Agen eport
TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
January 30, 2023
SUBJECT: AUTHORIZE PURCHASE ORDER CONTRACT WITH LA VERNE POWER EQUIPMENT, INC. FOR PURCHASE OF TWO MEAN GREEN ELECTRIC MOWERS FOR AN AMOUNT NOT-TO-EXCEED $111,132
RECOMMENDATION:
It is recommended that the City Council:
1. Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061 (b )(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
2. Authorize the issuance of a purchase order contract to La Verne Power Equipment, Inc. (La Verne Power Equipment) for the purchase of two Mean Green electric mowers in an amount not-to-exceed $111,132 (including $10,103 contingency); and
3. Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.
BACKGROUND:
The Parks Division of the Parks, Recreation, and Community Services (PRCS) Department protects, maintains, and enhances the City's parks, open spaces, natural parklands, and other park related areas such as sports courts, playground equipment, and athletic fields. Park maintenance includes the landscape and irrigation systems of open spaces and median islands consisting of 26 City parks, 10 libraries, and two off-leash dog areas, totaling over 1,000 acres throughout the City.
PRCS staff has identified a need to replace one old gas-powered mower (#3414) and one older electric mower (#2750) utilized for grounds upkeep of the City-maintained green space. Considerations and research for zero emission options have been conducted and new electric models currently exist in the market that will meet department needs and specific associated equipment duties. Staff have determined that the fully electric models are able to perform the same job functions as their gas-powered machine equivalents MEETING OF 01/30/2023 AGENDA ITEM NO. __ 2 __ _
Purchase of Two Electric Mowers
January 30, 2023
resulting in the purchase of two Mean Green mowers for the Parks Maintenance section.
Emissions will be reduced by 100% for the replacement of the gas-powered mower with the electric model.
Sourcewell is a public government agency created specifically by the Minnesota legislature as a local unit of government (under Minnesota Constitution, article XII, section 3).
Sourcewell operates as a service cooperative and acts as a national municipal contracting agency which establishes and provides nationally leveraged and competitively solicited purchasing contracts that can be utilized by member agencies such as the City of Pasadena. In January 2021, Sourcewell issued a Request for Proposals for Grounds Maintenance Equipment, Attachments, and Accessories with Related Services. Forty-two submissions were received and evaluated by the Sourcewell selection committee.
Submissions were scored on a weighted scale of eight different criteria, with pricing being the most heavily weighted. The process undergone by Sourcewell has resulted in competitive pricing. Generac Power Systems scored 841 points out of a possible 1,000, and was awarded a contract through April of 2025. Mean Green is a division of Generac Power Systems and Mean Green products are offered through Sourcewell contract #031121-GNR.
The vendor, La Verne Power Equipment, has agreed to extend the contract prices, terms, and conditions under Sourcewell contract #031121-GNR to the City for the proposed purchase of two new Mean Green Evo Electric Zero Turn Mowers for $111,132 which includes a 10% contingency of $10,103 to address any adjustments needed for change in model availability due to supply chain issues. These mowers are expected to be delivered within 60 days after receipt of the purchase order.
La Verne Power Equipment is located in La Verne, CA with another location in San Bernardino, CA. The City of Pasadena has not done business with this vendor in the past.
It is in the best interest ofthe City to purchase the requested electric mowers with this vendor utilizing the Sourcewell contract; this eliminates the need to solicit for items that are already competitively priced and expedites the time required to take delivery of new equipment.
COUNCIL POLICY CONSIDERATION:
By providing the departments with the proper equipment to perform their function, the proposed purchase furthers the City Council's Strategic Plan goals to ensure public safety, increase conservation and sustainability, and maintain fiscal responsibility and stability.
ENVIRONMENTAL IMPACT:
This purchase complies with all South Coast Air Quality Management District rules and regulations for engine emissions and clean air standards in the South Coast basin.
Purchase of Two Electric Mowers
January 30, 2023
FISCAL IMPACT:
The total cost of this action is $111,132. Funding for this action will be addressed by the advance utilization of existing budgeted appropriations in the Fleet Replacement Fund under budget account 50322060-850500 to purchase the two Mean Green mowers.
PRCS will repay the advance over time utilizing current and future year General Fund appropriations through PRCS participation in the Fleet Replacement Program.
Indirect and support costs such as maintenance and repair are anticipated to be $20,000 over the lifecycle of the two mowers and will be addressed annually by utilization of existing General Fund budgeted appropriations in the respective department's operating budget: PRCS Department under 10118070-861600. Ongoing annual budget appropriations from the General Fund is required from the PRCS Department for continued maintenance and repair of these two mowers.
Prepared by:
Mark McCullough
Public Works Administrator BSFMD
Approved by:
MIGU~~z~
City Manager
Respectfully submitted,
~~
TONY O~MOS, P.E.
Director of Public Works