AGENDA
PUBLIC SAFETY COMMITTEE
REGULAR MEETING NOTICE
MAY 17, 2023
PUBLIC MEETING 4:00 P.M.
MEMBERS
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Justin Jones, District 3
Steve Madison, District 6
STAFF
David Reyes, Assistant City Manager
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.
Meetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).
Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
http://www.cityofpasadena.net/commissions/city-council-public-safety-committee/
Materials related to an item on this Agenda submitted to the Public Safety Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”
PUBLIC COMMENT AT THE PUBLIC SAFETY COMMITTEE MEETING FOR MAY 17, 2023 AT 4 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
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Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124.
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Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT
TO THE AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].
CITY OF PASADENA
NOTICE OF REGULAR MEETING
OF THE PUBLIC SAFETY COMMITTEE
MAY 17, 2023
PUBLIC MEETING: 4:00 P.M.
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the regular meeting of the Public Safety Committee, will be held on Wednesday, May 17, 2023 at 4 p.m. in the Pasadena City Hall Council Chamber S249.
Victor M. Gordo, Ch ir
Public Safety Com i
I HEREBY CERTIFY that this notice, in its entirety, was posted on the Internet at www.cityofpasadena.neUcommissions/city council-public-safety-committee and on the Council Chamber Bulletin Board, Room S249 and the Bulletin Board in the rotunda area, City Hall, 100 North Garfield Avenue, and a copy was distributed to Central Library for posting this 1111' day of May, 2023, by 5:30 p.m., and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution lis forth rein below.
DISTRIBUTION:
City Council
City Manager
City Attorney
City Prosecutor
City Clerk
Beacon News
Colorado Boulevard.net
La Opinion
Laarni D za
City Manager's Office
Public Information Officer
Central Library
Los Angeles Times
Pasadena Independent
Pasadena Journal
Pasadena Star News
Pasadena Weekly
Pasadena Unified School .District
In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services may be requested with 24-hour advance notice.
Habra 0ervicio de interpretaci6n disponibfe para estas Juntas ffamando al (626) 744-4124 por lo menos con 24 horas de anticipaci6n.
Pasadena City Hall
100 N. Garfield Avenue
Mailing Address: P. 0. Box 7115 • Pasadena 91 J 09-7215
REGULAR MEETING
AGENDA
PUBLIC SAFETY COMMITTEE
MAY 17, 2023
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING – 4:00 P.M.
ROLL CALL
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.
APPROVAL OF MINUTES
OLD BUSINESS
NEW BUSINESS
1. BUDGET WORKSHOP – FY 2024 RECOMMENDED OPERATING
BUDGET*:
A. FIRE DEPARTMENT
B. PUBLIC HEALTH DEPARTMENT
INFORMATION ITEM
ADJOURN
NEW BUSINESS
1. BUDGET WORKSHOP – FY 2024 RECOMMENDED
OPERATING BUDGET*:
A. FIRE DEPARTMENT
B. PUBLIC HEALTH DEPARTMENT
FIRE DEPARTMENT
Fire Department
FY 2024 Recommended
Operating Budget
1 Public Safety Committee
May 17, 2023
Background
• Introduction
> All-hazard Fire Department that
provides emergency response
and public safety services to
the community
> Divisions include Fire
Administration, Community Risk
Reduction / Fire Prevention
Bureau, Fire Operations and
Emergency Medical Services
(EMS)
2 Fire Department
> Front line apparatus include 8 engines, 2 Trucks and 6 RAs > Responded to 20,618 emergency calls for service (CY 2022) 3 • 193.5 Total FTEs (Revised FY 2023)
> 8.0 unfunded Firefighter Trainees
> 162.0 Sworn Personnel
> 23.5 Professional Personnel
• 7 Sworn Vacancies (May 2023)
> 3 Engineers / Engineer Paramedics
