AGENDA
MUNICIPAL SERVICES COMMITTEE
MEETING NOTICE
APRIL 11, 2023
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair/Vice Mayor, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
Sidney Jackson, General Manager
Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR APRIL 11, 2023 AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. Help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
APRIL 11, 2023
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, April 11, 2023, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the
Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this April 6th 2023 by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal
In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
APRIL 11, 2023
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
1. IMPLEMENT LEVEL 1 WATER SUPPLY SHORTAGE PLAN AS DESCRIBED IN PASADENA MUNICIPAL CODE (“PMC”) TITLE 13, CHAPTER 13.10; AND LIFT THE TEMPORARY 15 PERCENT VOLUNTARY WATER-USE REDUCTION TARGET (WATER AND POWER DEPARTMENT)
2. PROPOSED AMENDMENTS TO THE CITY OF PASADENA MUNICIPAL CODE CHAPTER 8.62 WASTE MANAGEMENT PLAN FOR CERTAIN CONSTRUCTION AND
DEMOLITION PROJECTS WITHIN THE CITY OF PASADENA
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
1 ITEM #1
2 3
4 5
6 7
8 Pasadena Water and Power
IMPLEMENT LEVEL 1 WATER SUPPLY
SHORTAGE PLAN AND LIFT TEMPORARY
15 PERCENT VOLUNTARY WATER-USE
REDUCTION TARGET
Municipal Services Committee
April 11, 2023
Item #1
Pasadena Water and Power
Overview
• Experiencing weather whiplash
> Simultaneous drought and flood emergency
> Driest 3 years in history (2020, 2021, 2022)
> Extremely wet winter (2023)
• Current water year providing near-term relief
• Still vulnerable to extreme and variable weather in
California and Colorado River reservoirs remain low
• Easing of statewide water restrictions
• Recommend moderately scaling back drought
restrictions
> Move down to Level 1 Water Supply Shortage Plan
> Lift temporary 15 percent water-use reduction goal
• Continuing to save water for the future
2 9
Pasadena Water and Power
Weather Whiplash: Record Dry to
Record Wet in California
3 DWR Snow Survey: April 3, 2023
DWR Snow Survey: April 1, 2022
2022 2023
Pasadena Water and Power
Prolonged Drought Impacted Supply
Sources
4 State Water Project
0 5
10 15
20 25
30 2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
Water Year
RAINFALL (INCHES)
Long-term Average
10-yr Average
Pasadena
Colorado
River System
Lake Mead
Lake Oroville
Start of 2022-23 Water Year
Lake Mead
10 Pasadena Water and Power
Winter Storms Providing Near-Term
Drought Relief
5 State Water Project
Pasadena
Lake Oroville
End of March 2023
Colorado
River System
Lake Mead
Pasadena Water and Power
-
500
1,000
1,500
2,000
2,500
Aug-21 Oct-21 Dec-21 Feb-22 Apr-22 Jun-22 Aug-22 Oct-22 Dec-22 Feb-23 Cumulative Water Saved
Compared to 2020-2021 (Million Gallons)
Pasadena Stepped Up to Save More
Water in Time of Need
6 Level 2 Implementation;
15% Water-Use Reduction Goal
Moved Up One Day/Week
Outdoor Irrigation Schedule
Community responded with additional
water savings as drought intensified
Over 2 Billion Gallons of
Additional Water Saved
July 2021
Governor calls for
15% water-use
reduction
October 19, 2021
Governor expands
drought emergency
declaration to all of
California
June 10, 2022
State requires all urban water suppliers to
implement Level 2 Water Shortage Plans;
Prohibits irrigation of non-functional turf for
commercial, industrial, and institutional sites
11 Pasadena Water and Power
State Easing Some Drought Measures,
Maintaining Others
• In response to improved conditions, on March 24, 2023, Governor Newsom issued orders that:
> Ends the voluntary 15% water conservation goal, continues to encourage using water wisely
> Ends requirement that local water agencies implement level 2 drought contingency plans
> Maintains ban on wasteful water uses, like watering ornamental grass on commercial grounds
> Retains state of emergency for all 58 counties so response and recovery efforts can continue
7 Water Releases from Lake Oroville California Aqueduct Pasadena Water and Power
• Consistent with overall supply conditions and state actions • Move to Level 1 Water Supply Shortage Plan
• Lift temporary 15 percent voluntary water-use reduction target
• Continue to closely monitor water supply conditions
Recommend Moderate Easing of Local
Drought Restrictions
8 Level 1
(Recommended)
Level 2
(Current) Level 3 Level 4
Watering Days
Per Week
3 summer
1 winter
2 summer
1 winter
1 summer
1 winter
No watering or
irrigating
Obligation to
Repair
Leaks, Breaks
72 hours
after notification
48 hours
