AGENDA
MUNICIPAL SERVICES COMMITTEE
MEETING NOTICE
MAY 23, 2023
PUBLIC MEETING 4:00 P.M.
MEMBERS
Felicia Williams, Chair/Vice Mayor, District 2
Tyron Hampton, Councilmember, District 1
Justin Jones, Councilmember, District 3
Jason Lyon, Councilmember, District 7
STAFF
Sidney Jackson, General Manager
Lisa Hosey, Assistant City Attorney
Garrett Stevenson, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
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Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 74
4-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
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AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
MAY 23, 2023
PUBLIC MEETING: 4:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the regular meeting of the Municipal Services Committee will be held on Tuesday, May 23, 2023, at 4:00 p.m., to discuss matters on the attached agenda.
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the
Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this May 18, 2023 by 6:30 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Pasadena Journal
In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
MAY 23, 2023
Public Meeting: 4:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
APPROVAL OF MINUTES
A
pril 11, 2023 (Regular Meeting)
April 25, 2023 (Cancelled Meeting)
1. PW
P E-MOBILITY PROGRAM UPDATES
2. O
VERVIEW OF PASADENA’S TRANSIT PROGRAMS
3. AMENDMENT TO FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM APPROPRIATING $6 MILLION TO THE ANNUAL CITYWIDE STREET RESURFACING
AND ADA IMPROVEMENT PROGRAM
4. BUDG
ET WORKSHOP – FY 2024 RECOMMENDED OPERATING BUDGET
A. P
UBLIC WORKS DEPARTMENT
PUBLIC MEETING - 4:00 P.M.
ROLL CALL
PUBLIC COMMENT
NEW BUSINESS
ADJOURN
INFORMATION ONLY
1 01 04/11/2023
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
APRIL 11, 2023
MEETING
OPENING The Chair called the meeting of the Municipal Services Committee to order at 4:03 p.m.
ROLL CALL:
Staff:
Vice Mayor Felicia Williams, Chair
Councilmember Tyron Hampton (Arrived at 4:12 p.m.)
Councilmember Justin Jones
Councilmember Jason Lyon
Brenda Harvey-Williams, Assistant City Manager
Tony Olmos, Director of Public Works
Stacie Takeguchi, Assistant General Manager of Water and Power Kris Markarian, Deputy Director of Public Works
Yannie Wu-Bowman, Principal Engineer of Public Works
Javan Rad, Chief Assistant City Attorney
Tamer Sabha, Recording Secretary
NEW BUSINESS IMPLEMENT LEVEL 1 WATER SUPPLY SHORTAGE PLAN AS DESCRIBED IN PASADENA MUNICIPAL CODE (“PMC”) TITLE 13,
CHAPTER 13.10; AND LIFT THE TEMPORARY 15 PERCENT
VOLUNTARY WATER -USE REDUCTION TARGET (WATER AND
POWER DEPARTMENT)
Councilmember Hampton
arrived at 4:12 p.m.
Stacie Takeguchi , Assistant General Manager of Water and Power , summarized the agenda report as part of a PowerPoint presentation and responded to questions. Tony Olmos, Director of Public Works, responded to questions related to the e ffects of water reduction on street trees.
Councilmember Hampton stated that because Pasadena is a desert climate, staff should anticipate continued drought conditions , and recommended that the City continue to uphold the water-use reduction as it currently stands, while the City replenishes groundwater reserves.
He also suggested that staff’s messaging related to conservation should continue, even as the severity of the drought decreases.
Councilmember Lyon stated that he believes the current water usage reduction level is working and provid es positive messaging around water conservation , and therefore, not supportive of the staff recommendation.
Councilmember Hampton expressed appreciation to the community for their role in conserving water and recommended staying on level 2 of the Water Supply Shortage Plan. In addition, h e advocated for additional messaging in support of water usage for the City’s parkways and urban forest. Lastly, he stated that the repeated shifting of the City’s Water Supply Shortage Plan sends confusing and conflicting messages to the residents.
2 02 04/11/2023
Vice Mayor Williams expressed concerns that residents may be frustrated by the restrictions of outdoor watering twice a week with the approaching summer weather.
