AGENDA
MUNICIPAL SERVICES COMMITTEE
MEETING NOTICE
APRIL 25, 2023
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair/Vice Mayor, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
Sidney Jackson, General Manager
Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
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Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE MEETING FOR APRIL 25, 2023 AT 4:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
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CITY OF PASADENA
MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
APRIL 25, 2023
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
N
OTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, April 25, 2023, at 4:00 p.m., to discuss matters on the attached agenda.
I
HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this April 20, 2023 by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
APRIL 25, 2023
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
March 14, 2023 (Regular Meeting)
March 28, 2023 (Cancelled Meeting)
1. AUTHORIZATION TO ENTER INTO A REVISED 15-YEAR POWER SALES
AGREEMENT WITH SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR
GEOTHERMAL ENERGY FROM CALPINE GEYSERS, LLC FOR THE WATER AND
POWER DEPARTMENT
2. CONTRACT AWARD TO JYD INDUSTRIES INCORPORATED, DBA AARON
INDUSTRIAL RECYCLING TO PURCHASE AND REMOVE SCRAP METAL FOR THE
WATER AND POWER DEPARTMENT
3. AUTHORIZATION TO ENTER INTO TWO AGREEMENTS WITH CALIFORNIA
DEPARTMENT OF TRANSPORTATION FOR MAINTENANCE RESPONSIBILITIES
FOR PROPOSED SOUNDWALLS AT VARIOUS LOCATIONS ALONG INTERSTATE 210, BETWEEN FAIR OAKS AVENUE AND WILSON AVENUE
4. PWP E-MOBILITY PROGRAM UPDATES
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
INFORMATION ONLY
ADJOURN
NEW BUSINESS
1 01 03/14/2023
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
MARCH 14, 2023
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:05 p.m.
ROLL CALL:
Staff:
Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton
Councilmember Justin Jones
Councilmember Jason Lyon
Miguel Márquez, City Manager
David Reyes, Acting Assistant City Manager
Sidney Jackson, General Manager of Water and Power
Tony Olmos, Director of Public Works
Jennifer Paige, Director of Planning and Community Development Robert Castro, Power Resource Planning Manager of Water and Power John Hormozi, Principal Power Resources Planner of Water and Power Kris Markarian, Deputy Director of Public Works
Israel Del Toro, Neighborhood and Business Services Administrator Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary
APPROVAL OF MINUTES It was moved by Councilmember Hampton, seconded by Councilmember Jones, to approve the minutes of January 24, 2023, February 28, 2023, February 14, 2023 (Cancelled Meeting) as submitted. (Motion unanimously carried) (Absent: None)
INFORMATION ONLY POWER INTEGRATED RESOURCE PLAN UPDATE
Sidney Jackson, General Manager of Water and Power , and Robert Castro, Power Resource Planning Manager, provided introductory comments and John Hormozi, Principal Power Resources Planner , summarized the agenda report as part of a PowerPoint presentation, with all responding to questions.
Garrett Stevenson, Recording Secretary, reported that the City Clerk’s Office received four letters of correspondence offering suggestions, comments, and concerns related to the item.
The following residents provided comment on the matter:
Sam Berndt, representing Pasadena 100
Cynthia Cannady, representing Pasadena 100
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
2 02 03/14/2023
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
UPDATE BY CYNTHIA KURTZ
Cynthia Kurtz, Board Member of Metropolitan Water District (MWD) , summarized MWD’s memo and responded to questions.
Councilmember Jones expressed support for the Pure Water Southern California Program and thanked MWD for their design of the distribution system.
Vice Mayor Williams suggested that the Pasadena City Council be invited to tour the Los Angeles County Sanitation District’s, Joint Water Pollution Control Plant in Carson.
Councilmember Hampton expressed appreciation for MWD’s
messaging related to water efficiency related the California’s water supply.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
ENHANCEMENTS TO CITYWIDE SIDEWALK REPAIR PROGRAMS
Tony Olmos, Director of Public Works, provided introductory comments and Kris Markarian, Deputy Director of Public Works, summarized the agenda report as part of a PowerPoint presentation and responded to questions.
