OPENING:
CLOSED SESSION
ROLL CALL:
Councilmembers:
Council Minutes
CITY OF PASADENA
City Council Minutes
June 12, 2023 -4:30 P.M.
City Hall Council Chamber
Mayor Gordo called the regular meeting to order at 4:30 p.m.
On the order of the Mayor, the regular meeting recessed at 4:30 p.m. to discuss the following closed session: (Absent: Councilmembers Hampton, Madison)
CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section
54956.8
Property Location: 997 East Walnut Street, Pasadena, CA 91106
Agency Negotiator: Miguel Marquez
Negotiating Party: Sharon Richter
Under Negotiation: Price and terms of Lease
CITY COUNCIL CONFERENCE WITH REAL PROPERTY
NEGOTIATORS pursuant to Government Code Section
54956.8
Property Location: 404 East Washington Boulevard,
Pasadena, CA 91104
Agency Negotiator: Miguel Marquez
Negotiating Party: Kerwin Manning
Under Negotiation: Price and terms of Lease
CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
pursuant to Government Code Section 54957.6
Agency Designated Representatives: Miguel Marquez and
Tiffany Jacobs-Quinn
Employee Organization: Non-Rep Non-Management, Non-Rep
Management, and Non-Rep Executive Management
The above closed session items were discussed, with no reportable action at this time.
On the order of the Mayor, the regular meeting reconvened at 5:33 p.m. The pledge of allegiance was led by Councilmember Masuda. (Absent: Councilmember Madison)
Mayor Victor M. Gordo
Vice Mayor Felicia Williams
Councilmember Tyron Hampton
Councilmember Justin Jones
Councilmember Jason Lyon
Councilmember Steve Madison (Absent)
Councilmember Gene Masuda
Councilmember Jessica Rivas
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Staff: City Manager Miguel Marquez
City Attorney/City Prosecutor Michele Beal Bagneris
City Clerk Mark Jomsky
CEREMONIAL MATTERS Mayor Gordo presented a proclamation declaring June 15, 2023 as "Elder Abuse Awareness Day" in Pasadena, which was received by Manuel Carmona, Acting Director Of Public Health, and Rachel Tate, Office of the Long Term Care Ombudsman. Ms. Tate, on behalf of Wise and Healthy Aging, thanked the City of Pasadena for their ongoing commitment and efforts towards reducing elder abuse and raising awareness.
PUBLIC COMMENT ON
MATTERS NOT ON THE
AGENDA
CONSENT CALENDAR
Council Minutes
Kenny James, Recreation & Community Services Administrator, provided information on the City's upcoming celebrations honoring the Juneteenth holiday at Robinson Park, as well as events hosted by local organizations, My TRIBE Rise, DENA Juneteenth
Celebration at Metropolitan Baptist Church and NAACP 2nd Annual Juneteenth Roller Jam at Pasadena City Hall, with all events to be held on Saturday, June 17, 2023.
Mayor Gordo announced that there will be no City Council meeting next week in recognition of the Juneteenth holiday; and announced that the Pasadena Playhouse was awarded the prestigious 2023 Regional Theater Tony Award, joining the Mark Taper Forum as the only local area theaters to ever receive the honor, and congratulated the Playhouse Artistic Director, Danny Feldman and staff who makes the Playhouse shine.
The following individuals spoke on the need to utilize bodycam footage and other video sources as part of the investigative process for critical incidents, citing the recent OIR Report reviewing the shooting of Anthony McClain, advocated for change to the City Charter to increase police oversight; and/or spoke on an incident that occurred on February 20, 2023 that resulted in a legal claim against the City and advocated for the release of the body-worn camera video:
Allen Shay, Pasadena resident
Sonja Berndt, Pasadena resident
Heavenly Hughes, My TRIBE Rise
Mayor Gordo informed the public that the video of the incident that occurred on February 20, 2023 has already been released and is posted on the City's website.
AUTHORIZE A PURCHASE ORDER TO BUYOUT SEVENTEEN
(17) LEASED CHEVROLET BOLT EV VEHICLES IN AN AMOUNT
NOT-TO-EXCEED $372,000 (Planning Dept.)
Recommendation: It is recommended that the City Council:
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(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3), the "Common-Sense" provision that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to enter into a purchase order, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Enterprise Fleet Management Inc., for the lease buyout of seventeen Chevrolet Bolt electric vehicles (EVs), in an amount not-to-exceed $372,000; and
(3) Grant the proposed purchase order an exemption from Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(8), contracts for which the City's best interests are served.