> 4 Fire Captains / Captain Paramedics
• 2 Professional Vacancies
• Up to 5 anticipated sworn vacancies
anticipated within calendar year 2023
Fire Department
Personnel
Expenses by Category
4 Fire Department
Category
FY 2020
Actuals
FY 2021
Actuals
FY 2022
Actuals
FY 2023
Adopted
FY 2024
Recommended
%
Change
Personnel 43,517,266 45,169,009 46,976,628 49,918,725 55,183,376 10.5% Services & Supplies 4,071,949 4,282,635 4,589,229 4,779,156 5,272,185 10.3% Capital Outlay 72,029 219,561 114,934 141,151 30,935 -78.1% Internal Srvc Chrg 4,348,521 3,975,756 4,695,956 4,507,020 5,366,710 19.1% Operat Transfer Out 13,725 60,135 214,135 14,785 14,985 1.4% Debt Service 0 0 24,422 0.0%
Grand Total 52,023,490 53,707,096 56,615,304 59,360,837 65,868,191 11.0% FTE 192.50 204.00 11.50
FY 2024 Significant Changes
5 Fire Department
FY 2024 Proposed Budget increased by $6.51M (11%) due to:
• Personnel increased by $5.3M (10.5%)
> $2.02M in proposed personnel enhancements
> $2.5M increase from PERS ($210k), SPERS ($2M), OT and PC increases per MOUs ($300k); $700k increase from Medical, Benefits, WC
• Services & Supplies increased by $493k (10.3%)
> $163K in proposed non-personnel enhancements
> Contractual increases based on pre-established agreements and escalating insurance premiums ($187k)
> True-up costs for EMT and Paramedic certifications, renewable diesel prices > Only increased by CPI for relevant items and lines
• Internal Services increased by $860k (19.1%)
> $821k from BSFMD Structural Maintenance & Equipment Replacement > $300k from increased sq. footage from Jefferson Elementary property maintenance 6 FY 2024 Enhancement Requests
(Personnel)
Fire Department
• Six (6) Firefighter Paramedic positions:
$1,056,796
> to staff the sixth frontline rescue ambulance, to be
placed into service beginning of FY 2024
• Two (2) Firefighter (56 Hour) positions:
$313,630
> to alleviate overtime/position coverage costs
incurred for fire personnel to participate in Pasadena
Outreach Response Team (PORT)
> budgeted in the Health Fund
FY 2024 Enhancement Requests
(Personnel)
7 Fire Department
• One Captain-40-PM position: $83,541*
> Manage all Special Events; perform oversight and coordination of EMS program components and supervision of Department personnel
• Three (3) 0.5 FTE positions: $65,781
> for additional Paramedic Internship participation; Recruitment process for Interns will include a local Pasadena preference; Eligibility / Target Age Range: 18 – 25 years
• $500,000 in position coverage costs to
provide adequate backfill for annual Recruit
Academies
> 4 Year Average Cost of Annual Recruit Academies: $1,014,414 * 40% of cost based on annual recruitment timeline
8 FY 2024 Enhancement Requests
(Non-Personnel)
• $37,000 for annual lease payments for Fire
Department space at Jefferson Elementary
School
• $54,000 for six sets of turnouts and personal
protective equipment for six additional
Firefighter Paramedics
• $72,000 for six radios for six new Firefighter
Paramedics
Fire Department
9 FY 2024 Enhancement Requests
• Enhancement Summary: $2,182,748
> Personnel: $2,019,748 (GF: $1,706,118 / Health Fund: $313,630) $313,630 for two (2) Firefighter (56 Hour) positions for PORT $1,056,796 for six (6) Firefighter Paramedics for the 6th RA $65,781 for three (3) 0.5 FTE CSW Paramedic Intern positions $500,000 for annual recruit academy personnel costs
$83,541 for one (1) Fire Captain 40-PM / EMS Captain
> Non-Personnel: $163,000 (General Fund)
$37,000 for annual lease payments at Jefferson Elementary $54,000 for six sets of turnouts and firefighting gear $72,000 for six radios
Fire Department
10 Fee Changes for FY 2024
Fire Department
Fee # Description FY 2024 FEE FY 2023 FEE % Increase $ Increase 37 EMS Transport $4,032 $2,900.00 39% $1,132.00
