Citywide Sports Facilities
Improvements and Installations
780443 Grand opening for McKinley School
pickleball/tennis courts was held on
October 26, 2022. Design continued
for Brenner Park improvements in
the second quarter. Jefferson
Pickleball Courts advertised for bids
on December 9, 2022.

Construction of sports courts
improvements and site amenities at
McKinley School, Eaton-Blanche Park,
Brenner Park, McDonald Park, and
Jefferson School will be completed in
FY 2023.
500,000
90% 6/30/2023 Construction3,355,085
655,000655,000Lamanda Park Library Pocket
Park - Construction
780784 This project was completed in the
second quarter. A grand opening for
Lamanda Park Library Pocket Park
was held on November 10, 2022.

Construction will be completed in FY
2023.
420,000
93% 12/2/2022 Completed608,421
700,0005,200,000Vina Vieja Pickleball Courts780865 Design continued and project application submitted for funding
(Measure A) approval by LA County.

Staff scheduled to go to Recreation
& Parks Commission on January 10,
2023 to ask for support of concept
design.

Phase I design will be completed and
construction will begin in FY 2023.
300,000
54% 6/30/2024 No Activity This
Quarter
374,961
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 15

N/A N/A

2,820,6005,920,600Central Park Improvements784616 Design continued in the second quarter.

Construction of the playground
improvements will be completed in FY
2023.
300,000
79% 9/30/2023 Design2,237,422
220,000220,000Playground Surface Replacement
- Villa Parke and Brookside Park
780907 This project was completed in the
second quarter.

This project will be completed in FY
2023.
150,000
2% 3/30/2023 Completed4,161
100,000100,000Brenner Park Playground
Equipment Replacement - Design
Phase
782008 Planning began in the second
quarter.

Design will begin in FY 2023.100,000
4% 6/30/2024 Planning4,387
350,000350,000Hamilton Park Field
Improvements - Design Phase
780709 Planning began in the second
quarter.

Design will begin in FY 2023.300,000
0% 6/30/2024 Planning0
200,000200,000Villa Parke Pool and Pool Area
Upgrades - Concept Study
7818810 No reportable activity in the second
quarter.

Public outreach is anticipated to
begin in Spring 2023.

Public outreach and study will begin in
FY 2023.
200,000
0% N/A No Activity This
Quarter
692
Parks and Landscaping - Landscape Projects
100,0002,150,000Tree Replacement/Planting
Citywide - FY 2023-2027
789591 Contract for procurement of new
trees was advertised in the second
quarter and approximately 300 trees
are anticpated to be planted.
200 trees were planted in June and
July under the project Tree
Replacement/Planting Citywide
2017-2021 (78958).
100 trees will be planted with 40
weeks of watering in FY 2023.
100,000
49% 6/30/2023 Planning48,654
Arroyo Projects
1,250,0001,250,000Brookside Park - Upgrade of
Athletic Field Lighting and
Backstop Replacement
773631 Design continued in the second
quarter.

Design will be completed in FY 2023.1,250,000
2% 6/30/2023 Design29,284
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 16

100,000100,000Hahamongna Watershed Park -
Disc Golf Improvements
775172 Planning continued in the second
quarter. Design to be presented to
the Hahamongna Watershed Park
Advisory Committee and the
Recreation and Parks Commission in
the third quarter.

Project will be completed in FY 2023.100,000
2% 6/30/2023 Planning2,488
500,000500,000One Arroyo Project – Woodlands
Loop and Streamside Walk –
Environmental and Design Phase
773813 Planning continued in the second
quarter. Revisions to the draft
Categorical Exemption for CEQA
began in the second quarter based
on comments from Planning
Department's review.

Environmental and design will be
completed in FY 2023.
430,000
15% N/A Planning73,696
1,582,9001,732,900Hahamongna - Implement Master
Plan - Oak Grove Area
Improvements
775065 Habitat maintenance, monitoring,
and reporting services continued in
the second quarter.

The five-year environmental and
habitat monitoring effort began in FY
2022 and will continue through FY
2026.
50,000
84% N/A Ongoing1,323,734
898,8031,048,803Lower Arroyo Seco - Habitat
Restoration
774106 Habitat maintenance, monitoring,
and reporting services continued in
the second quarter.

The five-year environmental and
habitat monitoring effort began in FY
2022 and will continue through FY
2026.
50,000
99% N/A Ongoing885,726
2,468,4722,618,472Implement Master Plan -
Hahamongna Watershed Park -
Berkshire Creek Area
Improvements
775097 Habitat maintenance, monitoring,
and reporting services continued in
the second quarter.

The five-year environmental and
habitat sustainability plan began in FY
2022 and will continue through FY
2026.
50,000
99% N/A Ongoing2,436,103
82,55082,550Central Arroyo - Recreational
Stairs - Concept Study
773838 Concept development began in the
second quarter.

Public outreach will begin in FY 2023.82,550
7% 6/30/2023 Planning5,907
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 17

4,650,00010,000,000Restoration, Upgrades, and
Repairs of the Civic Auditorium,
Convention Center and Ice Rink
1 Design and project planning
continued in the second quarter.

Work completed to date includes
research, field investigation, and
technical drawings and
specifications. Documentation and
coordination with project
management to follow. A
consolidated review and plan check
is anticipated to begin in the third
quarter.

In FY 2023, general and emergency
repairs will be completed as well as
waterproofing and painting of the Civic
Auditorium.
750,000
0%N/A Planning
Water System
14,180,00033,180,000Distribution Mains10801 A total of 20,450 square feet of asphalt roadway and 263 square feet
concrete roadway and sidewalk was
repaired in the second quarter.

