AGENDA
FINANCE COMMITTEE
SPECIAL MEETING NOTICE
SEPTEMBER 11, 2023
PUBLIC MEETING 3:00 P.M.
Members
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Felicia Williams, District 2
STAFF
Matthew Hawkesworth, Director of Finance
Theresa Fuentes, Assistant City Attorney
Gloria Acevedo, Recording Secretary
MISSION STATEMENT
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SPECIAL MEETING
AGENDA
FINANCE COMMITTEE
SEPTEMBER 11, 2023
Public Meeting: 3:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
PUBLIC MEETING - 3:00 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED
APPROVAL OF MINUTES
August 28, 2023 Special Meeting
NEW BUSINESS
1. AMENDMENT TO THE HOUSING DEPARTMENT’S FISCAL YEAR 2024
OPERATING BUDGET AND AUTHORIZATION TO ENTER INTO AN
AGREEMENT WITH SOUTHERN CALIFORNIA HOUSING RIGHTS CENTER, INC. FOR FAIR HOUSING SERVICES NOT TO EXCEED $125,000
2. ADOPT A RESOLUTION AND AUTHORIZE THE CITY MANAGER TO
EXECUTE ALL AGREEMENTS FOR THE RECEIPT OF LOW CARBON
TRANSIT OPERATIONS PROGRAM (LCTOP) FUNDS INCLUDING LCTOP
FUNDS FROM THE STATE AND THE COUNTY OF LOS ANGELES AND
AMEND THE CITY’S BUDGET TO RECEIVE AND EXPEND FUNDS
3. AUTHORIZE THE CITY MANAGER TO SIGN ANY AND ALL AGREEMENTS
TO RECEIVE FUNDS FROM THE ENERGIIZE COMMERCIAL VEHICLE
PROJECT GRANT FOR A HYDROGEN FUELING STATION AND AMEND
THE CITY’S BUDGET TO RECEIVE AND EXPEND THE GRANT FUNDS
4. ACCEPTANCE OF TRANSIT AND INTERCITY RAIL CAPITAL PROGRAM GRANT AND ADOPTION OF A RESOLUTION FOR RECEIPT OF $14,424,000
FOR THE PASADENA TRANSIT SYSTEM LEGACY PROJECT
5. AUTHORIZATION TO EXECUTE ALL AGREEMENTS WITH METRO AND NATURE FOR ALL ASSOCIATED WITH THE RECEIPT OF $747,245 GRANT FUNDING FOR THE MT. WILSON EXPRESS PILOT PROJECT
2 6. AUTHORIZATION TO EXECUTE TRANSIT SERVICE OPERATION
AGREEMENT WITH LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY FOR THE NEXTGEN SERVICE AND
AMEND FY2024-2028 CAPITAL IMPROVEMENT PROGRAM BUDGET TO RECEIVE UP TO $30,476,143 IN FUNDING FOR PASADENA TRANSIT
VEHICLES
INFORMATION ONLY
7. REPORT ON CITY PROCUREMENT- CALENDAR YEARS 2021 AND 2022
8. ROSE BOW
L OPERATING COMPANY FINANCIAL UPDATE
9. PASADENA CENTER OPERATING COMPANY FINANCIAL UPDATE
ADJOURN
APPROVAL OF
MINUTES
August 28, 2023 Special Meeting
01 8/28/2023 Finance/Audit Committee
CITY OF PASADENA
FINANCE/AUDIT COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
AUGUST 28, 2023
SPECIAL MEETING
OPENING The Chai
r called the special meeting of the Finance/Audit Committee to order at 3:18 p.m.
ROLL CALL: Mayor Victor M. Gordo (Absent)
Councilmember Tyron Hampton
Vice Mayor Felicia Williams (Acting Chair)
Staff: Brenda H
arvey-Williams, Assistant City Manager
Theresa Fuentes, Assistant City Attorney
Matthew Hawkesworth, Director of Finance
Chad Augustin, Fire Chief
Phillip LeClair, Chief Information Officer Information Technology Sidney Jackson, General Manager Water & Power
Eugene Harris, Police Chief
Jim Wong, Senior Project Manager, Housing
Ruthe Holden, Internal Audit Manager
Rebecca Takahashi, Senior Internal Auditor
Vic Erganian, Deputy Director of Finance/City Treasurer Gloria Acevedo, Recording Secretary
Guest: Kri
stin Martin, Home Ownership for Personal Empowerment, Inc.