Following discussion, it was moved by Councilmember Jones, and seconded by Vice Mayor Williams , to approve the staff
recommendation:
AYES: Councilmember Jones, Vice Mayor Williams
NOES: Councilmembers Hampton, Lyon
ABSENT: None
ABSTAIN: None
(MOTION FAILED)
Following discussion, Vice Mayor Williams suggested forwarding the item to the City Council for consideration, and Councilmember Hampton recommended the item be included in the City Manager’s weekly newsletter.
Following further discussion, on the order of the Chair, and by consensus of the Committee, the item will be agendized at a future City Council meeting for consideration and discussion, including the Committee’s recommendation that the City will continue on level 2 of the Water Supply Shortage Plan.
PROPOSED AMENDMENTS TO THE CITY OF PASADENA
MUNICIPAL CODE CHAPTER 8.62 WASTE MANAGEMENT PLAN
FOR CERTAIN CONSTRUCTION AND DEMOLITION PROJECTS
WITHIN THE CITY OF PASADENA
Tony Olmos, Director of Public Works, provided introductory comments and Yannie Wu -Bowman, Principal Engineer of Public Works, summarized the agenda report as part of a PowerPoint presentation with all responding to questions . Kris Markarian, Deputy Direc tor of Public Works answered questions related to construction and demolition permit deposits.
Councilmember Hampton asked staff to provide information on the number of construction and demolition projects with balances from permit deposits that were not collected and deposit rates from surrounding cities. He advocated for a reduction in the City’s residential deposit rate in order to increase accessibility to construction projects for residents; and requested the drafted ordinance return to the Committee for review, prior to presenting the matter to the City Council.
Following discussion, on the order of the Chair, and by consensus of the Committee, the City Attorney’s office was directed to prepare the ordinance within 60 days as set forth in the agenda report and return to the Committee for additional cons ideration with additional information on comparable deposit fees and practices from surrounding cities.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 5:27 p.m.
3 03 04/11/2023
ATTEST:
____________________
Tamer Sabha
Recording Secretary
________________________
Vice Mayor Felicia Williams Chair
Municipal Services Committee
4 01 04/25/2023
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
COUNCIL CHAMBER – ROOM S249
APRIL 25, 2023
MEETING
The meeting of the Municipal Services Committee, scheduled for Tuesday, April 25, 2023, at 4:00 p.m., was cancelled as ordered on April 25, 2023, due to a lack of quorum, and posted.
ATTEST:
____________________
Garrett Stevenson
Recording Secretary
__________________________
Vice Mayor Felicia Williams, Chair
Municipal Services Committee
5 ITEM #1
6 P ASAD EN A W AT ER A N D PO W ER
MEMORANDUM
May 23, 2023
To: Municipal Services Committee
From: Sidney Jackson
General Manager
Subject: PWP E-Mobility Program Updates
The purpose of this report is to provide an update on the development of Pasadena Water and Power’s (“PWP”) pilot rebate for new electric bikes (“e-bikes”) and adjustments to the current electric vehicle (“EV”) rebate program.
According to the California Energy Commission, California’s transportation sector accounts for about 50 percent of greenhouse gas (“GHG”) emissions. To further align with the State’s climate goals, the City actively promotes transportation electrification and continues to offer incentives to accelerate the adoption of zero-emission e lectro mobility (“E-Mobility”) technologies.
In collaboration with the City Manager and Department of Transportation, PWP is proposing a pilot e-bike rebate program for consideration. Based on strong interest from the community, City staff also met with members of the Pasadena Complete Streets Coalition to gather feedback on the parameters of a proposed pilot e -bike rebate program.
The City Manager has authorized a portion of the Air Quality Management District (“AQMD”) funds to be used in support of the pilot e- bike rebate. PWP’s transportation electrification rebates, including the E-M obility program, are funded through the Public Benefits Charge (“PBC”) and the State’s Low Carbon Fuel Standard (“LCFS”) credits.
Starting July 1, 2023, PWP will provide a pilot rebate for new e-bikes, e-cargo bikes and adaptive e-bikes that are purchased from bike shops located in the City of Pasadena. The new pilot rebates apply to Class 1, Class 2 and Class 3 e-bikes only; scooters, mopeds, segways and e- bike conversion kits do not qualify. The California Department of Motor Vehicles defines e-bikes as “a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts”.