Construction of the Arroyo Pkwy
main, San Gabriel Blvd main, and
the Magnolia Ave main replacements
continued. In addition, design for
future water main construction
continued.

Planned projects in FY 2023 include
Arroyo Pkwy, Magnolia Ave,
Bellefontaine St, San Gabriel Blvd,
gate valve replacements, fire hydrant
installations, and design of mains.
4,743,552
83% 6/30/2024 Ongoing11,726,850
3,089,00048,354,000Sunset Reservoir Improvements10752 Development of the draft Environmental Impact Report
continued in the second quarter. In
addition, design comments were
submitted to the consultant for
incorporation.

Design, environmental review and
conditional use permit package will be
completed in FY 2023. Community
outreach will continue.
893,196
80% 6/30/2025 Design2,457,008
10,981,75415,731,754Arroyo Seco Canyon Project10403 Consultant proposals were received for the design of the Area 1
Headworks in the second quarter. In
addition, the Area 2 Diversion
Structure redesign continued, the
Area 3 Spreading Basin Expansion
design was completed, and
discussions on the electric utility
service to the area continued.

Work on the Arroyo Seco Canyon
project will continue with the
reconfiguration and expansion of the
infiltration basins, road, and parking lot
(Area 3) in FY 2023. Area 3
construction will be completed in FY
2023.
4,365,360
58% 6/30/2026 Design6,399,747
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 18

N/A N/A
Pasadena Center Improvements

7,419,0008,244,600Well Improvements10744 A final version of the design for the Garfield Replacement Well above
grade improvements was completed
and procurement efforts continued in
the second quarter. In addition, an
assessment of the Ventura Well was
conducted for casing issues.

Construction of above grade
improvements for Garfield
Replacement Well will be completed.

Other well equipment will be replaced
as required in FY 2023.
2,745,120
65% 6/30/2027 Design4,831,171
8,961,2638,961,263Customer Information System10115 This project was completed in the first quarter. The Customer
Information System Managed
Services project (1096) will continue
to enhance the system.

Staff is reviewing the project
expenditures and will take
appropriate action to address the
project imbalance.

The Customer Information System
project will be in a stabilization period
and the project will be completed in FY
2023.
1,447,887
101% 6/30/2023 Completed9,012,592
5,910,0008,274,000Booster Improvements10736 Preparation work including permitting for the Ross Booster Station
upgrades continued in the second
quarter. Electrical switchgear
equipment was pre-ordered and the
delivery was delayed to December
2023.

Construction of Ross Booster Station
upgrades will continue and booster
pumps will be replaced as required in
FY 2023. The preliminary design of
Eagle Rock Booster Station upgrades
will begin.
2,229,120
64% 6/30/2027 Construction3,775,881
6,775,0009,175,000Meters and Services10817 A total of 276 small meters, 10 large meters, and 47 domestic and fire
services were replaced in the second
quarter.

Small and large meter installations are
planned in FY 2023. Vaults will be
replaced and domestic and fire service
renewals and abandonments are also
anticipated.
1,122,300
76% 6/30/2024 Ongoing5,127,569
10,780,00011,580,000Treatment Systems10918 Construction of the Wadsworth Groundwater Treatment Plant
continued in the second quarter.

Construction of the Wadsworth
Treatment Facility will be completed in
FY 2023. The facility will remove TCP
from three wells (Wadsworth Well,
Craig Well, and Woodbury Well).
4,425,159
18% 6/30/2027 Construction1,964,766
1,075,0003,242,200Customer Information System
Managed Services - Water
10969 Planning efforts with the consultant
for enhancements and upgrades to
the Customer Information System
began in the second quarter.

Additional CIS system enhancements
and upgrades will continue to add
benefits to PWP customers and staff in
FY 2023.
541,800
13% 6/30/2027 Ongoing137,455
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 19

1,150,0004,350,000New Water Well108810 Planning, including Conditional Use Permit application preparations for
the shared location of a new well,
water treatment plant, and an
Electric Vehicle fast charging depot
continued in the second quarter.

Design and environmental documents
for below grade improvements for a
new well will be completed in FY 2023.
299,280
5% 6/30/2024 Planning55,752
1,610,0001,610,000Local Non-Potable Water Project109511 Design for the pipeline to connect Brookside Golf Course to the
irrigation system continued in the
second quarter. The installation of
the permanent irrigation tank
continues to be postponed due to
low water levels in the Monk Hill
area.

The irrigation system will be
connected to Brookside Golf Course
and an assessment of the old 12”
pipeline on Washington Boulevard to
the golf course will be completed in FY
2023. A new pipeline will be installed
on Arroyo Boulevard and connected to
the old pipeline on Washington Blvd.

The installation of a stormwater
capture project for Brookside Golf
Course pond use and connection of a
new irrigation water tank to Windsor
Well will also be completed.
722,400
43% 6/30/2027 Ongoing690,026
361,491466,491Field Services and Meter Reading
Automation
101212 No reportable activity in the second
quarter.

Purchase of new meter reading
hardware, software, and professional
services for the upgrade to Cloud
capability will begin in FY 2023.
72,240
34% 6/30/2027 No Activity This
Quarter
123,677
520,0001,220,000Computerized Maintenance
Management System
108913 A contract for project management
and quality assurance services was
awarded on December 5, 2022.

Project management, quality
assurance, and solution
implementation services for the
Computerized Maintenance
Management System will be procured
and system implementation
preparation tasks will begin in FY
2023.
516,000
33% 6/30/2027 Design171,662
440,0005,865,000Monk Hill Groundwater Treatment
Improvements
107614 Planning with NASA to discuss the
Explorer Well project design
continued in the second quarter. In
addition, scope of work preparations
continued.

