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Agenda Report
Date: March 27, 2023
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TO: Honorable Mayor and City Council
FROM: Police Department
SUBJECT: AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE
EL MONTE POLICE DEPARTMENT (EMPD) FOR SUPPLEMENTAL
LAW ENFORCEMENT SERVICES FOR SPECIAL EVENTS AT THE
ROSE BOWL
RECOMMENDATION:
It is recommended that the City Council:
1. Find the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3).
2. Authorize the City Manager to enter into a contract, not-to-exceed $90,000 per year, with the El Monte Police Department for supplemental law enforcement services for special events at the Rose Bowl, for a period of two years not-to- exceed $180,000.
3. The proposed contract is exempt from competitive bidding and competitive selection pursuant to City Charter, Section 1002(H), and Pasadena Municipal Code, Section 4.08.049(A)(3), contracts with other government entities. !
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BACKGROUND:
In order to provide adequate law enforcement for "Special Events" within the City and at the Rose Bowl, it is necessary to supplement the City's police department with personnel and equipment provided by outside agencies.
As referred to herein, "Special Events" are defined as follows; events with a large number of people in attendance, such as UCLA football games, international soccer matches, Americafest, music concerts and music festivals.
The City Council is asked to approve this contract between the City of Pasadena and El Monte Police Department (EMPD), to provide supplemental law enforcement services !
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MEETING OF.03/27/2023AGENDA ITEM NO..1
El Monte Police Department Special Event Supplemental Law Enforcement Contract March 27, 2023
for Special Events, between the dates of April 1,2023 through April 1,2025. The classification and approximate numbers of personnel provided by EMPD will be determined and mutually agreed upon, in writing, between EMPD and the City prior to Special Events. The hours of duty performed by EMPD employees will be established and agreed upon in accordance with the requested services.
This contract does not bind the City to payment for events that are postponed or canceled. It is for services rendered only.
Services provided by EMPD include the provision of supplemental traffic control and enforcement personnel, supervision, and management as indicated, as well as motor vehicles, operational, technical, and clerical support as necessary.
COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's Strategic Plan Goals to ensure public safety and maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
The proposed contract has been determined to be exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section15061 (b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Such is the case with the proposed contract authorization for supplemental law enforcement sen/ices. The proposed contract consists of supplementing the City's police department with EMPD deputies during "Major Events" within the City and at the Rose Bowl and does not propose any physical changes to the environment.
El Monte Police Department Special Event Supplemental Law Enforcement Contract March 27, 2023
FISCAL IMPACT:
The costs for all major events throughout the year will be charged against the budgets for the respective special event in the General Fund Billables Fund (Fund 105). All costs are fully recovered from the event promoter.
Respectfully submitted,
EUGENE HARRIS
Chief of Police
Pasadena Police Depari:ment
Prepared by:
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Johj^M^rcado, Lieutenant
Event Planning Section
Approved by:
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MIGUBTT^IARQUEZ
City Manager