Finance Committee
July 31, 2023

AGENDA

FINANCE COMMITTEE

SPECIAL MEETING NOTICE
JULY 31, 2023
PUBLIC MEETING 3:00 P.M.

Memb
ers
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Felicia Williams, District 2
STAF
F
Matthew Hawkesworth, Director of Finance
Theresa Fuentes, Assistant City Attorney
Gloria Acevedo, Recording Secretary
MISSI

ON STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.

In comp
liance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.

Please call (626) 744-4124 to request use of a listening device.

Language t
ranslation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance.

Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación.

Meetings
are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_i d=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).

Items
on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at
https://www.cityofpasadena.net/commissions/city-council-finance-committee/ Materi
als related to an item on this Agenda submitted to the Finance/Audit Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”

PUBLIC COMMENT AT THE FINANCE COMMITTEE MEETING FOR
JULY 31, 2023, AT 3:00 P.M. WILL BE ACCEPTED IN-PERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.

Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy

In order to facilitate public participation at meetings the City will accept public comment in the following manner:

1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.

2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.

Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.

To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.

Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:

Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446

3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124.

Help line will open 30 minutes prior to the posted start time of the meeting.

4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
gacevedo
@cityofpasadena.net
Corr
espondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.

LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS, IF Y

OU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT

TO THE AMERICANS WITH DISABILITIES ACT

BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR
[email protected].

SPECIAL MEETING
AGENDA

FINANCE COMMITTEE
JULY 31, 2023
Public
Meeting: 3:00 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING - 3:00 P.M.

ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING

AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS

CONSIDERED

APPROVAL OF MINUTES
April 24, 2023 Special
Meeting (Finance/Audit)
April 24, 2023 Special Meeting (Joint Meeting of the Finance Committee and/or City Council)
May 8, 2023 Special Meeting
May 22, 2023 Special Meeting

NEW BUSINESS

1. AMENDMENTS TO THE
FIRE DEPARTMENT FISCAL YEAR 2024 ADOPTED

OPERATING BUDGET AND AUTHORIZATION TO ENTER INTO CONTRACT WITH WESTERN EXTRICATION SPECIALISTS INC.

2. AMENDMENTS TO THE
FISCAL YEAR 2024 GENERAL FEE SCHEDULE

3. AUTHORIZE THE CITY

MANAGER TO AMEND AN AGREEMENT WITH THE
COUNTY OF LOS ANGELES TO RECOGNIZE AND APPROPRIATE $636,070 IN STATE OF CALIFORNIA GRANT FUNDS TO THE FISCAL YEAR 2024

PUBLIC HEALTH DEPARTMENT OPERATING BUDGET AND INCREASE
THE PERSONNEL ALLOCATION BY 7.0 FULL-TIME EQUIVALENT ("FTE") FOR THE BLACK INFANT HEALTH ("BIH") PROGRAM

4. ACCEPTANCE OF SUSTAINABL

E COMMUNITIES PROGRAM GRANT

FOR ACTIVATE ALLEN AVENUE QUICK BUILD PROJECT IN THE
AMOUNT OF $164,181 AND AMENDMENT TO THE FISCAL YEAR
2024 CAPITAL IMPROVEMENT PROGRAM BUDGET

2 5. CONTRACT AWARD TO FS CONTRACTORS, INC. FOR OAK GROVE DISC

GOLF COURSE IMPROVEMENTS PROJECT FOR AN AMOUNT NOT-TO-
EXCEED $96,900 AND AMENDMENT TO THE FISCAL YEAR 2024 CAPITAL

IMPROVEMENT PROGRAM BUDGET

INFORMATION ONLY

6. FY 2023 CAPITAL IMPROVEMENT PROGRAM - FOURTH QUARTER

MONITORING REPORT

ADJOURN

APPROVAL OF MINUT
ES
 April 24, 2023 Special Meeting
 April 24, 2023 Special Joint Meeting
 May 8, 2023 Special Meeting
 May 22, 2023 Special Meeting

01 4/24/2023 Finance/Audit Committee

CITY OF PASADENA

FINANCE/AUDIT COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
APRIL 24, 2023

SPECIAL MEETING

OPENING Chair Gordo called the special meeting of the Finance/Audit Committee to order at 2:36 p.m.

ROLL CALL: Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton
Vice Mayor Felicia Williams (Absent)

Staff: Miguel Márquez, City Manager
David Reyes, Assistant City Manager
Brenda Harvey-Williams, Assistant City Manger
Theresa Fuentes, Assistant City Attorney
Matthew Hawkesworth, Director of Finance
Armine Trashian, Controller
Tony Olmos, Director of Public Works
Phyllis Hallowell, Management Analyst V
Vic Erganian, Deputy Director of Finance/City Treasurer Gloria Acevedo, Recording Secretary
APPROVAL OF MINUTES It was moved by Councilmember Hampton and seconded by Chair Gordo to approve the February 27, 2023 and March 13, 2023, Special Meeting Minutes as submitted.

NEW BUSINESS FISCAL YEAR JUNE 30, 2022 ANNUAL FINANCIAL REPORTS Chair Gordo introduced the item.

It was moved by Councilmember Hampton seconded by Chair Gordo, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent: Vice Mayor Williams)
AMENDMENTS TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT

PROGRAM
Chair Gordo introduced the item and Tony Olmos, Director of Public Works, provided a brief outline of the agenda item.

It was moved by Councilmember Hampton seconded by Chair Gordo, to approve staff’s recommendation and forward the item to the City

02 4/24/2023 Finance/Audit Committee

Council for consideration. (Motion Unanimously carried) (Absent: Vice Mayor Williams)

INFORMATION ONLY FY 2023 CAPITAL IMPROVEMENT PROGRAM - THIRD QUARTER

MONITORING REPORT
Chair Gordo introduced the item and Tony Olmos, Director of Public Works, provided a brief outline of the agenda item.

Chair Gordo thanked staff for their work on the progress of the Washington Park project.

Chair Gordo asked how construction costs were trending compared to the Consumer Price Index (CPI) and if the material costs were coming in higher than the service cost. Mr. Olmos responded that prices have been on the variable side; however, some leveling off from the peak of inflation is notable. He also added that the cost of the material is similar to the cost of providing the service, making it easier to predict.

Councilmember Hampton inquired if staff has placed projects that are in the queue on hold until the total cost of the project has decreased.

Mr. Olmos responded that in some cases that approach has taken place, also called value engineering.

Councilmember Hampton asked if staff had noticed a decrease in bid proposals as a response to the City’s Request for Proposal announcements. Mr. Olmos advised that staff is receiving the typical number of bids for general work (8-10 ) and specialized work (1-2).

Responsiveness of bids in total, has been good.

Following a brief discussion, on the order of the Chair and consensus of the Committee, the item was received and filed.

ADJOURNMENT On the order of the Chair, the special meeting of the Finance/Audit Committee was adjourned at 2:48 p.m.

ATTEST: ______________________
Mayor Victor Gordo, Chair
Finance/Audit Committee

____________________
Gloria Acevedo
Recording Secretary

01 4/ 24/2023 Joint Finance Committee Meeting

CITY OF PASADENA

JOINT MEETING OF THE FINANCE COMMITTEE AND/OR CITY COUNCIL MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
APRIL 24, 2023

SPECIAL MEETING

OPENING Chair Gordo called the special meeting of the Finance Committee to order at 2:49 p.m. A joint meeting with the City Council was not held due to a lack of quorum of the City Council.

ROLL CALL: Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton
Vice Mayor Felicia Williams (Absent)

Staff: Miguel Márquez, City Manager
David Reyes, Assistant City Manager
Brenda Harvey-Williams, Assistant City Manger
Theresa Fuentes, Assistant City Attorney
Matthew Hawkesworth, Director of Finance
Tony Olmos, Director of Public Works
Phyllis Hallowell, Management Analyst V
Vic Erganian, Deputy Director of Finance/City Treasurer Lola Osborne, Acting Director of Parks, Recreation, and Community Services
Laura Rubio-Cornejo, Director of Transportation
Sebastian Hernandez, Principal Planner
Phillip LeClair, Chief Information Officer Information Technology Richard Yee, Principal Engineer
Nadar Asmar, Principal Engineer
Brent Maue, Assistant City Engineer
Gloria Acevedo, Recording Secretary

Guests: Michael Ross, Chief Executive Officer, Pasadena Center Operating Company
Jens Weiden, Chief Executive Officer/General Manager, Rose Bowl Operating Company
Jenessa Castillo, Chief Operations Officer, Rose Bowl Operating Company
Mo Salama, Chief Financial Officer, Rose Bowl Operating Company

02 4/24/ 2023 Joint Finance Committee Meeting

NEW BUSINESS CITY MANAGER’S RECOMMENDED FISCAL YEAR 2024 -2028

CAPITAL IMPROVEMENT PROGRAM BUDGET

PUBLIC WORKS
Tony Olmos , Director of Public Works, p rovided a PowerPoint presentation and responded to questions.

Chair Gordo suggested for staff to prioritize the following:
• Adding sport field improvements at all park s to future Capital Improvement Project forecasting and suggested to seek out grant opportunities and possible
partnerships with the Pasadena Unified School District.

• Set up a joint meeting with the Los Angeles County director of sanitation to seek out funding opportunities
for the storm drain repairs.

• Examine the condition of the truncated domes specifically the one in the Playhouse District that seems to have caved-in. Mr.

Olmos committed staff to the repairs at that location and to the inspection of truncated domes throughout the City.

• Seek work/partnership and Measure W funding opportunities with entities that have rights to the water basin.

• R each out to the Rose Bowl Operating Company about
considering storm water capture and storage at the golf course.

Councilmember Hampton thanked staff for their report and for their efforts. He continued to echo Chair Gordo’s request for the prioritization of repairs to park sports facilities. Councilmember Hampton would also like to see fitness equipment added to City parks, in particular at La Pintoresca Park and Victory Park, as those parks have high attendance.

Lastly, Councilmember Hampton mentioned there are no basketball courts at Brookside Park and expressed concern for accessibility at City Parks, he stated that City parks should have apparatus that is accessible to all who want to use the facilities.

DEPARATMENT OF INFORMATION TECHNOLOGY
Phillip LeClair, Chief Information Officer Information Technology, provided a PowerPoint presentation and responded to questions.

Councilmember Hampton thanked Mr. Leclair for the work being done in Parks related to free Wi-Fi availability and asked if there were plans to expand free Wi-Fi service to the business districts. Mr. Leclair shared that Free Wi -Fi is available in the O ld Pasadena Business District as part of an agreement with AT&T; however, AT&T seems to be fading out these types of agreements . The department is assessing the

03 4/24/ 2023 Joint Finance Committee Meeting

feasibility to provide broadband services to under-served and unserved businesses in and around the City’s business districts. Councilmember Hampton asked for staff to research the feasibility of offering free Wi-Fi service on buses.

DEPARTMENT OF TRANSPORTATION
Laura Rubio-Cornejo, Director of Transportation, and Nader Asmar, Principal Engineer, provided a PowerPoint presentation and responded to questions.

Chair Gordo requested for staff to provide the Finance Committee with the planning schedule of projects that are in the queue and emphasized the importance of outreach efforts to residents and businesses.

Councilmember Hampton advocated for improvements at the intersection of Rosemont Avenue and Seco Street as there is no sidewalk or cross walk at that location. He requested clarification of the impact the proposed project may have at Pasadena Avenue and St.

John Street to the future redevelopment of the 710 stub. Staff committed to conducting a study of the intersection on Rosemont Avenue and Seco Street and assured Councilmember Hampton that the work being done at Pasadena Avenue and St. John St reet are legacy projects that will have zero impact on the future redevelopment of the 710 stub.

Councilmember Hampton suggested for staff to reach out to neighboring cities about interest in collaborating on the hydrogen fuel cell project and stated that it is important to have a fleet with a mix of electric and hydrogen fuel cells to improve reliability.

PASADENA WATER AND POWER
The presentation was moved to the April 24, 2023 City Council Meeting.

PASADENA CENTER OPERATING COMPANY IMPROVEMENTS
Michael Ross, Chief Executive Officer, Pasadena Center Operating Company, provided a PowerPoint presentation and responded to questions.

Councilmember Hampton thanked staff for their efforts and considered the increase in the Tourism Business Improvement District as a benefit to the City.

Chair Gordo recommended for the Rose Bowl Operating Company and the Pasadena Center Operating C ompany to engage with the City regarding the feasibility of private loans from the City to fund income generating opportunities associated with site improvements .

Councilmember Hampton echoed Chair Gordo’s recommendation.

04 4/24/ 2023 Joint Finance Committee Meeting

ROSE BOWL OPERATING COMPANY IMPROVEMENTS
Jens Wei den, Chief Executive Officer/General Manager, Rose Bowl Operating C ompany, provided an outline of the agenda item and responded to questions. Jenessa Castillo, Chief Operations Officer, Rose Bowl Operating Company, provided a PowerPoint presentation.

Chair Gordo emphasized that the infrastructure improvements being proposed are precisely an example of projects that lend themselves for loans from the City and that strategic planning should be used to reduce the impact to the public.

Councilmember Hampton thanked Mr. Weiden for the work being done at the Rose Bowl Operating Company (RBOC) and asked if the popular field trip to the field program will start any time soon. Mr. Weiden commented that the RBOC staff is working on finding a sponsor to bring back the program . Chair Gordo echoed Councilmember Hampton’s suggestion to bring back the field trip to the field program.

Following a brief discussion, on the order of the Chair and consensus of the Committee, the item was received and filed.

ADJOURNMENT On the order of the Chair, the special meeting of the Finance Committee was adjourned at 4:41 p.m.

ATTEST: ______________________
Mayor Victor Gordo, Chair
Finance Committee

____________________
Gloria Acevedo
Recording Secretary

01 5/8/2023 Finance Committee

CITY OF PASADENA

FINANCE COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
MAY 8, 2023

SPECIAL MEETING

OPENING Chair Gordo called the special meeting of the Finance Committee to order at 3:08 p.m.

ROLL CALL Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton
Vice Mayor Felicia Williams (Absent)

Staff: Miguel Márquez, City Manager
David Reyes, Assistant City Manager
Brenda Harvey-Williams, Assistant City Manger
Theresa Fuentes, Assistant City Attorney
Matthew Hawkesworth, Director of Finance
Tiffany Jacobs-Quinn, Director of Human Resources
Alex Souto, Deputy City Manager
Vic Erganian, Deputy Director of Finance/City Treasurer Erika Estrada Alvarez, Purchasing Administrator
Ruthe Holden, Internal Audit Manager
Rebecca Takahashi, Senior Internal Auditor
Timothy Park, Budget Administrator
Flora Karmiryan, Principal Administrative Analyst
Byanca Banaga, Administrative Analyst
Lisa Derderian, Public Information Officer
Tiffany Wright, Program Coordinator
Gloria Acevedo, Recording Secretary

NEW BUSINESS AMERICAN RESCUE PLAN ACT APPROPRIATIONS
Chair Gordo introduced the item and Matthew Hawkesworth, Director of Finance, provided a brief introduction, a PowerPoint presentation, and responded to questions.

Chair Gordo requested clarification of the deadline to spend the funds.

Mr. Hawkesworth confirmed the funds will be expended by the end of the fiscal year, with all projects slated for completion by 2026.

Councilmember Hampton requested the allocation of funds for rental housing assistance and asked staff to provide the number of youths

02 5/8/2023 Finance Committee

hired by the City during the summer. In addition, he suggested offering a signing bonus as an incentive to attract youth candidates.

Chair Gordo suggested for staff to increase the C ity’s investment in summer youth employment and training program opportunities.

It was moved by Councilmember Hampton seconded by Chair Gordo, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent: Vice Mayor Williams)

BUDGET WORKSHOP FY 2024 RECOMMENDED OPERATING
BUDGET

HUMAN RESOURCES
Tiffany Jacobs -Quinn, Human Resources Director, provided a PowerPoint presentation and responded to questions.

Councilmember Hampton asked questions regarding employee morale and what measures the City takes to promote employee appreciation.

Ms. Jacobs-Quin responded that the Human Resources Department, along with the City Manager, are actively seeking a vendor to facilitate an employee engagement survey to better assess the needs of the workforce. Councilmember Hampton also requested for staff to provide customer service training to all new employees and suggested including feedback from residents. Lastly, Councilmember Hampton suggested for staff to contact surrounding cities who hire MASH trainees after they complete their two-year training at the City of Pasadena, to see if there is any interest in funding a portion of the program.

Chair Gordo requested a classification and compensation study for the Field Representative position. Ms. Jacobs -Quinn committed to conducting a market study on the position.

