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CITY OF PASADENA
LEGISLATIVE POLICY COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAIMBER - ROOM S249
MAY 10, 2023
SPECIAL IVIEETING
OPENING The Chair called the special meeting of the Legislative Policy Committee to order at 4:33 p.m.
ROLL CALL:
Staff:
NEW BUSINESS
Chair Steve Madison
Councilmember Gene Masuda
CouncilmemberJess Rivas
Councilmember Jason Lyon
Brenda Harvey-Williams, Assistant City Manager
Javan Rad, Chief Assistant City Attorney
Michele Beal Bagneris, City Attorney/City Prosecutor
Mark Jomsky, City Clerk
Jennifer Paige, Director of Planning and Community Development Matt Hawkesworth, Director of Finance
Tim McDonald, Acting Director of Libraries and Information Services Tim Wellman, Chief Assistant City Prosecutor
Jennifer Guess, Legislative Affairs Manager
Arlene Gallardo, Risk and Insurance Administrator
Tamer Sabha, Recording Secretary
CONTRACT AWARD TO EMANUELS JONES AND ASSOCIATES
FOR STATE LEGISLATIVE ADVOCACY SERVICES
Motion:
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Brenda Harvey-Williams, Assistant City Manager, introduced the item, provided a Powerpoint presentation, and responded to questions.
In response to Councilmember Rivas' inquiry related to the staff recommendation to exempt the proposed contract from the competitive selection process, Javan Rad, Chief Assistant City Attorney, clarified that the recommendation for the exemption is due to a direct award serving the best interest of the city.
Chair Madison spoke in supportive of the contract due to the high level of service that is provided by Emanuels Jones and Associates and the importance of continuity when working in legislative advocacy.
Following discussion, it was moved by Councilmember Masuda, seconded by Councilmember Lyon, to approve the staff
recommendation, and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent: None) 01 05/10/2023
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Motion:
Motion:
DISCUSSION AND REVIEW OF SB 252 (GONZALEZ); PUBLIC
RETIREMENT SYSTEMS; FOSSIL FUELS; DIVESTMENT
Jennifer Guess, Legislative Affairs Manager, presented a Powerpoint presentation on the item, and responded to questions.
Following a brief discussion, it was moved by Councilmember Rivas, seconded by Councilmember Lyon, to support the California Senate Bill 252 (Gonzalez): Public Retirement Systems Fossil Fuels Divestment, and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent: None)
DISCUSSION AND REVIEW OF AJR 1 (HOLDEN); REPUBLIC OF
ARTSAKH
Brenda Harvey-Williams, Assistant City Manager, summarized the staff memorandum as part: of her oral presentation, and responded to questions.
Following a brief discussion, it was moved by Councilmember Lyon, seconded by Councilmember Masuda, to support the joint resolution AJR 1: Relative to the Republic of Artsakh, and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:
None)
BUDGET WORKSHOP - FY 2024 RECOMIVIENDED OPERATING
BUDGET:
a. LIBRARIES AND INFORMATION SERVICES DEPARTMENT
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Tim McDonald, Acting Director of Libraries and Information Sen/ices, presented a Powerpoint presentation on the department's accomplishments in Fiscal Year (FY) 2023 and FY 2024 workplan, and responded to questions.
Councilmember Lyon asked staff to consider during the design and programming phase of the Central Library for future uses, including providing homelessness individuals in the community the use of a kitchen or showers.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
b. CITY CLERK'S OFFICE
Mark Jomsky, City Clerk, presented a Powerpoint presentation on the department's accomplishments in FY 2023, FY 2024 workplan, and responded to questions.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed
c. PLANNING AND COMMUNITY DEVELOPMENT
Jennifer Paige, Director of Planning and Community Development, presented a Powerpoint presentation on the department's 02 05/10/2023
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accomplishments in FY 2023 and, FY 2024 workplan, and responded to questions.
Councilmember Lyon asked staff to conduct outreach and/or marketing to the public to provide information on the Permit Center's permitting improvements that include a faster permit process and online availability.