Councilmember Hampton expressed appreciation to the Department of Public Work’s staff for their dedication in keeping Pasadena a walkable City. He suggested the addition of senior citizens to the Department’s prioritization criteria when reviewing Citizen Service Center reconstruction requests; and to consider placing surveillance cameras on City trash trucks to improve the ability to monitor road hazards. He also suggested that the City utilize construction contractors, who are in the field to report to City staff on the sidewalks and roads that need repair.
Vice Mayor Williams asked staff to increase funding sources for city sidewalk repair to alleviate homeowner responsibility. She reiterated concerns from residents who insist that the general fund should be used to repair sidewalks; and to examine the advertising methods used for the sidewalk reimbursement rebate program, as the program has been underutilized by residents.
Councilmember Hampton suggested adjusting the sidewalk
reimbursement rebate offered to residents who complete the repair on their own by increasing the amount from $1,000 to $2,000.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
UPDATE ON LEAF BLOWER ORDINANCE
3 03 03/14/2023
Councilmember Lyon was
excused from the meeting
and left the dais at 5:43 p.m.
Jennifer Paige , Director of Planning and Community Development , provided introductory comments and Israel Del Toro, Neighborhood and Business Services Administrator of Planning and Community Development, commenced the presentation on the item.
Due to time constraints, t he Municipal Services Committee lost its quorum during the staff presentation.
Following a brief discussion, on the order of the chair, and by consensus of the Committee, staff was asked to forward the item to the March 27, 2023, City Council meeting for consideration.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:47 p.m.
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
________________________
Vice Mayor Felicia Williams Chair
Municipal Services Committee
4 01 03/28/2023
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
MARCH 28, 2023
MEETING
The meeting of the Municipal Services Committee, scheduled for Tuesday, March 28, 2023, at 4:00 p.m., was cancelled as ordered on Thursday, March 23, 2023, and posted.
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee
5 ITEM #1
6 7
8 9
10 11
12 13
14 15
16 Pasadena Water and Power
Calpine Geysers
Geothermal Project
MSC Presentation
April 25, 2023
Item 1
Pasadena Water and Power
Original Terms
• On January 23, 2023, PWP received City
Council approval to execute a ten-year PSA
with SCPPA
• Original Offer - $79.50/MWh, 10 Years
> 2025-2026 – 10 MW
> 2027-2034 – 35 MW
> Start of Service – January 1, 2025
> Increase in Share –January 1, 2027
> End of Service – December 31, 2034
2 17
Pasadena Water and Power
Revised Offer
• After receiving City Council approval,
Calpine Geysers Project notified SCPPA of
revised terms
> Due to a substantial increase in market prices and
demand for renewable energy
• Based upon the responses to SCPPA’s
Request for Proposals, there are not many
geothermal resource options in the market
today
> To ensure lower risk energy and resource
adequacy delivery to PWP by 2027
3 Pasadena Water and Power
New Offer Terms
• SCPPA Fixed Price Renewable PPA Term
> Term: 15 years beginning January 1, 2027
$18.7 million annual estimated cost (at 89% CF)
$278 million estimated cost over 15-year term
(at 89% CF)
Total not-to-exceed contract value of
$312,075,000 over the 15-year term (at 100% CF)
> Contract Energy Quantity: 25 MW
> All-In Energy Price: $95/MWh
> Resource Adequacy: 22.25 MW (2027-2041)
> PCC1 RECs
> Delivery Point: NP-15
4 18
Pasadena Water and Power
Opportunities from New Offer
• Increase in the number of years in the
contract to assist future needs
> Previously was 10 years
> New Offer is for 15 years
• Leveling out of amount in MW offered
> Previous offering was 10 MW for 2 years and then
increased to 35 MW for 8 years
> New offering starts at 25 MW and stays at that level
for the entire 15-year term
5 Pasadena Water and Power
Consultant’s Analysis
• Resource Adequacy (RA)
> Determined that Calpine Geysers provides reliable and consistent RA, since Geysers is available 24/7, and the RA is offered at current market price
• Renewable Energy Credits (RECs)
> Found that Calpine Geysers provides consistent and predictable RECs to assist PWP to meet a 100% clean energy portfolio by the end of 2030
> Combined price for energy and environmental attributes remains in line with current market values
• Baseload Energy
> Determined that since Calpine Geysers is available to run 24/7 and has been in continuous operation since 1980, there are no concerns about supply chain issues or transmission constraints that would prevent the project from performing
6 19
ITEM #2
20 21
22 23
24 Pasadena Water and Power
CONTRACT AWARD TO JYD INDUSTRIES
INCORPORATED, DBA AARON INDUSTRIAL
RECYCLING TO PURCHASE AND REMOVE SCRAP
METAL FOR THE WATER AND POWER DEPARTMENT
Municipal Services Committee
April 25, 2023
Item 2
Pasadena Water and Power
2 Background
• Pasadena Water and Power (“PWP”) Warehouse
manages the disposal of scrap metals that are
deposited into designated bins at the City Yards.