FINANCE
Matthew Hawkesworth, Director of Finance, provided a PowerPoint presentation and responded to questions.

Councilmember Hampton mentioned the Doing Business in Pasadena program received positive feedback from the business community.

Councilmember Hampton suggested for staff to allow larger projects to be broken down into trade specific sections, giving smaller businesses the opportunity to bid on specific scope of work; making it easier to compete in the request for proposal process. Mr. Hawkesworth will pass along the recommendation to departments who manage construction projects. Lastly, Councilmember Hampton asked staff to

03 5/8/2023 Finance Committee

review the payment process for small businesses so that it is easier for them to receive payment upon completion of a project.

Chair Gordo reminded the committee that staff should not lose sight of the checks and balance that are in place to avoid any fraud, while looking to facilitate faster payment to small vendors. Mr. Hawkesworth responded that staff works closely with the City Manager’s Office, Internal Auditors Division, to ensure the existing processes have the appropriate safeguards in place.

Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

CITY MANAGER – INTE

RNAL AUDIT AND PUBLIC INFORMATION
OFFICE
Brenda Harvey-Williams, Assistant City Manager, provided a PowerPoint presentation and responded to questions.

Councilmember Hampton thanked the City Manager and his staff for all their efforts, he highlighted the work related to audit services and public information content. Chair Gordo echoed Council member Hampton’s comment.

Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

ADJOURNMENT On the order of the Chair, the special meeting of the Finance Committee was adjourned at 4:30 p.m.

ATTEST: ______________________
Mayor Victor Gordo, Chair
Finance Committee

____________________
Gloria Acevedo
Recording Secretary

01 5/22/2023 Finance Committee

CITY OF PASADENA

FINANCE COMMITTEE MINUTES

PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
MAY 22, 2023

SPECIAL MEETING

OPENING Chair Gordo called the special meeting of the Finance Committee to order at 3:07 p.m.

ROLL CALL: Mayor Victor M. Gordo (Chair)
Councilmember Tyron Hampton (Arrived 3:21 p.m.)
Vice Mayor Felicia Williams

Staff: Miguel Márquez, City Manager
David Reyes, Assistant City Manager
Brenda Harvey-Williams, Assistant City Manger
Lisa Hosey, Assistant City Attorney
Matthew Hawkesworth, Director of Finance
Tiffany Jacobs-Quinn, Director of Human Resources
Phillip LeClair, Chief Information Officer Information Technology Jim Wong, Senior Project Manager
Timothy Park, Budget Administrator
Flora Karmiryan, Principal Administrative Analyst
Byanca Banaga, Administrative Analyst
Jennifer O’Reilly-Jones, Program Coordinator III
Vic Erganian, Deputy Director of Finance/City Treasurer Christopher Huynh, Telecommunications & Regulatory Administrator Gloria Acevedo, Recording Secretary

Guests: Jens Weiden, Chief Executive Officer/General Manager, Rose Bowl Operating Company
Mo Salama, Chief Financial Officer, Rose Bowl Operating Company Rich Schammel, Rose Bowl Operating Company, Treasurer/Board Member

APPROVAL OF MINUTES It was moved by Vice Mayor Williams and seconded by Chair Gordo to approve the March 27, 2023 Special Meeting Minutes and the April 10, 2023 Cancellation Notice as submitted.

02 5/22/2023 Finance Committee

NEW BUSINESS AUTHORIZE THE CITY MANAGER TO EXECUTE AGREEMENTS

WITH THE CALIFORNIA PUBLIC UTILITIES COMMISSION FOR

LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS FOR

A STRATEGIC BROADBAND PLAN

Chair Gordo introduced the item . Phillip LeClair, Chief Information Officer Information Technology , introduced Christopher Huynh, Telecommunications & Regulatory Administrator, who provided a PowerPoint presentation and responded to questions.

Vice Mayor Williams congratulated staff for the grant award and asked if staff had considered reaching out to any of the Council of Governments to see if the broadband could be built out as a public entity. Mr. Huynh responded that staff is currently in talks with the San Gabriel Valley Council of Governments regarding the feasibility of a municipal broadband. The grant/ broadband plan would then be presented at a Municipal Services Committee meeting.

It was moved by Vice Mayor Williams, seconded by Chair Gordo, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:

Councilmember Hampton)

AMENDMENT TO HOUSING DEPARTMENT’S FISCAL YEAR 2023
OPERATING BUDGET; AUTHORIZATION TO AMEND CONTRACT
NO. 23,609 WITH COUNTY OF LOS ANGELES TO ADD

ADDITIONAL FUNDING AND EXTEND THE TERM THROUGH JUNE
30, 2024
Chair Gordo introduced the item and Jim Wong, Senior Project Manager, introduced Jenny O’Reilly-Jones, Program Coordinator, who provided a PowerPoint presentation and responded to questions.

Chair Gordo asked if the excess funds were being held by the Los Angeles Homeless Services Authority (LASHA). Ms. O’Reilly -Jones responded that the excess funds are no longer passing through LASHA rather the City contracts are now held directly with the County of Los Angeles.

It was moved by Vice Mayor Williams, seconded by Chair Gordo, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:

Councilmember Hampton)

03 5/22/2023 Finance Committee

AMENDMENT TO HOUSING DEPARTMENT’S FISCAL YEAR 2023

OPERATING BUDGET AND AUTHORIZATION TO AMEND
CONTRACTS NOS. 31386 WITH UNION STATION HOMELESS
SERVICES AND 32093 WITH SYCAMORES TO ADD FUNDING FOR

HOMELESS SERVICES PROGRAMS
Chair Gordo introduced the item and Jim Wong, Senior Project Manager, provided a brief outline and introduced Jenny O’Reilly-Jones, Program Coordinator , who provided a PowerPoint presentation and responded to questions.

Councilmember Hampton requested an explanation of the services that that the funds will provide and suggested that future agenda reports clarify if the proposed funding will be in addition to existing support to an organization. Regarding youth services, Councilmember Hampt on asked why Hathaway -Sycamores (Sycamores) was the only agency who applied for funding, why the voucher number was rather low compared to the adult population, about the outreach efforts in particular with the Pasadena Unified School District (PUSD), and suggested for staff to work with the City’s Public Information Officer to conduct further outreach efforts. Ms. O’Reilly Jones will prov ide a memo with detailed term definitions and a list of existing contracts with the Sycamores and with Union Station she added that the Sycamores is the lead agency in the City and the San Gabriel Valley, and the only agency providing vouchers for the youth. The number of vouchers available for youth services is lower since the availability is based on the homeless counts.

Lastly, Ms. O’Reilly Jones stated that the City participates in monthly meetings with the Youth Coordinated Entry System to
share/communicate services; PUSD and Pasadena City College participate in the meetings along with Youth Moving On.

It was moved by Vice Mayor Williams, seconded by Councilmember Hampton, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent: None)
CONTINUED BUDGET WORKSHOP FY 2024 RECOMMENDED

OPERATING BUDGET

ROSE BOWL OPERATING COMPANY
Jens Weiden, Chief Executive Officer/General Manager, Rose Bowl Operating Company, provided a PowerPoint Presentation along with Mo Salama, Chief Financial Officer, Rose Bowl Operating Company , and answered questions.

Chair Gordo congratulated the Rose Bowl Operating Company (RBOC) organization for their efforts.

04 5/22/2023 Finance Committee

The following resident provided public comment requesting budget projections for funding the proposed family golf project:

Nina Chomsky, Pasadena Resident
Mr. Weiden responded that the projections were not included in the proposed budget, since it is not anticipated for the project to commence in Fiscal Year 2024.

Vice Mayor Williams requested for the RBOC staff to include community outreach as part of the R equest for Proposal (RFP) for the Brookside Golf Course, family golf project. Vice Mayor Williams suggested for the RFP to go out giving the residents the opportunity to submit suggestions about the future of the Brookside Golf Course, these could provide increased traffic from adjacent visitors who are not existing customers.

Mr. Weiden stated that the request could be incorporated into the RFP.

Vice Mayor Williams congratulated the RBOC on a very successful musical festival and at the manner in which patrons were escorted out of the venue as a result of the change in the weather pattern.

Councilmember Hampton asked the RBOC staff to consider reaching out to the City for funding opportunity for the family golf project and to reach out to the Pasadena Center Operating Company (PCOC) for collaboration opportunities with operations in order to minimize expenses to both entities. Lastly, Councilmember Hampton suggested for the RBOC staff to look closely at all opportunities to improve exposure to the Brookside Restaurant as it is the only restaurant withing walking distance. Mr. Weiden responded that the RBOC is planning to work with the City about a possible loan to fund the family golf project , has had conversations with the PCOC about collaboration opportunities, and will work with industry experts about the redesign of the Brookside Restaurant.

Chair Gordo asked for the RBOC staff to provide updates on the different concepts and agreed that the Brookside Restaurant is ready for a new design, including the possibility to transform it into a lodge.

Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

CITY MANAGER’S OFFICE – ADMINISTRATION SECTION
Miguel Márquez , City Manager, introduced Brenda Harvey Williams, Assistant City Manager, who provided a PowerPoint presentation.

Miguel Márquez, City Manager, added that the six priorities mentioned in the presentation were the result of the City Council retreat and that the new Public Information Specialist position was created in response to the request to post City activities to the City’s social media pages.

05 5/22/2023 Finance Committee

Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.

ADJOURNMENT On the order of the Chair, the special meeting of the Finance Committee was adjourned at 4:43 p.m.

ATTEST: ______________________
Mayor Victor Gordo, Chair
Finance Committee

____________________
Gloria Acevedo
Recording Secretary

NEW BUSINESS
ITEM 1

1. AMENDMENTS TO THE

FIRE DEPARTMENT
FISCAL YEAR 2024 ADOPTED OPERATING

BUDGET AND AUTHORIZATION TO ENTER INTO

CONTRACT WITH WESTERN EXTRICATION

SPECIALISTS INC

NEW BUSINESS
ITEM 2

2. AMENDMENTS TO THE
FISCAL YEAR 2024 GENERAL FEE

SCHEDULE

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Agenda Report
July 31, 2023
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM:Department of Finance
SUBJECT: AMENDMENTS TO THE FISCAL YEAR 2024 GENERAL FEE

SCHEDULE
RECOMMENDATION:

It is recommended that the City Council:

1. Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and

2. It is recommended that the City Council adopt a resolution amending the Fiscal Year (FY) 2024 General Fee Schedule.

BACKGROUND:

The (FY) 2024 General Fee Schedule was adopted by the City Council on June 5, 2023. While the General Fee Schedule is typically reviewed and updated annually, revisions are made periodically throughout the year as needed. The Finance Department is proposing to increase by the Consumer Price Index (CPI), nine (9) existing Fire Department fees that were inadvertently omitted from CPI increase during the June adoption process. The CPI for All Urban Consumers in the Los Angeles, Long Beach, and Anaheim metropolitan areas increased by 5.0989% between March 1,2022 and March 1, 2023.

MEETING OFAGENDA ITEM NO..

Amendments to the Fiscal Year 2024 General Fee Schedule July 31, 2023

Fee
#
DescriptionFY 2024
Adopted Fee
FY 2024
Revised Fee
Hazardous IVIaterials Permits/lnspections
Level I
650-499 Pounds - Solids; 0-54 Gallons - Liquids; 0-199
Cubic Feet - Gases
$131.00$137.00
Level II
66500-5,000 Pounds - Solids; 55-550 Gallons -
Liquids; 200-2,000 Cubic Feet - Gases
$262.00$275.00
Level III
675,001-25,000 Pounds - Solids; 551-2,750 Gallons -
Liquids; 2,001-10,000 Cubic Feet - Gases
$394.00$414.00
Level IV
68Over 25,00 Pounds - Solids; Over 2,750 Gallons -
Liquids; Over 10,000 Cubic Feet - Gases
$525.00$551.00
Surcharges (More Than One May Apply)
72All Other Hazardous Materials Handling Activities
(per hour)
$151.50$159.00
Underground Storage Tanks
145Annual Operating Permit and Required Inspection
(per tank)
$338.00$355.00
146All Other Underground Tank Activities (per hour
rate, 1 hour minimum, 15 minute increments)
$151.50$159.00
147Aboveground Tank Permit and Inspection (per
tank)-Per Hr charge
$151.50$159.00
148 | Risk Management Program (per unit)$467.00$490.00
These fees fall under the Hazardous Materials Business Plan (HMBP) program and have not been increased since 2018. The program was established by the state in 1986 and is implemented within Pasadena by the Fire Department. Its purpose is to prevent or minimize damage to public health, safety, and the environment from a release or threatened release of hazardous materials. The program also ensures compliance with community right-to-know laws by requiring businesses that handle hazardous materials to inventory hazardous materials, develop a site map and an emergency plan, and implement a training program for employees.

Fee amounts established for the HMBP program follow methodology provided by the California Environmental Protection Agency (CalEPA) to ensure consistency throughout the state regarding administrative requirements, permits, inspections, and enforcement.

Amendments to the Fiscal Year 2024 General Fee Schedule July 31, 2023

CalEPA oversees 81 certified local government agencies including Pasadena, known as Certified Unified Program Agencies (CUPAs), which apply regulatory standards established by five different state agencies. Each CUPA maintains a fee accountability program, which is annually reviewed, audited, and updated.

COUNCIL POLICY CONSIDERATION:

The proposed action is consistent with the City Council's Strategic Plan Goal of maintaining fiscal responsibility and stability through the periodic review and update of the General Fee Schedule and by ensuring that, where appropriate, the City is reimbursed for the cost of providing selected services.

ENVIRONMENTAL ANALYSIS:

The action proposed herein is not subject to the California Environmental Quality Act (CEQA) in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060 (c)(2), 15060 (c)(3), and 15378. The proposed action is the modification of a tax or fee, which is a government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Therefore, the proposed action is not a "project" subject to CEQA, as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines. Since the action is not a project subject to CEQA, no environmental document is required.

Amendments to the Fiscal Year 2024 General Fee Schedule July 31, 2023

FISCAL IMPACT:

There is no anticipated material fiscal impact to the General Fund as a result of this action.

Prepared by:

Byanc^ Banaga
Administrative Analyst (C)
Respectfully submitted)
''^u^
YIATTl^EW £./!

4. MATTHEW E./HAWKESWORTH
Director of Finance
Approved by:
^L:JJ^-
MigueLM&rquez
City Manager
Attachments: (1)
1) Attachment A - Amendments to the Fiscal Year 2024 General Fee Schedule

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA

AMENDING THE GENERAL FEE SCHEDULE
FOR FISCAL YEAR 2024
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pasadena, California that:

1. The Fiscal Year 2024 General Fee Schedule, adopted on June 5, 2023, is amended by adding fees pertaining to the Hazardous Materials Business Plan program, Fee Numbers 65-68, 72, and 145-148, as shown in Attachment A, hereto.