EMS TRANSPORT
REVENUE 2018 2019 2020 2021 2022 2023
BUDGET $(6,272,000) $(6,272,000) $(6,650,000) $(6,650,000) $(6,650,000) $(6,650,000) ACTUALS $(6,524,597) $(6,286,352) $(6,569,571) $(5,686,099) $(7,153,131) $(7,824,764) *projected
• FY 2024 EMS Transport Revenue Budget:
$9,000,000 ($2,350,000 increase)
> Projections based on 6th RA revenue related to current transport trends, and increasing the EMS Transport Fee
• 2021 Fire Prevention Bureau:
> Lack of oversight within the Bureau
> High Fire Inspectors and Plans Examiner vacancy rates > Low compliance in state mandated inspections
> Slow turnaround times for plan reviews and new construction inspections
11 Fire Prevention Bureau
Fire Department
• Bureau Changes Implemented:
> Reclassified Battalion Chief to a Deputy Prevention Chief / Fire Marshal position
> Reclassified Fire Inspector to a Deputy Fire Marshal position > Fully staffed Prevention Bureau in FY 2022 across all positions > In FY 2022, percentage of initial State mandated inspections completed was 29%
• 2023 Fire Prevention Bureau Update:
> Conducted a third party staffing and fee analysis in
FY 2023 with AP Triton
> Focus on addressing significant Bureau needs to:
Meet state mandated inspection frequencies for designated occupancies
Reduce construction inspection turnaround times to 72-96 hours and meet customer demands, and to match building
department turnaround times
Identify potential revenue streams currently available to increase cost recovery and fund additional positions
12 Fire Prevention Bureau
Fire Department
13 Fire Prevention Bureau
Fire Department
• 2024 Fire Prevention Bureau Update:
> Additional Positions Recommended:
(1.0 FTE) Senior Fire Inspector (Fund 204)
» To reduce turnaround times from 15 days to 72-96 hours in new construction inspections; to perform complex inspections and lead/oversee Fire Inspectors
(2.0 FTEs) Fire Inspectors
» General Fund (101): Additional 1.5 FTE for the Life Safety Section to ensure completion of the mandated inspections currently assigned to the Fire Prevention Bureau, increase completion of R1/R2 referred re-inspections, and to improve performance of Assembly Inspections
» Building Fund (204): Additional 0.5 FTE to assist in new construction inspections and to ensure the completion of Fire Protection Systems maintenance
14 Fire Prevention Bureau
Fire Department
• FY 2024 Fire Prevention Bureau Update:
> Increased inspection activity from additional positions can yield approx. $221,814 in additional revenue
> Fee Changes Recommended:
Most fees are based on activities routinely conducted but cost recovery had not been implemented
Revised Fees:
» Film Permit Processing Adjustment ($13 to $133/hour)
Estimated $172,294 in additional revenue from fee changes and newly applied fees
> Total combined increase of $394,108 in revenue
15 • Recruitment & Retention Efforts for FY 2024
> Complete annual recruit academies to address
vacancies and attrition
> Provide up-to-date safety equipment and personal
protective equipment
> Continue local area recruitment efforts including the Paramedic Internship Program and Girl’s Camp 2023
> Employee development and succession planning
FY 2024 Workplan
Fire Department
FY 2024 Workplan
• Emergency Management / Disaster
Preparedness Programs
• EMS and Prevention Program Updates and
Changes
• Coordinate with Public Works to complete
fire station rehabilitation projects and
ensure timely repair and replacement of
emergency vehicles and apparatus
16 Fire Department
Questions
17 PUBLIC HEALTH DEPARTMENT
Public Health Department
FY 2024 Recommended
Operating Budget
May 17, 2023
• COVID-19 Response Efforts