The new e-bike pilot rebates can be combined with the existing EV rebates, with a limit of two (2) e -bike rebates per PWP residential electric service account. The pilot e-bike rebate starts at $500 for the purchase of a new qualifying electric bicycle from a bike shop located in the City of Pasadena. Customers can receive a $250 bonus for the purchase of 7 E-Mobility Program Updates
May 23, 2023
a qualifying new e-cargo bike or adaptive e- bike from a bike shop located in the City of Pasadena. An additional $250 bonus is available if the customer is enrolled in PWP’s income-qualified bill assistance program.
Starting January 1, 2024, PWP will transition to only offering rebates for the purchase of used EVs, with a limit of two (2) EV rebates per PWP residential electric account . The approach of incentivizing only used EVs aligns with the direction that is currently in place amongst several other local utilities.
Several incentives are already available for the purchase or lease of new EVs, which includes the federal clean vehicle tax credit of up to $7,500 and California’s Clean Vehicle Rebate Project (“CVRP”) that offers a rebate between $1,000-$7,500. Since November 2020, PWP has been contributing a portion of its LCFS revenues to help fund the State’s point of sale “Clean Fuel Rewards” (“CFR”) program for EVs . The CFR incentives are temporarily unavailable while California Air Resources Board (“CARB”) considers program adjustments.
The City of Pasadena remains dedicated to the expansion of “Sustainable Mobility”, which is one of the five specific GHG reduction strategies outlined in the City’s Climate Action Plan. The launch of the pilot e- bike rebate reinforces Pasadena’s commitment to providing zero-emission transportation options that help improve local air quality and meet the State’s emission reduction targets.
8 Pasadena Water and Power
Electric Bike Pilot Program and E-Mobility Rebate
Changes for FY 2024
Municipal Services Committee
May 23, 2023
Pasadena Water and Power
Pilot E-bike Rebate
• PWP collaborated with
the City Manager &
Dept. of Transportation
on a proposed pilot e-
bike rebate.
• During the pilot phase,
e-bike rebates will be
offered along with
other PWP E-Mobility
incentives.
2 9
Pasadena Water and Power
Purpose of E-Mobility incentives
• Align with CA Air Resource Board regulations:
> All new passenger cars, trucks, and SUVs sold in CA to be zero emissions by 2035 (EO-N-79-20)
• Transportation Sector: reducing GHG emissions
> Zero emissions vehicles are key to improving air quality • EVs/EV charging infrastructure
> Environmental Justice and Equity concerns
• Education and Public Outreach
> Explain EV benefits
> Challenges in EV pricing and EV charging options
• Reduce Vehicle Miles Travelled (VMTs) *New*
3 Pasadena Water and Power
Community Input
• Support/interest from the local community to
develop the e-bike pilot rebate
> Input from Pasadena Complete Streets Coalition
• Local bike shop requirement
> Allows residents to test ride prior to purchase
> Online e-bike quality concerns (Ex: battery fires)
> Support local businesses in the City of Pasadena
> All 7 bike shops in the City have agreed to participate • Rebate Amounts to encourage participation
> Bonuses for E-Cargo/Adaptive E-bikes
• Bike Shop Return Policies
> Program Agreement Form
4 10
Pasadena Water and Power
E-Bike Rebate Details
• FY24 Funding for the Pilot E-bike Rebates:
> $25k from City’s Air Quality Management District
(AQMD) fund
> $25k from the PWP Public Benefits Fund (PBC) & Low
Carbon Fuel Standard (LCFS) funds
• E-Bike Rebate Amounts (up to $1,000):
> New Standard E-Bike: $500
> Low-Income Bonus: $250
> New E-Cargo or Adaptive E-bike Bonus: $250
• Anticipated Launch Date: July 1st, 2023 (FY24)
• Max 2 E-bike Rebates/PWP res. electric acct.
• Utilize PWP’s online rebate portal
5 Pasadena Water and Power
E-bike Rebate Details (continued)
• A new E-bike must be purchased in-store at a
bike shop located in the City of Pasadena to
qualify for a rebate
• Each bike shop participates by providing an
“E-bike Rebate Program Agreement Form” to
the customer
• Once approved, customers will receive a
rebate check in 4-6 weeks
> Application review includes verifying that the e-bike has not been returned
> Only Class 1, 2 & 3 e-bikes qualify
6 11
Pasadena Water and Power
CARB & SCAQMD: E-bike Incentives
• AB-117:Air Quality Improvement Program
> CARB voucher program (est. launch in Q2 of CY 2023)
> Proposed Income Limits: ≤300% Federal Poverty Level
Standard E-bike: up to $1,000 (TBD)
Cargo/Adaptive E-bike: up to $1,750 (TBD)
Bonus: $250, DAC census tracts or income under
225% of the Federal Poverty Level
• South Coast AQMD: Replace Your Ride
> Up to $9,500, replace older “high-polluting” vehicles with eligible newer vehicles (Ex: hybrid, EV, E-bike).