2. The City Manager is directed to begin collecting the above-mentioned fees commencing on the date of this resolution.

Adopted at the regular meeting of the City Council on the _ day of July, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mark Jomsky, CMC
City Clerk
APPROVED^CSAO FORM:
'M_
Chief assistant City Attorney

Attachment A
, FISCAL YEAR 2024 GENERAL FEE SCHEDULE
Note: The Fiscal Year 2024 General Fee Schedule was originally adopted June 5, 2023.June 5, 2023 July 24, 2023 FEEDESCRIPTIONFY 2024

ADOPTED FEE
FY 2024

REVISED FEE

FIRE DEPARTMENT
Base Rates Paramedic Ambulance Service
37EMS Transport$4,032.00$4,032.00
38Code 2 Transport$51.50$51.50
39Code 3 Transport$130.75 $130.75
40Paramedic Subscription Fee$89.00$89.00
41Paramedic Billing Fee$430.00 $430.00
Mileage
42Mileage per mile$24.00$24.00
Special Charges - Paramedic Ambulance
43Basic Life Support Ambulance Supplies$32.00$32.00
44Advanced Life Support Ambulance Supplies$32.00$32.00
45Defibrillation$59.00$59.00
46Intubation$71.00$71.00
47IV Administer/Monitor$59.00$59.00
48 [Oxygen$113.00 $113.00
49Electrocardiogram (EKG)$21.00$21.00
50Response Only - No Transport$210.00 $210.00
51Cost Recovery for Apparatus and Personnel$253.00 $253.00 52Medical Record Authorizations Pursuant to Evidence Code Section 1158Per Statute Per Statute 53Continuous Positive Airway Pressure (CPAP)$122.00$122.00 54Transcutaneous Pacing$62.00$62.00
55Intraosseous Infusion$122.00 $122.00
56Capnography$66.00$66.00
57Backboard, splints, KED$57.00$57.00
58Traction splints$107.00 $107.00
Medications - Paramedic Ambulance
59Drugs and MedicationsCost plus 75%Cost plus 75%
60IV SolutionsCost plus 75%Cost plus 75%
Use of Paramedic Equipment Fee Exemptions: Refusal of service when patient DID NOT request response; determination of death without resuscitation. 61False Alarm Response (Second and subsequent responses within 12-month period)$436.00 $436.00 62Fire Dept Response for willful or negligent acts, or acts in violation of Fire Code.At CostAt Cost Fire Reports, Per Copy
63Minimum$22.00$22.00
64MaximumAt Cost At Cost
Hazardous Materials Permits/lnspections
Level I
650-499 Pounds - Solids; 0-54 Gallons - Liquids; 0-199 Cubic Feet - Gases$131.00 $137.00 Level II
66500-5,000 Pounds - Solids; 55-550 Gallons - Liquids; 200-2,000 Cubic Feet - Gases$262.00 $275.00 Level III
675,001-25,000 Pounds - Solids; 551-2,750 Gallons - Liquids; 2,001-10,000 Cubic Feet - Gases
$394.00 $414.00
Level IV
68Over 25,00 Pounds - Solids; Over 2,750 Gallons - Liquids; Over 10,000 Cubic Feet - Gases$525.00$551.00 Surcharges (More Than One May Apply)
69Extremely Dangerous Materials Stored45%45%
70More Than Eight Chemicals45%45%
71Hazardous Materials Spill ResponseAt Cost At Cost
72All Other Hazardous Materials Handling Activities (per hour)$151.50 $159.00 Hazardous Vegetation Inspection (P.M.C. 14.29) - Ordinance #6444

FISCAL YEAR 2024 GENERAL FEE SCHEDULE
Note: The Fiscal Year 2024 General Fee Schedule was originally adopted June 5, 2023.June 5, 2023July 24, 2023 FEEDESCRIPTIONFY 2024

ADOPTED FEE
FY 2024

REVISED FEE
73Initial Inspection - (Fee waived, if compliance is made within 30 days)$190.00$190.00 74Non-Compliance Reinspection (2nd and 3rd Inspection)$810.00$810.00 75Additional Inspections (4th and Subsequent Inspections)$386.00 $386.00 Inspections and Permits - (Excluding hazardous material) (P.M.C. Sec. 14.28.050) Rates are PER HOUR (minimum number of hours requirement may apply) 76Fire Inspection Billing Fee$18.50$18.50
77Inspections/Permits (Firefighter) - 15-minute minimum, billed in 15 minute increments thereafter
$254.00$254.00
78Inspections/Permits (Fire Inspector) -1- hour minimum, billed in 15 minute increments thereafter
$139.00$139.00
79Overtime Inspection (Firefighter) - 1-hour minimum, billed in 15-minute increments thereafter (before/after business hrs on City business day) $254.00 $254.00
80Overtime Inspection (Fire Inspector) - 1-hour minimum, billed in 15-minute increments thereafter (before/after business hrs on City business day) $139.00$139.00
81Closed Day Inspection (Firefighter) - 4-hour minimum, billed in 15-minute increments thereafter, (when City offices are closed)
$254.00 $254.00
82Closed Day Inspection (Fire Inspector) - 1-hour minimum, billed in 15-minute increments thereafter, (when City offices are closed)
$139.00$139.00
83Cancelled Overtime Inspection (Firefighter) - 4-hour Minimum, billed in 15-minte increments thereafter
$254.00 $254.00
84Cancelled Closed Day Inspection (Firefighter) - 4-hour Minimum, billed in 15-minute increments thereafter
$254.00$254.00
85Standby Firefighter - 4-hour minimum, billed in 15-minute increments thereafter$254.00 $254.00 86Cancelled Standby Firefighter - 4-hour Minimum, billed in 15-minute increments thereafter
$254.00$254.00
87Processing Fee - 15-minute minimum, billed in 15-minute increments thereafter$139.00$139.00 88Tent Permit (per area covered) - 1-hour Minimum$139.00 $139.00 Construction Permits (New, Alterations, Replacement, other than Hazardous Materials) 89 [Sprinkler System New Commercial -1 to 25 heads$265.00$265.00 90Sprinkler System New Commercial - 26 to 50 heads$355.00$355.00 91Sprinkler System New Commercial - 51 to 100 heads$717.00 $717.00 92Sprinkler System New Commercial - 101 to 200 heads$896.00$896.00 93Sprinkler System New Commercial - 201 to 300 heads$1,526.00 $1,526.00 94Sprinkler System New Commercial - 301 to 500 heads$2,339.00 $2,339.00 95Sprinkler System New Commercial - 501 to 1000 heads$3,242.00$3,242.00 96Sprinkler System New Commercial - 1001 to 2000 heads$5,767.00 $5,767.00 97Sprinkler System New Commercial - 2001 to 3000 heads$9,016.00 $9,016.00 98 |Sprinkler System New Commercial - 3001 to 4000 heads$10,462.00$10,462.00 99Sprinkler System New Commercial - 4001 to 5000 heads$11,722.00$11,722.00 100 ISprinkler System New Commercial - 5001 to 6000 heads$13,168.00$13,168.00 101 |Sprinkler System New Commercial - Over 6000, each 100 heads$717.00$717.00 102 ISprinkler System Tenant Improvement -1 to 20 heads$174.00$174.00 103 |Sprinkler System Tenant Improvement - 21 to 50 heads$444.00 $444.00 104 [Sprinkler System Tenant Improvement - 51 to 100 heads$623.00$623.00 105 [Sprinkler System Tenant Improvement-Over 101 heads, each 100 heads$623.00$623.00 106 |Sprinkler System 13 R Multifamily (up to and incl. 4 stories)$1,976.00$1,976.00 107 [Sprinkler System 13 D One and Two Single Family Dwellings$881.00 $881.00 108 | Underground Water System (up to 4 Buildings or Sprinkler Systems)$565.00 $565.00 109 | Underground Water System (5 to 10 Buildings or Sprinkler Systems)$774.00 $774.00 110 [Fire Pump (not including fuel system)$1,497.00$1,497.00 IllWater Tank$683.00 $683.00
112 | Emergency Generator (not including fuel system)$796.00$796.00 113Hood & Duct$623.00$623.00
114Dry Chemical$717.00$717.00

TFISCAL YEAR 2024 GENERAL FEE SCHEDULE
Note: The Fiscal Year 2024 General Fee Schedule was originally adopted June 5, 2023.June 5, 2023July 24, 2023 FEEDESCRIPTIONFY 2024

ADOPTED FEE
FY 2024

REVISED FEE
115Carbon Dioxide (C02)$1,016.00$1,016.00
116 | Foam/Liquid System$1,197.00$1,197.00
117Inert Gas/Halon$1,439.00 $1,439.00
118 |Spray Booths$717.00 $717.00
119Industrial Ovens$1,077.00 $1,077.00
120 [Vapor Recovery$1,077.00 $1,077.00
121Dust Collection$1,077.00$1,077.00
122Refrigeration$1,165.00$1,165.00
123Medical Gas$774.00 $774.00
124 | Industrial Gas$1,016.00 $1,016.00
125 [System Piping & Manifolds$1,016.00$1,016.00
126 | Fire Alarm 0 to 25 Devices$565.00 $565.00
127Fire Alarm 26 to 100 Devices$1,016.00$1,016.00
128 | Fire Alarm 101 to 200 Devices$2,010.00 $2,010.00
129Fire Alarm 201 to 500 Devices$2,701.00 $2,701.00
130 | Fire Alarm 501 to 750 Devices$3,603.00$3,603.00
131Fire Alarm 751 to 1,000 Devices$4,506.00$4,506.00
132 | Fire Alarm - Over 1,001 Devises, each 50 Devices$896.00 $896.00 133Site Review - Fire Lane$236.00$236.00
134 |Site Review - Underground Fire Mains$805.00 $805.00 135Site Review - Gate Plan Detail (Access Gate/Knox)$265.00 $265.00 136 | HPD (High Piled Storage)$1,889.00$1,889.00
137 |Tech Reports - Smoke Control - Alternate Methods of Protection - 6$1,077.00$1,077.00 138 |Tech Reports - Smoke Control - Alternate Methods of Protection - each$174.00 $174.00 139 | Fire Marshal, additional per hour$287.00 $287.00
140 | Plans Examiner, additional per hour$174.00 $174.00 141 iTechnical Specialist, additional per hour$95.00$95.00 Rental/Lease of City Reserve Fire Engine and Ambulance for Non-Emergencies/Non- Mutual Aid
142 | Reserve Fire Engine, plus actual cost of personnel$70.00 per hour$70.00 per hour 143 [Reserve Rescue Ambulance, plus actual cost of personnel$77.00 per hour$77.00 per hour 144 |Type 1 Water Tender, plus actual cost of personnel$85.00 per hour$85.00 per hour Underground Storage Tanks
145 |Annual Operating Permit and Required Inspection (per tank)$338.00$355.00 146All Other Underground Tank Activities (per hour rate, 1 hour minimum, 15 minute increments)
$151.50 $159.00
147 |Aboveground Tank Permit and Inspection (per tank)-Per Hr charge$151.50 $159.00 148Risk Management Program (per unit)$467.00$490.00
149Filming Permit Fire Review, per Permit or Rider Review (billed in 15 minute increments)$139.78$139.78 150Filming Permit Fire Safety Officer Assignment Administration, per day assigned, per Permit or per Rider Review
$72.00$72.00
151Fire Dispatch Fee$49.00 $49.00
152Penalty for California Environmental Reporting System CERS Late Submittal, per required Submittal (more than one may apply)
50% of Annual
Permit Fee
50% of Annual
Permit Fee
153Annual Inspection and Compliance Reporting Fee$46.00$46.00

NEW BUSINESS
ITEM 3

3. AUTHORIZE THE CITY MANAGER TO AMEND AN

AGREEMENT WITH THE COUNTY OF LOS ANGELES TO
RECOGNIZE AND APPROPRIATE $636,070 IN STATE OF

CALIFORNIA GRANT FUNDS TO THE FISCAL YEAR
2024 PUBLIC HEALTH DEPARTMENT OPERATING

BUDGET AND INCREASE THE PERSONNEL
ALLOCATION BY 7.0 FULL-TIME EQUIVALENT ("FTE")
FOR THE BLACK INFANT HEALTH ("BIH") PROGRAM

NEW BUSINESS
ITEM 4

4. ACCEPTANCE OF SUSTAINABLE COMMUNITIES

PROGRAM GRANT FOR ACTIVATE ALLEN AVENUE
QUICK BUILD PROJECT IN THE AMOUNT OF $164,181

AND AMENDMENT TO THE FISCAL YEAR
2024 CAPITAL IMPROVEMENT PROGRAM BUDGET

PA^b^0
^^^
7 0
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^<</ <^ 0^; ^rEO
Agenda Report
July 31, 2023
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Department of Transportation
SUBJECT: ACCEPTANCE OF SUSTAINABLE COMMUNITIES PROGRAM GRANT

FOR ACTIVATE ALLEN AVENUE QUICK BUILD PROJECT IN THE
AMOUNT OF $164,181 AND AMENDMENT TO THE FISCAL YEAR
2024 CAPITAL IMPROVEMENT PROGRAM BUDGET
RECOMMENDATION:

It is recommended that the City Council:

1. Find this action exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b) (3), Common Sense Exemption;

2. Authorize the City Manager to enter into an agreement with the Southern California Association of Governments (SCAG) to receive a $164,181 of Sustainable Communities Program for the Enhancements to Metro L Line Alien Station and execute any subsequent agreements regarding this grant award; and

3. Amend the Fiscal Year 2024 Capital Improvement Program Budget by appropriating $164,181 in 2018 Sustainable Communities Program Grant to the Enhancements to Metro L Line Alien Station (75514) project.

BACKGROUND:

As part of the FY 2018 Capital Improvement Program, City Council approved funding to the Enhancements to Metro L Line Alien Station (75514) project for a concept study of Alien Avenue between Villa Street and Colorado Boulevard to enhance pedestrian and bicycle access to the Metro (Gold/L) Line Alien Station. The Alien Avenue project corridor contains residential and commercial uses. Within this corridor, there will be spaces allocated for housing as well as for businesses and commercial activities. It is a mixed-use development that aims to provide a blend of residential and commercial amenities in the designated areas along Alien Ave. Alien Ave, also provides vehicular, MEETING OFAGENDA ITEM NO.

Grant Acceptance - Activate Alien Avenue Quick Build
July 31, 2023

pedestrian and transit access to nearby educational institutions including Pasadena City College (PCC), Jefferson Elementary School, and Colorado Boulevard which are all within walking distance of the project corridor. The pedestrian safety and transit accessibility enhancements of the project are aimed at directly improving the quality of life for students and transit customers.

The concept design includes bulb-outs and sidewalk extensions, high visibility crosswalks, striping of right-turn lanes, improved street lighting, wayfinding signage, leading pedestrian intervals, and a designated pick-up/drop-off zone in front of the station. The plan also includes a buffered bike lane, connecting the existing bikeway on Villa Street to the Alien Station.

As part of the concept design process, outreach was conducted to introduce the project to stakeholders and community members along the corridor, explain the goals of the project, identify necessary safety needs and opportunities, and receive input on the concept design. Community members offered their input via online surveys, emails, and at four in-person workshops.

Alien Ave Quick Build
The City applied for and was awarded funds through Southern California Association of Governments (SCAG) in 2018 for a Pasadena Alien Avenue Pedestrian Safety Enhancement Project (Quick Build). The City was awarded $164,181 for the project for the period between October 9, 2019 and February 29, 2024.

The SCAG grant allows for Quick Build implementation of identified safety enhancements. A quick build is a pilot infrastructure project that provides opportunities to test improvements, further engage the local community, collect and evaluate feedback and data, and expedite changes. A quick build project typically lasts between six and twelve months, and uses short-term, low-cost, and scalable interventions that allow for modifications and feedback before a permanent project, including:
•Restriping
Flexible delineators
Planters
Signage
Painted curb extensions
The Department of Transportation has scheduled the installation of the project for fall 2023 and has five additional public outreach events planned throughout the duration of the quick build project period.

Safe System Approach
DOT has implemented a Safe System Approach to traffic safety, based on national guidance from the Federal Highway Administration. A key safe system principle is that safety is proactive. The Quick Build project will build upon past safety improvements that reduce vehicle speeds, reduce crossing distances, and improve access to transit.

Grant Acceptance - Activate Alien Avenue Quick Build
July 31, 2023

Additionally, one of the goals of the project is to achieve zero pedestrian and bicycle collisions along the project corridor. This goal is consistent with a Safe System Approach to traffic safety.

COUNCIL POLICY CONSIDERATION:

The Activate Alien Avenue Quick Build project supports the General Plan guiding principle that Pasadena will be a city where people can circulate without cars. This program will directly assist the Department of Transportation in implementing the following objectives of the Mobility Element:

Enhance Livability
Encourage walking, hiking and other alternatives to motor vehicles.

Specifically, this project addresses a policy of the Mobility Element:
•Policy 1.23 Improve public health by supporting walking and bicycling throughout the City.

ENVIRONMENTAL ANALYSIS:

The proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b) (3), Common Sense Exemption.

FISCAL IMPACT:

Approval of this Funding Agreement will enable the City to obtain a $164,181 in 2018 Sustainable Communities Program Grant from SCAG, through Caltrans. The recommended appropriation will result in a $164,181 increase to FY 2024 Capital Improvement Program Budget.

Resp^ptftjjly-submitted,
^^-_^
LAUR^RUBIO-CORNEJO
Director
Department of Transportation
Prepared by:
^
Armin Kheirmand
Associate Engineer
Approved by:
(A<,LJ A-^S===-

MIGUFL MARQUEZ
City Manager

NEW BUSINESS
ITEM 5

5. CONTRACT AWARD T
O FS CONTRACTORS, INC. FOR OAK

GROVE DISC GOLF COURSE IMPROVEMENTS PROJECT
FOR AN AMOUNT NOT-TO-EXCEED $96,900 AND
AMENDMENT TO THE FISCAL YEAR 2024 CAPITAL

IMPROVEMENT PROGRAM BUDGET

INFORMATION ONLY
ITEM 6

6. FY 2023 CAPITAL IM

PROVEMENT PROGRAM - FOURTH

QUARTER MONITORING REPORT

Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
LEGEND
Project Completed
Project Delayed - External Factors
Project Delayed - Internal Factors
Project Over Budget

Municipal Buildings and Facilities
9,000,000111,000,000Central Library Seismic Retrofit
and Renovations
719221 Structural analysis, development of
building retrofit options, and
environmental studies continued in
the fourth quarter. Design schemes
were developed in the fourth quarter.
3D building scanning and hazardous
materials surveys are underway and
will be completed first quarter of FY
2024. Technical Oversight
Committee meetings will continue to
be held with the design team to
review findings and retrofit approach.