Charles DeCuir, Home Ownership for Personal Empowerment, Inc.
APPROVAL OF
MINUTES: It was moved by Councilmember Hampton and seconded by Vice Mayor Williams, to approve the minutes of the June 12, 2023 (special meeting), July 31, 2023 (special meeting), and the cancellation notices for June 26, 2023, July 10, 2023, and August 24, 2023, as submitted. (Motion Unanimously carried) (Absent: Mayor Gordo)
NEW BUSINESS AME
NDMENT OF THE HOUSING DEPARTMENT’S FISCAL YEAR
2024 OPERATING BUDGET IN THE AMOUNT OF $1,997,000;
APPROVAL OF KEY TERMS OF AFFORDABLE HOUSING LOAN
AGREEMENT WITH HOME OWNERSHIP FOR PERSONAL
EMPOWERMENT, INC. TO REHABILITATE AND FINANCIALLY
RESTRUCTURE RENTAL HOUSING PROJECTS AT 940 NORTH
SUMMIT AVENUE AND 760 WORCESTER STREET FOR PERSONS
WITH INTELLECTUAL AND/OR DEVELOPMENTAL DISABILITIES
02 8/28/2023 Finance/Audit Committee
Vice Mayor Williams introduced the item and Jim Wong, Senior Project Manager, provided a PowerPoint presentation and responded to questions.
Councilmember Hampton asked if the City had previously worked with Home Ownership for Personal Empowerment, Inc ., (HOPE) and if a Request for Proposal had been published for this project . Mr. Wong mentioned this is the first time the City will partner with HOPE; however, they have an extensive track record in managing projects of this type. An RFP was not released since HOPE applied through the Housing Departments’ open window application process.
Councilmember Hampton also asked for confirmation that the tenants of the buildings would not be displaced during the renovations and that HOPE was made aware of the City’s local hiring requirements. Mr. Wong confirmed that the tenants will not be displaced and Matthew Hawkesworth, Director of Finance, will ask the Economic Development team, who handles local hiring, to reach out to HOPE so that they are made aware of the City’s requirements.
It was moved by Councilmember Hampton seconded by Vice Mayor Williams, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:
Mayor Gordo)
AMENDMENT OF THE HOUSING DEPARTMENT’S FISCAL YEAR
2024 OPERATING BUDGET IN THE AMOUNT OF $936,000;
APPROVAL OF KEY TERMS OF HOUSING ACQUISITION LOAN
AGREEMENT WITH HERITAGE HOUSING PARTNERS TO PROVIDE
PURCHASE FINANCING IN AN AMOUNT NOT TO EXCEED $936,000
TO IMPLEMENT PURCHASE OPTIONS ON AFFORDABLE
HOMEOWNERSHIP UNITS AT 106 E. SUMMIT GROVE BO ULEVARD,
#102 AND 602 N. FAIR OAKS AVENUE, #120
Vice Mayor Williams introduced the item and Jim Wong, Senior Project Manager, reported that the property located at 602 N. Fair Oaks Avenue, #120 is no longer available for purchasing, reducing the amendment amount to $599,700 and provided a PowerPoint presentation.
It was moved by Councilmember Hampton seconded by Vice Mayor Williams, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:
Mayor Gordo)
03 8/28/2023 Finance/Audit Committee
QUARTERLY INVESTMENT REPORT - QUARTER ENDING JUNE 30,
2023
Vice Mayor Williams introduced the item and Vic Erganian, Deputy Director of Finance/City Treasurer, provided a PowerPoint presentation and responded to comments.
Councilmember Hampton welcomed the report and commented that he believes the unemployment numbers reflected on the report, when compared to the outside reality differ. Mr. Erganian mentioned t hat the statistics provided are based on a national level.
Vice Mayor Williams echoed Councilmember Hampton’s comment and pointed out there is an industry -wide employee shortage. Mr. Erganian mentioned there are six million unemployed persons, yet there are over 10 million job openings, in some cases the job openings don’t match the skillset of the available workforce.
It was moved by Councilmember Hampton seconded by Vice Mayor Williams, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:
Mayor Gordo)
INFORMATION ONLY FINAL REPORT FOR THE AUDIT OF HIGH-RISK INVENTORY Vice Mayor Williams introduced the item and Ruthe Holden, Internal Audit Manager, provided a PowerPoint presentation and responded to questions.