> Investigated over 7,600 confirmed and over 1,000 probable COVID-19 cases (since COVID-19 was first identified in March 2020 PPHD has investigated more than 39,000 confirmed cases) > Administered over 2,000 doses of COVID-19 vaccines
> Distributed over 6,800 COVID-19 antigen tests to long-term care facilities, schools and child care centers, and community agencies
> Investigated more than 196 COVID-19 outbreaks at over 189 different worksites
> Investigated more than 109 COVID-19 outbreaks at over 58 long- term care facilities, including Skilled Nursing Facilities 2 FY 2023 Accomplishments
Public Health Department
• Operations
> Issued over 50,000 food benefits to WIC families
> Conducted 2,069 routine inspections of restaurants, markets, hotels, pools, tattoo facilities, schools, and massage establishments ▪ Investigated 344 complaints related to food handling, vermin infestation, tobacco use, lead paint, and pool sanitation > Linked people experiencing homelessness to 110 clinical appointments during the year and made a monthly average of 153 points of contact and outreach through Pasadena Outreach Response Team (PORT), a partnership between the Public Health and Fire Departments > Provided housing linkages for 92 individuals
> Provided 2,800 meals, 493 showers and 348 loads of laundry at the mobile hygiene unit through programs for transitional-age youth and older adults
> Provided access to necessary drug assistance for 160 clients living with HIV through the AIDS Drug Assistance Program (ADAP)
3 FY 2023 Accomplishments
Public Health Department
4 Public Health Department
Budget Summary by Category
Appropriations
Revenue
5 Appropriations by Division
Public Health Department
Epidemiology and Disease Control Division created in FY 2023, Health Policy and Promotion Division was re-established in FY 2021
6 • Programs awarded in FY 2023 continuing in FY 2024
> $2.51M (3 years) California Board of State and Community Corrections (BSCC) - California Violence Intervention and Prevention (CalVIP) - Pasadena Intervention and Prevention Project (PIPP)
> $1.19M (5 years) Los Angeles County Department of Public Health (LACDPH) - Infrastructure, Workforce, and Data Systems Grant > $1.14M (4 years) California Board of State and Community Corrections (BSCC) - Proposition 47
> $1.03M annually (on-going) California Department of Public Health (CDPH) - Future of Public Health Funding
> $248K (4 years) Substance Abuse and Mental Health Services Administration (SAMHSA) – Mental Health Awareness Training (MHAT) > $80K annually (9+ years) National Opioid Settlement - Opioid Remediation • Decrease of 8.85 FTE
> Staffing reductions due to ending of grants
Significant Changes from FY 2023 Budget
Public Health Department
7 General Fund Support
• $50K Local Enforcement-Environmental Health. New for FY 2024, the General Fund to support previously unfunded Environmental Health staff conducting enforcement of PMC Title 8.
• $288K California Violence Intervention and Prevention (CalVIP) - Pasadena Intervention and Prevention Project (PIPP). Previously budgeted in the City Manager’s Office, includes in-kind support through consulting and outside services.
• $500K to support unfunded Internal Service charges above and beyond negotiated or allowed rate determined by grants. Processed as Non- Departmental Transfer, not recognized in PPHD operating budget tables previously reviewed.
Significant Changes from FY 2023 Budget
Public Health Department
8 • Key Strategies for FY 2024
> Protect Pasadena resident health and well-being
> Advance the role of PPHD as a Health Strategy Catalyst > Finalize Public Health Reaccreditation
> Update Community Health Improvement Plan
> Implement Strategic Plan
> Stabilize Health Fund
• Future Planning
> Renovate former public health lab into critically needed office space
Public Health Department
FY 2024 Priorities