Agenda — Pasadena City Council, July 17, 2023

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PUBLIC COMMENT

INSTRUCTIONS
INSTRUCCIONES PARA COMENTARIOS PÚBLICOS
AGENDA

CITY COUNCIL AND

THE SUCCESSOR AGENCY TO THE

PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 17, 2023
Closed Session: 4:30 P.M.

Public Meeting: 5:30 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
Teleconference
Location
:

Office Building
50 California Street
22 nd
Floor
San Francisco, CA
94111

CLOSED SESSION
– 4:30 P.M.

CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS
pursuant to Government Code Section 54957.6
Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn Employee Organization: Pasadena Management Association (PMA) B.

CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn Employee Organization: Service Employees International Union (SEIU) PUBLIC MEETING – 5:30 P.M.

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of
20 minutes
at
the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to
3 minutes
each, and the Mayor may limit this time if reasonable under the circumstances.

The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
City Manager/Executive
Director
1 .

AUTHORIZATION TO AMEND CONTRACT NO. 31342 WITH HERITAGE CLINIC TO EXTEND THE TERM AND INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $1,031,000 AND ISSUE SIX

PURCHASE ORDERS

TO EXTEND EXISTING SERVICES
TOTALING $406,000 FOR THE TRANSITIONAL AGE YOUTH (TAY) LINK AND GERIATRIC

EMPOWERMENT MODEL (GEM) LINK PROGRAMS
(Health Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed action in the agenda report is
not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State
CEQA Guidelines, and as such,
no environmental document pursuant to CEQA is required for the project; (2)
Authorize the City Manager to amend
Contract No. 31342 with Heritage Clinic Inc., to
increase the not-to-exceed amount by $1,031,000 from $2,361,800 to a revised amount of $3,392,800 and extend the term through December 31,
2024
for case management, housing navigation, and outreach services; (3)
Authorize the City Manager to issue purchase orders
to extend existing services with the following organizations through June 30, 2024:
a.

Ace Construction and Maintenance Inc., for an additional amount not-to-exceed $50,000 in Fiscal Year (“FY”) 2024 for a grand total of $105,400 for facility maintenance and repair services;
b.

Acme Auto Leasing, LLC for an additional amount
not-to-exceed
$25,000 in FY2024 for a grand total of $98,572 for vehicle leases; c.

LivHome Inc. (DBA Arosa), f or an additional amount
not-to-exceed
$96,000 in FY2024 for a grand total of $189,483
for homemaker services;
d.

Select Patrol Agency Inc., for an additional amount
not-to-exceed
$82,000 in FY2024 for a grand total of $337,527 for security services; and e.

William Scotsman Inc., for an additional amount
not-to-exceed
$75,000 in FY2024 for a grand total of $140,445 for modular office trailer lease;
(4)
Authorize the City Manager to issue a purchase order
with Bethel Missionary Baptist Church Inc., for an additional amount not-to-exceed
$78,000 in FY2024
for a grand total of $133,000 for leased office space and to grant an exemption for competitive
bidding pursuant to City Charter Section 1002(E)(Contracts relating to the acquisition of real property); and
(5)
To the extent these actions could be considered
separate procurements subject to the Competitive Selection Process, it is recommended that the City Council grant exemptions pursuant to Pasadena Municipal Code (PMC)
Section 4.08.049(B), contracts
for which the City’s best interests are served.

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

ATTACHMENT D

ATTACHMENT E

2. REJECTION OF BIDS FOR CITYWIDE TREE AND STUMP REMOVAL SERVICES (Public Works
Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find the project (Contract for Citywide Tree and
Stump Removal 2022) is categorically exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Article 19, Section 15301 (Class 1), and
that there are no features that
distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)
Reject all bids received on January 17, 2023, in
response to the Notice Inviting Bids for Citywide Tree and Stump Removal Services 2022.

3. CONTRACT AWARD TO
FLOCK GROUP INC., FOR THE LEASING AND INSTALLTION OF FIXED AUTOMATED LICENSE PLATE READER CAMERA SYSTEM FOR AN AMOUNT NOT-TO-EXCEED $631,350 AND

AMENDMENT TO THE FISCAL YEAR
2024 CAPITAL IMPROVEMENT PROGRAM BUDGET
(Police Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the project
proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “Common-Sense” exemption that CEQA applies only to projects that may
have an effect on the
environment
;
(2)
Accept the bid
dated April 10, 2023, submitted by Flock Group Inc., in response to specifications for the leasing and installation of fixed automated license plate reader camera system in seventeen intersections; and authorize the City Manager to enter into a
contract which includes the bid base price of $326,350 and two one-year extensions for a not-to-exceed amount of $631,350; and
(3)
Amend the Fiscal
Year 2024 (FY24) Capital Improvement Program Budget by appropriating $231,350 from the unappropriated fund balance in the Asset Forfeiture Fund 207 to the Installation of Automated License Plate
Readers (75119) project to
fully fund the lease purchase.

TPA

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

4. CONTRACT AWARDS TO REWARD STRATEGY GROUP
INC.; GALLAGHER BENEFIT SERVICES INC.; IOPREDICT INC., AND SLOAN SAKAI YEUNG &

WONG, LLP
FOR

CLASSIFICATION & COMPENSATION

SERVICES FOR AN AMOUNT
NOT-TO-EXCEED $1,000,000
(Human Resources
Dept.)
Recommendation
:

The value of each optional one-year extension
period is not-to-exceed
$50,000;
(4)
Authorize the
City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with ioPredict Inc., for Classification & Compensation services for a total amount not-to-exceed
$150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-exceed $50,000; and
(5)
Authorize the
City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Sloan Sakai Yeung & Wong, LLP for Classification &
Compensation services for a
total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-
exceed $50,000.