Public speaker Yadi raised safety concerns regarding the tasers purchased by the Pasadena Police Department (PPD) from Axon Enterprises (Axon), since 88 had faulty cartridges. She questioned if the PPD was testing the tasers for Axon and if the unavailability of tasers causes police officers to resort to the use of their firearm.
Councilmember Hampton requested for the topic to be brought up at a future Safety Committee meeting.
Following a brief discussion, on the order of the Acting Chair and consensus of the Committee, the item was received and filed.
04 8/28/2023 Finance/Audit Committee
ADJOURNMENT On the order of the Acting Chair, the special meeting of the Finance/Audit Committee was adjourned at 4:06 p.m.
ATTEST: ___________
___________
Vice Mayor Williams, Acting Chair
Finance/Audit Committee
____________________
Gloria Acevedo
Recording Secretary
NEW BUSINESS
ITEM 1
1. AMENDMENT TO THE HOUSING DEPARTMENT’S
FISCAL YEAR 2024 OPERATING BUDGET AND
AUTHORIZATION TO ENTER INTO AN AGREEMENT
WITH SOUTHERN CALIFORNIA HOUSING RIGHTS
CENTER, INC. FOR FAIR HOUSING SERVICES NOT TO
EXCEED $125,000
NEW BUSINESS
ITEM 2
2. ADOPT A RESOLUTION AND AUTHORIZE THE CITY MANAGER TO
EXECUTE ALL AGREEMENTS FOR THE RECEIPT OF LOW CARBON
TRANSIT OPERATIONS PROGRAM (LCTOP) FUNDS INCLUDING
LCTOP FUNDS FROM THE STATE AND THE COUNTY OF LOS
ANGELES AND AMEND THE CITY’S BUDGET TO RECEIVE AND
EXPEND FUNDS
Agenda Report
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Department of Transportation
September 11 , 2023
SUBJECT: ADOPT A RESOLUTION AND AUTHORIZE THE CITY MANAGER TO
EXECUTE ALL AGREEMENTS FOR THE RECEIPT OF LOW CARBON
TRANSIT OPERATIONS PROGRAM (LCTOP) FUNDS INCLUDING
LCTOP FUNDS FROM THE STATE AND THE COUNTY OF LOS
ANGELES AND AMEND THE CITY'S BUDGET TO RECEIVE AND
EXPEND FUNDS
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
2. Adopt a resolution authorizing the City Manager to execute all agreements including the Certifications and Assurances and Authorized Agent Forms required to submit a Low Carbon Transit Operations Program grant application to the California Department of Transportation; and
3. Amend the City's budget to receive and appropriate $236,755 as detailed in the fiscal impact section.
BACKGROUND:
The Low Carbon Transit Operations Program (LCTOP) is part of the California Climate Investments program designed to assist transit agencies in reducing their green-house gas emissions. The California Department of Transportation (Caltrans), in coordination with the California Air Resources Board, administers the program. Each year, Caltrans allocates non-competitive LCTOP funds to transit operators; however, transit operators must submit a qualifying project to Caltrans to receive the funds.
MEETING OF _____ _ AGENDA ITEM NO. ___ _
LCTOP Receipt of Funding and Resolution for Zero Emission Vehicles September 11, 2023
FISCAL IMPACT:
The one-time acceptance of $236,755 in LCTOP grant funds will be addressed by:
• Increasing revenue by $236,755 in account 20824033-646900-95094 to receive LCTOP funds; and
• Appropriating $236,755 to Capital Improvement Program Project 75086.
Approval of this action will enable the City to obtain $236,755 in grant funds from Caltrans. The grant provides the funding up front. The grant funds are anticipated to be received in FY 2024. There is no impact to the General Fund.
Prepared by:
$;��emandez
Principal Planner
Approved by:
MIG�xfau�
City Manager
Director
Department of Transportation
1 RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF PASADENA AUTHORIZING THE
EXECUTION OF THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZED
AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR THE FOLLOWING PROJECT(S): PURCHASE OF SEVEN, 23-FOOT
REPLACEMENT ZERO-EMISSION VEHICLES AND INFRASTRUCTURE FOR
PASADENA DIAL-A-RIDE
WHEREAS, the City of Pasadena is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and
WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and
WHEREAS, the City of Pasadena wishes to delegate authorization to execute these documents and any amendments thereto to the City Manager or his/her designee.