Chair Madison emphasized the importance of using city employees who are familiar with the City's design and land-use regulations, instead of contracted plan checkers; and suggested staff develop an easy application process for residents who own electric vehicles to apply for permits to install higher voltage charging stations.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
d. CITY ATTORNEY'S OFFICE
Michele Beal Bagneris, City Attorney/City Prosecutor, presented a Powerpoint presentation on the department's accomplishments in FY 2023, and FY 2024 workplan, and responded to questions.
Arlene Gallardo, Risk and Insurance Administrator, provided information on the FY 2023 excess general liability insurance premium, and responded to questions.
Javan Rad, Chief Assistant City Attorney, provided information on the volume of civil cases the city litigates, the density of cases due to e- discovery, and responded to questions from the committee.
Councilmember Lyon asked staff to provide information on the increasing insurance premiums to determine if the increases are the result of market-based factors or the City's risk profile shifting overtime.
Chair Madison suggested that the Prosecution Division staff communicate with the Community Police Oversight Commission and Independent Police Auditor on best practices when the commission is interested in specific cases that are in progress with the City Attorney's Office.
Tim Wellman, Chief Assistant City Prosecutor, provided information on the Homeless Court, and responded to questions from the committee.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
e. CITY COUNCIL
Matt Hawkesworth, Director of Finance, presented a Powerpoint presentation on the department's accomplishments in FY 2023 and FY 2024 workplan, and responded to questions.
Following discussion, the committee requested staff provide information on the cost associated with City Council district mailers (i.e., postcards, 03 05/10/2023
INFORMATION ONLY
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04 flyers) and provide a monthly or quarterly report on expenditures per each City Council office.
Chair Madison suggested that the City Attorney's Office provide a refresher training to the City Council on mailings to ensure compliance with the California Fair Political Practices Commission (FPPC).
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
BRIEFING BY DAVID JONES AND KYRA EMANUELS ROSS ON
STATE LEGISLATIVE IVIATTERS
Kyra Emanuels Ross and David Jones, State Legislative advocates for the City, provided information on the state and local legislative matters listed below, and responded to questions:
Update on the May 2023 revision to the State budget;
Information on various introduction of bills, including bills related to:
o SB-423, Extends and strengths SB-35, which streamlines and accelerates housing permits in areas that underperform their housing targets
o SB-4, Affordable Housing on Faith Lands Act
o AB-1486, Surplus lands; and
o AB-955, Controlled substances
Following discussion and on the order of the Chair, and by consensus of the Committee, the information was received and filed,
BRIEFING BY CHRIS GIGLIO ON FEDERAL LEGISLATIVE
MATTERS
Chris Giglio, Federal Legislative advocate for the City, provided information on the federal legislative matters listed below, and responded to questions:
Update on the Federal budget;
Update on Senator Feinstein's return to Washington D.C. after an extended absence due to illness; and
• Update and discussion on the national debt limit.
Following discussion, on the order of the Chair and by consensus of the Committee, the information was received and filed.
PAST AGENDAS FOR CITY BOARDS AND COMMISSIONS
a. Accessibility and Disability Commission - March 28, 2023 b. Arts & Culture Commission - March 8, 2023
c. Design Commission - March 14, 2023, March 28, 2023
d. Fire & Police Retirement System - March 15, 2023
e. Hahamongna Watershed Park Advisory Committee - March 28, 2023
f. Historic Preservation Commission - March 7, 2023, March 21, 2023
g. Human Relations Commission - February 7, 2023, March 7, 2023 h. Human Services Commission - March 8, 2023
i. Northwest Commission - March 14,2023
j. Planning Commission - March 22,2023
k. Recreation and Parks Commission - March 7, 2023
05/10/2023
REQUESTS FOR FUTURE
AGENDA ITEMS
ADJOURNMENT
ATTEST:
T^ip^r Sabha
Cecortding Secretary
1. Senior Commission - March 14,2023
m. South Lake Parking Place Commission - March 23, 2023 n. Transportation Advisory Commission - March 23, 2023
Following a brief discussion, on the order of the Chair and by consensus of the Committee, the information was received and filed.
Councilmember Rivas asked staff to provide information on the Brown Act, including updates at a future Committee meeting.
Councilmember Lyon asked staff to agendize the consideration of a comprehensive nondiscrimination ordinance related to provisions in the City on contracting, employment, and housing at a future Committee meeting.
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CourTCfhfieFnber Steve Madison, Chair
Legislative Policy Committee
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05 05/10/2023