> Income Limit: ≤ 400% Federal Poverty Level
7 Pasadena Water and Power
Go SGV: E-Bike Share Program
• Regional Program: Available to 31 cities in the San
Gabriel Valley (SGV), including Pasadena
• Pre-Qualification Application
> 18 years old & above; Proof of residency in the SGV
• Monthly Pricing Options:
> Classic Commuter: $69/month (long-term sharing OK)
Student ($49/month)/Income Qualified ($29/month)
> E-Cargo/Family: $129/month (up to 2 months)
> Both models come with a lock and battery charger
• Other Fees
> Refundable Deposit, Commuter: $250, E-Cargo: $500
> Additional costs: lost key/lock, repairs.8
12 Pasadena Water and Power
Summary
• Federal E-bike Act & State Programs (CARB/SCAQMD)
> City/PWP pilot e-bike rebate can be combined with other incentives • Regional E-bike Programs: Go-SGV’s E-bike share
• Low Carbon Fuel Standard (LCFS) credits.
> While E-bikes do not earn LCFS base credits like highway-approved EVs, LCFS revenues can be spent on e-bike programs
• PWP Electric Vehicle Rebates
> PWP will sunset rebate for new electric vehicles, starting Jan 1st, 2024 > Federal Tax Credits for EVs, up to $7,500, as of Jan 1st, 2023 > CA Clean Vehicle Rebate Project offers rebates ranging from $1,000- $7,500 for the purchase or lease of new EVs
> CA Clean Fuel Reward (CFR): PWP contributes LCFS revenues to fund CARB’s point-of-sale EV incentive program
CFR incentives are temporarily unavailable while CARB considers program adjustments 9
13 ITEM #2
14 DATE: May 23, 2023
TO: Municipal Services Committee
FROM: Laura Rubio-Cornejo, Director of Transportation
SUBJECT: Overview of Pasadena’s Transit Programs
The attached presentation provides an overview of Pasadena’s transit programs – Pasadena Transit and Pasadena Dial-A-Ride – including a discussion of ridership, funding and opportunities. Pasadena Transit is Pasadena’s local fixed route public transit system and Pasadena Dial-A-Ride is an appointment based shared ride service for seniors aged 60+ and individuals with a disability who live in the service area.
Ridership on Pasadena Transit remained strong during the COVID pandemic and is currently at approximately 90% of pre-COVID levels (adjusted for the August 2022 service reduction due to a driver shortage). During certain times of the day, demand exceeds capacity. Ridership is expected to continue to increase when full service is restored in summer 2023.
The Pasadena Dial-A-Ride passenger base is comprised of elderly and disabled residents, who were especially vulnerable throughout the COVID pandemic. While typical use of Pasadena Dial-A-Ride was impacted during the pandemic due to stay at home protocols, social distancing, and a halt to most activities, Pasadena Dial-A-Ride was able to provide transportation services for; essential medical trips; special grocery store trips; direct delivery of food to elderly and disabled residents who relied on food banks, transportation in support of the Bad Weather motel program for unhoused elderly and disabled individuals and families, and the provision of other essential trips to our most vulnerable community members. Since exiting the pandemic, Pasadena Dial-A- Ride ridership has been gradually increasing toward pre-pandemic levels and staff anticipates that ridership will continue to grow as the various activity centers for this population continues to resume and stabilize.
As Pasadena Transit and Pasadena Dial-A-Ride continue to build ridership and return to more typical circumstances, staff continues to track the recovery and look toward future opportunities to adjust services to better reflect and respond to current travel trends, increase efficiencies, and enhance the customer service experience. This presentation provides an overview of both transit services, a cost effectiveness comparison to same day on-demand transit programs, and an overall look-ahead at key 15 Overview of Pasadena’s Transit Program
May 23, 2023
efforts that will inform future planning and funding decisions, such as our Short Range Transit Plan process and an analysis of complementary on-demand service programs.