ATTACHMENT A
TPA

5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH IMPEX TECHNOLOGIES INC., FOR THE PURCHASE OF NUTANIX SERVER NODES FOR THE CITY’S BUILDING SECURITY MANAGEMENT AND ACCESS

CONTROL SYSTEM
(DOIT)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common-Sense” provision that CEQA only applies to
projects that may have an
effect on the environment; and
(2)
Accept the bid
dated June 5, 2023, submitted by Impex Technologies Inc., in response to the specifications for the purchase of Nutanix 1 Node for server and data storage expansion for the building security management and
access control system, reject
all other bids received, and authorize the City Manager to enter into a contract with a total not-to-exceed amount of $95,752, which includes a base contract amount of $87,048 and a ten-percent
contingency.

6. CONTRACT
AWARDS TO IOPREDICT INC.; DONNOE & ASSOCIATES INC.; MATTHEW L. GRUVER AND

COOPERATIVE PERSONNEL SERVICES FOR TESTING & ASSESSMENT SERVICES FOR AN AMOUNT NOT-TO-EXCEED $875,000
(Human
Resources Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common-Sense” exemption;
(2)
Authorize the
City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with ioPredict Inc., for Testing & Assessment services for a total amount not-to-exceed $150,000
over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-exceed $50,000;
(3)
Authorize the
City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Donnoe & Associates Inc., for Testing & Assessment
services for a total amount
not-to-exceed $75,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-exceed
$25,000;
(4)
Authorize the
City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Matthew L. Gruver (Jack Clancy Associates) for Testing & Assessment services for a
total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is not-to-
exceed $50,000; and
(5)
Authorize the
City Manager to enter into a contract, as a result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Cooperative Personnel Services (CPS HR Consulting) for
Testing & Assessment services
for a total amount not-to-exceed $150,000 over a three-year term with the option to extend the contract by two optional one-year extension periods. The value of each optional one-year extension period is
not-to-exceed $50,000.

ATTACHMENT A
TPA
City Council

7. RESIGNATIONS,

APPOINTMENTS, & REAPPOINTMENTS
City Attorney
City Clerk/Secretary

8. RECEIVE AND

FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No.

Claimant
Claim Amount
2024-0004
State Farm A/S/O Diego A. Mechoso
$
1,345.08
2024-0005
Cari McCormick
10,000.00+
2024-0006
John Frank Marshall
631.69
2024-0007
Hripsime Bartholomew
25,000.00+
2024-0008
Law Office of Cyrus Jamehdor
10,000.00+
PUBLIC HEARINGS:

None

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to
speak
on more than one item of business on the agenda, excluding public hearings.

Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
OLD BUSINESS:

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee

9. REQUEST

FOR DIRECTION TO RESPOND TO CONCERNS RELATED TO HUMAN-COYOTE INTERACTIONS (Public Health Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find the proposed
action in the agenda report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3). The “Common-Sense” exemption states that CEQA only applies to projects
that may have an effect on the
environment;
and
(2)
Provide direction on whether to initiate one of the
identified options or an alternative option not presented in the agenda report.

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

CORRESPONDENCE
04-19-23 PUBLIC SAFETY COMMITTEE MEETING

CORRESPONDENCE
06-21-23 PUBLIC SAFETY COMMITTEE MEETING

CORRESPONDENCE

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE
PART 1

CORRESPONDENCE
PART 2

CORRESPONDENCE
PART 3

CORRESPONDENCE
PART 4|

CORRESPONDENCE
PART 5

POWERPOINT
- PRESENTED AT MEETING

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
City Council
City Attorney

ORDINANCES
First
Reading
: None
Second Reading
:

None
INFORMATION ITEM:

None

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT

SCHEDULED

COUNCIL STANDING COMMITTEES

ECONOMIC

DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third
Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
floor)
July 18,
2023
August 15, 2023 (To Be Cancelled)
August 24, 2023 (Special Meeting to Commence at 4:30
p.m.)

FINANCE COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and
fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
floor)
July 24, 2023 (To Be Cancelled)
July 31, 2023 (Special Meeting to Commence at 3:00 p.m.) August 14, 2023 (To Be Cancelled)

LEGISLATIVE

POLICY COMMITTEE
(Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first
Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2
nd
Floor)
August 1, 2023
September 5, 2023
October 3, 2023

MUNICIPAL

SERVICES COMMITTEE
(Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth
Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2
nd
Floor)
July 25, 2023
August 8, 2023 (To Be
Cancelled)
August 22, 2023

PUBLIC SAFETY

COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m.,
Pasadena City Hall, 100 N. Garfield Avenue, Room
S249 (Council Chamber, 2
nd
Floor)
July 19, 2023 (To Be Cancelled)
August 2, 2023 (Special Meeting to Commence at 4:30
p.m.)
August 16, 2023

FUTURE COUNCIL MEETING DATES
July 24, 2023 (To be cancelled)
July 31, 2023
August 7, 2023 (To be cancelled)
August 14, 2023 (To be cancelled)
August 21, 2023
August 28, 2023
September 4, 2023 (To be cancelled)
September 11, 2023
September 18, 2023
September 25, 2023 (To be cancelled)
October 2, 2023
October 9, 2023 (To be cancelled)
October 16, 2023
October 23, 2023
October 30, 2023
November 6, 2023
November 13, 2023
November 20, 2023
November 27, 2023 (To be cancelled)

FUTURE PUBLIC HEARINGS
:

None
scheduled at this time.

COMMISSION

VACANCIES

Pasadena City CouncilJuly 17, 2023

Pasadena City Council
July 17, 2023