CITy PASADENA
86 Cocco Agenda Report
INCORPORATE JUNE
September 11, 2023
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: AUTHORIZATION TO AMEND CONTRACT NO. 32595 WITH NASAB, MAXIM D, DBA APEXX ARCHITECTURE BY $63,200 FOR A TOTAL
AMOUNT NOT-TO-EXCEED $138,100 FOR CONCEPTUAL DESIGN OF
COLORADO STREET BRIDGE - BARRIER ENHANCEMENTS
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15061, Class 3, the common sense exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment;
2. Authorize the City Manager to amend Contract No. 32595 with Nasab, Maxim D, dba Apexx Architecture by $63,200, which includes supplemental services of $43,200 and a contingency of $20,000 to provide for any necessary change orders, increasing the not-to-exceed amount to $138,100 for conceptual design services of Colorado Street Bridge - Barrier Enhancements project; and
3. To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract amendment with Apexx Architecture an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts where the best interests of the city are served.
BACKGROUND:
Since 2017, the City has been working to develop measures to mitigate the number of suicide-related incidents on the Colorado Street Bridge. During that time, a number of vertical barrier options were developed and shared with multiple stakeholder groups and commissions. This culminated with a staff presentation to the Public Safety Committee (PSC) on August 18, 2021 where staff shared public survey findings and feedback 09/11/23 AGENDA ITEM NO.. 5
MEETING OF
Authorization to Amend Contract 32595 with Apexx Architecture September 11, 2023
received from the community. The staff recommendation was for PSC to approve a preferred concept design and forward to City Council for approval. At the meeting, PSC declined to make a recommendation to City Council and instructed staff to explore additional barrier design solutions that would better compliment the bridge and engage with local professionals and continue the public outreach process.
On November 8, 2021, City staff met with Pasadena Heritage to begin discussions on potential next steps for the development of new design concepts. As a result of the meeting, Pasadena Heritage engaged with the Southern California chapter of the Institute of Classical Architecture & Art (ICAA) to gather input from member architects and develop possible design solutions. Beginning in December 2021, Pasadena Heritage hosted three workshops with City staff and members of ICAA. As a result of the workshops, possible design elements were presented and vetted. On July 21, 2022, new preliminary design sketches were presented by ICAA members for further exploration by a design team. At the meeting, it was agreed that as next steps, the City would hire a new design consultant to evaluate ICAA's design ideas and host design charette(s) with the public to develop new viable barrier design concepts.
On January 5, 2023, the Department of Public Works issued a Request for Proposals (RFP) for Architectural Services for Design of Colorado Street Bridge - Barrier Enhancements. The City received two proposals on February 16, 2023. Upon completing the review and interview process, Nasab, Maxim D, dba Apexx Architecture (Apexx Architecture) was determined to be the best qualified. On April 13, 2023, City Manager awarded a contract to Apexx Architecture for the conceptual design phase of the project for an amount not-to-exceed $74,900.
Since May 2023, Apexx Architecture has held two workshops with City staff and the project's stakeholder group to vet design ideas and develop more comprehensive barrier design options. To enhance the effort, staff has determined that supplemental services such as preliminary engineering, 3-D simulation, and additional virtual and in- person meetings are required to amply present refined barrier design concepts to the community and the City's commissions and committees. Staff is seeking authorization to increase the total not-to-exceed amount of the service agreement to $138,100 for additional professional services to conclude the Conceptual Phase of the project.
Moving forward, the project team expects to present the refined barrier design concepts to the community and subsequently to the Historic Preservation and Design commissions for their advisement in the Fall of this year. Staff anticipates returning to the Public Safety Committee in January 2024 to present new vertical barrier preliminary concepts for review and recommendation to City Council.
COUNCIL POLICY CONSIDERATION:
This contract is consistent with the City Council's goal to improve, maintain, and enhance public facilities and infrastructure and to ensure public safety.
Authorization to Amend Contract 32595 with Apexx Architecture September 11, 2023
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the common sense exemption that CEQA only applies to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
FISCAL IMPACT:
The total cost of this action will be $63,200 for a revised contract amount not-to-exceed $138,100. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Colorado Street Bridge Barrier Enhancements - Design Phase (73324) Capital Improvement Program project. There will be no impact to General Fund.
It is anticipated all costs will be expended in Fiscal Year 2024.
Respectfully submitted,
S, P.E
Director of Public Works
Prepared by:
dull
Kris Markarian, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
MIGUEL MÁRQUEZ
City Manager