Staff to present recommended
retrofit approach to City
Commissioners and City Council in
the first quarter of FY 2024.

Environmental documentation and
design will begin in FY 2023.
4,000,000
9% N/A Design841,605
1,911,4921,933,042Fire Station 31 Seismic Retrofit719142 This project was completed in the fourth quarter.

Fire Department personnel began to
move in on June 12, 2023.

Construction will be completed in FY
2023.
960,000
60% 5/31/2023 Completed1,149,797
2,060,0502,060,050Public Works Building - Seismic
Upgrade
719153 The project was re-advertised for
bids and two proposals were
received on May 18, 2023. The
lowest bidder was deemed non-
responsive and the second bidder's
proposal exceeded project budget.

Staff has requested additional grant
funding from FEMA and is awaiting a
response. Project is anticipated to be
re-advertised for construction when
funds are identified.

Design will be completed in FY 2023.500,000
12% 6/30/2023 Construction254,439
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 2

7,675,0007,675,000Fire Stations Renovations and
Improvements
719114 Fire Station 31 construction of tenant
improvements were completed and
Fire Station 38 construction
continued in the fourth quarter. Fire
Station 33 storage building
construction bids were received on
April 20, 2023 and contract is
anticipated to be awarded by City
Council on July 10, 2023.

Tenant improvements at Fire Station
31 will be completed in FY 2023.

Seismic retrofit and renovations at Fire
Station 38 and design of renovations
at Fire Station 37 will begin in FY
2023.
2,000,000
61% N/A Construction4,656,500
6,741,2998,741,299Building Maintenance FY 2021 -
2025
719035
Project planning for work at the
following locations continued in the
fourth quarter: City Hall, City Yard,
Community Health Center, Fire
Stations (32, 33, 34, 36, 37, 38, and
39), La Pintoresca Branch Library,
Police Department, Police Range
Main Office, and Urgent Care.

Delivery of emergency heavy duty
portable generators for various sites,
and delivery of replacement
stationery generators for
Schoolhouse Parking Structure,
Police Heliport and Fire Station 39
are expected in early FY 2024.

Project is delayed due to continued
supply chain issues resulting in
materials taking longer to procure
than the expected lead time, as well
as reassigning staff resources to
respond to emergency repairs for
multiple roofs and buildings
damaged from significant winter
storms.

Work will be completed at the following
locations in FY 2023: City Hall, City
Yard, Community Health Center, Fire
Stations (32, 33, 34, 36, 37, 38, and
39), La Pintoresca Branch Library,
Police Department, Police Heliport,
Police Range Main Office,
Schoolhouse Parking Structure,
Urgent Care, Villa Parke Community
Center, and Water and Power
Warehouse. In addition, a window
washing program will be initiated and
the repair and repainting of roof top
equipment will be completed for
various facilities.
1,000,00055% 6/30/2023 Ongoing3,710,266
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 3

250,000250,000Public Health Building Tenant
Improvements
719206 No reportable activity in the fourth
quarter.

Project is currently on hold.

Construction bids received on March
2, 2023 were significantly higher than
the project budget. Staff considered
reducing the scope as part of a value
engineering effort but it was
determined the construction cost
would still exceed the project budget.

This project will be completed in FY
2023.
200,000
33% 6/30/2023 No Activity This
Quarter
81,603
3,400,0003,400,000Mobile Operations Center719197 Proposals for professional design services were received on March 1,
2023 and evaluated in the fourth
quarter. Contract is anticipated to be
awarded by City Council on July 10,
2024.

Construction of storage building will
begin in FY 2023.
400,000
51% N/A Planning1,732,865
1,360,000849,543Parking Lot Improvements at City
Facilities FY 2019-2023
719098 The FY 2023 workplan was changed
as the Public Health Center parking
lot no longer requires installation of
drywell. The workplan changed to
include design of the Lamanda Park
Library parking lot. Design was
completed in the third quarter.

Construction of the Lamanda Park
Library parking lot will be included as
part of the Annual Citywide Street
Resurfacing and ADA Improvement
Program FY 2023/2024 (73938)
project. Construction contract was
advertised in the fourth quarter and
is anticipated to be awarded in the
first quarter of FY 2024.

Design will be completed and
installation of a drywell,
microsurfacing, and new striping at the
Public Health Center parking lot will
begin in FY 2023.
270,000
72% 6/30/2023 Design974,097
992,0673,500,000Hale Building Interior Remodel711609 Design for the first and third floor remodel continued in the fourth
quarter.

Design of Phase II will begin in FY
2023.
1,000,000
100% N/A Design992,067
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 4

600,000600,000Roof Replacements - Hill Ave
Library and Victory Park
Recreation Center
7191610 No reportable activity in the fourth
quarter.

Construction of the Victory Park
Recreation Center roof was
completed in the second quarter.

New roof installation at the Victory
Park Recreation Center Administration
Building will be completed in FY 2023.

New roof installation at the Hill Avenue
Library will subsequently follow.
300,000
24% 6/30/2023 No Activity This
Quarter
141,387
380,000380,000Alkebu-Lan Cultural Center
Improvements
7192111 Construction contract for roof
replacement of the storage building
was executed in the fourth quarter
and work will begin August 2023.

One construction bid proposal for the
bathroom remodel was received on
May 11, 2023 and exceeded the
project budget. The bathroom
remodel will be re-advertised in the
first quarter of FY 2024.

Construction will be completed in FY
2023.
380,000
9% 6/30/2023 Construction33,792
300,000300,000City Hall Building Systems -
Design Phase
7192312 The City Hall Building Assessment
report was completed in the fourth
quarter. Design is anticipated to
begin in the second quarter of FY
2024.

Design will begin in FY 2023.300,000
0% N/A Ongoing0
175,000175,000Update to ADA Transition Plan for
City Facilities
7192413 Proposals for professional services
were received on June 7, 2023 and
are under evaluation.

This project will begin in FY 2023.175,000
8% N/A Planning14,678
200,0006,800,000Police Department Building
Renovation
7191814 Project is on hold pending additional
funding.

Based on initial conditions
assessment of building's power
capacity, a significant power service
upgrade is required for entirety of
building to provide desired service
level for conference room. The
increased scope of work and
subsequent cost impacts exceed
project budget.

Electrical upgrades to the conference
rooms will be completed in FY 2023.
200,000
1% 6/30/2023 No Activity This
Quarter
2,922
100,000100,000Public Health Building Restrooms
- ADA Improvements
7192516 Design was completed in the fourth
quarter.

Design will begin in FY 2023.0
30% N/A Design30,435
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 5

75,00075,000City Hall Building Systems
Assessment
7191717 This project was completed in the
fourth quarter.

The building systems assessment will
be completed in FY 2023.
30,000
102% 6/30/2023 Completed76,352
Streets and Streetscapes
5,195,39144,350,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2023
739381 Construction contract was awarded
by City Council on July 10, 2023.

Resurfacing will begin September
2023.

Resurfacing will begin in FY 2023.4,800,000
6% 12/31/2023 Design287,192
3,750,0003,750,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2022
739332 This project was completed in the
fourth quarter.

Resurfacing will be completed in FY
2023.
3,500,000
72% 6/30/2023 Completed2,695,613
1,298,0504,298,050Curb Ramp ADA Improvements
Program - FY 2022 - 2026
739373 No reportable activity in the fourth
quarter. The workplan for FY 2023
was prepared in the second quarter
and was completed in the third
quarter. Work on this project was
combined with the Annual ADA
Sidewalk Improvement Program
(73913) project.

The project is overbudget due to
additional staff charges in the first
quarter of FY 2023 used to complete
the FY 2022 workplan. Staff is
reviewing the project expenditure
and will take appropriate action to
address the project imbalance.

Installation of curb ramps will continue
in FY 2023.
600,000
102% 6/30/2027 Ongoing1,318,122
12,635,10821,135,108Annual ADA Sidewalk
Improvement Program
739134 The FY 2023 workplan was
completed in the fourth quarter.

Repair of sidewalks will continue in FY
2023.
2,500,000
89% 6/30/2023 Construction11,242,577
2,008,8242,008,824Miscellaneous Sidewalk Repair
Program
739405 This project was completed in the
fourth quarter.

This project is managed concurrently
with the Annual ADA Sidewalk
Improvement Program (73913).

Construction for both projects were
completed in June 2023.

Sidewalk repairs will continue in FY
2023.
300,000
47% 6/30/2023 Completed952,384
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 6

3,050,0005,050,000Colorado Street Bridge Barrier
Enhancements
733246 Design services contract was
awarded by City Manager on April
13, 2023. Conceptual design
development is underway by the
design team, Apexx Architecture.

Design workshop with project
stakeholder group and public
outreach will be initiated in first
quarter of FY 2024.

Environmental and design phases will
continue in FY 2023.
50,000
39% N/A Design1,180,656
2,525,00010,575,000Holly Street Bridge - Seismic
Retrofit
733237 Design continued in the fourth
quarter. Final comments from
Caltrans on the Seismic Retrofit
Strategy Report were received and
work to finalize report continued in
the fourth quarter.

Design will continue in FY 2023 and
complete in FY 2024.
675,000
40% 6/30/2024 Design1,016,879
358,000358,000Bridge Improvement Program FY
2019 - 2023
739298 LA County Public Works construction
contract for the New York Drive
Bridge (over Eaton Wash) was re-
advertised in the fourth quarter.

LA County Public Works contractor
completed construction on Columbia
St Bridge over the Metro right-of-way
(Gold Line) and Del Mar Bridge (over
Eaton Wash) in the third quarter.

Bridge inspections and improvements
will continue in FY 2023.
100,000
43% N/A Planning154,488
200,000600,000Guardrail Program FY 2023 -
2027
739419 Planning continued in the fourth
quarter. On-call contract was
advertised in the fourth quarter and
is anticipated to be awarded in the
first quarter of FY 2024.

This is a continuing program. Projects
will be scheduled by City staff as
repairs and/or replacements are
identified.
200,000
23% 6/30/2023 Ongoing46,299
605,919605,919Guardrail Improvement Program -
Highway Safety Improvement
Program
7393010 This project was completed in the
first quarter.

All repair or replacement of damaged
guardrails at locations identified
through HSIP will be completed in FY
2023.
200,000
91% 9/23/2022 Completed552,547
5,650,0005,350,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2021
7393212 This project was completed in the
first quarter.

Resurfacing will be completed in FY
2023.
500,000
99% 9/30/2022 Completed5,584,255
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 7

Street Lighting
4,435,0004,435,000High Voltage Series Street Light
Conversion - Phase I
744151 Design for S-104 (Linda Vista Ave)
continued in the fourth quarter. The
S-104 (Linda Vista Ave) circuit
project was presented at a
community meeting on May 18,
2023. Contract for substructure
facility is anticipated to be advertised
in the first quarter of FY 2024.

Construction for S-013 (Marengo
Ave) circuit was also completed in
the fourth quarter.

Construction for S-155 (Marianna
Rd) was completed in the second
quarter and construction for S-248
(Lake Ave) circuit was completed in
the first quarter.

Design will continue for S-104 (Linda
Vista Ave) and S-057 (Orange Grove
Blvd from Wilson Ave to Oak Ave)
circuits in FY 2023. Construction for S-
155 (Marianna Rd), S-013 (Marengo
Ave), and S-248 (Lake Ave) circuits
will continue in FY 2023.
300,000
24% 6/30/2024 Design1,082,786
300,00014,200,000High Voltage Series Street Light
Conversion - Phase II
744172 Planning for S-092 (Orange Grove
East) circuit began in the fourth
quarter.

Design of S-048 (San Rafael Ave) and
S-092 (Orange Grove east) circuits will
continue in FY 2023.
30,000
79% N/A Planning237,849
155,0004,600,000High Voltage Series Street Light
Conversion - Phase III
744203 Construction continued in the fourth
quarter and is anticipated to be
completed by December 2023.

Project delayed due to long lead time
for procurement of materials.

Construction on the S-064
(Rosemead) circuit began in FY 2022
and will be completed in FY 2023.
60,000
53% 6/30/2023 12/31/2023 Construction82,606
1,233,2637,500,000Street Lighting Program744134 City crews installed two new streetlights in the fourth quarter.

Installation of 17 LED luminaires at
six locations was completed in the
third quarter and one new streetlight
was installed on Atchison St between
Los Robles Ave and Madison Ave in
the second quarter.

This is a continuing program. Projects
will be scheduled by City staff as
requests are received for enhanced
lighting, in-fill lighting, and as street
light components in need of repair or
replacement are identified.
200,000
80% N/A Ongoing985,674
150,0002,600,000LED Street Safety Lighting
Upgrades
744215 Planning and review of qualified
products for safety light procurement
continued in the fourth quarter.

Procurement and installation of Phase
I will begin in FY 2023.
150,000
11% N/A Planning16,559
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 8

450,000850,000Concrete Traffic Signal/Street
Lighting Pole Replacements
744166 The FY 2023 workplan was
completed in the second quarter. The
existing concrete traffic signal poles
were replaced and upgraded to
Caltrans standard steel poles at
Foothill Blvd and Altadena Dr. Work
on future locations will begin when
funds are identified.

Construction for replacement of
concrete poles at Altadena Dr and
Foothill Blvd will be completed in FY
2023.
140,000
93% 1/25/2023 Construction420,391
Street Lighting and Electric Undergrounding
4,800,0009,780,000Mountain Street - Electrical
System Undergrounding, Lake
Avenue to Hill Avenue
32131 Designs for substructure and
electrical infrastructure continued in
the fourth quarter.

In FY 2023, PWP will complete the
coordinated design package and begin
contract procurement for the Mountain
Street Underground Utility.
220,000
1% 6/30/2027 Design25,627
1,020,00024,920,000Raymond Avenue - Electrical
System Undergrounding, Maple
Street to North City Limits
32142 Detailed designs for substructure
and electrical infrastructure
continued in the fourth quarter. A
community meeting was held for the
customer base of the district. In
addition, coordination with third party
utilities continued in the fourth
quarter.

In FY 2023, PWP will begin the
coordinated design package for the
Raymond Ave. Underground Utility
District.
100,000
19% 6/30/2027 Design193,603
600,000368,000Electric System Undergrounding
Outside Established
Undergrounding Districts
32103 No reportable activity in the fourth
quarter.

A reimbursement request was
received and processed in first
quarter.

This is an ongoing project involving
undergrounding projects that are not
part of an established undergrounding
district. An estimated four service
reimbursements will be processed in
FY 2023.
17,000
33% 6/30/2027 No Activity This
Quarter
200,684
16,0002,800,000Florecita Drive - Electrical System
Undergrounding
32174 No reportable activity in the fourth
quarter.

In FY 2023, efforts to establish utility
undergrounding district for Florecita
Dr. which is located in a Tier 3
(Extreme Fire Hazard) area will begin.
16,000
0% 6/30/2027 No Activity This
Quarter
0 Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 9

16,0005,516,000Canyon Close - Electrical System
Undergrounding
32185 No reportable activity in the fourth
quarter.

This project will close this fiscal year.

Scope of work will be completed as
part of Fire Threat Mitigation Tier 3
Areas project beginning in FY 2024.

Efforts to establish utility
undergrounding district for Canyon
Close which is located in a Tier 3
(Extreme Fire Hazard) area will begin
in FY 2023.
16,000
0% 6/30/2023 No Activity This
Quarter
0 Transportation
Active Transportation/Complete Streets
423,481613,481Pasadena Bicycle Program FY
2021-2025
751111 New bike racks were procured in the
fourth quarter and installations and
replacements of the bike racks are
anticipated to begin in the first
quarter of FY 2024.

Implementation of the Bicycle
Transportation Plan will continue in FY
2023, including installation of
additional painted bike-way amenities
such as green paint at conflict points
and installation of sharrows along
Roseways. In addition, prioritization of
Bike Boulevards (Greenways), existing
bike network gaps, and associated
outreach will continue in FY 2023.
60,000
102% 6/30/2024 Ongoing432,109
499,915874,915Citywide Complete Streets
Program FY 2021-2025
751142 Public meetings for Mountain
St/Summit Ave area NTMP were held
in June 2023, concluding community
outreach. Public meetings for
Mountain St/Holliston Ave area
NTMP were also held in June 2023
and one additional meeting will be
scheduled in the first quarter of FY
2024. Additionally, speed humps on
Marengo Ave and Raymond Ave will
be installed July 2023.

