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Agenda Report
April 3, 2023
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: REJECTION OF BID FOR SEISMIC RETROFIT OF PUBLIC WORKS
BUILDING AT CITY YARDS PROJECT
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080(b)(5) (projects which a public agency rejects or disapproves) and Section 15270 of the State CEQA Guidelines; and
2. Reject bid received on February 16, 2023 in response to the project plans and specifications for Seismic Retrofit of Public Works Building at City Yard.
BACKGROUND:
This project provides for the seismic upgrade of the City Yards Public Works Building to meet current code standards for existing structures. A finding of compliance with the General Plan was previously made and is shown on page 1.3 of the adopted FY 2023 Capital Improvement Program (CIP) budget.
The Department of Public Works prepared plans and specifications for this project. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On January 26, 2023, a Notice Inviting Bids for construction of Seismic Retrofit of Public Works Building at City Yards project was published in the local papers as well as posted on OpenGov. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 22 vendors downloaded the specifications and one (1) bid was received by the bid opening date, of which was not from a local vendor.
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MEETING OF04/03/2023AGENDA ITEM NO.2
Rejection of Bid - Seismic Retrofit of Public Works Building at City Yards April 3, 2023
Following advertising, one bid was received on February 16, 2023, as follows:
BidderAmount ($)
1. PCN3, LosAlamitos
Engineer's Estimate
$ 3,966,437
$1,500,000
The lowest bid received is 263 percent higher than the Engineer's Estimate of $1,500,000. The discrepancy between the Engineer's Estimate and lowest responsive and responsible bidder's proposal is attributed to a lack of understanding regarding the intended project scope.
The Department of Public Works will review and modify the current plans and specifications to provide clarification of the project scope as well as change the mandatory pre-bid walk to non-mandatory to encourage a greater number of bids. The Department of Public Works will then re-advertise the project for bid proposals.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve, maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
The rejection of bids for the Seismic Retrofit of Public Works Building at City Yards project is statutorily exempt from the California Environmental Quality Act (CEQA) in accordance with Public Resources Code Section 2180(b) (5) and Section 15270 of the State CEQA Guidelines, which statutorily exempts from CEQA "projects which a public agency rejects or disapproves."
Rejection of Bid - Seismic Retrofit of Public Works Building at City Yards April 3, 2023
FISCAL IMPACT:
There is no fiscal impact due to this action.
Respectfully submitted,
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TO^V OLMOS, P.E.
Director of Public Works
Prepared by:
Kris Markarian, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
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MIGUEL MARQUEZ
City Manager