WHEREAS, the City of Pasadena wishes to implement the following LCTOP project(s) listed above,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASADENA RESOLVES AS FOLLOWS:
1. The City of Pasadena, as the fund recipient, agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects.
2. The City Manager or his/her designee is authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.
2 3. The submittal of the following project nomination(s) and allocation request(s) to the Department in FY2022-23 LCTOP funds is authorized:
Project Name: Pasadena Purchase of Seven Battery Electric Buses (BEB) and Chargers: $236,755
Short description of project: Purchase of seven 23-foot replacement zero-emission vehicles and infrastructure for Pasadena Dial-A-Ride
Benefit to a Priority Populations: Yes
Amount to benefit Priority Populations: $118,378
Contributing Sponsors (if applicable):
County of Los Angeles
Contributing $106,663 of FY2022-2023 LCTOP allocation
This resolution shall be effective immediately upon adoption by the City Council.
Adopted at the meeting of the City Council on the ________ day of ________, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Mark Jomsky
City Clerk
Approved as to form:
/s/ Lesley Cheung
Lesley Cheung
Assistant City Attorney
NEW BUSINESS
ITEM 3
3. AUTHORIZE THE CITY MANAGER TO SIGN ANY AND
ALL AGREEMENTS TO RECEIVE FUNDS FROM THE
ENERGIIZE COMMERCIAL VEHICLE PROJECT GRANT
FOR A HYDROGEN FUELING STATION AND AMEND
THE CITY’S BUDGET TO RECEIVE AND EXPEND THE
GRANT FUNDS
NEW BUSINESS
ITEM 4
4. ACCEPTANCE OF TRANSIT AND INTERCITY RAIL
CAPITAL PROGRAM GRANT AND ADOPTION OF A
RESOLUTION FOR RECEIPT OF $14,424,000 FOR THE
PASADENA TRANSIT SYSTEM LEGACY PROJECT
1 Rev. Jan 10
ATTACHMENT II
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA
AUTHORIZING THE EXECUTION OF A MASTER AGREEMENT, AND PROGRAM
SUPPLEMENTS FOR STATE-FUNDED TRANSIT PROJECTS
WHEREAS, the City of Pasadena may receive state funding from the California Department of Transportation (Department) now or sometime in the future for transit projects; and
WHEREAS, substantial revisions were made to the programming and funding process for the transportation projects programmed in the Transit and Intercity Rail Capital Program, by Chapter 36 (SB 862) of the Statutes of 2014; and WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to execute an agreement with the Department before it can be reimbursed for project expenditures; and
WHEREAS, the Department utilizes Master Agreements for State-Funded Transit Projects, along with associated Program Supplements, for the purpose of administering and reimbursing state transit funds to local agencies; and WHEREAS, the City of Pasadena wishes to delegate authorization to execute these agreements and any amendments thereto to the City Manager or his/her designee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASADENA RESOLVES AS FOLLOWS:
1. The City of Pasadena, as the fund recipient, agrees to comply with all conditions and requirements set forth in Agreement No. ___________ with the Department and applicable statutes, regulations and guidelines for all state-funded transit projects.
2. T he City Manager, or his/her designee, is authorized to execute the Master Agreement, all Award Agreements, and all Program Supplements for State-
2 Rev. Jan 10
Funded Transit Projects and any Amendments thereto with the California Department of Transportation.
Adopted at the _________ meeting of the City Council on the ________ day of ________, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Jomsky
City Clerk
Approved as to form:
/s/ Lesley Cheung
Lesley Cheung
Assistant City Attorney
NEW BUSINESS
ITEM 5
5. AUTHORIZATION TO EXECUTE ALL
AGREEMENTS WITH METRO AND NATURE
FOR ALL ASSOCIATED WITH THE RECEIPT
OF $747,245 GRANT FUNDING FOR THE
MT. WILSON EXPRESS PILOT PROJECT
Metro Recreation Access Grant Mt. Wilson Express
September 11, 2023
First formed as the San Gabriel Mountains Forever coalition, NFA has been working to protect the public lands and green, open spaces around Los Angeles and connect Angelenos to nature since 2008. As a local community-based organization, NFA has led the vision for the Mt. Wilson Express project and has been successful In securing over $1.1 million in state and federal funding for this project
Pasadena Transit and Nature for All
After NFA received the state and federal funding referenced above, NFA approached Pasadena Transit as a potential partner In developing and operating the route. As a result, the City Of Pasadena partner ed with NFA to apply for the RPOSD grant for operating funds and were successful.