AUTHORIZATION TO AMEND CONTRACTS NOS. 31950 WITH
UNION STATION HOMELESS SERVICES AND 32091 WITH
FRIENDS IN DEED TO ADD FUNDING FOR STREET OUTREACH
PROGRAMS (Housing Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3), the "Common-Sense" provision that CEQA only applies to projects that may have an effect on the environment;
(2) Authorize the City Manager to amend Contract No. 31950 with Union Station Homeless Services to increase the contract value by $166,000 for a total not-to-exceed contract value of $334,728 for 24 months through September 30, 2025; (Contract No. 31950-3) (3) Authorize the City Manager to amend Contract No. 32091 with The FID Group dba Friends In Deed to increase the contract value by $200,000 for a total not-to-exceed contract value of $367,843 through June 30, 2025; (Contract No. 32091-1)
(4) Authorize the City Manager to approve no-cost amendments to Contracts Nos. 31950 and 32091 which extend the term beyond September 30 and June 30, 2025, respectively; and
(5) To the extent the amendments to Contracts Nos. 31950 and 32091 could be considered a separate procurement subject to the Competitive Selection Process, grant the contracts an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(8), contracts for which the City's best interests are served. Competitive price bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services.
CONTRACT AWARD TO OPENGOV INC., FOR A BUDGETING
SOFTWARE SOLUTION FOR AN AMOUNT NOT-TO-EXCEED
$834,521 (Finance Dept.)
Recommendation: It is recommended that the City Council:
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Council Minutes
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2) Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with OpenGov Inc., to provide software, training, and support services for a budgeting solution in an amount not-to-exceed $834,521 over a three-year term; and (Contract No. 32657)
(3) Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section
4.08.049(B), contracts for which the City's best interests are served.
ADOPTION OF GANN APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2024 (Finance Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA) Public Resources Code §21080(b)(9); Administrative Code, Title 14, Chapter 3, §15061 (b)(3), the Common-Sense exemption; and
(2) Adopt a Resolution that: (Resolution No. 10000)
a. Selects the California per capita income and the population increase for the City of Pasadena as the indices to be used in calculating the appropriations limit for Fiscal Year (FY) 2024;
b. Establishes the appropriations limit for FY 2024 at
$382,922,471; and
c. Establishes appropriations subject to the limit for FY 2024 at $198,746,944.
AUTHORIZE PURCHASE ORDER WITH MUSCO SPORTS
LIGHTING, LLC FOR THE PURCHASE AND INSTALLATION OF
SPORTS FIELD LIGHTING AT BROOKSIDE PARK FOR AN
AMOUNT NOT-TO-EXCEED $870,772 (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find the proposed action in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2) Authorize the issuance of a purchase order to Musco Sports Lighting, LLC for the engineering, procurement, and installation of sports lighting at Brookside Park Fields 2 & 3 for an amount not-to exceed $870,772, which includes the base contract amount of 4 06/12/2023
Council Minutes
$757,193 and a contingency of $113,579 to provide for any necessary change orders; and
(3) Find neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.
CONTRACT AWARD TO CJ CONCRETE CONSTRUCTION INC.,
FOR ANNUAL ADA SIDEWALK IMPROVEMENT PROGRAM,
FISCAL YEAR (FY) 2023 AND FY2024 FOR AN AMOUNT NOT
TO-EXCEED $2,696,132 (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find the proposed action in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Section 15301 Existing Facilities and Section 15061 (b)(3), the Common-Sense exemption (formerly general rule), and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2) Accept the bid dated March 30, 2023, submitted by CJ Concrete Construction Inc., in response to the plans and specifications for the Annual ADA Sidewalk Improvements Project, FY2023 and FY2024, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $2,696,132, which includes the base contract amount of $2,508,030 and a contingency of $188,102 to provide for any necessary change orders. (Contract No. 32616)
AUTHORIZATION TO AMEND CONTRACT NO. 32150 WITH DG
INVESTMENT INTERMEDIATE HOLDINGS 2 INC., OBA
CONVERGINT TECHNOLOGIES LLC FOR THE PURCHASE AND
INSTALLATION OF SECURITY EQUIPMENT AT VARIOUS CITY
FACILITIES BY $4,041,878 FOR A NOT-TO-EXCEED AMOUNT
OF $4,852,135 (Water & Power & Information Technology Depts.) Recommendation: It is recommended that the City Council:
(1) Find that contracting with DG Investment Intermediate Holdings 2 Inc., OBA Converging Technologies LLC ("Convergint") for security upgrades is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15301, Class 1, Existing Facilities and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2) Authorize the City Manager to amend Contract No. 32150, without competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services, with Convergint for security upgrades and maintenance at various City facilities, thereby increasing the total not-to-exceed amount by $4,041,878 from $810,257 to $4,852,135 and extending the term through April 22, 2026; and (Contract No. 32150-1)
5 06/12/2023
(3) To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(8), contracts for which the City's best interests are served.
