TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
July 10, 2023
SUBJECT: AUTHORIZE ISSUANCE OF A PURCHASE ORDER CONTRACT WITH TOTER, LLC FOR THE PURCHASE OF 7,000 ROTATIONAL MOLDED
AUTOMATED REFUSE CONTAINERS IN AN AMOUNT NOT-TO
EXCEED $375,000 FOR ONE YEAR
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3) (common sense exemption); and
2. Authorize the issuance of a purchase order contract to Toter, LLC for the purchase of 7,000 rotational molded automated refuse containers for an amount not-to-exceed $375,000 as neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section
4.08.049(A)(3), contracts with other governmental entities.
BACKGROUND:
The Resource Recovery & Recycling Division (RRR) of the Public Works Department has purchased all residential automated refuse containers exclusively from Toter, LLC since it transitioned to automated refuse collection in 1993. Toter, LLC is the only manufacturer of rotationally molded automated refuse containers that come in 32, 64 and 96 gallon sizes, which are the three specific sizes residents can choose from through the City's "Pay as You Throw" refuse collection program.
Rotationally molded containers are much stronger and more flexible than the more common injection molded containers and the rotation molding process ensures a uniform wall body and superior strength versus the injection molded containers. The injection molding containers have empirically been known to have brittle bodies and weak corners that contribute to premature failure. The City of Pasadena's original specifications require that the containers be rotationally molded. ffEM NO. __ 4 __ _
Purchase Order with Toter, LLC
July 10, 2023
There are approximately 90,000 containers located at residential properties throughout Pasadena and many have been in service for close to twenty years. The use of one standard rotationally molded container also simplifies container repair and cuts down on the excessive cost of having multiple manufactures' parts in our inventory stock.
As part of RRR Division's long-term container replacement program, staff is requesting to purchase 7,000 automated refuse containers. This purchase will sufficiently supply the Department of Public Works with the volume and size of automated refuse containers needed to accommodate customer requests for replacing damaged containers, changing of container sizes, and providing additional containers. Having additional stock will eliminate delays in meeting these customer requests.
The quoted prices received by the City for the 32, 64 and 96 gallon automated refuse containers from Toter, LLC are from the National Intergovernmental Purchasing Alliance (National IPA) competitive procurement contract #171717 awarded by the City of Tucson, Arizona. The City of Tucson, AZ award includes a broad menu of options so that each participating agency may customize their carts for the particular needs of their community. The City is able to take advantage of these reduced prices as Toter, LLC will honor the high-volume pricing schedule from this awarded contract. All agreements offered through National IPA have been awarded via a thorough Request for Proposal (RFP) competitive solicitation by a public agency/governmental entity. National IPA ensures that contracts are awarded utilizing industry best practices, processes and procedures, ensuring maximum value and absolute security with complete transparency of the process.
· COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's Strategic Plan Goals to maintain fiscal responsibility and stability and to increase conservation and sustainability.
ENVIRONMENTAL ANALYSIS:
These actions have been determined to be categorically exempt under the CEQA Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15061 (b)(3), the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment.
Purchase Order with Toter, LLC
July 10, 2023
FISCAL IMPACT:
The cost of this action is $375,000. Funding will be addressed by the utilization of existing budgeted appropriations in the Public Works Department, Resource Recovery & Recycling operating budget (account 40622083-810100). There is no impact to the General Fund.
Prepared by:
Thanos Gauthier
Public Works Administrator
Approved by:
~
£,~IGUEL MARQUEZ
<\V l,ity Manager
Respectfully submitted,
~~
TONY OLMOS, P.E.
Director of Public Works