after notification
36 hours
after notification
24 hours
after notification
Additional
Prohibitions N/A Filling ornamental
lakes and ponds
Filling ornamental
lakes and ponds
Filling ornamental
lakes, ponds,
residential pools or
spas
No new potable water
service provided
Pasadena Water Shortage Plan Levels
*Summer: April 1 – October 31; Winter: November 1 – March 31 12 Pasadena Water and Power
Continuing to Advance Water
Conservation
• Level 1 Outreach &
Education
> Direct messaging
> Citywide mailer
> Press releases
> Daily updates: City website,
Facebook, Twitter
9 • Ongoing: Continue to Build
Climate Resilience
> Programs
Irrigation Check-Up
Landscape Retrofits
Spray-To-Drip
Greywater
Leak Detection
Water Surveys and Direct Install
Rebates and Incentives
> Grants
> Water is Climate Campaign
> Community Workshops
> Partnership with Public Works –
Stormwater/Rainwater Capture
Pasadena Water and Power
Recommendation
• California Environmental Quality Act (“CEQA”)
Exemption
> State CEQA Guidelines Section 15307
> Protection of Natural Resources
• Pursuant to Pasadena Water Waste Prohibitions and
Water Supply Shortage Plans Ordinance (PMC 13.10)
> Implement Level 1 Water Supply Shortage Plan
> Lift the temporary 15 percent voluntary water-use reduction target
10 13
ITEM #2
14 15
16 17
18 19
PROPOSED AMENDMENTS TO CITY OF
PASADENA MUNICIPAL CODE CHAPTER 8.62 -
WASTE MANAGEMENT PLAN FOR CERTAIN
CONSTRUCTION AND DEMOLITION PROJECTS
WITHIN CITY OF PASADENA
Municipal Services Committee
April 11, 2023
Item #2
Presentation Overview
• Staff Recommendation
• Background - C&D Program
• C&D Process Enhancements
• Proposed Amendments to PMC 8.62
2 20
Staff Recommendation
• Find that this action is exempt under the California
Environmental Quality Act (CEQA) pursuant to
State CEQA Guidelines; and
• Direct the City Attorney to draft an ordinance
within 60 days.
3 Background
• 1989 - California Assembly Bill 939 adopted to divert Construction & Demolition (C&D) waste from landfills
and promote recycling
• 2002 - Pasadena Municipal Code (PMC) 8.62 adopted
• 2014 - PMC 8.62 amended to comply with new State
Assembly Bill 341
> Set lower square-footage threshold and expanded
covered projects to include residential remodeling,
significantly increasing number of projects required to comply
> Raised the minimum diversion goal from 50 to 75 percent (State raised goal to 65 percent)
4 21
Background (cont’d)
5 • Based on 2014 guidelines, C&D program applies to an estimated 1,100+ permitted projects each year
• Labor-intensive process with submittals in various forms • Independent of Building permit process (Energov)
• Lacked comprehensive process & data tracking system
• Time-intensive manual process for administration of
refunds
• No program representation at Permit Center
• Some Permittees not aware of their eligibility for a
refund of C&D deposit
C&D Process Enhancements
6 C&D process is a parallel and integral part of
project permitting and construction
• C&D workflow integrated into the Building & Safety
permitting system (Energov)
1. C&D Application – Approval required prior to Building permit issuance
2. Compliance Report – Approval required prior to
Building permit final inspection
3. Incentivize Permittee to comply
• C&D process automated with multiple notifications &
reminders to Permittee
22 C&D Process Enhancements (cont’d)
7 Green Halo - Systematic Tracking & Reporting
• A dedicated software for Permittee to directly
upload documents & track activities throughout
construction
• Interacts with City’s permitting software (EnerGov)
• Convenient upload of weight tickets generated by
recycling centers for accurate data reporting
• Streamlines approval and refunding of deposit
C&D Process Enhancements (cont’d)
Streamlining of Refund & Appeal Process
•Departments of PW, Finance and DoIT collaborated
to streamline deposit refund workflow
•Average processing time between refund request
submittal and refund check issuance reduced (within
30 days)
•With the improved streamline workflow and robust
outreach, increase Program compliance/refunds
citywide
8 23
Public Outreach - Brochure
9 New C&D Waste
Management brochure
informs residents of the
process and Green
Halo’s role at the start of
the permitting process
Public Outreach – City Website
10 24
Proposed Amendments to PMC 8.62
• Clarify permit status definitions, including
“completed”, “expired” and “cancelled”
• Integrate C&D Program approvals into Building&
Safety permit issuance and final inspection/
occupancy issuance process
• Streamline appeal process and make final the
decision of the Appeal Officer
11 Questions
12 25