These scrap metals are picked up, weighed and
recycled.
• Scrap metal types include copper wires, aluminum
wires, brass, steel, lead, and ductile iron.
25 Pasadena Water and Power
Background
• The PWP Warehouse coordinates with a vendor to load,
remove and transport metals to a certified
weighmaster. This includes labor, materials, equipment, tools and transportation.
• PWP Warehouse receives proceeds based on a
percentage of the price per pound (or per ton) as
quoted by the American Metals Market (“AMM”) Index
on the day of pick-up.
• The vendor will pay the City of Pasadena the bid
percentage of the price per pound (or per ton) for the
specific metal on the day the scrap metal is removed
from the City of Pasadena PWP Warehouse.
3 Pasadena Water and Power
4 Bid Process
• Competitive Bidding Process
> Notice Inviting Bids for the competitive bid “Scrap Metals Purchase and Removal” was posted online through OPENGOV Procurement on December 15, 2022 and published in the Pasadena Press and Pasadena/San Gabriel Valley Journal News on December 22, 2022 > 163 vendors viewed the electronic posting
> 8 vendors downloaded the specifications
> Three vendors attended the mandatory pre-bid meeting on January 4, 2023, with no local vendors in attendance
> Three responsive bids were received on January 11, 2023, with no bids received from local vendors
26 Pasadena Water and Power
Bid Process
• The bids were evaluated by using the AMM
index as of December 1, 2022, along with
metal types and estimated annual weights
5 Pasadena Water and Power
6 Bids Results
• JYD Industries Incorporated, DBA Aaron Industrial
Recycling was the highest bidder, offering the highest
total proceeds with the lowest costs to the City of
Pasadena. Their bid was responsive, responsible and
complies in all respects with the requirements of the
Specifications
27 Pasadena Water and Power
7 Fiscal Impact
The total estimated revenue for this contract is
$1,225,625, which includes annual revenue of up to
$245,125 for three years with two optional one-year
extensions
Revenues will be addressed in the future annual
budget in Power Operating Fund 401 (42400001-
701800) and Water Operating Fund 402 (42400002-
701800)
Indirect and support costs are not anticipated
Pasadena Water and Power
Recommendation
• Find that the proposed action is not considered a “project” per Section 21065 of the California Environmental Quality Act (“CEQA”) and is therefore not subject to CEQA review pursuant to Sections 15060(c)(2), 15060(c)(3), and 15378 of the CEQA Guidelines; as such, no environmental document pursuant to CEQA is required for the project;
• Accept the bid dated January 11, 2023, submitted by JYD Industries Incorporated, DBA Aaron Industrial Recycling, in response to the Bid Specifications for Scrap Metals Purchase and Removal for the Water and Power Department (“PWP”), reject all other bids, and authorize the City Manager to enter a contract for total estimated revenue of $1,225,625, which includes a three-year initial contract term and two optional one-year extensions, subject to the approval of the City Manager.
