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PUBLIC COMMENT
INSTRUCTIONS
INSTRUCCIONES PARA COMENTARIOS PÚBLICOS
AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 24, 2023
Teleconference
Location
:
Residence
52300 Ross Avenue
La Quinta, CA
92253
NOTICE TO
PUBLIC
:
The City Council and/or Finance Committee
will be conducting a Special Joint Meeting at 2:15 p.m. (noticed separately) to discuss the Fiscal Year 2024-2028 Capital Improvement Program Budget Closed
Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Public Hearing: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
CLOSED SESSION
– 4:30 P.M
A.
CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location: 1031 N. Lincoln Avenue, #5,
Pasadena, CA 91103
Agency Negotiator: Miguel Márquez
Negotiating Party: Terri Lynn Dandridge
Under Negotiation: Modification of Repayment Amount and Terms of City Homebuyer Assistance Loan
B.
CITY COUNCIL CONFERENCE WITH REAL
PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 434-470 North Lake Avenue
Under negotiation: Price and terms
Agency negotiator: Miguel Márquez
Negotiating Party: Kaiser
Permanente
PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of
20 minutes
at
the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to
3 minutes
each, and the Mayor may limit this time if reasonable under the circumstances.
The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).
CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
City Manager/Executive
Director
1. AUTHORIZATION TO APPLY FOR
ENCAMPMENT RESOLUTION FUNDING WITH THE STATE OF CALIFORNIA BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY; APPROVAL OF CONTRACT WITH
UNION STATION
HOMELESS SERVICES SUBJECT TO AWARD OF STATE FUNDS
(Housing Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the
recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies to
projects that
may have an effect on the environment;
(2)
Authorize the
submittal of an application
for State of
California Encampment Resolution Funding, Round 2 for eligible programs and activities that serve people experiencing unsheltered homelessness living in encampments;
(3)
Authorize the City
Manager to certify or execute, and the City Clerk to attest, the application and all other documents, agreements and amendments related to the application and subsequent State award
;
(4)
Authorize the City Manager to enter into a contract with Union Station Homeless Services to co-administer the proposed project, should the application be selected for funding, in an amount no greater than what is awarded by the State,
and with the contract term concluding on June 30, 2026. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services. To the extent that this grant funding is subject to
City procurement requirements, grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section
4.08.049(B) contracts for which the City’s best interests are served;
and
(5)
Authorize the City
Manager to approve no-cost amendments to the contract with Union Station Homeless Services which may extend the term beyond June 30, 2026.
2. CONTRACT AUTHORIZATION WITH STEP UP ON SECOND
STREET INC., TO PROVIDE SUPPORTIVE SERVICES TO ELIGIBLE PARTICIPANTS RECEIVING
TENANT-BASED RENTAL ASSISTANCE
(Housing
Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the
recommended action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA
only applies to
projects that may have an effect on the environment;
(2)
Authorize the City
Manager to enter into a contract with Step up on Second Street Inc., as the result of a competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code, for a total not-to-
exceed amount of
$175,000 with an initial grant term beginning in calendar year 2023 and ending January 31, 2024 to provide intensive case management supportive services to eligible participants receiving a Continuum of Care
tenant-based rental
assistance voucher. Competitive bidding is not required pursuant to City Charter Section 1002(F), contracts for professional or unique services ;
and
(3)
Authorize the
City Manager to execute contract amendments for five consecutive years with additional funding not-to-exceed $175,000 each year with the grant term beginning February 1, 2024 as set forth in the agenda report.
ATTACHMENT A
3. AUTHORIZE THE PURCHASE OF 15 PUBLIC TRANSIT VEHICLES INCLUDING THE FIRST ZERO
EMISSION VEHICLE FOR PASADENA TRANSIT TO REPLACE AGING VEHICLES AND PROVIDE MORE
CAPACITY
(Transportation Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (common sense);
(2)
Authorize the City Manager
to enter into the following contracts:
a.
New Flyer of America Inc., for the procurement of
nine larger capacity Xcelsior 35-foot Renewable
Natural Gas (RNG) buses and one 35-foot Battery Electric Bus (BEB) and chargers for Pasadena Transit
in an amount
not-to-exceed $8,208,411 including a contingency of $354,887 (5%); b)
Creative Bus Sales Inc., for the procurement of two Starcraft Allstar, Ford E450 25-foot RNG shuttles for Pasadena Transit in an amount not-to-exceed $399,441 including a contingency of $15,363 (4%); and
c)
RO Truck & Equipment, LLC for the procurement of three Sunset, Ram Promaster low-floor unleaded vans for Pasadena Dial-A-Ride in an amount not-to-exceed $399,021 including a contingency of $15,347 (4%); and (3)
Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services, and Pasadena Municipal
Code Section 4.08.049(B), contracts for which the City’s best interests are served.