Contract amendment negotiations for
the Explorer Well will continue in FY
2023. Environmental assessment and
permit issuance will continue pending
the outcome of the contract
amendment.
139,320
30% 6/30/2027 Design131,406
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 20

245,000355,000Water SCADA Improvements108715 Server, radio, and logic control upgrades were completed in the
second quarter.

Upgrades to radio transmission for the
Water SCADA system
communications and remote terminal
unit upgrades will continue and a full
system upgrade will be assessed in
FY 2023.
154,800
27% 6/30/2024 Ongoing66,474
1,535,0002,410,000Emergency Generators - Water107916 Generator tap box installations for the San Rafael and the Eagle Rock
booster stations were completed in
the second quarter. The project
continues to experience external
lead time delays for manual transfer
switch equipment.

Installation of portable
generator connections to booster
stations will be completed in FY 2023.

Preliminary assessment for
stationary generators at booster
stations and wells will be completed.
455,407
44% 6/30/2027 Construction675,211
402,000664,500Management Information Systems108317 No reportable activity in the second quarter.

Project work in FY 2023 includes
implementation of vulnerability
assessment recommendations, firewall
security upgrades, information
technology data center miscellaneous
hardware and software, and network
equipment for switches and firewalls.
113,778
61% 6/30/2027 No Activity This
Quarter
243,233
445,0001,120,000Geographic Information System
(GIS) Enhancements
108418 Data preparation and planning efforts
for the migration to the GIS Utility
Network began in the second
quarter.

The GIS Utility Network Upgrade data
preparation will be conducted in FY
2023.
207,690
24% N/A Ongoing108,679
1,330,0003,030,000Reservoir Improvements109319 Procurement for the conceptual design for the Don Benito Reservoir
improvements continued in the
second quarter.

Design for the Don Benito reservoir
improvement project will be completed
in FY 2023. Other reservoir
improvements will be performed as
needed.
722,400
43% 6/30/2027 Planning569,263
455,0001,495,000Water Operations/Meter Shop109020 Planning for the water operations materials storage facility began in the
second quarter.

Site selection, remediation, and
preliminary design of an operations
workshop will begin in FY 2023.
361,200
6% 6/30/2024 Planning27,880
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 21

2,728,0462,728,046Water and Power Facilities
Modernization
105621 Schematic design for the locker room
facility remodel was completed and
detailed design work began in the
second quarter.

Locker room and shower facility
upgrades will be completed in FY
2023. Additional upgrades and
improvements to the warehouse
building, premises, racks, and material
handling equipment will continue for
Electric and Water utility functions, as
needed.
400,000
85% 6/30/2027 Design2,315,065
6,723,00014,723,000Customer Driven - Mains, Meters,
and Services
108222 A total of 9 water service applications
with deposits and 35 fire flow testing
applications were received from
customers and developers in the
second quarter. Installed projects
include the following 47 tasks: 18
domestic services, 5 fire services
with backflow prevention devices, 18
meters, 2 fire hydrants, and 4 service
abandonments.

Installations of new meters, services,
mains, fire hydrants, gate valves, and
services including final paving of
trenches will be completed in FY 2023.
2,000,000
67% 6/30/2024 Ongoing4,490,672
8,302,6748,302,674Non-Potable Water Project101323 Financial and progress reports were submitted to the U.S. Bureau of
Reclamation (USBR) and
coordination for the feasibility study
review with LADWP for the USBR
grant modification continued in the
second quarter.

A feasibility study, environmental
documents, permits, and regulatory
agency approvals will be completed in
FY 2023.
516,000
94% 6/30/2027 Ongoing7,827,638
110,0006,510,000Advanced Metering Systems
(AMS)
107824 Procurement for needs assessment
services began in the second
quarter.

A pilot program will be implemented to
determine the best technology for
water AMI metering for future full-scale
deployment in FY 2023.
103,200
0% 6/30/2027 Planning0
165,000365,000Water Facilities Improvement
Initiative
109225 A grant funding application was
submitted to the Department of
Water Resources (DWR) for the
Jones Reservoir/Sierra Madre
Median project. Procurement for
design and construction of the
project will resume once DWR
announces the grant recipients.

Water facility landscapes will be
assessed and a retrofit/landscape
improvement plan will be developed to
include tree succession plans in FY
2023. Design of drought tolerant
landscapes and retrofits to support
efficient irrigation and maintenance
plans will begin. The Jones
Reservoir/Sierra Madre Median project
will be completed.
51,600
88% 6/30/2027 Planning145,171
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 22

Electric System
3,505,0008,305,000Conductor Replacement Program32261 Construction for the Lincoln circuit cable replacement and design for the
Belmont circuit cable replacement
continued in the second quarter.

The cable replacement on the Belmont
Circuit will be completed in FY 2023.

In addition, other projects may be
competed as needed to mitigate the
risk of failure.
1,300,000
24% 6/30/2024 Ongoing832,788
6,337,57118,337,5714kV to 17kV Distribution System
Conversion Program
32272 Engineering design for Fair Oaks
feeders #7 and #12 continued in the
second quarter.

The 4kV to 17kV conversions from
circuits F10 to Raymond Ave, F12 to
Belmont Ave, and F12 to Lincoln Ave
will be completed in FY 2023.

Additional conversion projects may
occur based on operational needs or
to prepare for major developments.
3,000,000
40% 6/30/2024 Ongoing2,510,582
2,500,0002,505,000Subtransmission Cable Upgrade
(34-4)
32723 Material for the replacement of the
34-4 subtransmission line is
experiencing external delivery delays
and is expected to be arrive by the
Spring and Fall of 2023.