Item discussed separately APPROVAL OF A SIDE LETTER OF AGREEMENT BETWEEN
THE CITY OF PASADENA AND THE LABORERS'
INTERNATIONAL UNION OF NORTH AMERICA (LIUNA) (Human
Resources Dept.)
ADOPT A RESOLUTION UPDATING SALARIES OF TWELVE
EXISTING CLASSIFICATIONS (Human Resources Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061 (b)(3) (Common-Sense exemption); and
(2) Adopt a Resolution Updating Salaries of Twelve Existing Classifications. (Resolution No. 10001)
ADOPTION OF SALARY RESOLUTION FOR EXECUTIVE
MANAGEMENT EMPLOYEES (Human Resources Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061 (b)(3) (Common-Sense exemption); and
(2) Adopt the Executive Management Salary Resolution.
(Resolution No. 10002)
ADOPTION OF SALARY RESOLUTIONS FOR NON-
REPRESENTED NON-MANAGEMENT AND NON-
REPRESENTED MANAGEMENT (Human Resources Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061 (b)(3) (Common-Sense exemption); (2) Adopt the Non-Represented Non-Management Salary
Resolution; and (Resolution No. 10003)
(3) Adopt the Non-Represented Management Salary Resolution. (Resolution No. 10004)
Item discussed separately AUTHORIZATION TO AMEND CONTRACT NO. 32390 WITH
RICKY PICKENS FOR GANG VIOLENCE OUTREACH AND
INTERRUPTION SERVICES (Public Health Dept.)
Council Minutes
FINANCE COMMITTEE: REPORT ON EMERGENCY REPAIRS
OF STORM-RELATED DAMAGE TO CITY FACILITIES AND
INFRASTRUCTURE, AND AMENDMENTS TO THE OPERATING
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Council Minutes
AND CAPITAL IMPROVEMENT PROGRAM BUDGETS (Public
Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find the proposed action in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alternations of existing public facilities, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2) Amend the Public Works Fiscal Year (FY) 2023 Operating Budget by appropriating $348,492 from the unappropriated General Fund balance to account 10122010-811400-56945 for unforeseen emergency repairs related to storm related damage; and (Budget Amendment No. 2023-33)
(3) Amend the Fiscal Year 2023 - 2027 Capital Improvement Program Budget by appropriating $475,000 from the unappropriated General Fund balance to Building Maintenance FY 2021 - 2025 (71903) for emergency repairs related to storm related damage and flood mitigation at the Pasadena Public Health Building.
FINANCE COMMITTEE: AUTHORIZE PURCHASE ORDERS
WITH SHADE STRUCTURES INC. (OBA USA SHADE & FABRIC
STRUCTURES), FOR PLAYGROUND SHADE STRUCTURES AT
CENTRAL PARK PLAYGROUND FOR AN AMOUNT NOT-TO
EXCEED $363,372, AND NO FAULT, LLC (OBA NO FAULT
SAFETY SURFACING) FOR PLAYGROUND SURFACING AT
CENTRAL PARK PLAYGROUND FOR AN AMOUNT NOT-TO
EXCEED $226,502 (Public Works Dept.)
Recommendation: It is recommended that the City Council:
(1) Find the proposed action in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2) Authorize the issuance of a purchase order to Shade Structures Inc., dba USA Shade & Fabric Structures for the engineering, procurement, and installation of playground shade structures at Central Park Playground for an amount not-to-exceed $363,372, which includes the base contract amount of $315,975 and a contingency of $47,397 to provide for any necessary change orders; (3) Authorize the issuance of a purchase order to No Fault LLC dba No Fault Safety Surfacing for the procurement and installation of playground surfacing at Central Park Playground for an amount not to-exceed $226,502, which includes the base contract amount of $196,958 and a contingency of $29,544 to provide for any necessary change orders;
(4) Find neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena 7 06/12/2023
Council Minutes
Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities; and
(5) Amend the Fiscal Year 2023 Capital Improvement Program Budget by appropriating $130,000 in Residential Impact Fee to the Central Park Improvements (78461) project. (Budget Amendment No. 2023-34)
FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT -
QUARTER ENDING MARCH 31, 2023 (Finance Dept.)
Recommendation: The agenda report is for information only; no City Council action is required.
FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023
ADOPTED OPERATING BUDGET (Finance Dept.)