Prepared by: Approved by:
Britt Card Laura Rubio-Cornejo
Planner Director of Transportation
16 Department of Transportation
Overview of Pasadena’s
Transit Programs
Municipal Services Committee
May 23, 2023
Department of Transportation
Outline of Presentation
• Overview of Pasadena Transit (PT) & Dial-A-
Ride (DAR)
• Pasadena Transit & Dial-A-Ride Ridership
• Pasadena Transit & Dial-A-Ride Funding
• Overview of programs that have utilized
Transportation Network Companies (TNCs) &
cost effectiveness
• Opportunities
2 17
Department of Transportation
Pasadena Transit
• Service for 28 years (1994)
• Routes
> 6 routes
> 400 bus stops
• Connections
> Key local feeder to regional
network
> 6 light rail stations (LA Metro Rail)
> Numerous regional bus lines
• On Time Performance: 95%
3 Department of Transportation
Overview of Pasadena Dial-A-Ride
4 • Since 1989
• For seniors 60+
• Under age 60 with Access
Services or Disabled Reduced
Fare TAP card
• DAR Program includes
> Pasadena Dial-A-Ride ($.75)
> Pasadena Transit (Free)
• Service Area
> 36 square miles
> Residents of Pasadena, Altadena,
San Marino and parts of
unincorporated San Gabriel
• Fleet
> Small buses and vans to ensure all
pick up locations can be serviced
> All vehicles are ADA accessible
18 Department of Transportation
Timeline of Events
• 3/2020 – Covid pandemic hits, fare
collection suspended, PT service adjusted
• 4/2021 – Fare collection resumes, service
restoration begins
• 6/2021 – PT service restored to pre-covid
levels
• 8/2022 – PT service reduction due to driver
shortage
• Summer 2023 – Restore PT service
5 Department of Transportation
Transit Services During Covid Pandemic
• During Covid pandemic, Dial-A-Ride
provided:
> Essential medical trips
> Grocery store trips
> Delivery of food to elderly/disabled residents
from the food bank by the drivers
> Bad weather motel transportation for unhoused
> Other essential trips
• Pasadena Transit maintained service
where other agencies reduced service
6 19
Department of Transportation
Overview of Pasadena Transit
Ridership
7 • Ridership is at
90% of pre-
Covid
ridership
> FY19: 1.5
million rides
> FY22: 1.1
million rides
Department of Transportation
Overview of Pasadena Dial-A-Ride
Ridership
• Ridership hit a historic high
in 2019 – 90,900 rides
(162,000 including PT)
> More rides than ever were
provided
> AND, efficiency was
increased
• Ridership in FY22 – 44,000
rides (77,200 including PT)
> Dial-A-Ride ridership is
recovering from pandemic
and driver shortage
• Over 40% of total Dial-A-
Ride boardings are on
Pasadena Transit
8 FY 23 data is a projection based on the first 7 months of ridership.
20 Department of Transportation
Pasadena Transit Funding
9 • 68% of budget:
Local Return
> LA County transit sales tax
funds (no general fund
allocation)
• 32% of budget:
> Metro incentive
funding programs
> Farebox
> Bus shelter advertising
revenue
Department of Transportation
Dial-A-Ride Funding
• 55% of budget: Prop A
Local funds (no general
fund allocation)
• 45% of budget:
> Prop A Subregional
funds
> Federal grant funding
> Reimbursements from
LA County and San
Marino
> Farebox
10 21
Department of Transportation
Overview of Pasadena Dial-A-Ride
• Benefits
> $0.75 per ride
> Runs 7 days a week
> DAR members ride
free on Pasadena
Transit
> Community service
> Customer service
focused & highly
trained including
ADA
11 Department of Transportation
Overview of programs utilizing
TNCs
• Santa Monica: MODE Program for Seniors
> For 65+
> Service Area: 8.4 Sq Mi
> Contract ambulatory trips to Lyft