8 28
ITEM #3
29 30
31 32
33 34
35 ITEM #4
36 P ASAD EN A W AT ER A N D PO W ER
MEMORANDUM
April 25, 2023
To: Municipal Services Committee
From: Sidney Jackson
General Manager
Subject: PWP E-Mobility Program Updates
The purpose of this report is to provide an update on the development of Pasadena Water and Power’s (“PWP”) pilot rebate for new electric bikes (“e-bikes”) and adjustments to the current electric vehicle (“EV”) rebate program.
According to the California Energy Commission, California’s transportation sector accounts for about 50 percent of greenhouse gas (“GHG”) emissions. To further align with the State’s climate goals, the City actively promotes transportation electrification and continues to offer incentives to accelerate the adoption of zero-emission e lectro mobility (“E-Mobility”) technologies.
In collaboration with the City Manager and Department of Transportation, PWP is proposing a pilot e-bike rebate program for consideration. Based on strong interest from the community, City staff also met with members of the Pasadena Complete Streets Coalition to gather feedback on the parameters of a proposed pilot e -bike rebate program.
The City Manager has authorized a portion of the Air Quality Management District (“AQMD”) funds to be used in support of the pilot e- bike rebate. PWP’s transportation electrification rebates, including the E-M obility program, are funded through the Public Benefits Charge (“PBC”) and the State’s Low Carbon Fuel Standard (“LCFS”) credits.
Starting July 1, 2023, PWP will provide a pilot rebate for new e-bikes, e-cargo bikes and adaptive e-bikes that are purchased from bike shops located in the City of Pasadena. The new pilot rebates apply to Class 1, Class 2 and Class 3 e-bikes only; scooters, mopeds, segways and e- bike conversion kits do not qualify. The California Department of Motor Vehicles defines e-bikes as “a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts”.
The new e-bike pilot rebates can be combined with the existing EV rebates, with a limit of two (2) e -bike rebates per PWP residential electric service account. The pilot e-bike rebate starts at $500 for the purchase of a new qualifying electric bicycle from a bike shop located in the City of Pasadena. Customers can receive a $250 bonus for the purchase of 37 a qualifying new e-cargo bike or adaptive e- bike from a bike shop located in the City of Pasadena. An additional $250 bonus is available if the customer is enrolled in PWP’s income-qualified bill assistance program.
Starting July 1, 2023, PWP will also transition to only offering rebates for the purchase of used EVs, with a limit of two (2) EV rebates per PWP residential electric account . The approach of incentivizing only used EVs aligns with the direction that is currently in place amongst several other local utilities.
Several incentives are already available for the purchase or lease of new EVs, which includes the federal clean vehicle tax credit of up to $7,500 and California’s Clean Vehicle Rebate Project (“CVRP”) that offers a rebate between $1,000-$7,500. Since November 2020, PWP has been contributing a portion of its LCFS revenues to help fund the State’s point of sale “Clean Fuel Rewards” (“CFR”) program for EVs . The CFR incentives are temporarily unavailable while California Air Resources Board (“CARB”) considers program adjustments.
The City of Pasadena remains dedicated to the expansion of “Sustainable Mobility”, which is one of the five specific GHG reduction strategies outlined in the City’s Climate Action Plan. The launch of the pilot e- bike rebate reinforces Pasadena’s commitment to providing zero-emission transportation options that help improve local air quality and meet the State’s emission reduction targets.
38 Pasadena Water and Power
Electric Bike Pilot Program and E-Mobility Rebate
Changes for FY 2024
Municipal Services Committee
April 25, 2023
Item 4
Pasadena Water and Power
Pilot E-bike Rebate
• PWP collaborated with
the City Manager &
Dept. of Transportation
on a proposed pilot e-
bike rebate.
• During the pilot phase,
e-bike rebates will be
offered along with
other PWP E-Mobility
incentives.