Recommendation: It is recommended that the City Council:
( 1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") in accordance with Section 15061 (b)(3), the Common-Sense
exemption that CEQA only applies to projects that may have an effect on the environment; and
(2) Amend the Fiscal Year (FY) 2023 Adopted Operating Budget as detailed in the agenda report by a net expense of $6,846,408. (Budget Amendment No. 2023-35)
FINANCE COMMITTEE: JOINT ACTION: FISCAL YEAR 2023-
2024 INVESTMENT POLICY AND INVESTMENT STRATEGY
(Finance Dept.)
Recommendation: It is recommended that the City Council and the Successor Agency to the Pasadena Community Development
Commission:
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and
(2) Adopt the City Treasurer's recommended Investment Policy and Investment Strategy for Fiscal Year (FY) 2023-2024.
FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO A
CONTRACT WITH LANCE, SOLL & LUNGHARD LLP FOR AUDIT
SERVICES FOR FISCAL YEARS 2023 - 2025, WITH TWO ONE
YEAR OPTIONS (Finance Dept.)
Recommendation: It is recommended that the City Council and the Successor Agency to the Pasadena Community Development
Commission:
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, 8 06/12/2023
RESIGNATIONS,
APPOINTMENTS, &
REAPPOINTMENTS
Council Minutes
no environmental document pursuant to CEQA is required for the project;
(2) Authorize the City Manager to enter into a contract, as a result of a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with Lance Soll & Lunghard LLP (LSL) to perform the annual audits of the financial statements for the City of Pasadena, the Successor to the Pasadena Community
Development Commission (PCDC), the Rose Bowl Operating
Company (RBOC), the Pasadena Center Operating Company
(PCOC), the Pasadena Community Access Corporation (PCAC), the Pasadena Rental Housing Board, the City's Air Quality Improvement fund, the City's Housing Successor fund, the Foothill Workforce Development Board fund, and other agreed to procedures using an "enhanced" audit methodology in an amount of $730,670 for three years; and (Contract No. 32646)
(3) Authorize the City Manager to award two one-year extensions, Fiscal Years (FY) 2026 for an amount of $258,290 and FY 2027 for an amount of $246,250.
RESIGNATION OF RACHEL STONE FROM THE HUMAN
RELATIONS COMMISSION (District 7 Nomination)
APPOINTMENT OF VICTOR CABALLERO TO THE
TRANSPORTATION ADVISORY COMMISSION EFFECTIVE
JULY 1, 2023 (District 1 Nomination)
APPOINTMENT OF GABRIEL LIZARDO TO THE ARTS AND
CULTURE COMMISSION EFFECTIVE JULY 1, 2023 (District 2
Nomination)
APPOINTMENT OF ROBIN ALLEN TO THE COMMISSION ON
THE STATUS OF WOMEN EFFECTIVE JULY 1, 2023 (District 2
Nomination)
APPOINTMENT OF DANIEL P. YEN TO THE NORTHWEST
COMMISSION EFFECTIVE JULY 1, 2023 (District 2 Nomination)
APPOINTMENT OF MARION GOMEZ TO THE LIBRARY
COMMISSION EFFECTIVE JULY 1, 2023 (District 4 Nomination)
APPOINTMENT OF EDGAR RIDDLE TO THE RECREATION AND
PARKS COMMISSION EFFECTIVE JULY 1, 2023 (District 4
Nomination)
REAPPOINTMENT OF DONALD R. MATTHEWS TO THE
COMMUNITY POLICE OVERSIGHT COMMISSION EFFECTIVE
JULY 1, 2023 (District 3 Nomination)
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City Attorney
City Clerk/Secretary
MINUTES APPROVED
Council Minutes
REAPPOINTMENT OF KEITH JONES TO THE FIRE & POLICE
RETIREMENT BOARD EFFECTIVE JULY 1, 2023 (Police
Representative)
AUTHORIZATION AND APPROVAL TO RENEW PROPERTY
AND CASUAL TY INSURANCE FOR THE CITY OF PASADENA
FOR FISCAL YEAR 2024
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15378(b)(4) and (5);
(2) Authorize City staff to place and bind the City's property and casualty insurance coverages outlined in the agenda report effective July 1, 2023, unless otherwise noted, with the total amount not-to exceed $9,415,574 for all premiums, surcharges, taxes, and fees; and
(3) Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08, pursuant to Section 4.08.049(8) contracts which the City's best interests are served. The proposed insurance coverages are exempt from the competitive bidding process pursuant to the City Charter Section 1002 (F), contracts for professional or unique services.