Ongoing work including speed hump
investigations, preferential parking
program and Neighborhood Traffic
Management Program (NTMP) will
continue in FY 2023. Specific NTMPs
for the neighborhoods of Mountain
St/Summit Ave area (between Fair
Oaks Ave and Los Robles Ave), N.

Raymond Ave area (between
Washington Blvd and Montana St),
and Mountain St/Holliston Ave area
(between Mentor Ave and Hill Ave) will
be completed in FY 2023.
125,000
77% 6/30/2025 Ongoing386,711
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 10

746,9311,419,981Pedestrian Crossing
Enhancements Program FY 2021-
2025
751123 Design for Raymond Ave and
Gradview, Euclid Ave and Glenarm
St, and El Molino Ave and Buckeye
St continued in the fourth quarter.

New ADA compliant APS push
buttons were installed at 16 locations
in April 2023. Rectangular Rapid
Flashing Beacons at Raymond Ave
and Bellevue Dr and at Marengo Ave
and Bellevue Dr were completed in
the first quarter.

Rectangular Rapid Flashing Beacons
at Raymond Ave and Bellevue Dr and
Marengo Ave and Bellevue Dr will be
installed in FY 2023. In addition,
design will begin for Raymond Ave and
Grandview St, Euclid Ave and
Glenarm St, and El Molino Ave and
Buckeye St and installation of new
ADA compliant APS push buttons at
16 intersections will be completed in
FY 2023.
200,000
68% 6/30/2023 Construction510,555
260,500410,500Arterials Speed Management
Program FY 2021-2025
751134 Speed feedback signs on California
Blvd were installed in the fourth
quarter, completing the FY 2023
workplan. Planning for the next
phase of locations began in the
fourth quarter.

Speed feedback signs on Villa St,
Washington Blvd, and Fair Oaks Ave
were completed in the first quarter.

Design for speed back signs on Villa
St between Wilson Ave and Hill Ave,
Washington Blvd between Catalina
Ave and Hill Ave, California Blvd
between Oakland Ave and Madison
Ave, and Fair Oaks Ave at Penn St
began in FY 2022 and will be
completed in FY 2023.
75,000
36% 6/30/2025 Construction94,363
10,312,01710,312,017Complete Streets Project - Union
Street Cycle Track
750875 Construction continued in the fourth
quarter and is anticipated to be
completed in Fall 2023.

Construction will continue in FY 2023.6,960,000
75% 12/30/2023 Construction7,766,919
4,476,3425,500,000Complete Streets Project -
Cordova St from Hill Ave to Arroyo
Pkwy
750526 Construction began in the fourth
quarter and is anticipated to be
completed in FY 2024.

Construction will begin in FY 2023.3,700,000
46% 10/31/2023 Construction2,078,205
2,271,0002,271,000Complete Streets Project - Ave 64
from Colorado Blvd to South City
Limits
750778 No activity in the fourth quarter.

In February 2023, Metro Measure R
Mobility Improvement Program Grant
funding was secured for construction
to fully fund the project. Project will
advertise and award in the first
quarter of FY 2024.

Construction will begin in FY 2023.1,319,000
24% 12/31/2024 Design545,603
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 11

1,599,9801,964,960Complete Streets Project - N Hill
Ave from North City Limit to Villa
St
750939 No reportable activity in the fourth
quarter.

Design was completed in the first
quarter. Construction contract was
awarded on March 2, 2023 and is
anticipated to begin at Hill Ave and
Topeka St in August 2023.

Additionally, public outreach meeting
is scheduled for July 2023.

Design will continue in FY 2023.900,000
25% 6/30/2024 Construction392,031
3,783,0903,783,090South Lake Ave Pedestrian
Access Improvements to Gold
Line Station
7510610 Contract for construction was
awarded by City Council on May 15,
2023 and will begin in FY 2024.

Construction will begin in FY 2023.2,400,000
15% N/A Construction549,939
80,000200,000Complete Streets Project -
Mountain St at Sierra Bonita Ave
and Sinaloa Ave - Design Phase
7510711 Project on hold pending additional
funding.

Concept plan was approved at the
neighborhood meeting in October
2022. Final design is on hold until
construction funding is identified.

Design will be completed in FY 2023.80,000
74% 6/30/2023 No Activity This
Quarter
59,170
1,942,5002,442,500Enhancements to Metro Gold Line
Allen Station
7551412 Planning continued in the fourth
quarter. Project delayed pending the
Affordable Housing and Sustainable
Communities state grant agreement
with the Department of
Transportation. Design
improvements will begin following the
finalization of the agreement.

A quick build pilot project began
implementation in FY 2022 and will
continue into FY 2023. The design of
the permanent installation will begin in
FY 2023.
1,867,500
0% 6/30/2022 Planning0
1,357,5001,357,500Installation of Leading Pedestrian
Interval and Audible Signals at
Signalized Intersections
7512514 Design for the installation of leading
pedestrian interval and audible
pedestrian signals at approximately
68 various signalized intersections
was completed in the fourth quarter.

This project will continue in FY 2023.1,357,500
1% N/A Design10,598
150,0002,200,000Pasadena Pedestrian Plan -
Outreach and Conceptual Design
7551117 No reportable activity in the fourth
quarter.

Outreach and concept design will
begin in FY 2023.
150,000
0% N/A Planning0
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 12

600,000800,000Greenway (Bike Boulevard)
Implementation - Design Phase
7512619 Greenway outreach for Craig Avenue
continued in the fourth quarter. Metro
funding for design and construction
of the four north-south Greenways
was identified and work to finalize
funding agreement will begin in first
quarter of FY 2024.

Greenway outreach and quickbuild of
an additional corridor will begin in FY
2023.
600,000
0% N/A Planning0
1,758,1601,758,660Pedestrian Safety Enhancements
at Signalized Intersections
7504745 This project was completed in the
fourth quarter.

In FY 2023, construction will be
completed for the intersections of
Colorado Boulevard at Fair Oaks
Avenue and Lake Avenue at Mountain
Street.
0 86% 6/30/2023 Completed1,504,674
Traffic Operations, Traffic Signals, and ITS
225,000625,000Transportation System Safety
Enhancements Project - FY 2021
- 2025
7511521 No reportable activity in the fourth
quarter.

Design of safety enhancements to
address safety concerns at high
collision intersections, with a focus on
the Civic Center and the Central
Business District will begin in FY 2023.
150,000
0% 6/30/2025 Ongoing0
1,447,1911,447,191Implement Bus Signal Priority
System on Pasadena Transit
Buses
7509422 Design was completed in the fourth
quarter.

Installation will continue in FY 2023.1,050,000
23% N/A Design326,291
2,071,7662,071,766Adaptive Traffic Control Network -
Phase II
7509523 This project was completed in the
second quarter.

Construction will be completed in FY
2023.
1,080,000
89% 2/15/2023 Completed1,845,288
125,000125,000Traffic Signal Safety
Enhancements at the
Intersections of Lake Ave at
Corson St and Maple St
7510824 This project was completed in the
fourth quarter.

Signs, safety analytics software, and
360 video detection system will be
installed in FY 2023.
12,000
95% 6/30/2023 Completed118,467
129,512189,512Old Pasadena Traffic
Improvement - FY 2021-2025
7511625 No reportable activity in the fourth
quarter.

On-street dining was installed in FY
2021 and will continue to be
maintained in FY 2023. Additional
enhancements to signing, striping, on-
street parking, and signal operations
will also continue as requests are
received.
30,000
5% 6/30/2025 Ongoing6,240
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 13

4,270,8005,711,908Gold Line Phase I - Project
Enhancements
7550626 Installation of pedestrian access
enhancements, in coordination with
Metro, began in the fourth quarter.

Additionally, a study for pedestrian
enhancements at Holly St and Arroyo
Pwky is anticipated to begin in the
first quarter of FY 2024.

Analysis of traffic conditions at Holly St
and Arroyo Pkwy for Pedestrian
Access Enhancements to Metro Gold
Line Memorial Park Station (75523)
will continue and implementation of
Light Rail Train Tracking and Network
System (75517) will be completed in
FY 2023.
150,000
1% 6/30/2023 Construction28,873
698,711698,711Intelligent Transportation System
Phase I - Parking Guidance
7591227 Construction continued in the fourth
quarter. Completion is pending
delivery of changeable message
signs and is anticipated to be
completed in the first quarter of FY
2024.

Construction will begin in FY 2023.667,000
35% 9/30/2023 Construction246,817
300,802500,802Intelligent Transportation System
(ITS) Equipment
Upgrades/Replacement - FY
2021-2025
7511728 Replacement of aging ITS video
detection equipment and fiber
connections continued in the fourth
quarter.

This project will continue in FY 2023.50,000
29% N/A Ongoing87,560
262,144462,144Mobility Corridor Improvements
FY 2021-2025
7511829 Construction continued in the fourth
quarter.

This project will continue in FY 2023.50,000
92% 6/26/2023 Construction241,874
4,100,0004,100,000Walnut St Corridor Signal
Improvements
7512131 Design continued in the fourth
quarter.

Design will continue in FY 2023.400,000
4% 7/31/2025 Design168,593
2,605,0002,605,000St. John Capacity Enhancement7512032 Design continued in the fourth quarter.

Design will continue in FY 2023.400,000
5% N/A Design125,926
3,800,0003,800,000Intelligent Transportation System
Projects & Traffic Flow
Improvements within the SR 710
Affected Corridors
7591433 Letter of Agreement with Metro was
received and work to finalize it
continued in the fourth quarter.

Design is anticipated to begin in FY
2024.

Design began in FY 2022 and will be
completed in FY 2023.
80,000
0% 6/30/2023 Planning0
990,0001,340,000Traffic Signal at Orange Grove
Blvd and Craig Ave
7509735 Design for curb extensions and traffic
signal installations at Orange Grove
Blvd and Craig Ave continued in the
fourth quarter.

Design will continue in FY 2023.560,000
11% 6/30/2023 Design107,888
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 14

620,000620,000Installation of Automated License
Plate Readers - Pilot Program
7511936 This project was completed in the
second quarter. Installation of three
initial locations under the Urban
Areas Security Initiative Program
grant were completed in December
2022 and became operational in
January 2023.

Police Department began planning
next phase of ALPR installations in
the fourth quarter.

This project will continue in FY
2023.
620,000
2% N/A Ongoing9,777
531,000531,000Traffic Signal at Orange Grove
Blvd and Sunnyslope Ave
7509937 Substructure construction work was
completed in the fourth quarter.

Remaining construction work on hold
pending delivery of signal poles and
is anticipated to resume in July 2023.

Construction will begin in FY 2023.50,000
19% 6/30/2024 Construction99,236
560,0001,000,000Installation of Pedestrian Hybrid
Beacon at Washington Blvd and
Hudson Ave
7551238 Design continued in the fourth
quarter.

Design will begin in FY 2023.60,000
1% N/A Design5,889
Transit
13,495,80518,742,493Purchase of Replacement Transit
Vehicles and Expansion Fixed-
Route Transit Vehicles
7508541 City Council authorized the purchase
the vehicles on April 25, 2023.

Procurement and delivery is
anticipated to be completed in FY
2024.

Ten replacement renewable natural
gas (RNG) standard buses are
anticipated for order in FY 2023 and
delivery in FY 2024.
4,230,000
38% N/A Ongoing5,137,615
1,274,3162,234,316Purchase of Dial-A-Ride Vehicles7508642 City Council authorized the purchase the vehicles on April 25, 2023.

Procurement and delivery is
anticipated to be completed in FY
2024.

Two replacement vehicles and one
expansion vehicle will be purchased
and delivered in FY 2023.
327,423
74% 6/30/2023 Ongoing946,893
432,093732,093Bus Stop Improvement Program7590044 No reportable activity in the fourth quarter.

This is a continuing program. Projects
will be scheduled by City staff as
locations are identified.
125,000
80% N/A No Activity This
Quarter
343,919
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 15

1,500,00012,100,000Off Street Parking Facility
Maintenance and Repair Project
721601 Project planning and development of
scope specifications to replace the
elevator cabs in a majority of the
parking garages continued in the
fourth quarter. Procurement contract
is anticipated to advertise in July
2023.

This work will begin in FY 2023.1,500,000
4% N/A Planning54,771
Sewers and Storm Drains
3,000,0007,000,000Annual Sewer System
Improvements and Capacity
Upgrades - FY 2022-2026
769181 Construction continued in the fourth
quarter.

Repair or rehabilitation of sewer will
continue in FY 2023 as identified by
annual inspection and evaluation.
2,960,000
29% 6/30/2023 Construction858,741
2,326,2936,326,293Annual Storm Drain System
Repair & Improvements - FY 2020
- 2024
769132 All pending drainage work was
completed in the fourth quarter.

Construction of miscellaneous catch
basin repairs at 13 locations citywide
and drainage issues along Kewen
Drive will be completed in FY 2023.

Additionally, various improvements to
the open portions of the East Side
Storm Drain will begin.
1,950,000
32% 6/30/2023 Construction747,225
9,641,5519,641,551San Rafael Treatment Wetlands
and Storm Water Capture
762913 A second public outreach meeting
was held on April 27, 2023 and the
overall response from residents
present was positive. Design was
completed in the fourth quarter. The
environmental studies are in the final
stages and staff are anticipated to
receive a draft report in July 2023.

Bidding process is anticipated to
begin in the second quarter of FY
2024.

Public outreach and design will
continue in FY 2023.
1,500,000
12% 6/30/2023 Design1,203,320
2,900,0002,900,000Modernization of Busch Garden
and Rosemont Sewer Pump
Stations
769174 No reportable activity in the fourth
quarter.

Due to increased cost of material,
budget shortfall, and increased lead
time in procurement of materials,
construction was deferred to FY
2024.

Construction will begin in FY 2023.2,650,000
10% 6/28/2024 12/19/2025 No Activity This
Quarter
289,921
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 16
Parking

2,970,0003,556,000NPDES Rio Hondo Bacteria Load
Reduction - Design Phase
762925 Design continued in the fourth
quarter.

Design of this project will continue in
FY 2023 and is being managed by
San Gabriel Valley Council of
Governments.
1,500,000
24% 6/30/2023 Design711,326
200,0001,000,000Civil Defense - Septic System
Upgrades - Design Phase
769196 Design continued in the fourth
quarter.

Design will begin in FY 2023.200,000
11% 6/30/2023 Design21,050
Rose Bowl Improvements
1,064,9851,907,985Brookside Golf Course &
Clubhouse Preventative
Maintenance FY 2020 - 2024
1 Bunker repairs, cantilever fence,
office improvements, utility repairs,
shade replacements, tree trimming,
fencing repairs and needs
assessment work continued in the
fourth quarter.

The following preventative work will
continue in FY 2023: tree trimming;
golf course equipment buyout; and
concrete, utility, IT, and other
miscellaneous repairs and services.
1,871,119
0% N/A Ongoing
3,195,0004,560,000Rose Bowl Preventative
Maintenance FY 2020 - 2024
2 Concourse slurry seal coat was
completed in the fourth quarter. The
following preventative maintenance
work and miscellaneous repairs and
services continued in the fourth
quarter: electrical, IT, HVAC, roof,
Pavilion floor and tv, plumbing
repairs, tree trimming, painting, and
stadium rekeying.

Videoboard maintenance, flag pole,
and rock wall repairs were completed
in the second quarter.

In FY 2023, the following preventative
maintenance work will continue: roof,
stadium fiber and IT, security camera,
plumbing, concourse slurry seal and
asphalt, videoboard maintenance, and
other miscellaneous repairs and
services.
1,365,000
0% N/A Ongoing
5,690,37617,180,376Rose Bowl Major Improvement
Projects FY 2020 - 2024
3 The following work continued in the
fourth quarter: stadium fiber
upgrades, repairs to seating
deck/benches, safety/security
assessment, and High School Hall of
Fame work.

Concession stand upgrades and
sewer/water assessments were
completed in the second quarter.