The 34-4 subtransmission line
between Glenarm and Chester
substations will be replaced through
existing infrastructure in FY 2023.
2,500,000
0% 6/30/2024 Design1,754
19,411,43319,411,433Customer Information System30224 This project was completed in the first quarter. The Customer
Information System Managed
Services project (1096) will continue
to enhance the system.

The Customer Information System
project will be in a stabilization period
and the project will be completed in FY
2023.
2,662,878
87% 6/30/2023 Completed16,901,808
3,872,0003,872,000Chester to Santa Anita 34kV
Cable Replacement
32685 This project was completed in first
the quarter.

This project will be completed in FY
2023.
2,000
83% 6/30/2023 Completed3,214,934
6,815,3679,491,367GT-3 and GT-4 Upgrades and
Replacements
31866 The catalyst replacement was
installed and the ammonia
monitoring system was tested in the
second quarter.

Work on the SCR/CO Catalyst for GT-
3/4 is expected to be completed in FY
2023. In addition, the work plan
includes installation of GT-4 Silencers,
GT3/4 Ammonia CEMS (if required by
AQMD), and miscellaneous
improvements on an as-needed basis.
2,008,230
52% 6/30/2027 Ongoing3,563,482
766,50013,766,500Energy Storage System Phase II32757 Planning, assessments, and scope of work development for the
demolition of the Broadway
Powerplant began in the second
quarter.

Planned work in FY 2023 includes
permitting, environmental study,
development of specifications for a
RFP for major construction, installation
and Owner's Engineer.
766,500
0% 6/30/2027 Planning0
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 23
Electric System

2,180,0004,280,000Fire Threat Mitigation Tier 2 Areas32588 The design for additional fire threat mitigation work on Rosemont Ave
was updated based on field review
including absorption of adjacent
scope in the second quarter.
900,000
33% 6/30/2027 Ongoing714,042
5,230,00011,030,000Electrical Vault Replacement and
Reinforcement Program
32299 Approximately 4 pullbox and 6 vault
repairs/replacements were
completed in the second quarter.

A total of 45 vaults and/or pullboxes
will be reinforced, replaced, or have
their frame/cover replaced in FY 2023.
1,500,000
46% 6/30/2024 Ongoing2,415,952
816,35641,962,076Advanced Metering Infrastructure
(AMI)
314210 Procurement for needs assessment
services began in the second
quarter.

A business case and roadmap will be
conducted for the project needs
assessment in FY 2023. The CIS
system will require additional
advanced metering licenses for smart
meters. Procurement will begin for the
program management, AMI network,
systems integration and meters.
511,000
37% 6/30/2027 Planning305,166
4,173,0009,373,000Distribution Switch Replacement
Program
323111 Approximately 6 switch replacements
were completed in the second
quarter.

Staff is reviewing the project
expenditures and will take
appropriate action to address the
project imbalance.

A total of 16 distribution switches will
be replaced based on oil test results
and field evaluation in FY 2023.
1,180,000
102% 6/30/2024 Ongoing4,244,724
2,064,3202,272,320Power Production Facility
Improvements
323612 Work on the Azusa Conduit was
completed in the second quarter.

Work planned for FY 2023 includes:
fountain rehabilitation; new trailer for
Instrumentation group; installation of a
new perimeter wall at Azusa; physical
security improvements, and
miscellaneous facility improvements
on an as-needed basis.
1,124,200
35% 6/30/2025 Ongoing715,481
2,864,7585,864,758Receiving Station 35kV Upgrades326213 The 35 kV Potential Transformer (PT) upgrades for 34-24 and 34-32
circuit breakers were completed in
the second quarter.

The upgrade of five 35 kV Potential
Transformers will be completed in FY
2023.
300,000
61% 6/30/2027 Ongoing1,748,345
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 24

8,638,00016,638,000Electric Vehicle Charging
Infrastructure
322514 The design for Shoppers Lane
project with Tesla was completed
and submitted to Planning for Plan
Check in the second quarter. The
installation of underground conduits
and foundations for electrical
equipment were completed at Victory
Park and Robinson Park; the
installation of electrical equipment
will occur after receiving the
electrical switchgear in December
2023. In addition, the installation of
additional EV chargers at the Del
Mar Garage were completed.

Planning efforts for development of
the real estate property at the
northeast corner of Walnut and Daisy
(aka Avon Ramp) to install EV
charging stations also continued.

Electric Vehicle (EV) charging stations
on Shoppers Lane parking lot will be
installed in FY 2023, in collaboration
with TESLA. Installation of EV
charging stations in the Playhouse
Park and Police Department Garage
will also be completed. In addition, the
installation of additional EV charging
stations at Arroyo Parkway Charging
Plaza will begin.
1,887,000
53% 6/30/2027 Ongoing4,582,313
2,480,0004,880,000Distribution Transformer
Replacement Program
323715 Material began arriving in the second
quarter, and once verified and
acceptance tested, select projects
will be released for construction.

A total of 9 transformers will be
replaced based on field inspection, or
a modeling indication of overloading in
FY 2023.
600,000
63% 6/30/2024 Ongoing1,562,210
6,182,00011,282,000Emergency Transmission and
Distribution System
Replacements
322216 Emergency infrastructure
replacements for three equipment
failures were completed in second
quarter.