AUTHORIZATION TO ENTER INTO A CITYWIDE CONTRACT
WITH URM TECHNOLOGIES INC., TO PROVIDE DOCUMENT
DIGITIZING SERVICES FOR CITY RECORDS IN AN AMOUNT
NOT-TO-EXCEED $462,000 FOR A THREE-YEAR PERIOD; AND
WITH TWO OPTIONAL ONE-YEAR EXTENSIONS IN THE
AMOUNT OF $134,000 FOR EACH YEAR, FOR A TOTAL FIVE
YEAR CONTRACT NOT-TO-EXCEED AMOUNT OF $730,000
Recommendation: It is recommended that the City Council:
(1) Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the "Common-Sense" exemption that CEQA only applies to projects that may have an effect on the environment; and
(2) Authorize the City Manager to enter a contract, as a result of a completive selection process as specified by Pasadena Municipal Code, Section 4.08.047, with URM Technologies Inc., to provide document digitizing services for City records in an amount not-to exceed $462,000 for a three-year period; with two one-year optional extensions of $134,000 each year, for a total contract not-to-exceed amount of $730,000. Competitive bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.(Contract No. 32651)
May 15, 2023
May 15, 2023
City Council
Successor Agency to the Pasadena Community
Development Commission
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CLAIMS RECEIVED
CONSENT
ITEMS DISCUSSED
SEPARATELY
Council Minutes
May 15, 2023
May 22, 2023
May 22, 2023
May 26, 2023
May 29, 2023
May 29, 2023
Claim No.
2023-0307
2023-0308
2023-0309
Public Safety Committee and City Council
City Council
Successor Agency to the Pasadena Community
Development Commission
City Council
City Council
Successor Agency to the Pasadena Community
Development Commission
Claimant
Jeneal Adams
Suedabeh Jafamia
Claudia Martinez
Claim Amount
$ 25,000.00+
25,000.00+
200.00
Councilmember Hampton commended staff for the purchase of the 17 EV vehicles as detailed in the agenda item listed above.
It was moved by Councilmember Hampton, seconded by Vice Mayor Williams, to approve all items on the Consent Calendar, with the exception of Item 8 (Approval of a side letter of agreement. .. ) and Item 12 (Authorization to amend Contract No. 32390 ... ), which were discussed separately. (Motion unanimously approved) (Absent:
Councilmember Madison)
AUTHORIZATION TO AMEND CONTRACT NO. 32390 WITH
RICKY PICKENS FOR GANG VIOLENCE OUTREACH AND
INTERRUPTION SERVICES (Public Health Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act ("CEQA") pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;
(2) Authorize the City Manager to transfer funds from Purchase Order No. 1231437 and amend Contract No. 32390 with Ricky Pickens Jr., to increase the not-to-exceed amounts by $42,250 for Fiscal Year (FY) 2023 and by $60,000 for FY 2024 and FY 2025 to continue gang violence outreach and interruption services; and (Contract No. 32390-1)
(3) To the extent the amendment to Contract No. 32390 could be considered a separate procurement subject to the Competitive Selection Process, grant the contracts an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(8), contracts for which the City's best interests are served. This transaction is exempt from competitive bidding per PMC Section 4.08.030 and City Charter Section 1002(F) based on contracts for professional or unique services.
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Mayor Gordo stated that
he had a conflict with
participating in
considering this item due
to work he does with
LIUNA, recused himself,
and left the meeting at
6:08 p.m.
Vice Mayor Williams
stepped in as Chair of the
meeting.
Council Minutes
The following individuals provided comments on the item:
Heavenly Hugh, My TRIBE Rise
Pastor Kerwin Manning, Pasadena resident
Allen Shay, Pasadena resident
Mayor Gordo expressed thanks to all those involved in gang violence prevention efforts, and commented on the need to consider adding more resources, as well as collaboration with other local organizations to expand these type of services.
In response to Councilmember Hampton's comments regarding the quarterly reporting of the gang violence outreach and interruption services data, Acting Public Health Director Carmona stated that he intends to bring the quarterly reporting to the Public Safety Committee in July.
Councilmember Hampton spoke on the important and dangerous work that is being done by the City's interventionist team and supported the idea of expanding this program and exploring potential opportunities to partner with other cities.
Mayor Gordo stated that he would reach out to Supervisor Barager, Assemblymember Holden, and State Senator Portantino to ask for assistance in organizing other cities to work collaboratively on this matter.
