TO:
FROM:
Honorable Mayor and City Council
Department of Public Works
n a eport
October 2, 2023
SUBJECT: CONTRACT AWARD TO ABM INDUSTRIES DBA ABM ELECTRICAL & LIGHTING SOLUTIONS, INC. FOR FIELD LIGHTING ELECTRICAL WORK AT BROOKSIDE PARK FIELDS 2 & 3 FOR AN AMOUNT NOT-TO
EXCEED $296,280
RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 - Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
2. Authorize the City Manager to enter into a contract with ABM Industries dba ABM Electrical & Lighting Solutions, Inc. for electrical infrastructure upgrades for field lighting at Brookside Park Fields 2 & 3 and authorize City Manager to enter in to a contract for an amount not-to-exceed $296,280 which includes the base contract amount of $246,900 and a contingency of $49,380 to provide for any necessary change orders.
Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other government agencies or their contractors for labor, materials, supplies or services; and
3. Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(8), contracts for which the City's best interests are served.
BACKGROUND:
Located at 360 North Arroyo Boulevard, Brookside Park encompasses 85.5 acres within the Central Arroyo north of the Rose Bowl Aquatic Center. The park's features include three lighted athletic fields adjacent to Lot I. Fields 2 and 3 are the southernmost fields and are primarily used for recreational softball. As part of the Citywide Park Asset Assessment completed in 2019, condition and photometric studies of the lighted ballfields at Brookside Park were performed utilizing Illuminating Engineering Society of North America (IESNA) MEETING OF 1()/02/2023 AGENDA ITEM NO. ---'-7 ___ _
Electrical Contract Award for Brookside Park Field Lighting Improvements October 2, 2023
guidelines. The assessment concluded the average foot-candle (illumination per square foot) measurements did not meet the IESNA recommended minimum standards for Fields 2 and 3.
On June 12, 2023, City Council awarded a purchase order contract to Musco Sports Lighting, LLC for the removal of the existing light poles and the purchase and installation of 11 new poles and foundations at Fields 2 and 3. As noted in that staff report, a separate contract would be needed to upgrade the electrical infrastructure to support the new sports lighting system and should include installation of new conduits, wiring, switchgear, and a control cabinet. This proposed contract would complete said work and will allow the new sports lighting to be energized and ready for operational use.
Sourcewell is a public government agency created specifically by the Minnesota legislature as a local unit of government (under Minnesota Constitution, article XII, section 3).
Sourcewell operates as a service cooperative and acts as a national municipal contracting agency which establishes and provides nationally leveraged and competitively solicited construction contracts that can be utilized by member agencies such as the City of Pasadena . In November 2021, Sourcewell issued a Notice of Solicitation for Proposals for Indefinite Delivery-Indefinite Quantity Construction Contracts. Thirty-one submissions were received and evaluated by the Sourcewell selection committee. Submissions were evaluated based on a responsive bid, lowest overall cost and competitive range for their adjustment factor . The process undergone by Sourcewell has resulted in competitive pricing. ABM Industries dba ABM Electrical & Lighting Solutions, Inc. was awarded a contract on February 1, 2022.
ABM Industries dba ABM Electrical & Lighting Solutions, Inc. has agreed to extend the contract prices, terms, and conditions under Sourcewell Contract CA-R8-E01-123021-ABM to the City for the proposed electrical infrastructure upgrades for the new sports lighting at Brookside Park Fields 2 and 3.
The proposed contract fully complies with the Competitive Bidding and Living Wage Ordinances. The contractor has indicated the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
The contract for this project will be set up as follows:
Base Bid
Contingency
Contract Not-to-Exceed Amount
$ 246,900
$ 49,380
$ 296,280
A contingency of 20 percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in Electrical Contract Award for Brookside Park Field Lighting Improvements October 2, 2023
December 2023 and be completed in February 2024. The proposed dates include the material lead time required for manufacturing and delivery of items.
COUNCIL POLICY CONSIDERATION:
This proposed purchase is consistent with the City Council 's goal to improve, maintain, and enhance public facilities and infrastructure.
ENVIRONMENTAL IMPACT:
The contract award has been determined to be categorically exempt under the CEQA Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency's determination. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
Electrical Contract Award for Brookside Park Field Lighting Improvements October 2, 2023
FISCAL IMPACT:
The total cost of this construction contract including contingency is $296,280 and the total cost of this action is not-to-exceed $307,280. Funding for this action will be addressed by the utilization of existing budgeted appropriations in the Brookside Park - Upgrade of Athletic Field Lighting and Backstop Replacement (77363) CIP project. It is anticipated that all costs will be expended in FY 2024.
There is no impact to the General Fund, as this project is funded by Los Angeles County Measure A funds.
The following table represents a contract summary.
Base Bid
Contingency
$ 246,900
$ 49,380
Contract Administration/Inspection $ 11,000
Total Fiscal Impact $ 307,280
Respectfully submitted,
YOLs,P.E.
Director of Public Works
Prepared by:
/ttl~
KrisMarl<arian, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
MIGU~RQUEZ
City Manager