The following projects will take place
in FY 2023: broadcast and
audio/visual control room upgrades,
back of house WiFi, campus fiber
upgrades, field sideline bench
replacement, concession stand
upgrades, perimeter pedestrian flow
safety improvements, stadium seating
replacement, speaker system
replacement, Pavilion club upgrades,
Loge Lounge outdoor TV replacement
and future project studies and
assessments.
1,471,918
0% N/A Ongoing
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 17

Parks and Landscaping - Park Projects
5,900,0005,900,000Robinson Park - Pool and Pool
Building Renovations
780851 Construction continued in the fourth
quarter. Construction progress on
pool improvements delayed due to
inclement weather. Project
completion is scheduled for August
2023.

Construction will be completed in FY
2023.
4,250,000
82% 6/30/2023 8/31/2023 Construction4,829,988
3,000,0003,000,000Washington Park Community
House and Restroom -
Construction Phase
780892 Construction continued in the fourth
quarter. Construction progress
delayed due to inclement weather
and procurement of electrical
components on order since
November 2022. Project completion
is scheduled for August 2023.

Construction will be completed in FY
2023.
2,600,000
66% 6/30/2023 8/31/2023 Construction1,984,097
3,893,4663,893,466Citywide Sports Facilities
Improvements and Installations
780443 Concrete improvements at Victory
Park were completed in the fourth
quarter. Construction of Jefferson
School pickleball courts began in the
fourth quarter and is scheduled for
completion August 2023.

Construction contract for Brenner
Park improvements was awarded on
May 8, 2023 and per Parks,
Recreation and Community Services
Department's request, construction is
scheduled to begin end of July 2023
and complete November 2023.

Construction of sports courts
improvements and site amenities at
McKinley School, Eaton-Blanche Park,
Brenner Park, McDonald Park, and
Jefferson School will be completed in
FY 2023.
500,000
89% 6/30/2023 11/30/2023 Ongoing3,475,798
655,000655,000Lamanda Park Library Pocket
Park - Construction
780784 This project was completed in the
second quarter.

Construction will be completed in FY
2023.
420,000
99% 12/2/2022 Completed648,290
995,0005,200,000Vina Vieja Pickleball Courts780865 Design was completed and Measure A funds secured for construction in
the fourth quarter. Construction
contract will be advertised for bids in
July 2023.

Phase I design will be completed and
construction will begin in FY 2023.
300,000
39% 6/30/2024 Design383,439
2,950,6006,050,600Central Park Improvements784616 Construction contract was awarded by City Council on June 12, 2023.

Construction of the playground
improvements will be completed in FY
2023.
300,000
78% 9/30/2023 Ongoing2,312,002
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 18

220,000220,000Playground Surface Replacement
- Villa Parke and Brookside Park
780907 This project was completed in the
second quarter.

This project will be completed in FY
2023.
150,000
90% 3/30/2023 Completed197,710
100,000100,000Brenner Park Playground
Equipment Replacement - Design
Phase
782008 Planning phase for concept design
continued in the fourth quarter.

Design will begin in FY 2023.100,000
10% 6/30/2024 Planning9,906
350,000350,000Hamilton Park Field
Improvements - Design Phase
780719 Planning and project scoping
continued in the fourth quarter.

Design will begin in FY 2023.300,000
1% 6/30/2024 Planning4,660
200,000200,000Villa Parke Pool and Pool Area
Upgrades - Concept Study
7818810 No reportable activity in the fourth
quarter.

Project to be moved to Future
Projects section of FY 2024 CIP in
order to fund new FY2024 Villa
Parke Community Center - ADA
Improvements - Locker Room and
Parking Lot project.

Public outreach and study will begin in
FY 2023.
200,000
1% N/A No Activity This
Quarter
1,314
Parks and Landscaping - Landscape Projects
418,3162,150,000Tree Replacement/Planting
Citywide - FY 2023-2027
789591 Approximately 134 new trees were
planted in the fourth quarter totaling
510 newly planted trees in FY 2023.
400 trees will be planted with 40
weeks of watering in FY 2023.
100,000
45% 6/30/2023 Ongoing187,728
Arroyo Projects
1,250,0001,250,000Brookside Park - Upgrade of
Athletic Field Lighting and
Backstop Replacement
773631 Construction contract was awarded
by City Council on June 12, 2023.

Design will be completed in FY 2023.1,250,000
4% 6/30/2023 Ongoing45,387
100,000100,000Hahamongna Watershed Park -
Disc Golf Improvements
775172 Construction bid proposals were
received on Jun 14, 2023. Contract
is anticipated to be awarded in July
2023.

Project will be completed in FY 2023.100,000
16% 6/30/2023 Ongoing15,586
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 19

500,000500,000One Arroyo Project – Woodlands
Loop and Streamside Walk –
Environmental and Design Phase
773813 Design continued and the California
Environmental Quality Act
Categorical Exemption for trail
maintenance was completed in the
fourth quarter.

Environmental and design will be
completed in FY 2023.
430,000
20% N/A Design101,039
1,582,9001,732,900Hahamongna - Implement Master
Plan - Oak Grove Area
Improvements
775065 Habitat maintenance, monitoring,
and reporting services continued in
the fourth quarter.

The five-year environmental and
habitat monitoring effort began in FY
2022 and will continue through FY
2026.
50,000
85% N/A Ongoing1,342,986
898,8031,048,803Lower Arroyo Seco - Habitat
Restoration
774106 Habitat maintenance, monitoring,
and reporting services continued in
the fourth quarter.

The five-year environmental and
habitat monitoring effort began in FY
2022 and will continue through FY
2026.
50,000
100% N/A Ongoing898,743
2,468,4722,618,472Implement Master Plan -
Hahamongna Watershed Park -
Berkshire Creek Area
Improvements
775097 Habitat maintenance, monitoring,
and reporting services continued in
the fourth quarter.

The five-year environmental and
habitat sustainability plan began in FY
2022 and will continue through FY
2026.
50,000
99% N/A Ongoing2,453,448
82,55082,550Central Arroyo - Recreational
Stairs - Concept Study
773838 Planning continued in the fourth
quarter.

Public outreach will begin in FY 2023.82,550
11% 6/30/2023 Planning9,030
Pasadena Center Improvements
4,650,00010,000,000Restoration, Upgrades, and
Repairs of the Civic Auditorium,
Convention Center and Ice Rink
1 Procurement for Civic Auditorium
waterproofing and painting work
began in the fourth quarter.

Work completed to date on the Civic
Auditorium waterproofing includes
research, field investigation, and
technical drawings and
specifications. A consolidated review
and plan check was also completed
in the third quarter. Additionally, a
major hot and cold water emergency
pipe leak was fixed in the third
quarter.

In FY 2023, general and emergency
repairs will be completed as well as
waterproofing and painting of the Civic
Auditorium.
750,000
0% N/A Ongoing
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 20

15,180,00034,180,000Distribution Mains10801 A total of 100,798 square feet of asphalt roadway and 4,914 square
feet of concrete roadway and
sidewalk were repaired in the fourth
quarter. Construction of the Arroyo
Pkwy and Foothill Blvd main
replacements continued. The San
Gabriel Blvd and the Magnolia Ave
main replacements were also
completed. In addition, design for
future water main construction
continued.

Planned projects in FY 2023 include
Arroyo Pkwy, Magnolia Ave,
Bellefontaine St, San Gabriel Blvd,
gate valve replacements, fire hydrant
installations, and design of mains.
4,743,552
98% 6/30/2024 Ongoing14,884,038
3,939,00049,204,000Sunset Reservoir Improvements10752 Final design began in the fourth quarter and is expected to be
completed in fiscal year 2024.

Development of draft Environmental
Impact Report (EIR) also continued.

Design, environmental review and
conditional use permit package will be
completed in FY 2023. Community
outreach will continue.
893,196
78% 6/30/2025 Design3,055,963
10,058,44114,808,441Arroyo Seco Canyon Project10403 The Area 3 Spreading Basin Expansion project design was
completed in the fourth quarter. The
Gabrielino Trail at Area 1 Headworks
which washed out during the severe
winter storm, was temporarily
repaired for pedestrian access. In
addition, Area 2 Diversion structure
redesign continued.

Work on the Arroyo Seco Canyon
project will continue with the
reconfiguration and expansion of the
infiltration basins, road, and parking lot
(Area 3) in FY 2023. Area 3
construction will be completed in FY
2023.
4,365,360
64% 6/30/2026 Design6,422,183
7,419,0008,244,600Well Improvements10744 The Garfield Replacement Well project pre-construction meeting and
the site visit was completed and the
notice to proceed was issued to the
contractor in the fourth quarter. In
addition, demolition of the Jourdan
Well was initiated.

Construction of above grade
improvements for Garfield
Replacement Well will be completed.

Other well equipment will be replaced
as required in FY 2023.
2,745,120
73% 6/30/2027 Construction5,380,569
8,961,2638,961,263Customer Information System10115 This project was completed in the first quarter.

The Customer Information System
Managed Services project (1091) will
continue to enhance the system.

The Customer Information System
project will be in a stabilization period
and the project will be completed in FY
2023.
1,447,887
100% 6/30/2023 Completed8,945,134
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 21
Water System

5,910,0008,274,000Booster Improvements10736 Review of the construction contractor submittals for the Ross Booster
Station upgrades continued in the
fourth quarter. Electrical switchgear
delivery continues to be delayed to
December 2023. Revised drawings
for a double door to improve building
access are in progress.

Construction of Ross Booster Station
upgrades will continue and booster
pumps will be replaced as required in
FY 2023. The preliminary design of
Eagle Rock Booster Station upgrades
will begin.
2,229,120
65% 6/30/2027 Construction3,823,158
6,775,0009,175,000Meters and Services10817 City crews replaced 505 small and 18 large meters, and renewed 10
services in the fourth quarter.

Small and large meter installations are
planned in FY 2023. Vaults will be
replaced and domestic and fire service
renewals and abandonments are also
anticipated.
1,122,300
86% 6/30/2024 Ongoing5,814,888
10,780,00011,580,000Treatment Systems10918 The Wadsworth Treatment Facility treatment vessels were delivered to
the site in the fourth quarter. The
above ground piping and electrical
work was completed, and the
programmable logic and remote
controls work is in progress. The
facility is expected to be completed in
the first quarter of fiscal year 2024.

Construction of the Wadsworth
Treatment Facility will be completed in
FY 2023. The facility will remove TCP
from three wells (Wadsworth Well,
Craig Well, and Woodbury Well).
4,425,159
68% 6/30/2027 Construction7,349,866
1,075,0003,242,200Customer Information System
Managed Services - Water
10969
Planning efforts continued for
enhancements and upgrades to the
system, including for the Credit and
Collections section in the fourth
quarter.

Additional CIS system enhancements
and upgrades will continue to add
benefits to PWP customers and staff in
FY 2023.
541,800
50% 6/30/2027 Ongoing537,955
1,150,0004,350,000New Water Well108810 Staff met with the Power division and the Public Works and Transportation
departments to discuss the the site
layout in the fourth quarter.

Design and environmental documents
for below grade improvements for a
new well will be completed in FY 2023.
299,280
5% 6/30/2024 Planning59,660
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 22

760,000760,000Local Non-Potable Water Project109511 No reportable activity in the fourth quarter. The permit is on hold until
the groundwater levels in the
Raymond Basin are restored.

The irrigation system will be
connected to Brookside Golf Course
and an assessment of the old 12”
pipeline on Washington Boulevard to
the golf course will be completed in FY
2023. A new pipeline will be installed
on Arroyo Boulevard and connected to
the old pipeline on Washington Blvd.

The installation of a stormwater
capture project for Brookside Golf
Course pond use and connection of a
new irrigation water tank to Windsor
Well will also be completed.
722,400
91% 6/30/2027 No Activity This
Quarter
690,176
361,491466,491Field Services and Meter Reading
Automation
101212 No reportable activity in the fourth
quarter. The Advanced Metering
Infrastructure project assessment is
underway and will be conducted prior
to work on this project. The system
and equipment upgrade for this
project is expected to begin in fiscal
year 2024.

Purchase of new meter reading
hardware, software, and professional
services for the upgrade to Cloud
capability will begin in FY 2023.
72,240
34% 6/30/2027 No Activity This
Quarter
123,677
520,0001,220,000Computerized Maintenance
Management System
108913
The Computerized Maintenance
Management System (CMMS)
functional requirements and
proposed interface documents were
finalized and incorporated into the
Request for Proposals (RFP) in the
fourth quarter. The RFP was
published and a pre-proposal
meeting is scheduled prior to the July
2023 proposal submission deadline.

Project management, quality
assurance, and solution
implementation services for the
Computerized Maintenance
Management System will be procured
and system implementation
preparation tasks will begin in FY
2023.
516,000
44% 6/30/2027 Ongoing226,557
440,0005,865,000Monk Hill Groundwater Treatment
Improvements
107614 Preparation of the initial study /
mitigated negative declaration began
in the fourth quarter.

Contract amendment negotiations for
the Explorer Well will continue in FY
2023. Environmental assessment and
permit issuance will continue pending
the outcome of the contract
amendment.
139,320
45% 6/30/2027 Design196,027
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 23

245,000355,000Water SCADA Improvements108715 SCADA software was purchased and the server installation began in the
fourth quarter.

Upgrades to radio transmission for the
Water SCADA system
communications and remote terminal
unit upgrades will continue and a full
system upgrade will be assessed in
FY 2023.
154,800
78% 6/30/2024 Ongoing191,798
1,535,0002,410,000Emergency Generators - Water107916 Manual Transfer Switches were installed at Annandale, Lida, and
Thomas Booster Stations in the
fourth quarter. Electrical conduit
installation has been completed at
Annandale Booster Station. In
addition, work continues at San
Rafael, Lida, and Rutherford Booster
Stations.

Installation of portable
generator connections to booster
stations will be completed in FY 2023.

Preliminary assessment for
stationary generators at booster
stations and wells will be completed.
455,407
87% 6/30/2027 Construction1,327,806
402,000664,500Management Information Systems108317 No reportable activity in the fourth quarter. Subscription for security
software devices was purchased in a
prior quarter.

Project work in FY 2023 includes
implementation of vulnerability
assessment recommendations, firewall
security upgrades, information
technology data center miscellaneous
hardware and software, and network
equipment for switches and firewalls.
113,778
56% 6/30/2027 No Activity This
Quarter
226,097
445,0001,120,000Geographic Information System
(GIS) Enhancements
108418 Data preparation and plan
development for migration to GIS
Utility Network continued in the
fourth quarter.

The GIS Utility Network Upgrade data
preparation will be conducted in FY
2023.
207,690
31% N/A Planning139,300
1,330,0003,030,000Reservoir Improvements109319 Inspection reports for Allen, Annandale, Don Benito, Mirador, and
Thomas Reservoirs were received
for review in the fourth quarter.

Design for the Don Benito reservoir
improvement project will be completed
in FY 2023. Other reservoir
improvements will be performed as
needed.
722,400
43% 6/30/2027 Planning571,296
455,0001,495,000Water Operations/Meter Shop109020 A reassessment of the site due to lead contamination clean-up costs
began in the fourth quarter.

Site selection, remediation, and
preliminary design of an operations
workshop will begin in FY 2023.
361,200
6% 6/30/2024 Planning27,880
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 24

2,728,0462,728,046Water and Power Facilities
Modernization
105621 Detailed design for the locker room
remodel including initial review by
the City's Building and Safety
division was submitted for final
approval in the fourth quarter.

Locker room and shower facility
upgrades will be completed in FY
2023. Additional upgrades and
improvements to the warehouse
building, premises, racks, and material
handling equipment will continue for
Electric and Water utility functions, as
needed.
400,000
85% 6/30/2027 Design2,315,065
6,723,00014,723,000Customer Driven - Mains, Meters,
and Services
108222
A total of 9 water service applications
with deposits and 47 fire flow testing
applications were received from
customers and developers in the
fourth quarter. Utility service planning
received 56 service applications,
including 32 new meters, 5 meter
changes, and 10 abandonments.

There were 13 installed projects
which include the following tasks: 130
feet of water main, 9 domestic
services, 8 fire services, 18 meters, 2
fire hydrants, and 4 service
abandonments.

Installations of new meters, services,
mains, fire hydrants, gate valves, and
services including final paving of
trenches will be completed in FY 2023.
2,000,000
77% 6/30/2024 Ongoing5,195,540
8,302,6748,302,674Non-Potable Water Project101323 Staff renewed the SAM registration required by the grant agreement and
submitted the progress and financial
reports to US Bureau of Reclamation
(USBR) in the fourth quarter. USBR
approved a 3-year extension of the
agreement until 2026.

A feasibility study, environmental
documents, permits, and regulatory
agency approvals will be completed in
FY 2023.
516,000
94% 6/30/2027 Ongoing7,833,728
110,0006,510,000Advanced Metering Systems
(AMS)
107824 A contract was awarded to the needs
assessment consultant in the fourth
quarter.