TPA
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
POWER POINT PRESENTATION
-PRESENTED AT THE MEETING
4. AUTHORIZATION TO ENTER INTO A CONTRACT WITH NWN CORPORATION TO PROVIDE MICROSOFT TEAMS PHONE SYSTEM AND FIVE9 CLOUD CONTACT CENTER IMPLEMENTATION INCLUDING
CALLING PLANS WITH
TECHNICAL SUPPORT IN AN AMOUNT NOT-TO-EXCEED $1,177,697 FOR 26 MONTHS (Dept. of Information Technology)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA only applies
to projects that may have an effect on the environment; (2)
Authorize the City
Manager to enter into a contract with NWN Corporation to provide Microsoft Teams Phone System and Five9 Contact Center implementation including calling plans with 24/7 technical support for an amount
not-to-exceed
$1,177,697 for a 26-month period through June 30,2025, which includes a ten percent contingency on the base implementation cost only. Neither competitive bidding nor competitive selection are required pursuant to City Charter
section 1002(H), and Pasadena Municipal code section 4.08.049(A)(3), contracts with other governmental entities;
(3)
Authorize the
City Manager to execute future contract extensions in accordance with prevailing pricing through the State of California’s CALNET NextGen contract for as long as the City utilizes the Microsoft Teams phone
system; and
(4)
Rescind the
contract award in response to specifications for Microsoft Teams Phone System-Cloud PBX Implementation originally awarded to NTT America Inc., on June 13, 2022, for $
1,881,965.
TPA
5. CONTRACT AWARD TO
MOORE IACOFANO GOLSTMAN INC., TO FURNISH AND DELIVER A SAFE SPEED MEDIA AND
OUTREACH CAMPAIGN FOR
A TOTAL NOT-TO-EXCEED $85,000
(Transportation Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the actions proposed in the agenda
report are exempt from the California Environmental Quality Act (CEQA) in accordance with Section
15061(b)(3) the
“common sense” provision
that CEQA only applies to
projects
that may have an
effect on the environment
; and
(2)
Authorize the City
Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Moore Iacofano Goltsman Inc. (MIG), for a Safe
Speed Media and
Outreach Campaign in
an amount
not- to-exceed $85,000. Competitive price bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services.
ATTACHMENT A
TPA
6. AUTHORIZE CONTRACT WITH ROTORCRAFT SUPPORT INC., FOR PURCHASE OF AND INSTALLATION OF ONE WESCAM MX-10 EO/IR CAMERA SYSTEM FOR A TOTAL OF $495,000 (Police Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the project
proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the
“common sense” provision
that CEQA applies
only to projects that may
have an effect on
the environment
;
and
(2)
Accept the bid dated
March 20, 2023, submitted by Rotorcraft Support Inc., in response to specifications for one Wescam MX-10 camera purchase and helicopter installation; and
authorize the City Manager to enter into a
contract
not-to-exceed $495,000, which includes the base contract amount of $483,000 and a contingency of $12,000 to provide for any necessary change orders.
TPA
7. AWARD OF PURCHASE ORDER TO DOOLEY ENTERPRISES INC., FOR PURCHASE OF AMMUNITION FOR TRAINING PURPOSES FOR A NOT-TO-EXCEED AMOUNT OF $150,000 (Police Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the project
proposed herein is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the
“common sense” provision
that CEQA applies
only to projects that may have an effect
on the environment
;
and
(2)
Accept the bid dated February 27, 2023 submitted by
Dooley Enterprises Inc., in response to specification for practice and duty ammunition for $150,000 and authorize the issuance of a purchase order with Dooley Enterprises
Inc., in an amount
not-to-exceed $450,000 over a one-year period with an option for two additional one-year terms, at the discretion of the City Manager, for a maximum total contract length of three years, subject to Consumer Price Index Adjustments.
The base amount of the contract over three
years is $394,764 with a contingency of $44,236 to provide for any additional duty ammunition if needed.
