Agenda Report
TO:
FROM:
Honorable Mayor and City Council
Water and Power Department
August 21, 2023
SUBJECT: AUTHORIZATION TO AMEND CONTRACT 31,617 WITH PSOMAS FOR
ON-CALL ENVIRONMENTAL SERVICES FOR THE WATER AND
POWER DEPARTMENT
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is not a project subject to the California Environmental Quality Act ("CEQA") in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060 (c)(2), 15060 (c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required; and
2. Authorize the City Manager to amend Contract 31,617 with Psomas for On-Call Environmental Services to increase the contract amount by $125,000, increasing the total not-to-exceed amount of the two extension periods from $300,000 to $425,000 BACKGROUND:
On November 18, 2019, City Council authorized the City Manager to enter into a contract with Psomas for On-Call Environmental Services for the Water and Power Department ("PWP") following a competitive selection process. Psomas performs environmental and regulatory tasks as required for various CIP projects, including environmental assessments and the preparation of compliance documents, regulatory permitting support, and general environmental services. The contract was awarded for an initial term of three years with a not-to-exceed amount of $500,000 and two optional one-year term extensions with not-to-exceed amounts of $150,000 per term. The initial three-year term expired on January 21, 2023.
Contract 31,617 is currently in the first of the two authorized one-year $150,000 optional extensions. However, the authorized amount for both options is largely allocated for the Water Division Explorer Well project and cannot support any additional services. There MEETING OF 08/21/2023 AGENDA ITEM NO. ----=6'------,..- Contract Amendment for GEQA Review of Glenarm BESS Project August 21, 2023
are currently a series of Capital Projects for the Department at varying stages that will require environmental services.
Staff recommends increasing Contract 31,617 by $125,000 to allow for the continued progress on these projects. A breakdown by extension period appears in the Fiscal Impact section of this report.
COUNCIL POLICY CONSIDERATION:
The proposed contract supports the City Council Strategic Planning Goal to improve, maintain, and enhance public facilities and infrastructure. It also supports the Public Facilities Element of the General Plan by maintaining public facilities to enhance the quality of life of the community.
ENVIRONMENTAL ANALYSIS:
The proposed action is not a project subject to the CEQA in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060 (c)(2), 15060 (c)(3), and 15378. The awarding of contract for professional services (including on-call environmental services) is an organizational and administrative action that would not cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, the proposed action is not a "project" subject to CEQA. The specific projects and subsequent construction will be subject to appropriate project specific environmental review at the time each is brought forward for its first discretionary action.
Contract Amendment for CEQA Review of Glenarm BESS Project August21,2023
FISCAL IMPACT:
The maximum cost of this action will be $125,000. The increase will be applied by increasing the first extension period to a not-to-exceed amount of $212,500 and the second optional extension period to $212,500. Funding for this action will be addressed by the utilization of existing appropriations in the 411-Power Capital Fund. It is expected that $62,500 will be spent in fiscal year 2024 and $62,500 in fiscal year 2025.
The approval of this action will have. no impact to other operational programs or capital projects.
Prepared by:
Robert Botkin
Principal Engineer
Water and Power Department
Approved by: ~
~L MIGU~QUEZ
City Manager
Respectfully submitted,
~~ SIDNEYRSON
General Manager
Water and Power Department