Department of TransportationAUTHORIZE THE PURCHASE OF 15 PUBLIC TRANSIT VEHICLES INCLUDING THE FIRST ZERO EMISSION VEHICLECity CouncilApril 24, 2023Item 3 Department of TransportationRecommendations1.Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”).2.Authorize the City Manager to enter into the following contracts:a)New Flyer of America, Inc. for the procurement of nine larger capacity 35-foot Renewable Natural Gas (RNG) buses and one 35-foot Battery Electric Bus (BEB) and chargers for Pasadena Transit in an amount not to exceed $8,208,411 including a contingency of $354,887 (5%);b)Creative Bus Sales, Inc. for the procurement of two Starcraft Allstar, Ford E450 25-foot RNG shuttles for Pasadena Transit in an amount not to exceed $399,441 including a contingency of $15,363 (4%); andc)RO Truck & Equipment, LLC for the procurement of three Sunset, Ram Promaster low-floor unleaded vans for Pasadena Dial-A-Ride in an amount not to exceed $399,021 including a contingency of $15,347 (4%).2 Department of TransportationRecommendations3.Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services, and Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.3 Department of TransportationBackground•Total Transit Fleet: 44•Dd 4 •Fleet: 29 vehicles•Reached End of Life: 12 vehicles•Recommended Purchase:>10, 35ft transit buses & 2 cutaways>Includes first pilot zero emission bus•Ridership: Larger vehicles to relieve significant overcrowding•Fleet: 15 vehicles•Reached End of Life: 2 vehicles•Recommended Purchase:>3 ProMaster Vans (no zero emission options yet)•Ridership & Accessibility: Additional vehicle for additional capacity and access narrow streets•Grant: Secured operating funds
Department of TransportationAdopted Zero Emission Rollout Plan •Consistent with adopted Pasadena Zero Emission Bus Rollout Plan>Adopted January 30, 2023>Provides roadmap to transition to ZE>Pasadena Dial-A-Ride transition by 2028>Pasadena Transit transition by 2036 5 Phase 1: Build Infrastructure (Started)Transit Operations Maintenance Facility (TOMF)•Secured $65.4 Million Metro Measure R MIP•Charge up to 45 Transit Vehicles•Anticipated Completion 2026Hydrogen Fueling Station•Finalizing Hydrogen Fueling Station Feasibility Study•Grants Update•FTA Bus Facilities/LowNo (pending)•State TIRCP (Awarded)•EnergIIZE (May)•Carl Moyer (May)•Anticipated Completion 2026Phase 2: Implement Pilot (Today)1 Pasadena Transit & 1 Pasadena Dial-A-Ride pilot busGain operational experience to prepare for future vehicle replacements•Zero Emission will change maintenance and operations system•Avoid missteps other agencies have made in the zero emission transitionPhase 3: Major Replace Vehicles (2026-2036) – On Track2026 - Replacing 1/3 of the fleet •8 Pasadena Transit •Fuel Cell Electric Buses (Hydrogen)•7 Pasadena Dial-A-Ride •Battery Electric BusesSecured over $10 million in grant funding 2026
Department of TransportationZero Emission (ZE) •Pasadena’s transit fleet reduces 3,508 metric tons of GHG each year per system ridership•Postponing replacement buses negatively impacts the community>At least doubles GHG produced systemwideMode shift »1,400 metric tons GHG annuallyOlder engine technology>Increase in operating cost >Reliability of service impacts6
Department of TransportationZero Emission Transition Progress•Summer 2023: 1stPasadena Dial-A-Ride ZE pilot bus order•Transit Operations Maintenance Facility (TOMF)>Secured $65.4 Million Metro Measure R MIP•Hydrogen Fueling Station>Finalizing Hydrogen Fueling Station Feasibility Study>Grants UpdateFTA Bus Facilities/LowNo (pending)State TIRCP (Awarded)EnergIIZE (May)Carl Moyer (May)7
Department of TransportationZero Emission Transition Progress•Rollout Plan Update – On track – 2026 fleet replacement funding secured this year:>FTA Section 5310 $ 1,050,000 Federal>VW Mitigation $ 1,600,000 State>HVIP (Anticipated) $ 1,380,000 State>LCTOP $ 100,000 State>LTSS $ 5,000,000 Metro>Measure M MSP $ 1,702,871 Metro>TIRCP $14,424,000 State>Total Grants $25,256,8718 90%
10%2026 - 7 Dial-A-Ride BEB $2.9M Funding Status
Grant SubmissionsPending AwardGrants Awarded/FormulaLocal Commitment 96%
4%2026 - 8 Pasadena Transit H2 $12M Funding Status
Grant SubmissionsPending AwardGrants Awarded/FormulaLocal Commitment Department of TransportationProcurement•9, 35ft, RNG Low-floor transit buses•2, 25ft, RNG cutaways•3, Unleaded Vans•CalACT/MBTA Purchasing Cooperative>Assist small and rural transit providers to meet federal transit procurement requirements>Statewide procurement provide economy of scale9
Department of TransportationProcurement
•California DGS Cooperative>Statewide procurement provide economy of scale>Pilot bus to gain operational experience to prepare for future vehicle replacements10 •1, 35ft, Battery Electric Bus, Low-floor transit bus•Charger Department of TransportationFiscal Impact•Purchase of 15 vehicles for an amount not to exceed $9,006,873 from CIP 75085 and 75086. No General Fund impacts. 11 Project Budget SummaryVendor Buses Contingency TotalNew Flyer of America Inc. (NF) $ 7,853,524 $ 354,887 5% $ 8,208,411 Creative Bus Sales (CBS) $ 384,078 $ 15,363 4% $ 399,441 RO Bus Sales (RO) $ 383,674 $ 15,347 4% $ 399,021 TOTAL CONTRACT AMOUNTS$ 9,006,873 Funding SourcesVehicle Type Total MSP EnergIIZE FTA 5310 Local Prop A/C NF: 9, 35-ft $ 6,755,120 $ 4,670,015 $ - $ - $ 2,085,105 31%NF: 1, 35-ft BEB $ 1,453,291 $ 335,075 $ 171,003 $ - $ 947,213 65%CBS: 2, 25-foot $ 399,441 $ 364,925 $ - $ - $ 34,516 9%RO: 3 Vans $ 399,021 $ - $ - $ 145,800 $ 253,221 63%TOTAL $ 9,006,873 $ 5,370,015 $ 171,003 $ 145,800 $ 3,320,055 37% Department of TransportationNext Step•Spring 2023: Setup PO with all vendors•Late winter 2024: Charger infrastructure installation•Summer 2024: Vehicle delivery•Fall 2024 >Testing of vehicles>Training staff on BEB>Vehicles placed in revenue service12 Department of TransportationSupplemental Slides13
Department of TransportationFixed Route: Fleet Replacement Plan 14 LegendRNG/Unleaded Bus PurchaseZEB PurchaseZEB Purchase If Funding Is Available Department of TransportationDAR: Fleet Replacement Plan 15 LegendRNG/Unleaded Bus PurchaseZEB PurchaseZEB Purchase If Funding Is Available