> Non ambulatory trips provided by City (will transition to Lyft in 2023) > Fare: $0.50-$1.50 limit number of rides per month
• Go Monrovia & Monrovia Transit
> General Dial-A-Ride
> Contract ambulatory trips to Lyft 24/7
> Non ambulatory trips provided by City
> Fare: $3 for Lyft; $0.50 for Dial-A-Ride
• Metro Micro
> Pilot program launched in December 2020 through September 2023 > On demand booking, available in select service zones
> Fare: $1 a ride
12 22
Department of Transportation
Cost to Pasadena
13 *FY21 Dial-A-Ride appears to be higher due to low ridership. Dial-A-Ride staff and hours available were kept static. In addition to providing essential medical trips, DAR drivers were used to assist with food bank deliveries, special grocery trips, support the Bad Weather motel program, and backfill fixed route services. **FY22 Received some COVID relief funds
Cost per Trip Breakdown
DAR
Program
(w/
Pasadena
Transit)
DAR Service Only Santa
Monica
MODE
(LYFT &
Accessible)
Monrovia
Transit
(Accessible)
Glendale
DAR
Metro
Micro
DAR
(DAR
Service
Only)
Multi-
Agency
Subsidy
Total
FY19 $7.62 $11.90 $9.74 $21.64 $15.79
(NTD)
$34.43 (NTD) $23.48
FY20 $12.11 $19.57 $10.53 $30.10 $19.30
(NTD)
$50.08 (NTD) $27.21
FY21* $30.19 $36.65 $31.23 $67.88 $34.30
(NTD)
$53.92 (NTD) $75.73
$45.35
FY22** $12.13 $21.07 $25.75 $46.82 Unpublished Unpublished Department of Transportation
Accessibility & TNCs
• To remain compliant with Americans with
Disabilities Act (ADA), services provided by
the City must be accessible to individuals
with disabilities
• TNCs have not been equipped to fully
provide accessible service
> Santa Monica/Monrovia provide accessible trips
through a separate contractor
14 23
Department of Transportation
Opportunities
• Testing technology to book DAR trips on an application > Go live date in fall/winter 2023
> Application currently provides real time arrival
information & ability to cancel rides
• Exploring complementary service options for Dial-A-Ride and Pasadena Transit
> Coordination with contractor
> Short Range Transit Plan analysis & peer agency
research
> Cost control measures
> Ensure ADA & Title VI Compliance
15 Department of Transportation
Short Range Transit Plan Update
Short Range Transit Plan Update
• Analysis of Pasadena Transit & Dial-A-Ride system
> Service effectiveness, service efficiency, cost efficiency and service gaps
• Demographic & Existing Conditions Analysis
> Customer population by age, employment status, car ownership, income, ethnicity
• Public Outreach
> Surveys and public meetings
• Develop Service Recommendations
> Goal of improving service needs, efficiency and effectiveness 16 16
24 Department of Transportation
17 25
ITEM #3
26 27
28 29
30 Department of Public Works
AMENDMENT TO FISCAL YEAR 2024
CAPITAL IMPROVEMENT PROGRAM
APPROPRIATING GENERAL FUNDS TO THE
ANNUAL CITYWIDE STREET RESURFACING
AND ADA IMPROVEMENT PROGRAM
Municipal Services Committee
May 23, 2023
Item #3
Department of Public Works
Recommendations
2 1. Find the project proposed herein to be
categorically exempt under the California
Environmental Quality Act (CEQA) guidelines; and
2. Amend the Fiscal Year 2024 - 2028 Capital
Improvement Program (CIP) Budget
appropriating $5.4 million in General Funds and
$600,000 in Road Maintenance and Rehabilitation
Account (RMRA) Funds to the Annual Citywide
Street Resurfacing and ADA Improvement
Program, FY 2023/2024.
Department of Public Works
• 360 centerline miles of asphalt streets, valued at
$500M
• Citywide pavement survey conducted every 5 to 7
years
• Last performed in 2019. Required for State/Fed
funds.