Emergency replacements and repairs
to transmission, distribution, and
substation systems will be completed
on an as needed basis in FY 2023.
1,400,000
86% 6/30/2027 Ongoing5,327,229
34,700,50335,878,503GT-1 and GT-2 Upgrades and
Replacements
318217 The GT-2 renovation work to meet
the contract requirements to produce
at least 22 MW with required
emissions was completed in the
second quarter. In addition, the GT-1
and GT-2 Control System retrofit
project was completed. The GT-2
GSU transformer containment
project will begin in FY 2024.

Planned work in FY 2023 includes the
Generator Step Up (GSU) transformer
containment, and GT1 Ammonia
CEMS Installation, if needed.
511,000
95% 6/30/2027 Ongoing33,005,920
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 25

3,038,2785,238,278Work Order Management System
- Power Department
314018 A contract for project management
and quality assurance services was
awarded on December 5, 2022.

Consultant and contract award for
Project Management and Quality
Assurance Services for Computerized
Maintenance Management System
(“CMMS”) will be recommended in FY
2023. Staff will also release a RFP for
CMMS solution and solution
implementer (“SI”), and begin
implementation preparation tasks in
parallel with CMMS Selection
activities. The Water and Power
Department will evaluate proposals
and initiate product/solution
demonstrations and final selection.
500,000
46% 6/30/2027 Design1,409,079
80,000288,000Replacement of Power Plant
Instruments and Controls
323219 No reportable activity in the second
quarter.

Procurement of instruments and
controls at the Glenarm Power Plant
on an as-needed basis in FY 2023.
51,100
3% 6/30/2024 No Activity This
Quarter
2,280
3,580,0006,000,000Santa Anita 35kV Receiving
Station Upgrades
326020 The construction and commissioning
for the 34-24 protection and control
upgrade was completed in the
second quarter. In addition, the
preliminary engineering design for
the 34-20, 34-23, 34-27, North Tie,
South Tie, and 34-28 circuit breakers
were completed.

The procurement for Santa Anita 35
kV Receiving Station Protection and
Control Upgrades will be completed in
FY 2023. In addition, the protection
and control upgrades for 34-10, 34-11,
34-15, and 34-16 subtransmission
lines, and Capacitor Banks 10-12 and
4-6 will be completed.
1,930,000
44% 6/30/2027 Ongoing1,593,081
6,050,0006,050,000New 34.5 kV Circuit from Oak
Knoll to Santa Anita
326421 No reportable activity in the second
quarter. This project is experiencing
external lead-time delays for
substation materials.

This project will be completed in FY
2023.
2,000
94% 6/30/2027 No Activity This
Quarter
5,681,596
1,155,0005,140,800Customer Information System
Managed Services - Power
327122 Staff began planning efforts with the
consultant for enhancements and
upgrades to the Customer
Information System in the second
quarter.

Additional enhancements and
upgrades will continue to add benefits
to PWP customers and staff in FY
2023. The managed services will
continue to enhance the system.
996,450
22% 6/30/2027 Ongoing255,273
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 26

1,320,1246,220,124T.M. Goodrich Receiving Station
Upgrades
326323 The preliminary task order for
General Engineering Services (GES)
support to complete TM Goodrich
Fault Reduction Study was
completed in second quarter.

The TMG Receiving Station fault
current reduction study will be
completed in FY 2023. In addition, the
TMG 220 KV Metering and
Disturbance Fault Recorder Upgrade
design, specification, and procurement
will be completed and the construction
initiated.
600,000
21% 6/30/2027 Ongoing272,570
3,287,0008,087,000Deteriorated Pole Replacement
Program
323324 Approximately 18 pole replacements
were completed in second quarter.

Staff is reviewing the project
expenditures and will take
appropriate action to address the
project imbalance.

A total of 70 utility poles will be
replaced based on inspection and
evaluation criteria in FY 2023.
1,200,000
112% 6/30/2027 Ongoing3,696,278
1,020,0003,020,000Primary Dispatch Facility
Remodel
325325 No reportable activity in the second
quarter.

A request for proposal for
development of a complete
construction design package will
advertise in FY 2023. The new design
will include tenant improvements,
protection and control upgrades,
electric service upgrade, and the
installation of a new video wall system.

A facility current state and needs
assessment will also be completed.

Assessment areas will include
environmental, fire protection, HVAC,
backup power, and security. Water and
Power Department engineering and
other technical staff will support facility
assessment and data collection
activities. The completed design will
be included in the construction bid
specification.
500,000
2% 6/30/2027 Ongoing19,128
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 27

15,398,00025,793,000Installation of Low Voltage
Electrical Services
322126 Approximately 65 residential and
commercial installation requests for
new service, modifications, and
upgrades from the public right of way
equal to 400 amps or below were
completed in second quarter.

Approximately 110 solar connections
were reviewed and 14 systems were
permitted to operate. Work continued
on 16 active 5G antenna service
applications out of 182 applications
on file.

Modifications, upgrades, solar
installations, telecom, unmetered
service, or new low voltage electric
service will be installed as requested
in FY 2023. Installation of service
conductors to provide electrical
service will be installed, as needed.
3,000,000
89% 6/30/2027 Ongoing13,780,212
2,600,0003,700,000Seismic Upgrade of Power
Facilities
319627 The seismic engineering designs at
Brookside and Oak Knoll substations
were completed in the second
quarter.

Construction of the seismic upgrade of
the Brookside and Oak Knoll
substations will be completed in FY
2023.
460,000
62% 6/30/2024 Ongoing1,619,594
13,723,00024,223,000Installation of High Voltage
Electrical Services
322028 Approximately four private property
electric service installations for new
service, modifications, and upgrades
to services greater than 400 amps
were completed in the second
quarter.

Modifications, upgrades or new high
voltage electric service will be
completed as requested in FY 2023.