It was moved by Councilmember Hampton, seconded by Vice Mayor Williams, to approve the staff recommendation. (Motion unanimously approved) (Absent: Councilmember Madison)
APPROVAL OF A SIDE LETTER OF AGREEMENT BETWEEN
THE CITY OF PASADENA AND THE LABORERS'
INTERNATIONAL UNION OF NORTH AMERICA (LIUNA) (Human
Resources Dept.)
Recommendation: It is recommended that the City Council:
(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061 (b)(3) (Common-Sense exemption); and
(2) Adopt a Side Letter of Agreement authorizing staff to modify the Memorandum of Understanding between the City and Laborers' International Union of North America in the areas of Retirement and Classification and Compensation.
Following a brief discussion, it was moved by Councilmember Hampton, seconded by Councilmember Lyon, to approve the staff recommendation. (Motion unanimously approved) (Absent:
Councilmember Madison, Mayor Gordo)
12 06/12/2023
PUBLIC HEARINGS
Mayor Gordo returned at
6:09 p.m.
Council Minutes
ZONING CODE AMENDMENTS TO IMPLEMENT THE
HOUSING ELEMENT PERTAINING TO EMERGENCY
SHELTERS, LOW BARRIER NAVIGATION CENTERS, SAFE
PARKING, DESIGN REVIEW THRESHOLDS, AND
MODIFICATIONS FOR INDIVIDUALS WITH DISABILITIES
Recommendation: It is recommended that the City Council:
(1) Find that the Addendum to the 2015 Pasadena General Plan Environmental Impact Report (State Clearinghouse No.
2013091009) to address the potential environmental impacts associated with the proposed amendments have been prepared in accordance with the California Environmental Quality Act of 1970 (CEQA) (Cal. Public Resources Code Section 21000, et. seq., as amended) and its implementing guidelines (Cal. Code Regs., Title 14, Section 15000 et. seq., 2016). This Addendum has been prepared and will be processed consistent with CEQA Guidelines (Cal. Code Regs., Title 14, Sections 15162 and 15164). The addendum found that the proposed amendments will not result in any potentially significant impacts that were not already analyzed; (2) Make the Findings for Approval for the Zoning Code Text Amendment (Attachment A of the agenda report); and
(3) Direct the City Attorney to prepare an ordinance for the Zoning Code Amendment within 90 days consistent with the provisions set forth in the agenda report.
Recommendation of the Planning Commission: On April 26, 2023, the Planning Commission considered the proposed Zoning Code Amendments at a publicly noticed hearing (Attachment B of the agenda report) and recommended, by a 5-1 vote, that the City Council approve the Zoning Code Amendment as presented by staff, with the following amendments:
1. Clarify that the maps in the staff report reflect the staff recommendation;
2. Include safe parking sites as a permitted use on all religious institutions throughout Pasadena with a Minor Conditional Use Permit; and
3. When a Minor Conditional Use Permit is required for
emergency shelters, special consideration shall be given to communication and coordination with adjacent schools.
Following additional deliberation, the Planning Commission, by a vote of 6-0, recommended that the City Council approve an additional recommendation:
4. Allow "emergency shelters" and "emergency shelters, limited" land uses in the same areas that Low Barrier Navigation Centers are required to be permitted by State law.
Mark Jomsky, City Clerk, opened the public hearing; reported that the public hearing notice was published in the Pasadena Press on May 25, 2023, June 5, 2023 and June 8, 2023: and reported that 8 letters, advocating for the City to allow homeless individuals to park overnight at designated locations in the City, were received by the 13 06/12/2023
Original motion
Council Minutes
City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record for this item.
Jennifer Paige, Director of Planning, introduced the agenda item, and Martin Potter, Senior Planner, presented a PowerPoint presentation on the item; and all responded to questions.
The following individuals provided comments on the item and/or advocated to include safe parking sites for the homeless at religious institutions throughout Pasadena:
Bert Newton, Making Housing and Community Happen
Lorinda Hawkins Smith, member at Pasadena Church
Tashera Taylor, Foothill Unity Center, Inc.
Pastor Sharon Richter, Trinity Lutheran Church
Dr. Arianne Hunter, member at Pasadena Church
Michael Warner, member at Trinity Lutheran Church
Rosemary Angelique, Pasadena resident
Suzanne Lee, member at Trinity Lutheran Church
Pastor Kerwin Manning, Pasadena Church
Kenneth Bower, member at Pasadena Church
Julie Wong, Pasadena resident
Allan Shay, Pasadena resident
Silvio Nardoni, Pasadena resident
Exie Marie Leagons, member of Pasadena Church
Edvard Nerval, Pasadena resident
Allison Henry, Pasadena resident
Heavenly Hughes, My TRIBE Rise
Following discussion, Councilmember Hampton and Vice Mayor Williams spoke in support of approving the staff recommendation, noting that staff could be directed to report back in 6 months on the effectiveness and success of the program, and suggesting that additional outreach on Safe Parking Program be made to all religious institutions located in commercial zones.