The grant award includes $447,515 for Pasadena to fund the operation of a weekend pilot route anticipated to operate from 7 a.m. to 6 p.m. between the Metro A Line Memorial Park Station in Pasadena to several sites in the Angeles National Forest, including the Mt. Wilson Observatory, via Northwest Pasadena. It is anticipated that zero emission vehicles will be utilized by Pasadena Transit to operate the route. The route is expected to launch In April 2025 and operate approximately 6 months. The route will be evaluated by the following performance measures: ridership, service 5,000 youth and that riders have a meaningful experience in nature ( data to be gathered via survey). Continued operations of the route will depend on identifying funding, which staff is pursuing.
The grant award also contains $299,730 for planning, community and stakeholder engagement and to hire a design consultant to develop Mt. Wilson Express branding, wayfinding and website. Branding and website will be developed in line with the City of Pasadena and Pasadena Transit style guides. Once the pilot is launched, NFA will take the lead in organizing group orientation trips, narrating on board buses to emphasize recreating responsibly and setting up public outreach tables at !railheads and City sponsored events.
COUNCIL POLICY CONSIDERATION:
This proposed action supports the General Plan guiding principle, "Pasadena will be a city where people can circulate without a car" and will directly assist the Department of Transportation in implementing major objectives of the Mobility Element, including promoting a livable community and encouraging transit as a non-auto travel alternative.
ENVIRONMENTAL ANALYSIS:
The recommended action to adopt the subject resolution is exempt from the Galifomia Environmental Quality Act ("CEQA"), pursuant to State CEQA Guidelines per Section 15061 (b)(3), the "General Rule" that CEQA only applies to projects that may have an effect on the environment.
NEW BUSINESS
ITEM 6
6. AUTHORIZATION TO EXECUTE TRANSIT SERVICE
OPERATION AGREEMENT WITH LOS ANGELES
COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY FOR THE NEXTGEN SERVICE AND
AMEND FY2024-2028 CAPITAL IMPROVEMENT
PROGRAM BUDGET TO RECEIVE UP TO $30,476,143
IN FUNDING FOR PASADENA TRANSIT VEHICLES
September 11, 2023
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Department of Transportation
SUBJECT: AUTHORIZATION TO EXECUTE TRANSIT SERVICE OPERATION
AGREEMENT WITH LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY FOR THE NEXTGEN SERVICE AND
AMEND FY2024-2028 CAPITAL IMPROVEMENT PROGRAM BUDGET
TO RECEIVE UP TO $30,476,143 IN FUNDING FOR PASADENA
TRANSIT VEHICLES
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the following proposed actions are exempt from review of the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15061(b)(3);
2. Authorize the City Manager to execute all agreements and time extensions with the Los Angeles County Metropolitan Transportation Authority (Metro) associated with the receipt of up to $30,476,143, which includes $4,546,716 in capital funds and $25,929,427 in operating funds over a seven-year operating period for the Metro NextGen Service and execute any subsequent agreements related to this service; and
3. Amend the Fiscal Year (FY) 2024 – 2028 Capital Improvement Program (CIP) Budget to recognize $4,546,716 in funding and appropriate $4,546,716 to the Purchase of Replacement Transit Vehicles and Expansion Fixed Route Transit Vehicles Program (75085) in FY 2024.
EXECUTIVE SUMMARY:
On July 27, 2023, the Metro Board authorized its Chief Executive Officer (CEO) to establish an agreement between the City of Pasadena and Metro to fund the City to operate Metro Bus Lines 177 (Jet Propulsion Laboratory via Fair Oaks Ave. and Mountain St.) and 256 (Washington Blvd.). These routes are known as the NextGen Service.
Metro Nextgen Service with Pasadena Transit
September 11, 2023
Pending approval by the City Council, this proposed action will incorporate the NextGen Service into the Pasadena Transit network as early as FY 2025. Metro will fully fund the operation of the NextGen Service and contribute $4,546,716 toward the purchase of nine zero-emission buses to be operated along the NextGen routes. This service will enhance public transit service in Northwest Pasadena by increasing the frequency of the existing Pasadena Transit service and accelerate the zero-emission transition of the Pasadena Transit fleet.
