Ag nd rt
August 28, 2023
TO: Honorable Mayor and City Council
FROM: Departments of Public Works and Transportation
SUBJECT: CONTRACT AWARD TO AXIOM GROUP FO.R COMPLETE STREETS PROJECT -AVENUE 64 FROM COLORADO BOULEVARD TO SOUTH
CITY LIMITS FOR AN AMOUNT NOT-TO.;,EXCEED $2,868,142
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act .(CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3, and that there are no features that distinguish this project from others in the exempt classes and, therefore, there are no unusual circumstances; and
2. Accept the bid dated July 25, 2023 submitted by Axiom Group in response to the project plans and specifications for Complete Streets Project - Avenue 64 from Colorado Boulevard to South City Limits , and authorize the City Manager to enter into a contract for an amount not-to-exceed $2,868,142, which includes the base contract amount of $2,494,036 and a contingency of $374,106 to provide for any necessary change orders.
BACKGROUND:
The City of Pasadena's Department of Transportation (DOT) has developed a Citywide Complete Streets Program to address traffic..:related input from residents through the implementation of traffic calming measures on local streets. The program provicies a comprehensive process for managing traffic volume, travel speeds, and traffic noise in the City's residential neighborhoods. In 2014, DOT identified the Avenue 64 corridor from Colorado Boulevard to the South City limit as an area that would benefit from the Citywide Complete Streets Program. Through the efforts of the San Rafael Area Complete Streets Working Group and with ·the supp·ort of the area's residents, DOT recommended the installation of a roundabout at the intersection of Avenue 64 at Burleigh Drive, and curb extensions along Ave 64 at the intersections of Cheviotdale Drive and Glenullen Dtive. The proposed measures are expected to improve traffic safety and reduce street crossing distances for pedestrians.
MEETING OF __ 0_8_/_2_8_/_2_0_23_ AGENDA ITEM NO. __ 5 __ _ Contract Award for Avenue 64 Complete Streets Project
August28,2023
More specifically, the proposed improvements consist of decorative concrete hardscaping, new curbs and gutters, sidewalk improvements, and landscaping at both intersections. Stormwater capture improvements will also be _incorporated at the Burleigh Drive intersection. A rendering of the improvements to be constructed is included in Attachment A. Improvements at the intersection-of Avenue 64 and Glenullen Drive will be constructed under separate contract as part of an upcoming -Citywide Resurfacing project anticipated to start in FY 2024.
In December 2020, the City hired GHD Inc. to provide professional engineering services to develop the Complete Streets design for the Avenue 64 corridor. During the design phase, City staff conducted several public outreach activities via in-person meetings with nearby residents, post card mailin,gs and a project website. Staff from Public Works and Transportation departments hosted meetings in January and June of 2022 and May of this year to present project design and construction staging plans to the community a.nd affected residents/property owners. The outcome of these meetings was positive, with residents supporting the construction of proposed improvements.
City staff also coordinated project plans, as well as construction staging plans with the Pasadena Fire Department and the City's Accessibility Coordinator to ensure conformance with emergency response and accessibility best practices.
A finding of compliance with the General Plan was previous_ly made and is shown in the Fiscal Year (FY) 2024-2028 Capital Improvement Program (CIP) budget under Avenue 64 Complete Street Project, page 5.8 of the Transportation section.
The Avenue 64 Complete Streets project was advertised for construction bids twice in 2022. The apparent low bidders from the two prior bids were non-responsible as they had no relevant project experience and bids received were above the project budget.
These bids have lapsed.
Upon securing additional funding from Metro in FY 2022, the project was readvertised for the third time. On June 22, 2023, a Notice Inviting Bids for the Avenue 64 Complete Streets Project was published in the local paper and posted on Opengov. The posting generated notices to all vendors who had previously registered with the City for this particular commodity class. A total of 59 vendors downloaded the contract_.documents, of which 2 were local. On_e bid was received by the bid opening date.
Following advertising, bids were received on July 25, 2023, and are as follows:
Bidder
1. Axiom Group, Los Angeles
Engineer's Estimate
Amount($)
$ 2,494,036
$ 2,400,000
Contract Award for Avenue 64 Complete Streets Project
August28,2023
The sole responsive and responsible bid received is within four percent of the Engineer's Estimate.·
It is recommended that Axiom Group be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with Axiom Group fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Axiom Group has previously performed worked for the City for the YWCA Structural Shoring Project totaling $218,000. Staff has confirmed that the contractor's license and their Department of Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
The contract for this project will be set as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$ 2,494;036
$ 374,106
$ 2,868,142
A contingency of 15 percent is allocated to this contract given possible unforeseen conditions that may be encountered. In coordination with the Fire Department, it is anticipated that construction will begin in January 2024 and be completed Summer 2024.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goals to improve! maintain and enhance public facilities and infrastructure, and improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categ9rically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3. Class 1 consists of minor alterations of existing facilities involving negligible or no expansion of use. Class 3 consists of construction of limited number of new, small facilities or structures. There would be no expansion of use of the street network as a result of this project. Also, there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Contract Award for Avenue 64 Complete Streets Project
August 28, 2023
FISCAL IMPACT:
The total cost of this contract including contingency is $2,868,142 and the total cost of this action is expected not to exceed $3,068,142. Funding for this action exists within the budgeted appropriations in the Complete Streets Project - Avenue 64 from Colorado Boulevard to South City Limits GIP project (budget account 75077). It is anticipated all costs will be expended in FY 2024 and FY 2025.
The following table represents a project summary:
Base Bid
Contingency
Contract Administration/Inspection/Materials
testing/Labor Compliance Service
$2,494,036
$ 374,106
$ 200,000
Total Fiscal lrnpact
Prepared by:
~
Kris Markarian, P. E. '"--
$3,068,142
Respectfully submitted,
TONY OLMOS, P.E.
Director of Public Works
Concurred by:
LAURA RUBIO-CORNEJO
Director of Transportation
Deputy Director of Public Works/City Engineer
Approved by:
MIG~~UE~
City Manager
Attachment A-Avenue 64 Project Renderings@ Burleigh & Cheviotdale Intersections