• Defects quantified and modeled, system wide
analysis performed
• Pavement Condition Index (PCI) generated for
each segment of roadway and Citywide (0-100
scale)
• Segment maintenance priority is optimized based
on annual budget to maximize effectiveness and
efficiency of funding
3 Background
Department of Public Works
4 Pavement Condition Index Criteria
53 Excellent
Very Good
Good
Fair
Marginal
Poor
Very Poor
31 Department of Public Works
SIERRA
MADRE
SAN
MARINO
COUNTY OF
LOS
ANGELES
Neighboring PCIs
Average PCI from 2022
Department of Public Works
Time
Pavement Quality
has a 15% drop in quality
15% of pavement life
$1 spent now
Costs $8 if delayed
Very Good
Good
Very Poor
Poor
Excellent
Fair
40% of pavement life
has a 40% drop in quality
6 Pavement Performance Curve
53 * Typical asphalt pavement life = 30 years
$2 Cost to
Slurry
$16 Cost to
Reconstruct
32 Department of Public Works
City Name
Average
PCI
Resurfacing Budget
Average from 2015-2018
($M/yr)
Street Network
(Miles)
Budget per Mile
($/Mile)
San Gabriel 82 $2.5 75 $33,333
South Pasadena 64 $2.0 64 $31,250
Arcadia 65 $3.7 150 $24,667
Glendale 73 $7.2 355 $20,141
La Canada 77 $1.4 82 $16,768
Burbank 57 $3.7 280 $13,214
LA County 68 $254.0 21,311 $11,919
Pasadena 58 $4.0 360 $11,111
Los Angeles 65 $73.4 6614 $11,098
7 Comparison to Others
Average PCI from 2018
Department of Public Works
1. Status Quo: FY24: $5M
• Citywide PCI will continue to decline
• Continue focus on Fair to Marginal Streets: PCI 40-60
2. Status Quo ($5M) plus Additional Funding ($6M)
• PCI will remain the same
• Utilize $5M for Fair to Marginal Streets: PCI 40-60
• Utilize $3M for Good streets with PCI > 60
• Utilize $3M for Poor/Very Poor streets with PCI < 40
8 Options to Consider
33 Department of Public Works
Additional Funding ($6M)
• $6M invested today
• $3M to slurry or microsurfacing approximately 6.5 miles • $3M to reconstruct approximately 1.0 miles
• $6M not invested results in following future costs if no improvements to same streets are made:
• $13.5M in 5 years (slurry streets go to overlay)
• $39.1M in 15 years (slurry streets go to reconstruction) • $56.6M in 30 years (all reconstruction)
9 Increased Cost if No Additional Funding
34 ITEM #4
35 Department of Public Works
FY 2024 Recommended
Operating Budget
Municipal Services Committee
May 23, 2023
Department of Public Works
FY 2024 Organizational Chart
36 Department of Public Works
FY 2023 Accomplishments
3 9,590 building work orders
Purchased 48 vehicles
Pruned 15,000 trees
Planted 500 trees
Replaced over 100,000
sq.ft. of sidewalk
1,600 PW Permits
3,000 PW Inspections
Filled 5,000 potholes
$23.8 Million worth of Capital
Improvement Projects
Recycled 18,000 tons of
yard and food waste
Established compost hubs at
Allendale, McDonald, and
Villa Parks and distributed
80 compost bins
Painted 114,000 linear feet
of red curb, 130 miles of
lane striping, and 12,400
incidents of graffiti
Department of Public Works
Appropriations by Category – All
Funds
4 37
Department of Public Works
Appropriations by Fund – All Funds
5 Department of Public Works
FY 2024 Proposed Enhancements –
General Fund
• Tree trimming &
tree/stump removal
contracts ($424,420 /
ongoing)
• Grant writing support
($75K / one-time)
• Emergency building
repairs ($150K /
ongoing)
6 38
Department of Public Works
FY 2024 Proposed Enhancements –
Refuse Collection Fund
• Purchase 9 refuse vehicles per Refuse
Collection Fund replacement schedule
($3.8M / one-time)
7 Department of Public Works
FY 2024 Proposed Enhancements –
Refuse Collection Fund (Cont.)
• Rising costs of solid
waste disposal and
processing ($1.04M /
ongoing)
• Purchase refuse bins
($300K / one-time)
8 39
Department of Public Works
FY 2024 Public Works Priorities
9 • Complete Rate Studies for Refuse and Sewer
Funds
> Projected Fund Balance deficit in FY 2025 for both
Funds
> Rate studies for both Funds completed by end of
calendar year 2023
Department of Public Works
FY 2024 Public Works Priorities
10 • Complete
installation of 8
compost hubs
• SB 1383 Outreach
Program
• Purchase refuse
trucks
40 Department of Public Works
FY 2024 Public Works Priorities
• Continue work on approximately 75 Capital
Improvement Projects and new FY 2024 projects
• Develop new Three-Year Fleet Replacement Plan
• Proactive Building Infrastructure Maintenance
Pilot Program
• 710-Stub Planning and Development
• Pursue grant funding opportunities
11 Department of Public Works
Questions
41