Graph A below shows a side-by-side comparison of the zero-emission bus (ZEB) fleet transition with and without the NextGen Service, illustrating how it will measurably accelerate the zero-emission transition of the Pasadena Transit fleet. The initial operating agreement is for seven years (FY 2025-2031) and is anticipated to continue beyond that timeframe with future agreements.
BACKGROUND:
Metro adopted the NextGen Bus Plan in October 2020 which reimagines their Countywide bus system to better meet the needs of current and future public transit riders in Los Angeles County. One of the basic tenets of the NextGen Bus Plan is to have lines that operate more as a local service rather than a regional service and be operated by local service providers. Metro bus Lines 177 and 256 were identified as two such lines operating in Pasadena. Metro bus Line 177 connects Caltech, Northwest Pasadena and the Jet Propulsion Laboratory (JPL) via Fair Oaks Ave and Mountain St.; Line 256 connects Highland Park Station, Northwest Pasadena, and the Sierra Madre Villa A (Gold) Line Station via Washington Blvd. On July 27, 2023, Metro’s Board authorized its CEO to establish an agreement between the City of Pasadena and Metro to fund the City of Pasadena for the operation of the NextGen Service and a contribution of $4,546,716 toward the purchase of nine zero-emission expansion vehicles.
Assumption of these lines would provide the City with the opportunity to interline and augment existing Pasadena Transit lines, thereby providing customers with enhanced 3%
3%
31%
31%
31%
31%
59%
59%
66%
66%
66%
66%
100%
3%
23%
41%
41%
41%
41%
59%
59%
77%
77%
77%
77%
100%
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
PASADENA TRANSIT
ZEB Transition Percentage By Year
Adopted ZEB Bus Rollout Plan With NextGen Service
Metro Nextgen Service with Pasadena Transit
September 11, 2023
transit service. The NextGen Service currently provides transportation to riders from Highland Park to Pasadena and when assuming the service, Metro will continue to fund Pasadena to maintain the existing connection.
Pending City Council approval, it will ensure the continuation of transit service along the two routes. Both lines serve the most disadvantaged community in Pasadena, which includes portions of Northwest Pasadena. Attachment A is a map which show the current service area of Metro Lines 177 and 256. Attachment B are maps of the existing Pasadena Transit network and the network after adding the NextGen Service.
This Metro funded service is anticipated to start in FY 2025, which provides the time needed for the purchase and delivery of the new zero-emission buses, as well as the planning required to operationally and administratively integrate this additional service into the Pasadena Transit system. The following is a list of key transit improvements and benefits to the City of Pasadena by operating the NextGen Service. • Will enhance the Pasadena Transit system by enabling increased bus frequencies on existing Pasadena Transit corridors.
• Metro is fully funding the City’s operating costs.
• Metro is committing over $4.5 million in capital funds toward the purchase of nine zero-emission buses which will help accelerate the zero-emission transition ahead of the adopted City Council adopted Zero Emission Bus Rollout Plan. • By integrating the NextGen Service into the Pasadena Transit system, it will reduce the cost to passengers who depend on these two lines by reducing the base fare from Metro’s $1.75 to Pasadena’s $0.75.
Bus Purchase
Nine buses are required to operate Metro bus Lines 177 and 256, including five buses for Line 256, two buses for Line 177, and two spare buses, as we are federally required to provide. Metro has agreed to a one-time $4.5 million funding contribution towards the purchase of transit vehicles. The City has secured the remaining $5.6 million in grant funding to fully fund the nine ZEBs required for this service. The buses used for this Metro funded service will be branded as Pasadena Transit and the NextGen Service will operate as part of the Pasadena Transit network. The buses will be owned by the City and operated and maintained by the City’s transit contractor. The initial agreement for the NextGen Service is for seven years and the buses are expected to have a useful life of 12 years. Future agreements extending the term for Pasadena to continue operating the NextGen Service will include operating funds only.
COUNCIL POLICY CONSIDERATIONS:
The proposed action will preserve and enhance public transit in Pasadena and, as a result, is consistent with the following goals of the Strategic Plan: Improve, Maintain and Enhance Public Facilities and Infrastructure, Improve Mobility and Accessibility throughout the City, and Support and Promote the Quality of Life and Local Economy.