It was moved by Councilmember Rivas, seconded by
Councilmember Hampton, to close the public hearing. (Motion unanimously approved) (Absent: Councilmember Madison)
It was moved by Councilmember Rivas, Seconded by
Councilmember Lyon to adopt the staff recommendation, amended by expanding the safe parking sites as a permitted use to all religious institutions throughout Pasadena.
In response to Vice Mayor Williams question regarding the interest by Pasadena Church in operating a safe parking program at their location (404 E. Washington Blvd.), Director Paige stated that the Pasadena Church site is located in a residential zone (RM 16) and the "middle ground" to expanding would be to include residential 14 06/12/2023
Substitute Motion
(motion passed)
Council Minutes
zones RM 16, RM 32 and RM 48 which would include 19 additional sites, thus increasing the total to 88 sites citywide.
Mayor Gordo stated that there is a responsibility to the residents to notify them of the safe parking ordinance and gain their confidence before expanding beyond commercially zoned sites, noting that this can be revisited when staff returns in 6 months with an update on the program and feedback from residents. Mayor Gordo thanked the public speakers for sharing their personal stories
Following discussion, Councilmember Lyon stated his preference would be to support crafting a proposal to support the "middle ground", which would include the Pasadena Church site, given that they have expressed interest and willingness to take on this effort.
There was a brief discussion on Minor Conditional Use Permit (MCUP) process regarding notification to property owners within 300 feet, and the potential need to further expand notification to property owners within 500 feet of a site when staff returns with an update.
Following a clarification on the standing of motions that occur prior to the closing of a public hearing, it was moved by Councilmember Hampton, seconded by Vice Mayor Williams, to make a substitute motion approving the staff recommendation as submitted, with direction to staff to return in six months (after the effective date of the ordinance) with an update on the effectiveness and success of the Safe Parking Program:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers Hampton, Jones, Lyon, Masuda, Vice
Mayor Williams, Mayor Gordo
Councilmember Rivas
Councilmember Madison
None
AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA
EXTENDING CERTAIN LAND USE RELATED DEADLINES FOR
24-MONTHS FOR ENTITLEMENTS GRANTED IN COMPLIANCE
WITH TITLE 17 (ZONING CODE) AND TITLE 16 (SUBDIVISIONS) DUE TO UNCERTAIN ECONOMIC CONDITIONS (To be discussed
and considered concurrently with Item No. 24)
Recommendation: It is recommended that the City Council:
(1) Find that the ordinance is exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (CEQA) Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Section 15061(b)(3), the Common-Sense exemption; and
(2) Adopt an uncodified ordinance to extend land use entitlements, granted in compliance with Title 17 (Zoning Code) and Title 16 (Subdivisions), by 24 months.
15 06/12/2023
ORDINANCE - FIRST
READING
INFORMATION ITEMS
Council Minutes
Mark Jomsky, City Clerk, opened the public hearing; reported that the public hearing notice was published in the Pasadena Press on May 25, 2023, June 5, 2023 and June 8, 2023; and reported that 2 letters in support of the staff recommendation, were received by the City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record.
Jennifer Paige, Director of Planning, introduced the agenda item.
It was moved by Councilmember Hampton, seconded by Vice Mayor Williams, to close the public hearing. (Motion unanimously approved) (Absent: Councilmember Madison)
It was moved by Vice Mayor Williams, seconded by
Councilmember Hampton, to approve the staff recommendation. (Motion unanimously approved) (Absent: Councilmember
Madison)
Conduct first reading of "AN UNCODIFIED ORDINANCE OF THE
CITY OF PASADENA EXTENDING CERTAIN LAND USE
RELATED DEADLINES FOR ENTITLEMENTS GRANTED IN
COMPLIANCE WITH TITLE 17 (ZONING CODE) AND TITLE 16
(SUBDIVISIONS)" (To be discussed and considered concurrently with Item No. 23, including for public comment purposes.) The above ordinance was offered by Councilmember Hampton:
AYES: Councilmembers Hampton, Jones, Lyon, Masuda,
Rivas, Vice Mayor Williams, Mayor Gordo
NOES: None
ABSENT: Councilmember Madison
ABSTAIN: None
2023 HOMELESS COUNT RESULTS AND THE STATE OF
HOMELESSNESS IN PASADENA
Recommendation: The agenda report is for information only; no City Council action is required.