Installation of cables, conduits,
switches, transformers, and meters will
be installed as necessary.
2,500,000
90% 6/30/2027 Ongoing12,308,400
980,0001,780,000Customer Load Research
Program
324129 No reportable activity in the second
quarter.

The ongoing replacement of failing or
analog electric customer meters with
load research/automated metering
equipment and connection to the MV-
90 system will continue in FY 2023.
200,000
66% 6/30/2024 No Activity This
Quarter
650,483
607,463802,463Field Services and Meter Reading302530 No reportable activity in the second quarter.

The work plan includes the purchase
and installation of new meter reading
hardware, software and professional
services for the upgrade to Cloud
capability in FY 2023.
132,860
51% 6/30/2027 No Activity This
Quarter
310,007
1,025,0004,025,000Supervisory Control and Data
Acquisition (SCADA) System
Expansion
324531 The commissioning of the TM
Goodrich and Santa Anita Receiving
Station HMI project was completed in
the second quarter. In addition, the
procurement for the Eastern 1,
Chester 4, and Glenarm 4 SEL-2032
to RTAC upgrades was initiated.

Automation controller upgrades (SEL-
2032 to RTAC) and new interfaces to
Power SCADA will be completed for
Eastern Unit 1, Chester Unit 4, and
Glenarm Unit 4 substations in FY
2023. In addition, the Power Delivery
installation of OSI Soft PI Historian will
be completed.
625,000
20% 6/30/2024 Ongoing210,094
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 28

5,505,0016,805,001Distribution System Automation319232 No reportable activity in the second quarter. Construction is delayed until
FY 2024 due to extended delivery
time of the Automated Transfer
Switch unit from the manufacturer.

Two automated switches will be
installed on Vinedo Ave and Hill Ave
circuits to communicate with the Water
and Power Department Supervisory
Control and Data Acquisition system in
FY 2023.
325,000
88% 6/30/2024 No Activity This
Quarter
4,859,883
565,00010,620,000Fair Oaks Substation Upgrades326733 The preliminary task order for General Engineering Services (GES)
support to complete the engineering
and design for new Fair Oaks Unit
Substation was completed in the
second quarter.

The design and specifications of a
new unit substation for Fair Oaks
substation will be completed, Request
for Proposal issued, vendor selected,
and contract issued in FY 2023.
200,000
8% 6/30/2027 Ongoing45,049
490,0001,238,000Vault Cover Lid Replacement
Program
323034 In the second quarter, vault lid
restraint materials were ordered for
the first 8 locations; the remaining 7
locations require further verification.

Installation of restraint system and lid
enhancement for 15 vault/manhole
covers will be completed in FY 2023.
187,000
44% 6/30/2027 Ongoing213,533
3,160,0005,880,000Substation Modernization
Program
323535 In the second quarter, the
construction and commissioning for
Fair Oaks Unit 1 Modernization; the
Fair Oaks Unit 1 and Chester Unit 3
Transformer Health Upgrades; and
the engineering design for the Oak
Knoll Unit 3 and 4 Transformer
Health Upgrade were completed.

The design, procurement, and
construction of Fair Oaks Unit 1
modernization will be completed in FY
2023. Modernization will focus on
upgrading Electro-Mechanical
Protection Relays, LTC Oil Filters, N2
Gas Cabinets, LTC Desiccant Filters,
Tap Changer Controllers, XFMR
Temperature Controllers, and DGA
Analyzers. In addition, a specification
for Unit Substation painting will be
created, issued, contractor selected,
and the painting of multiple units
completed.
680,000
93% 6/30/2027 Ongoing2,951,214
1,200,0003,600,000Customer Facility Replacements326936 No reportable activity in the second quarter.

A total of 10 units will be replaced
based on field recommendation and
resource availability in FY 2023.
600,000
19% 6/30/2027 Ongoing233,386
520,0001,120,000Security, Access Control, and
Lighting Program at Power
Facilities
324837 Material for the Fair Oaks substation
security was ordered.

Construction of security, access
control, and lighting for the Santa Anita
Receiving Station will be completed in
FY 2023.
151,000
31% 6/30/2027 Ongoing160,776
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 29

510,000510,000Security Enhancements at
Glenarm Receiving Station and
Dispatch Center
324738 Began discussions with PWP IT to
revise contract scope, including
material procurement and
execution/construction of the
previously completed design.

Construction of security
enhancements at Glenarm Receiving
Station and Dispatch Center will be
completed in FY 2023.
220,000
12% 6/30/2027 No Activity This
Quarter
61,154
350,000605,000PWP Training Yard327439 Efforts to address environmental concerns at the site continued in the
second quarter.

Solicitations to perform site work, and
have the site leveled and made ready
for new Department of Water and
Power operations will occur in FY
2023. Power services will be extended
to the site and existing training
materials relocated to this location.
350,000
0% 6/30/2027 Planning0
480,000880,000Distribution System GIS
Enhancements
324640 The GIS portal was created in the
second quarter and more
enhancements are under evaluation.

A portal tool to generate statistics
directly from GIS will be created and
will replace the outdated GIS stats
portal and spread sheet reports in FY
2023. Ideas will be explored to create
a tool to produce Sectionalizing Maps
directly from GIS, which will replace
AutoCAD generated maps.
100,000
7% 6/30/2024 Ongoing32,457
6,490,5287,490,528Distribution System Expansion
Program
322841 Electrical cable and switch
installation for Shoppers Lane was
completed in the second quarter.

Underground infrastructure for
customer related projects will be
enhanced and expanded in FY 2023.
250,000
93% 6/30/2024 Ongoing6,026,386
740,0005,090,000Station Transformer Upgrades325942 The development of the mobile substation design and specification
was initiated in the second quarter.