Additionally, this action accelerates the adopted Zero Emission Bus Rollout Plan to transition the City’s public transit fleet to zero-emission.
Metro Nextgen Service with Pasadena Transit
September 11, 2023
ENVIRONMENTAL IMPACT:
The proposed action has been determined to be exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061 (b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. No direct physical changes to the environment are proposed.
FISCAL IMPACT:
The NextGen Service over the seven years of this agreement is anticipated to cost $39,429,427, of which, $25,929,427 is for the operations of the service which will be 100% funded by Metro. The nine zero-emission vehicles will cost $13,500,000. Metro will fund $4,546,716 of the cost of the buses and Pasadena has secured $3,496,409 in grant funding and anticipates receiving up to $2,160,000 in vouchers for these buses.
The remaining $3,296,565 will come from City match of Local Return funds Proposition A (Fund 208) and Proposition C (Fund 209).
The table below shows the amount and percentage between the various funding sources to implement this service. The City’s local match is 9% of the service budget, none of which is from the General Fund.
Metro Funding
Grant Funding and
Vouchers
City Match
Prop A/C Total
Bus Operations
(FY25-FY31) $25,929,427 $ - $ - $25,929,427 9 ZE Vehicles $ 4,546,716
$ 3,496,409 TIRCP
$ 2,160,000 HVIP $ 3,296,565 $13,500,000
Total Project $30,476,143 $ 5,656,719 $ 3,296,565 $39,429,427
The requested action will recognize revenue from Metro of $4,546,716 and appropriate $4,546,716 to the Fiscal Year 2024 – 2028 Capital Improvement Program (CIP) Budget for the Purchase of Replacement Transit Vehicles and Expansion Fixed Route Transit Vehicles Program (75085) in FY24.
PASADENA
TRANSIT
CURRENT
SYSTEM
MAP
PROPOSED
MAP RT 686-
687
Metro
A Line
Station
York
Ave 61
Ave 60
Ave 57
Monte Vista
Piedmont
New York
Mendocino
Mariposa
Sinaloa
Santa Anita
Santa Rosa
HIGHLAND
PARK
Via Mirasol
Altadena
110
METRO ROUTES
RT 177
RT 256
RT 686-
687
Metro
A Line
Station
York
Ave 61
Ave 60
Ave 57
Monte Vista
Piedmont
New York
Mendocino
Mariposa
Sinaloa
Santa Anita
Santa Rosa
HIGHLAND
PARK
Via Mirasol
Altadena
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Attachment B
INFORMATION ONLY
ITEM 7
7. REPORT ON C
ITY PROCUREMENT- CALENDAR YEARS
2021 AND 2022
City Procurement Reports
September 11, 2023
was also joined by one of its partners, Jet Propulsion Laboratories (JPL). JPL along with three of its top prime contractors, provided information on how to do business with JPL.
Staff also introduced and trained businesses on the new eProcurement system.
On November 11, 2022, staff administered a second workshop on line. This online training was attended by more than 100 Pasadena and small businesses. On November 15th staff participated in a community meeting and administered a third workshop to orientate businesses, as well as community members, on how to do business with the City and remain informed on all procurement opportunities advertised in the eProcurement System.
On December 8, 2022, staff administered a fourth vendor training for the new eProcurement System. This training was held on line and was attended by more than 400 Pasadena or small businesses.
All virtual trainings were recorded and can be found on the City's website (https://www.cityofpasadena.net/finance/doing-business-with-the-city/).
In 2022, staff facilitated more than 200 one-on-one meetings with small or local businesses.
Disposition of Salvage and Scrap Property Ordinance (PMC 4.04) The Disposition of Salvage and Scrap Property Ordinance (Salvage Ordinance), administered by the Department of Finance, Purchasing Division, provides procedures for approved salvage. For calendar years 2021 and 2022, all items approved for salvage by the Purchasing Division were disposed according to the municipal code. The municipal code provides direction for the disposition of salvage by way of sealed bids or negotiated sale at market rate value, or public auction. In calendar years 2021 and 2022, the Purchasing Division facilitated the disposition of salvage which generated a total of $689,311 to the City. All proceeds of sales are credited to the General Fund except for items originally purchased with enterprise funds such as water, power, or refuse.