A pilot program will be implemented to
determine the best technology for
water AMI metering for future full-scale
deployment in FY 2023.
103,200
0% 6/30/2027 Planning0
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 25

165,000365,000Water Facilities Improvement
Initiative
109225 Procurement for the design/build are
delayed. The Department of Water
Resources (DWR) Drought
Resiliency Grant award recipients
are expected to be announced in FY
2024. Procurement for design and
construction of the project will
resume once DWR announces the
grant recipients.

Water facility landscapes will be
assessed and a retrofit/landscape
improvement plan will be developed to
include tree succession plans in FY
2023. Design of drought tolerant
landscapes and retrofits to support
efficient irrigation and maintenance
plans will begin. The Jones
Reservoir/Sierra Madre Median project
will be completed.
51,600
88% 6/30/2027 Planning145,171
Electric System
3,505,0008,305,000Conductor Replacement Program32261 No reportable activity in the fourth quarter. The project is experiencing
extensive lead time delays on
materials for the Belmont Circuit
replacement.

The cable replacement on the Belmont
Circuit will be completed in FY 2023.

In addition, other projects may be
competed as needed to mitigate the
risk of failure.
1,300,000
60% 6/30/2024 No Activity This
Quarter
2,091,194
6,337,57118,337,5714kV to 17kV Distribution System
Conversion Program
32272 Procurement posting was prepared
and pre-bid meetings organized for
all three planned conversion projects
(F-11, F-9, and Temple Alley) in the
fourth quarter. Bids were received
and reviewed.

The 4kV to 17kV conversions from
circuits F10 to Raymond Ave, F12 to
Belmont Ave, and F12 to Lincoln Ave
will be completed in FY 2023.

Additional conversion projects may
occur based on operational needs or
to prepare for major developments.
3,000,000
41% 6/30/2024 Ongoing2,575,152
2,500,0002,505,000Subtransmission Cable Upgrade
(34-4)
32723 Partial material shipment for the
replacement of the 34-4
subtransmission line was received
and installation was completed in the
fourth quarter. A delayed shipment is
expected in the Fall of 2023.

The 34-4 subtransmission line
between Glenarm and Chester
substations will be replaced through
existing infrastructure in FY 2023.
2,500,000
11% 6/30/2024 Construction283,805
19,411,43319,411,433Customer Information System30224 This project was completed in the first quarter.

The Customer Information System
Managed Services project (1091) will
continue to enhance the system.

The Customer Information System
project will be in a stabilization period
and the project will be completed in FY
2023.
2,662,878
90% 6/30/2023 Completed17,373,294
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 26

3,215,8443,215,844Chester to Santa Anita 34kV
Cable Replacement
32685 This project was completed in the
first quarter. Staff is reviewing the
project expenditures and will take
appropriate action to address the
project imbalance.

This project will be completed in FY
2023.
2,000
100% 6/30/2023 Completed3,219,452
6,815,3679,491,367GT-3 and GT-4 Upgrades and
Replacements
31866 The GT-3 and GT-4 catalyst
replacement punch list items were
completed in the fourth quarter.

Work on the SCR/CO Catalyst for GT-
3/4 is expected to be completed in FY
2023. In addition, the work plan
includes installation of GT-4 Silencers,
GT3/4 Ammonia CEMS (if required by
AQMD), and miscellaneous
improvements on an as-needed basis.
2,008,230
70% 6/30/2027 Ongoing4,798,844
766,50013,766,500Energy Storage System Phase II32757 Planning, assessments, and scope of work development for the
demolition of the Broadway
Powerplant and the installation of a
Battery Energy Storage System
(BESS) began in the fourth quarter.

Proposals have been solicited from
environmental review consultants.

Planned work in FY 2023 includes
permitting, environmental study,
development of specifications for a
RFP for major construction, installation
and Owner's Engineer.
766,500
5% 6/30/2027 Planning38,961
2,180,0004,280,000Fire Threat Mitigation Tier 2 Areas32588 Bids were reviewed and a pre-bid meeting was organized for the El
Mirador infrastructure improvement
project in the fourth quarter. In
addition, construction began on the
Rosemont fire threat mitigation
project.

Pole upgrades and new equipment will
be installed in tier 2 areas to mitigate
the impact of potential wildfires in FY
2023.
900,000
42% 6/30/2027 Ongoing914,525
5,230,00011,030,000Electrical Vault Replacement and
Reinforcement Program
32299 One major vault expansion project
was completed and approximately 6
structure lids were replaced in the
fourth quarter. The total fiscal year
2023 replacements include 10 vaults,
7 pullboxes, and 20 structure lids.

A total of 45 vaults and/or pullboxes
will be reinforced, replaced, or have
their frame/cover replaced in FY 2023.
1,500,000
57% 6/30/2024 Ongoing2,984,381
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 27

816,35641,962,076Advanced Metering Infrastructure
(AMI)
314210 A contract was awarded to the needs
assessment consultant in the fourth
quarter.

A business case and roadmap will be
conducted for the project needs
assessment in FY 2023. The CIS
system will require additional
advanced metering licenses for smart
meters. Procurement will begin for the
program management, AMI network,
systems integration and meters.
511,000
37% 6/30/2027 Planning305,166
4,870,50010,070,500Distribution Switch Replacement
Program
323111 Two switch replacements were
completed in the fourth quarter.

A total of 16 distribution switches will
be replaced based on oil test results
and field evaluation in FY 2023.
1,180,000
93% 6/30/2024 Ongoing4,511,628
2,064,3202,272,320Power Production Facility
Improvements
323612 Development of bid specifications for
a new instrumentation trailer
continued in the fourth quarter. The
Azusa Conduit will be tested
depending on water availability from
the San Gabriel Dam.

Work planned for FY 2023 includes:
fountain rehabilitation; new trailer for
Instrumentation group; installation of a
new perimeter wall at Azusa; physical
security improvements, and
miscellaneous facility improvements
on an as-needed basis.
1,124,200
51% 6/30/2025 Ongoing1,050,376
2,864,7585,864,758Receiving Station 35kV Upgrades326213 The 35 kV Potential Transformer upgrades were completed for the 34-
38, Santa Anita RACK-1 South Bus,
and Glenarm CAPS 1-3 circuit
breakers in the fourth quarter.

The upgrade of five 35 kV Potential
Transformers will be completed in FY
2023.
300,000
67% 6/30/2027 Ongoing1,913,940
8,638,00016,638,000Electric Vehicle Charging
Infrastructure
322514 Construction of the Shoppers Lane
project with Tesla for PWP chargers
began in the fourth quarter. In
addition, planning efforts to install
EV charging stations for the
development of the real estate
property at the northeast corner of
Walnut St. and Daisy St. continued.

Electric Vehicle (EV) charging stations
on Shoppers Lane parking lot will be
installed in FY 2023, in collaboration
with TESLA. Installation of EV
charging stations in the Playhouse
Park and Police Department Garage
will also be completed. In addition, the
installation of additional EV charging
stations at Arroyo Parkway Charging
Plaza will begin.
1,887,000
55% 6/30/2027 Ongoing4,737,460
2,480,0004,880,000Distribution Transformer
Replacement Program
323715 Approximately 6 transformer
replacements were completed in the
fourth quarter.

A total of 9 transformers will be
replaced based on field inspection, or
a modeling indication of overloading in
FY 2023.
600,000
78% 6/30/2024 Ongoing1,929,904
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 28

6,182,00011,282,000Emergency Transmission and
Distribution System
Replacements
322216 Emergency infrastructure
replacements for 9 equipment
failures were completed in the fourth
quarter, bringing the total to 37
replacements for fiscal year 2023.

Staff is reviewing the project
expenditures and will take
appropriate action to address the
project imbalance.

Emergency replacements and repairs
to transmission, distribution, and
substation systems will be completed
on an as needed basis in FY 2023.
1,400,000
105% 6/30/2027 Ongoing6,505,373
34,700,50335,878,503GT-1 and GT-2 Upgrades and
Replacements
318217 No reportable activity in the fourth
quarter.

The secondary containment and GT-
1 Ammonia CEMS installation have
been deferred until fiscal 2024 . Staff
is researching reduced pricing
alternatives for the secondary
containment installation and is
awaiting the new ammonia
measurement requirement to be
implemented by AQMD for the
ammonia CEMS installation.

Planned work in FY 2023 includes the
Generator Step Up (GSU) transformer
containment, and GT1 Ammonia
CEMS Installation, if needed.
511,000
96% 6/30/2027 No Activity This
Quarter
33,310,936
3,038,2785,238,278Work Order Management System
- Power Department
314018
The Computerized Maintenance
Management System functional
requirements and proposed
interface documents were finalized
and incorporated into the Request
for Proposals (RFP) in the fourth
quarter. The RFP was published
and a preproposal meeting is
scheduled prior to the July 2023
proposal submission deadline.

Consultant and contract award for
Project Management and Quality
Assurance Services for Computerized
Maintenance Management System
(“CMMS”) will be recommended in FY
2023. Staff will also release a RFP for
CMMS solution and solution
implementer (“SI”), and begin
implementation preparation tasks in
parallel with CMMS Selection
activities. The Water and Power
Department will evaluate proposals
and initiate product/solution
demonstrations and final selection.
500,000
48% 6/30/2027 Ongoing1,463,975
80,000288,000Replacement of Power Plant
Instruments and Controls
323219 No reportable activity in the fourth
quarter.

Procurement of instruments and
controls at the Glenarm Power Plant
on an as-needed basis in FY 2023.
51,100
3% 6/30/2024 No Activity This
Quarter
2,280
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 29

3,580,0006,000,000Santa Anita 35kV Receiving
Station Upgrades
326020 Construction and commissioning for
the Santa Anita 34-29, BANK 4, and
BANK 5 Protection and Control
Upgrades were completed in the
fourth quarter.

The procurement for Santa Anita 35
kV Receiving Station Protection and
Control Upgrades will be completed in
FY 2023. In addition, the protection
and control upgrades for 34-10, 34-11,
34-15, and 34-16 subtransmission
lines, and Capacitor Banks 10-12 and
4-6 will be completed.
1,930,000
61% 6/30/2027 Ongoing2,187,535
6,050,0006,050,000New 34.5 kV Circuit from Oak
Knoll to Santa Anita
326421 The protection, metering, and control
for the new 34.5kV line was installed
and commissioned in the fourth
quarter.

This project will be completed in FY
2023.
2,000
97% 6/30/2027 Construction5,838,367
1,155,0005,140,800Customer Information System
Managed Services - Power
327122
Planning efforts continued for
enhancements and upgrades to the
system, including for the Credit and
Collections section in the fourth
quarter.

Additional enhancements and
upgrades will continue to add benefits
to PWP customers and staff in FY
2023. The managed services will
continue to enhance the system.
996,450
85% 6/30/2027 Ongoing981,960
1,090,1245,990,124T.M. Goodrich Receiving Station
Upgrades
326323
The TMG Bank 2 Dissolved Gas
Analyzer (DGA) procurement was
completed and the TMG Alarm
Upgrade procurement was initiated in
the fourth quarter. In addition,
proposals were received for TM
Goodrich (TMG) Fault Reduction
Study. However, based on higher
than anticipated proposal costs, total
project cost, and temporary or limited
impact of the study, the TMG Fault
Reduction project has been
canceled.

The TMG 220 kV Metering and Fault
Recorder project is delayed to fiscal
year 2025 and 2026 in coordination
with Power Supply CAISO meter
upgrade project.

The TMG Receiving Station fault
current reduction study will be
completed in FY 2023. In addition, the
TMG 220 KV Metering and
Disturbance Fault Recorder Upgrade
design, specification, and procurement
will be completed and the construction
initiated.
600,000
51% 6/30/2027 Ongoing560,247
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 30

4,470,5569,270,556Deteriorated Pole Replacement
Program
323324 Approximately nine pole
replacements were completed in the
fourth quarter. Staff is reviewing the
project expenditures and will take
appropriate action to address the
project imbalance.

A total of 70 utility poles will be
replaced based on inspection and
evaluation criteria in FY 2023.
1,200,000
101% 6/30/2027 Ongoing4,509,746
1,020,0003,020,000Primary Dispatch Facility
Remodel
325325 A project implementation risk
evaluation was completed in the
fourth quarter. It was determined that
current state design updates and
critical infrastructure removal and
relocation activities will be completed
over the next two fiscal years.

A request for proposal for
development of a complete
construction design package will
advertise in FY 2023. The new design
will include tenant improvements,
protection and control upgrades,
electric service upgrade, and the
installation of a new video wall system.

A facility current state and needs
assessment will also be completed.

Assessment areas will include
environmental, fire protection, HVAC,
backup power, and security. Water and
Power Department engineering and
other technical staff will support facility
assessment and data collection
activities. The completed design will
be included in the construction bid
specification.
500,000
2% 6/30/2027 Planning19,128
15,398,00025,793,000Installation of Low Voltage
Electrical Services
322126
A total of 424 residential and
commercial installation requests for
new service, modifications, and
upgrades from the public right of way
equal to 400 amps or below were
completed in FY 2023. In addition,
284 solar connections were
completed.

Modifications, upgrades, solar
installations, telecom, unmetered
service, or new low voltage electric
service will be installed as requested
in FY 2023. Installation of service
conductors to provide electrical
service will be installed, as needed.
3,000,000
99% 6/30/2027 Ongoing15,305,982
2,600,0003,700,000Seismic Upgrade of Power
Facilities
319627 The procurement process for
construction of approved designs for
Brookside and Oak Knoll Substations
continued in the fourth quarter.

Construction of the seismic upgrade of
the Brookside and Oak Knoll
substations will be completed in FY
2023.
460,000
64% 6/30/2024 Design1,652,417
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 31

13,723,00024,223,000Installation of High Voltage
Electrical Services
322028 A total of 15 private property electric
service installations in response to
customer requests for new service,
modifications, and upgrades higher
than 400 amps of service were
completed in FY 2023.

Modifications, upgrades or new high
voltage electric service will be
completed as requested in FY 2023.

Installation of cables, conduits,
switches, transformers, and meters will
be installed as necessary.
2,500,000
100% 6/30/2027 Ongoing13,764,413
980,0001,780,000Customer Load Research
Program
324129 Staff continued to replace meters to
support load research in the fourth
quarter and work will be ongoing into
the next fiscal year.

The ongoing replacement of failing or
analog electric customer meters with
load research/automated metering
equipment and connection to the MV-
90 system will continue in FY 2023.
200,000
66% 6/30/2024 Ongoing650,483
607,463802,463Field Services and Meter Reading302530 No reportable activity in the fourth quarter. The Advanced Metering
Infrastructure project assessment is
underway and will be conducted prior
to work on this project. The system
and equipment upgrade for this
project is expected to begin in fiscal
year 2024.

The work plan includes the purchase
and installation of new meter reading
hardware, software and professional
services for the upgrade to Cloud
capability in FY 2023.
132,860
51% 6/30/2027 No Activity This
Quarter
310,007
795,0003,795,000Supervisory Control and Data
Acquisition (SCADA) System
Expansion
324531 Engineering design and
programming for the Eastern Unit 1,
Glenarm Unit 4, and Chester Unit 4
SEL-2032 to SEL RTAC upgrades
were completed in the fourth quarter.

The construction and commissioning
of SEL-2032 to SEL RTAC upgrades
are expected to begin in fiscal year
2024. In addition, management of
the OSI Soft PI Historian project has
been transferred to the PWP
information technology group and
expected to begin in fiscal year 2024.

Automation controller upgrades (SEL-
2032 to RTAC) and new interfaces to
Power SCADA will be completed for
Eastern Unit 1, Chester Unit 4, and
Glenarm Unit 4 substations in FY
2023. In addition, the Power Delivery
installation of OSI Soft PI Historian will
be completed.
625,000
48% 6/30/2024 Ongoing384,349
5,505,0016,805,001Distribution System Automation319232 Substructure design for the City Hall Automated Transfer Switch (ATS)
was completed in the fourth quarter.

Construction of the City Hall ATS is
delayed until FY 2024 due to the
manufacturer's extended delivery
time.

Two automated switches will be
installed on Vinedo Ave and Hill Ave
circuits to communicate with the Water
and Power Department Supervisory
Control and Data Acquisition system in
FY 2023.
325,000
88% 6/30/2024 Ongoing4,868,072
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 32

565,00010,620,000Fair Oaks Substation Upgrades326733 Staff prepared an Agenda Report for the Fair Oaks Substation Upgrade
project using an Engineer, Procure,
and Construct (EPC) contract
approach in the fourth quarter. The
contract award recommendation to
the City Council will occur in fiscal
year 2024 as a result of delays
associated with selecting the desired
EPC contract approach.