TPA
8. FINANCE COMMITTEE
: AMENDMENTS
TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM
(Public Works Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the
proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines,
and as such, are not subject to environmental review; and (2)
Amend
the Fiscal Year
2023 Capital Improvement Program (CIP) Budget as detailed in Attachment A of the agenda report
ATTACHMENT A
9. FINANCE COMMITTEE
: FISCAL YEAR
JUNE 30, 2022 ANNUAL FINANCIAL REPORTS
(Finance Dept.)
Recommendation
:
It is recommended
that the following reports for the year ended June 30, 2022, be reviewed, discussed, and filed by the City Council and/or the Successor Agency to the Pasadena Community Development
Commission
:
A.
Annual Comprehensive Financial Report
B.
Independent Auditors’ Report on Internal
Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards
(This
replaces what was called the “Management Letter.”)
C.
Pasadena Center Operating Company Basic
Financial Statements
D.
Rose Bowl Operating Company Basic Financial
Statements
E.
Pasadena Community Access Corporation Basic
Financial Statements
F.
Pasadena Fire and Police Retirement System
Basic Financial Statements
G.
Air Quality Improvement Fund Financial
Statements and Compliance Report
H.
Pasadena Housing Successor Basic Financial
Statements
I.
Foothill Workforce Development Board Basic
Financial Statements
J.
Independent Accountants’ Report on Agreed-Upon
Procedures Applied to Appropriations Limit (Gann Limit) K.
Independent Accountants’ Report on Agreed-Upon
Procedures Applied to Employee Deductions for the Internal Revenue Code Section 457 Deferred Compensation Program
L.
The Auditors’ Communications with the City’s
Finance/Audit Committee
M.
Single Audit Report
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
ATTACHMENT F
ATTACHMENT G
ATTACHMENT H
ATTACHMENT I
ATTACHMENT J
ATTACHMENT K
ATTACHMENT L
ATTACHMENT M
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
City Council
10. RESIGNATIONS,
APPOINTMENTS, & REAPPOINTMENTS
APPOINTMENT OF
MARIE-CLAUDE FARES TO THE DESIGN COMMISSION
(At Large
Nomination/District 7)
City Attorney
City Clerk/Secretary
11. APPROVAL
OF THE INITIAL TERMS FOR FOUR AT-LARGE MEMBERS OF THE PASADENA RENTAL HOUSING
BOARD (PRHB)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the proposed
actions contained in the agenda report, as well as the actions taken by the City Council at the April 19, 2023 Special meeting, are exempt from review pursuant to the California Environmental Quality Act
(“CEQA”) in
accordance with State CEQA Guidelines § 15061(b)(3), the “common sense” provision that CEQA only applies to projects that may have a significant effect on the environment; and
(2)
Approve the initial terms
of the At-Large Members appointed to the Pasadena Rental Housing Board, as follows:
·
Lourdes Gonzalez as Pasadena Rental Housing Board
At-Large Member to serve a four-year initial term
·
Arnold Siegel as Pasadena Rental Housing Board
At-Large Member to serve a four-year initial term
·
Allison Henry as Pasadena Rental Housing Board
At-Large Member to serve a two-year initial term
·
Adela Torres as Pasadena Rental Housing Board
At-Large Member to serve a two-year initial term
12. RECEIVE AND
FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No.
Claimant
Claim Amount
2023-0277
John Hernandez
$
351.54
2023-0287
Amelia Caltacci
10,000.00+
2023-0279
Anthony Jenkins
Not stated
2023-0280
Marti Mackey
25,000.00+
2023-0281
Jose Raul Cordero
315.95
PUBLIC HEARING:
(Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)
13. CITY MANAGER’S RECOMMENDED FISCAL YEAR (FY) 2024 - 2028 CAPITAL IMPROVEMENT
PROGRAM BUDGET
Recommendation
:
It is recommended that the City Council:
(1)
Open the public hearing on the City Manager’s Recommended FY 2024 - 2028 Capital Improvement Program (CIP) Budget; and
(2)
Continue the
public hearing to each subsequent regular meeting of the City Council until the City Council determines that the public hearing may close and then formally adopt the FY 2024 - 2028 CIP Budget.
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to
speak
on more than one item of business on the agenda, excluding public hearings.
Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
OLD BUSINESS:
REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee
RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
14. AGREEMENT OF PURCHASE AND SALE BETWEEN KAISER
FOUNDATION HEALTH PLAN INC., AND THE CITY OF PASADENA, FOR THE PROPERTY COMMONLY KNOWN AS 450 NORTH LAKE AVENUE,
LOCATED IN THE CITY
OF PASADENA, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APN NOS. 5732-017-017 AND 5732-017-018 AND AMEND THE FISCAL YEAR (FY) 2023 OPERATING BUDGET BY AN AMOUNT
NOT-TO-EXCEED $12,000,000
Recommendation
:
It is recommended that the City Council:
(1)
Find that the
proposed acquisition of the subject property is being undertaken without plans for any specific use or development of the property at this time and therefore the mere change in title ownership does not have the
possibility of
causing any potentially significant impact on the environment, and on that basis, is exempt from environmental review under the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b) (3) under the
common sense exemption because it can be seen with certainty that the change in title ownership of the property has no possibility of having a significant effect on the environment;
(2)
Find that the
proposed acquisition of the subject property is consistent with the City’s adopted General Plan;
(3)
Authorize the City
Manager to execute an Agreement of Purchase and Sale between KAISER FOUNDATION HEALTH PLAN INC., and the
city of
pasadena
, for the property commonly known as 450 North Lake Avenue, located in the City
of Pasadena, County of Los Angeles, State of California, APN Nos. 5732-017-017 and 5732-017-018 for an amount not-to-exceed $12,000,000, concurrent with the County of Los Angeles Board of Supervisor’s
approval of an
agreement of fiscal partnership with the City; and
(4)
Amend the FY 2023
Operating Budget by transferring up to $12,000,000 from the American Rescue Plan Act Fund (244) to the General Fund (101) for the purchase of property.
ATTACHMENT A
ATTACHMENT B
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
POWER POINT PRESENTATION
-PRESENTED AT THE MEETING
City Council
City Attorney
ORDINANCES
First Reading
:
None
Second Reading
:
None
INFORMATION ITEM
BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND
TECHNOLOGY COMMITTEE
(Chair Tyron Hampton, Steve Madison,
Jess Rivas, Jason Lyon)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S249 (City Hall Council Chamber, 2 nd
floor)
May 11, 2023 (Special Meeting to
Commence at 4:30 p.m.)
May 16, 2023
June 20, 2023
FINANCE COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
floor)
April 24, 2023 (Special Meeting to
Commence at 2:00 p.m.)
May 8, 2023 (Special Meeting to
Commence at 3:00 p.m.)
May 22, 2023 (Special Meeting to
Commence at 3:00 p.m.)
LEGISLATIVE POLICY COMMITTEE
(Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S249 (Council Chamber, 2
nd
Floor)
May 2, 2023
May 10, 2023 (Special Meeting to
Commence at 4:30 p.m.)
June 6, 2023
MUNICIPAL SERVICES COMMITTEE
(Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room S249 (Council Chamber, 2
nd
Floor)
April
25, 2023
May 9,
2023
May 23,
2023
PUBLIC SAFETY COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N.
Garfield Avenue, Room
S249 (Council Chamber, 2
nd
Floor)
May 17, 2023
May 24, 2023 (Special Meeting to
Commence at 4:30 p.m.)
June 21, 2023
FUTURE COUNCIL MEETING DATES
April 28, 2023
(Special meeting)
May 1, 2023 (To be
cancelled)
May 8, 2023
May 15, 2023
May 22, 2023
May 29, 2023 (To be cancelled)
June 5, 2023
June 12, 2023
June 19, 2023 (To be cancelled)
June 26, 2023 (To be cancelled)
July 3, 2023 (To be cancelled)
July 10, 2023
July 17, 2023
July 24, 2023
July 31, 2023
FUTURE PUBLIC HEARINGS
:
May 8, 2023, 5:30 p.m.
– Recommended Operating Budget for Fiscal Year 2024
May 15, 2023, 5:30 p.m.
– Continued Public
Hearing - Block 5 Maintenance Assessment District Increase May 15, 2023, 5:30 p.m.
– Application to
Designate 420 South Greenwood as a Landmark
May 22, 2023,
5:30 p.m.
– Amendment to the
Schedule of Taxes, Fees and Charges for Fiscal Year 2024 May 22, 2023, 5:30 p.m.
– Approval of the
Annual Action Plan (2023-2024) and Related Funding Application for the Community Development Block Grant, Home Investment Partnership Act, and Emergency Solutions Grant
COMMISSION VACANCIES