39 Pasadena Water and Power
Purpose of E-Mobility incentives
• Align with CA Air Resource Board regulations:
> All new passenger cars, trucks, and SUVs sold in CA to be zero emissions by 2035 (EO-N-79-20)
• Transportation Sector: reducing GHG emissions
> Zero emissions vehicles are key to improving air quality • EVs/EV charging infrastructure
> Environmental Justice and Equity concerns
• Education and Public Outreach
> Explain EV benefits
> Challenges in EV pricing and EV charging options
• Reduce Vehicle Miles Travelled (VMTs) *New*
Pasadena Water and Power
Community Input
• Support/interest from the local community to
develop the e-bike pilot rebate
> Input from Pasadena Complete Streets Coalition
• Local bike shop requirement
> Allows residents to test ride prior to purchase
> Online e-bike quality concerns (Ex: battery fires)
> Support local businesses in the City of Pasadena
> All 7 bike shops in the City have agreed to participate • Rebate Amounts to encourage participation
> Bonuses for E-Cargo/Adaptive E-bikes
• Bike Shop Return Policies
> Program Agreement Form
40 Pasadena Water and Power
E-Bike Rebate Details
• FY24 Funding for the Pilot E-bike Rebates:
> $25k from City’s Air Quality Management District
(AQMD) fund
> $25k from the PWP Public Benefits Fund (PBC) & Low
Carbon Fuel Standard (LCFS) funds
• E-Bike Rebate Amounts (up to $1,000):
> New Standard E-Bike: $500
> Low-Income Bonus: $250
> New E-Cargo or Adaptive E-bike Bonus: $250
• Max 2 E-bike Rebates/PWP res. electric acct.
• Utilize PWP’s online rebate portal
Pasadena Water and Power
E-bike Rebate Details (continued)
• A new E-bike must be purchased in-store at a
bike shop located in the City of Pasadena to
qualify for a rebate
• Each bike shop participates by providing an
“E-bike Rebate Program Agreement Form” to
the customer
• Once approved, customers will receive a
rebate check in 4-6 weeks
> Application review includes verifying that the e-bike has not been returned
> Only Class 1, 2 & 3 e-bikes qualify
41 Pasadena Water and Power
CARB & SCAQMD: E-bike Incentives
• AB-117:Air Quality Improvement Program
> CARB voucher program (est. launch in Q2 of CY 2023)
> Proposed Income Limits: ≤300% Federal Poverty Level
Standard E-bike: up to $1,000 (TBD)
Cargo/Adaptive E-bike: up to $1,750 (TBD)
Bonus: $250, DAC census tracts or income under
225% of the Federal Poverty Level
• South Coast AQMD: Replace Your Ride
> Up to $9,500, replace older “high-polluting” vehicles with eligible newer vehicles (Ex: hybrid, EV, E-bike).
> Income Limit: ≤ 400% Federal Poverty Level
Pasadena Water and Power
Go SGV: E-Bike Share Program
• Regional Program: Available to 31 cities in the San
Gabriel Valley (SGV), including Pasadena
• Pre-Qualification Application
> 18 years old & above; Proof of residency in the SGV
• Monthly Pricing Options:
> Classic Commuter: $69/month (long-term sharing OK)
Student ($49/month)/Income Qualified ($29/month)
> E-Cargo/Family: $129/month (up to 2 months)
> Both models come with a lock and battery charger
• Other Fees
> Refundable Deposit, Commuter: $250, E-Cargo: $500
> Additional costs: lost key/lock, repairs.
42 Pasadena Water and Power
Summary
• Federal E-bike Act & State Programs (CARB/SCAQMD)
> City/PWP pilot e-bike rebate can be combined with other incentives • Regional E-bike Programs: Go-SGV’s E-bike share
• Low Carbon Fuel Standard (LCFS) credits.
> While E-bikes do not earn LCFS base credits like highway-approved EVs, LCFS revenues can be spent on e-bike programs
• PWP Electric Vehicle Rebates
> PWP will sunset rebate for new electric vehicles, starting July 1st, 2023 > Federal Tax Credits for EVs, up to $7,500, as of January 1st, 2023 > CA Clean Vehicle Rebate Project offers rebates ranging from $1,000- $7,500 for the purchase or lease of new EVs
> CA Clean Fuel Reward (CFR): PWP contributes LCFS revenues to fund CARB’s point-of-sale EV incentive program
CFR incentives are temporarily unavailable while CARB considers program adjustments
43