The design and specifications of a
new unit substation for Fair Oaks
substation will be completed, Request
for Proposal issued, vendor selected,
and contract issued in FY 2023.
200,000
10% 6/30/2027 Ongoing54,917
490,0001,238,000Vault Cover Lid Replacement
Program
323034 Work orders were prepared and
released for two separate
installations in the fourth quarter.

One of the installation targets the 7
vault lids remaining in the fiscal year
2023 workplan, and the other targets
the 15 vault lid restraint systems
required in fiscal year 2024.

Approximately 15 vault lid restraint
systems were installed in fiscal year
2023.

Installation of restraint system and lid
enhancement for 15 vault/manhole
covers will be completed in FY 2023.
187,000
53% 6/30/2027 Ongoing260,193
3,890,0006,610,000Substation Modernization
Program
323535
The construction and commissioning
for Oak Knoll Units 3 and 4
Transformer Health Upgrades were
completed in the fourth quarter. In
addition, the engineering designs for
Wilson Unit 1, Villa Unit 2, and
Brookside Unit 2 Transformer Health
Upgrades were completed. The
substation transformer painting
specification part of work plan is
delayed and is expected to be
completed in fiscal year 2024.

The design, procurement, and
construction of Fair Oaks Unit 1
modernization will be completed in FY
2023. Modernization will focus on
upgrading Electro-Mechanical
Protection Relays, LTC Oil Filters, N2
Gas Cabinets, LTC Desiccant Filters,
Tap Changer Controllers, XFMR
Temperature Controllers, and DGA
Analyzers. In addition, a specification
for Unit Substation painting will be
created, issued, contractor selected,
and the painting of multiple units
completed.
680,000
95% 6/30/2027 Ongoing3,683,596
1,200,0003,600,000Customer Facility Replacements326936 Work was initiated to replace 14 Resettable Fault Interrupters in
customer facilities in the fourth
quarter.

A total of 10 units will be replaced
based on field recommendation and
resource availability in FY 2023.
600,000
37% 6/30/2027 Ongoing443,218
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 33

520,0001,120,000Security, Access Control, and
Lighting Program at Power
Facilities
324837 Substation security enhancement
scope for all substations was added
to an existing contract in the fourth
quarter.

Construction of security, access
control, and lighting for the Santa Anita
Receiving Station will be completed in
FY 2023.
151,000
31% 6/30/2027 Design160,776
510,000510,000Security Enhancements at
Glenarm Receiving Station and
Dispatch Center
324738 The substation security
enhancement scope for Glenarm
Receiving station was added to an
existing contract in the fourth quarter.

Construction of security
enhancements at Glenarm Receiving
Station and Dispatch Center will be
completed in FY 2023.
220,000
12% 6/30/2027 Design61,154
350,000605,000PWP Training Yard327439 Site evaluations for the PWP Training Yard continued in the
fourth quarter.

Solicitations to perform site work, and
have the site leveled and made ready
for new Department of Water and
Power operations will occur in FY
2023. Power services will be extended
to the site and existing training
materials relocated to this location.
350,000
0% 6/30/2027 Planning0
546,521946,521Distribution System GIS
Enhancements
324640 No reportable activity in the fourth
quarter.

A portal tool to generate statistics
directly from GIS will be created and
will replace the outdated GIS stats
portal and spread sheet reports in FY
2023. Ideas will be explored to create
a tool to produce Sectionalizing Maps
directly from GIS, which will replace
AutoCAD generated maps.
100,000
6% 6/30/2024 No Activity This
Quarter
32,922
6,490,5287,490,528Distribution System Expansion
Program
322841 The design work for the Paloma
circuit continued in the fourth quarter.

Underground infrastructure for
customer related projects will be
enhanced and expanded in FY 2023.
250,000
95% 6/30/2024 Design6,192,949
510,0004,860,000Station Transformer Upgrades325942 The specification for the Mobile Transformer was completed and
procurement solicitation was initiated
in the fourth quarter.

The Mobile Transformer design and
specification will be completed,
request for proposal (RFP) posted,
vendor selected, and procurement
contract issued in FY 2023.
200,000
53% 6/30/2027 Ongoing272,675
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 34

790,0001,465,000Power Supply Integrated
Resource Planning and Design
324943 Inputs, assumptions, and IRP
scenarios were finalized in the fourth
quarter.

Anticipated work includes procuring a
consultant to assist PWP with
developing the major 2023 IRP,
developing inputs and assumptions,
holding community meetings, and
modeling and analysis in FY 2023.

The process will take approximately
18 months and is expected to be
completed in FY 2024. Stakeholder
meetings will take place starting in Q4
of FY 2023.
613,200
81% 6/30/2025 Ongoing639,504
4,376,3527,376,352Substation Oil Containment312844 The designs for the new oil containment systems at Wilson
substation and Oak Knoll substation
were completed and procurement
preparation began in the fourth
quarter. In addition, a vendor was
selected for the construction of the
Villa Substation oil containment
system.

The workplan for this CIP is delayed
due to previous schedule setbacks
related to Villa Substation project.

The Villa Substation project was
advertised for bidding, but bids were
rejected due to higher than expected
bid amounts.

A new oil containment system for the
Wilson and Oak Knoll Substations will
be constructed in FY 2023. Also, the
design of new oil containment systems
for the Chester Substation will be
initiated.
1,193,000
70% 6/30/2027 Ongoing3,072,404
1,121,3472,321,347Power System Equipment325445 Procurement for a new underground cable puller was conducted in the
fourth quarter.

Major tools and test equipment will be
purchased upon field evaluation in FY
2023.
308,000
80% 6/30/2027 Ongoing894,508
545,0001,145,000Fiber Optic Cable Expansions /
Overbuilds
324446 No reportable activity in the fourth
quarter.

Work in coordination with Department
of Technology in completing fiber
projects to meet Department of Water
and Power operational and system
needs will continue in FY 2023.
150,000
28% 6/30/2024 No Activity This
Quarter
152,594
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 35

18,759,28219,289,282Water and Power Facilities
Modernization
317547 Detailed design for the locker room
remodel including initial review by
the City's Building and Safety
department was submitted for final
approval in the fourth quarter.

Projects include locker room and
shower facility upgrades in FY 2023.

Additional upgrades and
improvements in the warehouse
building, premises, racks, and material
handling equipment will continue for
Electric and Water utility functions as
needed.
141,345
96% 6/30/2027 Design18,029,222
923,0001,723,000Power Transmission Program325148 LADWP is the operating agent for this project. Work continued on the
following main projects in the fourth
quarter: 480V Breaker Replacement,
HVAC System upgrade, Fire
Protection System Replacement, and
Replacement of 3 IGS Towers.

Work will continue on the replacement
of the 480 V breaker at Sylmar
Converter Station ("SCS"); removal of
Old Ground System; replacement of 3
IGS Towers; air conditioning unit
replacement for Converter 1 & 2 Valve
Halls; Phase 2 of the Fire Protection
System Replacement; and various
smaller capital projects in FY 2023.
467,248
18% 6/30/2024 Ongoing168,273
9,148,9999,508,999Power Transmission Program319049 LADWP is the operating agent for this project. Work continued on the
following main projects in the fourth
quarter: AC/DC Filter replacements,
Porcelain Insulator replacement, Fire
Protection System replacement, and
3-230 kV Shunt Reactor Bushing
replacements.

Work will continue on the Sylmar
AC/DC Filter Replacement project and
SCS Fire Protection System
Replacement-Construction Phase 1
project in FY 2023. The Porcelain
Insulators Replacement project will
continue, and is projected to be
complete December 2024. The
Reactor Bushing Replacement project
is expected to be completed in FY
2023.
402,943
96% 6/30/2027 Ongoing8,803,459
634,0001,121,500Management Information Systems
- Power
323950 No reportable activity in the fourth
quarter. Subscription for security
software devices was purchased in a
prior quarter.

Planned work in FY 2023 includes:
implementation of recommended
vulnerability assessment; VMWare
NSX Distributed Firewall; VMWare
Carbon Black; IT Data Center
Miscellaneous Hardware and
Software; Network Equipment
(switches and Firewalls); and
projected year-end adjustment.
209,255
71% 6/30/2024 No Activity This
Quarter
450,084
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 36

1,726,6032,326,603Santa Anita 17kV Substation
Upgrades
326151 Procurement for Santa Anita 17 kV
open air rack animal guards was
initiated in the fourth quarter. The
procurement and construction for
Santa Anita 17 kV open air rack
animal guards is expected to be
completed in fiscal year 2024.

The procurement and construction for
Santa Anita 17 kV open-air-rack
animal guard upgrades will be
completed in FY 2023.
200,000
81% 6/30/2027 Ongoing1,399,240
321,0001,446,000Geographic Information System
(GIS) Enhancements
324052 Data preparation and plan
development for migration to GIS
Utility Network continued in the
fourth quarter.

GIS Utility Network Upgrade data
preparation will be conducted in FY
2023.
228,673
41% 6/30/2027 Planning130,059
1,183,0002,383,000Distribution Volt/Var
Enhancements Program
325253 Thirteen battery installations were
completed in the fourth quarter. Each
site was also made communication
ready at the time of installation.

A switch capacitor bank solution will
be installed to alleviate low voltage
problems in the system in FY 2023.

Voltage correction projects will occur
when determined by recorded voltage
abnormalities or when customers
request connection or upgrade of a
service connection. Additionally, a
communications system to
communicate with the distribution
battery systems will be installed.
300,000
97% 6/30/2024 Construction1,149,366
180,000180,000Power Quality Meter Upgrades325054 Construction and commissioning for the Glenarm RSC / RSD Receiving
Station 34-33 and Capacitors 1-3
Power Meter Upgrades were
completed in the fourth quarter.

The 35-kV power meter upgrades for
the Glenarm RSC / RSD 34-13 and
34-33 circuit breakers will be
completed in FY 2023.
80,000
63% 6/30/2024 Ongoing113,767
1,830,0004,730,000Glenarm Receiving Station
Upgrades
326655 Staff approved the vendor drawings
for the GT-1 and GT-2 circuit
breakers in the fourth quarter. The
protection and control upgrades for
the GT-1 and GT-2 circuit breakers
have been delayed until fiscal year
2024 due to extended vendor lead
times.

The protection and control upgrades
for GT-1 and GT-2 circuit breakers will
be completed in FY 2023.
830,000
40% 6/30/2027 Ongoing733,689
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 37

3,942,0004,342,000Transmission System
Enhancements
319556 Southern California Edison (SCE)
recommended to replace one of the
220kV disconnects and its
associated foundation due to the
end-of-service life. In addition, SCE
reaffirmed their recommendation to
replace the aging Radio Frequency
Laboratories (RFL) Model 6780 and
Remote Terminal Unit with a new
RFL Gard Pro at Goodrich due to the
RFL 6780 failure at SCE's Gould
station. SCE will provide cost
estimates for both of these projects.

Transmission equipment may be
replaced or upgraded per the
inspection results and
recommendations of Southern
California Edison in FY 2023.
100,000
84% 6/30/2027 Ongoing3,309,790
660,0006,660,000Energy Storage System Phase I320658 Work on the request for proposals and the environmental assessment
for the project site continued in the
fourth quarter.

Planned work in FY 2023 includes
permitting, environmental study,
development of specifications for a
RFP for major construction, installation
and Owner's Engineer.
654,080
15% 6/30/2025 Planning97,577
163,000371,000Power Facility Wastewater /
Storm Water Capture and
Treatment
327059 No reportable activity in the fourth
quarter. Staff continues to monitor
and follow practices under the
Wastewater permit.

Planned work in FY 2023 includes
completion of a study to determine
most cost effective option for
managing chemical constituents in
stormwater, and address any needs of
storm and waste water treatment,
storage, recycling and disposal
facilities at the power plant on an as-
needed basis.
153,300
0% 6/30/2027 No Activity This
Quarter
0 200,0005,605,000Chester Substation Upgrades327360 Project delayed due to scope revision to include 35 kV load
break switch upgrades in the fourth
quarter. The design and
specifications are expected to be
completed in FY 2024.

Design and specifications for new
Chester 35 kV Switchgear will be
completed, Request for Proposal
(RFP) issued, vendor selected, and
contract issued in FY 2023.
200,000
17% 6/30/2027 Ongoing34,297
612,900820,900Power Supply Facility Security323461 No reportable activity in the fourth quarter.

Procurement and installation of new
and/or improved security systems with
a focus on the Glenarm Plant will
continue in FY 2023. Work on the
Broadway and Azusa Hydro plants will
be performed on as needed basis.
150,745
68% 6/30/2024 No Activity This
Quarter
416,526
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 38

3,550,0003,550,000Police Computer-Aided Dispatch
and Records Management
System Replacement
711681 Data migration work with the vendor
continued in the fourth quarter and is
anticpated to be completed in the
second quarter of FY 2024. The
project charter for the Crime Analysis
software was drafted in the fourth
quarter and is anticipated to be
reviewed and approved by Police
Department stakeholders in the first
quarter of FY 2024.

Implementation will be completed in
FY 2023.
700,000
75% N/A Ongoing2,647,788
6,937,2318,212,231DoIT Equipment Lifecycle
Replacement FY 2020 - FY 2024
711652 Network and server infrastructure
equipment and software updates
continued as part of planned lifecycle
replacements in the fourth quarter.

Also, contract for PBX replacement
was approved by Council and began
in the fourth quarter. Additionally,
replacement of the batteries for the
Radio Towers began and will be
completed in the first quarter of FY
2024. The Mobile Device
Management project also
commenced and is also anticipated
to be completed in the first quarter of
FY 2024.

Annual system life cycle replacement
of hardware and software will continue
in FY 2023.
1,100,000
37% N/A Ongoing2,595,162
3,126,3673,126,367Enterprise Building Security
Management
711633 Security enhancements at the
Lamanda Park and Rose Palace
library facilities, as well as the La
Pintoresca and Robinson Parks,
were completed the fourth quarter.

Work also began at the Jackie
Robinson Community Center for both
security cameras and access
controls, however some tenant
improvement work to the building
was identified, delaying completion
until the first quarter of FY 2024.

Similarly, work commenced at the
Hill and Jefferson libraries, however,
the replacement of some of the
doors will delay completion until the
first quarter of FY 2024.

Work will be completed on building
access control systems and other
security improvements at the Jackie
Robinson Community Center and
various library locations, as well as
security improvements at Villa Parke,
Robinson Park, and La Pintoresca
Park in FY 2023.
750,000
72% N/A Construction2,243,607
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 39
Technology Projects

2,316,6533,536,653City Fiber Network Expansion FY
2020 - FY 2024
711674 Fiber expansion to the Mirador
Reservoir and Radio Tower, along
with additional customer-related
projects, began in the fourth quarter.

Additionally, the fiber connection to
the Washington Park Community
House was completed in the fourth
quarter.

Fiber upgrades to 150 Los Robles to
support PWP and PCAC facilities
were completed in the third quarter.

Fiber expansion along Colorado Blvd.
and South Lake Ave. will begin to
augment existing fiber paths and
support future economic development
and connections to Pasadena Water
and Power Department's power
facilities to replace cellular-based
connectivity in FY 2023. Additionally,
fiber expansion to the Mirador
Reservoir and Radio Tower will begin
and is expected to be completed in FY
2024.
350,000
42% N/A Ongoing964,140
1,500,0001,500,000City Park Public Wifi Expansion711695 Design services contract for wireless infrastructure at each of the
remaining eighteen parks and park
facilities was advertised in the fourth
quarter. The design will assist in
scoping the entire project,
sequencing priority, and managing
overall costs. The contract is
anticipated to be awarded in the first
quarter of FY 2024.

The implementation schedule will be
determined in FY 2023.
1,500,000
0% N/A Design0
800,7912,000,000Enterprise Content Management
System
711516 Assessment to upgrade the
Enterprise Content Management
System and support server
infrastructure was completed in the
fourth quarter. Procurement process
to secure a temporary Sharepoint
consultant to plan and assist with the
upgrade and migration began in the
fourth quarter. Additionally, a
comparison of on-premise versus
cloud hosting content began.

Expanded use of the system will
support Housing services in FY 2023.
45,000
91% N/A Ongoing725,365
Capital Improvement Program
FY 2023 Quarter Monitoring Report
Activity Through June 30, 2023
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2023
FY 2023
Anticipated
Expenditures Status UpdateFY 2023 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
July 20, 2023 Page 40