All approved salvage auctioned by the City's auctioneer was monitored and facilitated through JJ Kane. The table below reflects the amount of funds generated by way of public auction for calendar years 2021 and 2022.
Calendar Year Amount
*2021 $510,829
2022 $178,482
*Calendar year 2021 included unique salvage requests for 26 camping trailers that were being used in response to the COVID-19 pandemic. This unique salvage request produced $354,500 in revenue and those funds offset reimbursement requests to the Federal Emergency Management Agency (FEMA).
INFORMATION ONLY
ITEM 8
8. ROSE BOW
L OPERATING COMPANY FINANCIAL
UPDATE
Agenda Report
July 26, 2023
TO: Rose Bowl Operating Company (through Finance Committee) FROM: Jens Weiden, General Manager
SUBJECT: Flash Reports
Recommendation:
This is an informational item only.
Background:
Following are Draft Flash Reports for:
Flea Market May 2023
Golf Complex April & May 2023
Galaxy LAFC Soccer Match July 2023
Flash Reports are based on preliminary information for a particular month and in the case of Stadium events, are followed-up by compl vent Settlement which in turn, are used to produce tenant/promoter invoices and financial statements.
Further detail on these reports is available upon request.
Fiscal Impact:
The fiscal impact for each of the aforementioned events and revenue sources is shown in the attached reports.
Respectfully submitted by: Prepared by:
Jens Weiden, General Manager Mo Salama, CFO
Attachment A
ROSE BOWL OPERATING CO.
FLASH REPORT
REPORT DATE: 7/26/2023
EVENT NAME: Galaxy - LAFC Soccer Match
EVENT DATE: 7/4/2023 Tuesday
EVENT TYPE: Displacement
Estimates Budget Variance
Attendance 70,407 80,000 (9,593)
Direct Revenue/Expenses:
Stadium License Fee / Rental 637,500$ 337,500$ 300,000$ Admission Tax 142,875 153,000 (10,125)
Rebate Revenues (net) 254,341 525,000 (270,659)
Misc. Income
(Budget assumed TBID support) - 100,000 (100,000) Direct Revenues: 1,034,716 1,115,500 (80,784)$
Expenses (Net) (1,160,025) (1,142,587) (17,438)
Net Direct Event Income: (125,308) (27,087) (98,221)$ ANCILIARY REVENUES:
Concessions (Net) 467,125 398,461 68,664
Parking (Net) 7140 LESS 7953 (51,487) (101,467) 49,980 Shuttle (Net) (164,905) (57,904) (107,002)
Pavilion (Net) 76,879 6,197 70,682
Advertising (Net) - - -
NET ANCILIARY INCOME: 327,612 245,288 82,324
Net Event Income 202,304$ 218,201$ (15,897)$ - -
Promoter share assumed in Estimates: 86,701
(1) License Fee 9.05 4.22
(2) Ticket rebate net revenues 3.67 6.65
(3) Expenses (net of cost recovery) (16.73) (14.47)
(4) Concession Net (per cap comparison) 6.74 5.05
(5) Parking / Shuttle Net (per cap comparison) (3.07) (1.99) Parked Vehicles 12,352 NA
(6) Pavilion Net (per cap comparison) 73.22 5.90 Prepared date: 7/19/2023 4:34 PM
INFORMATION ONLY
ITEM 9
9. PASADENA CEN
TER OPERATING COMPANY
FINANCIAL UPDATE
Attachment A
r,�-PAfADENA
�� CENTER OPERATING C,OMPANY
Fiscal Year 2023
Projects
General Facility Maintenance Repair
Capital Improvements Programs
@5/31/23
Location Budget Amount Actual Amount Over I (Under) __________ St_a_tu_ s ________ _ including Civic, Ice Rink, Conference Ctr, Exhibition Hall and Waterproofing/ Painting Civic exterior General 750,000.00 750,000.00
358,670.00 (1)
358,670.00
(391,330.00)
(391,330.00)
Notes: ( 1) $50,000 - Remove and replace Ice Rink dehumidifier wheel $25,000 - Emergency Civic Sprinkler Repair
$275,000 - Emergency pipe repair
$10,000 - Dehumidifier Ductwork
Major repairs and purchases in the pipeline:
Civic roof repairs
Purchase Forklift
Purchase Receptacles
CB HVAC Motor Control Center
Electrical Transformer
12