The Mobile Transformer design and
specification will be completed,
request for proposal (RFP) posted,
vendor selected, and procurement
contract issued in FY 2023.
200,000
25% 6/30/2027 Ongoing187,218
790,0001,465,000Power Supply Integrated
Resource Planning and Design
324943 The IRP Consultant and Modeling
contract negotiations and
Stakeholder Technical Advisory
Group development were underway
in the second quarter.

Anticipated work includes procuring a
consultant to assist PWP with
developing the major 2023 IRP,
developing inputs and assumptions,
holding community meetings, and
modeling and analysis in FY 2023.

The process will take approximately
18 months and is expected to be
completed in FY 2024. Stakeholder
meetings will take place starting in Q4
of FY 2023.
613,200
42% 6/30/2025 Ongoing329,599
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 30

4,376,3527,376,352Substation Oil Containment312844 The designs of the new oil containment system at Wilson
Substation and similar system at Oak
Knoll Substation continued in the
second quarter. The procurement
process of construction of the Villa
Substation oil containment system
has been initiated.

A new oil containment system for the
Wilson and Oak Knoll Substations will
be constructed in FY 2023. Also, the
design of new oil containment systems
for the Chester Substation will be
initiated.
1,193,000
70% 6/30/2027 Design3,060,081
988,0002,188,000Power System Equipment325445 Procurement of test equipment continued in the second quarter.

Major tools and test equipment will be
purchased upon field evaluation in FY
2023.
308,000
87% 6/30/2027 Ongoing861,709
545,0001,145,000Fiber Optic Cable Expansions /
Overbuilds
324446 No reportable activity in the second
quarter.

Work in coordination with Department
of Technology in completing fiber
projects to meet Department of Water
and Power operational and system
needs will continue in FY 2023.
150,000
28% 6/30/2024 No Activity This
Quarter
152,594
19,721,98220,251,982Water and Power Facilities
Modernization
317547 Schematic design for the locker room
facility remodel was completed and
detailed design work began in the
second quarter.

Projects include locker room and
shower facility upgrades in FY 2023.

Additional upgrades and
improvements in the warehouse
building, premises, racks, and material
handling equipment will continue for
Electric and Water utility functions as
needed.
141,345
91% 6/30/2027 Design17,930,889
923,0001,723,000Power Transmission Program325148 LADWP is the operating agent for this project. Work continued on the
following main projects: 480V
Breaker Replacement, AC units for
Converter 1 & 2 Valve Halls
Replacement, Fire Protection
System Replacement, and
Replacement of three IGS Towers.

Work will continue on the replacement
of the 480 V breaker at Sylmar
Converter Station ("SCS"); removal of
Old Ground System; replacement of 3
IGS Towers; air conditioning unit
replacement for Converter 1 & 2 Valve
Halls; Phase 2 of the Fire Protection
System Replacement; and various
smaller capital projects in FY 2023.
467,248
26% 6/30/2024 Ongoing236,302
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 31

9,148,9999,508,999Power Transmission Program319049 LADWP is the operating agent for this project. Work continued on the
following projects: AC/DC Filter
replacement, Porcelain Insulator
replacement, and 3-230 kV shunt
Reactor Bushings.

Work will continue on the Sylmar
AC/DC Filter Replacement project and
SCS Fire Protection System
Replacement-Construction Phase 1
project in FY 2023. The Porcelain
Insulators Replacement project will
continue, and is projected to be
complete December 2024. The
Reactor Bushing Replacement project
is expected to be completed in FY
2023.
402,943
98% 6/30/2027 Ongoing8,938,692
634,0001,121,500Management Information Systems
- Power
323950 No reportable activity in the second
quarter.

Planned work in FY 2023 includes:
implementation of recommended
vulnerability assessment; VMWare
NSX Distributed Firewall; VMWare
Carbon Black; IT Data Center
Miscellaneous Hardware and
Software; Network Equipment
(switches and Firewalls); and
projected year-end adjustment.
209,255
76% 6/30/2024 No Activity This
Quarter
482,062
1,726,6032,326,603Santa Anita 17kV Substation
Upgrades
326151 The engineering review and
feasibility of animal guard options for
Santa Anita 17 kV open-air-rack was
initiated in second quarter.

The procurement and construction for
Santa Anita 17 kV open-air-rack
animal guard upgrades will be
completed in FY 2023.
200,000
81% 6/30/2027 Ongoing1,399,240
321,0001,446,000Geographic Information System
(GIS) Enhancements
324052 Data preparation and planning efforts
for the migration to the GIS Utility
Network began in the second
quarter.

GIS Utility Network Upgrade data
preparation will be conducted in FY
2023.
228,673
33% 6/30/2027 Ongoing106,298
1,183,0002,383,000Distribution Volt/Var
Enhancements Program
325253 Staff has updated firmware,
recharged, tested, and
reprogrammed two of the battery
units in the second quarter.

A switch capacitor bank solution will
be installed to alleviate low voltage
problems in the system in FY 2023.

Voltage correction projects will occur
when determined by recorded voltage
abnormalities or when customers
request connection or upgrade of a
service connection. Additionally, a
communications system to
communicate with the distribution
battery systems will be installed.
300,000
43% 6/30/2024 Ongoing503,525
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 32

230,000230,000Power Quality Meter Upgrades325054 The engineering design to install a new power meter for Glenarm RSD
CAPS 1-3 circuit breaker was
completed in the second quarter.

