Agenda eport
TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
May 8, 2023
SUBJECT: CONTRACT AWARD TO GOLDEN SUN ENTERPRISE, INC. FOR
BRENNER PARK RENOVATION PROJECT FOR AN AMOUNT
NOT-TO-EXCEED $418,343
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
2. Accept the bid dated March 9, 2023 submitted by Golden Sun Enterprise, Inc. in response to the plans and specifications for the Brenner Park Renovation project, reject all other bids, and authorize the City Manager to enter into a contract for an amount not-to-exceed $418,343, which includes the base contract amount of $363,777 and a contingency of $54,566 to provide for any necessary change orders.
BACKGROUND:
The existing outdoor basketball courts at Brenner Park have been utilized for more than 40 years. Over its service life, the court pavement has cracked and heaved affecting playability and structural integrity. As part of the Citywide Park Asset Assessment completed in 2019, the basketball courts and court lighting were identified as requiring replacement and/or rehabilitation. In addition, the tennis court requires resurfacing, the ballfield backstop fencing is in poor condition and some of the concrete walkways throughout the park are cracked.
The scope of work for the Brenner Park Renovation contract consists of the following:
Demolition and replacement of the concrete basketball court; preparation and application of Plexicourt sport surfacing system for the basketball and tennis courts; replacement of the basketball posts, backboards and rims; replacement of existing MEETING OF 05/08/2023 AGENDA ITEM NO. __ 3 __ _
Contract Award for Brenner Park Renovation Project
May 8, 2023
lights with LED fixtures; replacement of backstop and perimeter fencing; replacement of approximately 1,500 square feet of concrete walkway paving; and installation of new drinking fountains.
The Department of Public Works prepared plans and specifications for the subject contract. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On February 16, 2022, a Notice Inviting Bids for Brenner Park Renovation project was published in the local paper as well as posted on OpenGov Procurement. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 61 vendors downloaded the specifications, of which two were local.
Five bids were received by the bid opening date. Following advertising, bids were electronically received on March 9, 2023, and are as follows:
Bidder
1. Golden Sun Enterprise, Inc., Van Nuys
2. NoHo Constructors, Studio City
3. FS Constructors, Inc., Sylmar
4. ARC Construction, Inc., La Crescenta
5. C.S. Legacy Construction, Inc., Walnut
Engineer's Estimate
Amount($)
$ 363,777
$ 389,984
$ 404,710
$ 527,170
$ 575,106
$ 356,000
The lowest responsible and responsive bid received is two percent higher than the Engineer's Estimate.
It is recommended that Golden Sun Enterprise, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with Golden Sun Enterprise, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Golden Sun Enterprise, Inc. has previously performed work for the City on the Lamanda Park Library Pocket Park project for a contract amount of $365,000. Staff has confirmed the contractor's license and their Department of Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
Contract Award for Brenner Park Renovation Project
May 8, 2023
The contract for this project will be set up as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$ 363,777
$ 54,566
$ 418,343
A contingency of 15 percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in Summer 2023 and be completed in Fall 2023. The proposed dates include the material lead time required for manufacturing and delivery of items.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure as well as to provide activities to promote health and fitness among Pasadena residents.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the CEQA Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for Brenner Park Renovation Project
May 8, 2023
FISCAL IMPACT:
The total cost of this construction contract including contingency is $418,343 and the total cost of this action is not expected to exceed $468,343. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Citywide Sports Facilities Improvements and Installations (78044) CIP project. It is anticipated all costs will be expended in FY 2024.
There is no impact to the General Fund, as this project is fully funded by Residential Impact Fees (RIF) and Proposition 68.
The following table represents a project summary.
Base Bid
Contingency
Contract Adm in istration/I nspection
Total Fiscal Impact
$
$
$
$
363,777
54,566
50,000
468,343
TYOLMcish.
Director of Public Works
Prepared by:
~~
Kris Markarian, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
MIGUEI..RQUEZ
City Manager