Mark Jomsky, City Clerk, reported that two letters advocating for the City to take drastic action to provide housing for homeless individuals and/or providing comments related to housing in the City, were received by the City Clerk's Office, distributed to the City Council, posted on-line, and made part of the public record.
Bill Huang, Director of Housing, introduced the agenda item, and Jennifer O'Reilly-Jones, Program Coordinator Ill, presented a PowerPoint presentation on the item; and all responded to questions.
16 06/12/2023
Council Minutes
Councilmember Lyon reiterated his request for additional information on all of the programs, services, and support of the City to address homelessness as a way to present a holistic picture of the City's investment into sheltering homeless individuals; and encouraged staff as they are working on this effort to be bold and visionary and bring back a meaningfully plan that will change lives and end homelessness in Pasadena.
The following individuals provided comments related to the item:
Sonja Berndt, Pasadena resident
Allison Henry, Pasadena resident
Heavenly Hughes, My TRIBE Rise
Councilmember Hampton requested that staff circulate information on the City's social media platforms notifying the community that the Section 8 waiting list closes on Thursday, June 15th at 5:00 p.m.; and requested that staff report back to the Economic Development and Technology Committee on ways the City can connect community organizations with access to available resources that exist in Pasadena, and also assist community organizations in locating supportive administrative services when applying for program funding opportunities. He also requested that staff report back on any potential opportunities for the City to incentivise individuals who wish to contribute to the effort of housing (e.g. rent room) to individuals that are at-risk of homelessness.
Vice Mayor Williams shared that she participated in the 2023 Homeless Count, spoke on the need to increase the emergency rental assistance funding, and asked staff to further explore opportunities to collaborate with Family Promise of San Gabriel.
Councilmember Jones spoke in support of providing assistance to organizations that may have a difficult time with the application process of a Request for Proposal (RFP), grant application, etc., as some of these applications are complex and the community organizations may not have sufficient administrative capacity.
Mayor Gordo spoke on the regional effort to address the homeless crisis, briefly commented on the Burbank-Glendale-Pasadena Housing Trust Board, which was a recently created collaborative effort among the tri-cities to address housing matters in area, and stated the importance of the City to continue to address and expand its efforts on homelessness wherever possible.
On the order of the Mayor, and consensus of the City Council, the information was received and filed.
17 06/12/2023
BRIEF REPORTS FROM
REPRESENTATIVES/RE
QUESTS FOR FUTURE
AGENDA ITEMS
Council Minutes
REPORT BY INDEPENDENT POLICE AUDITOR FOR FISCAL
YEAR 2022-23
Recommendation: The agenda report is for information only; no City Council action is required at this time.
Michele Bagneris introduced the agenda item.
Raul Ibanez, Chair of the Community Police Oversight Commission (CPOC), provided opening remarks, and expressed gratitude for the opportunity to highlight the Commission's work.
Dr. Richard Rosenthal, Independent Police Auditor, presented a PowerPoint presentation summarizing IPA & CPOC
Accomplishments & Priorities for 2022-2024, IPA Roles & Responsibilities, IPA Proposed Projects for 2023-2024 (Policy, and Auditing), Recent Reports and Recommendations, Prior Reports and Recommendations, Key OIR/IPA Recommendations for follow up, Use of Force Policy Issues for Follow-up, and Next Steps - Implementation & Tracking; and responded to questions.
Heavenly Hu~hes, My TRIBE Rise, expressed her thanks and gratitude to the CPOC members and Dr. Rosenthal, advocated for the IPA's recommendation to implement and establish a mechanism to track progress and ensure the completion of tasks for transparency and accountability.
On behalf of the City Council, Mayor Gordo thanked and recognized the CPOC members, Dr. Rosenthal, and City staff representative Frankie Gudiel for their work. Mayor Gordo stated that there will be more to come on the recommendation to implement and establish a mechanism to track progress.
On the order of the Mayor, and consensus of the City Council, the information was received and filed.
Councilmember Hampton requested that the Legislative Policy Committee review the City's policy on Live Scan employment practices, including information on who must submit Live Scan data in order to work with youth, stating that all contractors hired to work with the youth should be required to comply with Live Scan policy requirements.
Mayor Gordo asked the City Manager to provide information in his weekly newsletter regarding the City's Live Scan policy. 18 06/12/2023
ADJOURNMENT
ATTEST:
Council Minutes
On order of the Mayor, the regular meeting of the City Council journed at 8:36 p.
Victor . Gordo, Ma r
City lof Pasadena
19 06/12/2023