The 35-kV power meter upgrades for
the Glenarm RSC / RSD 34-13 and
34-33 circuit breakers will be
completed in FY 2023.
80,000
35% 6/30/2024 Ongoing81,392
1,830,0004,730,000Glenarm Receiving Station
Upgrades
326655 Procurement for the circuit breakers
began in the second quarter. This
project is experiencing external
delays due to material lead-time to
obtain new circuit breakers.

The protection and control upgrades
for GT-1 and GT-2 circuit breakers will
be completed in FY 2023.
830,000
32% 6/30/2027 Ongoing588,349
3,942,0004,342,000Transmission System
Enhancements
319556 No reportable activity in the second
quarter. The insulator order to
replace the damaged insulators on
one of the TMG Receiving Station
220kV disconnects was placed on
hold to obtain Southern California
Edison's final approval.

Transmission equipment may be
replaced or upgraded per the
inspection results and
recommendations of Southern
California Edison in FY 2023.
100,000
84% 6/30/2027 No Activity This
Quarter
3,307,865
660,0006,660,000Energy Storage System Phase I320658 Development of Request for Proposal for selecting a developer to
design, construct, own, and operate
a 25 MW/ 100 MWh BESS in 2025
continued in second quarter. In
addition, an environmental
assessment began for the project
site.

Planned work in FY 2023 includes
permitting, environmental study,
development of specifications for a
RFP for major construction, installation
and Owner's Engineer.
654,080
1% 6/30/2025 Planning6,835
163,000371,000Power Facility Wastewater /
Storm Water Capture and
Treatment
327059 Monitoring of practices under
Wastewater permit continued in the
second quarter.

Planned work in FY 2023 includes
completion of a study to determine
most cost effective option for
managing chemical constituents in
stormwater, and address any needs of
storm and waste water treatment,
storage, recycling and disposal
facilities at the power plant on an as-
needed basis.
153,300
0% 6/30/2027 Ongoing0
200,0005,605,000Chester Substation Upgrades327360 The preliminary task order for General Engineering Services (GES)
support to complete the engineering
and design for new Chester 35 kV
Switchgear was completed in the
second quarter.

Design and specifications for new
Chester 35 kV Switchgear will be
completed, Request for Proposal
(RFP) issued, vendor selected, and
contract issued in FY 2023.
200,000
16% 6/30/2027 Ongoing31,860
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 33

612,900820,900Power Supply Facility Security323461 The tuning and adjusting of the Broadway Powerplant system for
best operation continued in second
quarter.

Procurement and installation of new
and/or improved security systems with
a focus on the Glenarm Plant will
continue in FY 2023. Work on the
Broadway and Azusa Hydro plants will
be performed on as needed basis.
150,745
54% 6/30/2024 Ongoing328,111
Technology Projects
3,550,0003,550,000Police Computer-Aided Dispatch
and Records Management
System Replacement
711681 Post “go-live” system support
continued and planning for the
replacement of the Crime Analysis
Tool is began in the second quarter.

Implementation will be completed in
FY 2023.
700,000
68% N/A Ongoing2,429,354
6,960,5018,235,501DoIT Equipment Lifecycle
Replacement FY 2020 - FY 2024
711652 Network and server infrastructure
equipment and software updates
continued as part of planned lifecycle
replacements in the second quarter.

Contracting issues delayed the PBX
replacement project, but it is now
estimated to resume in the third
quarter. The Mobile Device
Management project began and is
anticipated to be completed in the
first quarter of FY 2024.

Annual system life cycle replacement
of hardware and software will continue
in FY 2023.
1,100,000
32% N/A Ongoing2,233,282
3,126,3673,126,367Enterprise Building Security
Management
711633 Allendale and Santa Catalina branch
library building access and security
equipment work began in the second
quarter and installation of security
enhancements at Villa Parke,
Robinson Park and La Pintoresca
Park are anticipated will be
completed in the third quarter. In
addition, security requirements at
Jefferson Elementary school
increased and work at remaining
library branches will begin in the third
quarter.

Work will be completed on building
access control systems and other
security improvements at the Jackie
Robinson Community Center and
various library locations, as well as
security improvements at Villa Parke,
Robinson Park, and La Pintoresca
Park in FY 2023.
750,000
58% N/A Construction1,802,057
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 34

1,991,6533,211,653City Fiber Network Expansion FY
2020 - FY 2024
711674 Fiber upgrade designs for Water and
Power facilities and the City’s media
partner, Pasadena Community
Access Corporation, were completed
the second quarter. Construction is
anticipated to begin in the third
quarter.

Fiber expansion along Colorado Blvd.
and South Lake Ave. will begin to
augment existing fiber paths and
support future economic development
and connections to Pasadena Water
and Power Department's power
facilities to replace cellular-based
connectivity in FY 2023. Additionally,
fiber expansion to the Mirador
Reservoir and Radio Tower will begin
and is expected to be completed in FY
2024.
350,000
47% N/A Ongoing933,102
1,500,0001,500,000City Park Public Wifi Expansion711695 A detailed design of the expansion of public Wifi to the park locations
included in this project was initiated
in the second quarter.

The implementation schedule will be
determined in FY 2023.
1,500,000
0% N/A Planning0
800,7912,000,000Enterprise Content Management
System
711516 Assessment to upgrade the
Enterprise Content Management
System and support server
infrastructure began in the second
quarter. The assessment is
anticipated to bee completed in the
third quarter. Following this
assessment, the upgrade and
migration of content is anticipated to
begin in the fourth quarter and will
last approximately nine months.

Expanded use of the system will
support Housing services in FY 2023.
45,000
91% N/A Ongoing725,365
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through December 31, 2022
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
January 9, 2023 Page 35