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PUBLIC COMMENT
INSTRUCTIONS
INSTRUCCIONES PARA COMENTARIOS PÚBLICOS
AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 16, 2023
Closed Session: 4:30 P.M.
Public Meeting: 5:30 P.M.
Public Hearing: 5:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
CLOSED SESSION
– 4:30 P.M.
A.
CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn Employee Organization: Pasadena Police Supervisor Association B.
CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and
CITY COUNCIL CONFERENCE with Labor
Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Manager City Representative: Victor M. Gordo
C.
CITY COUNCIL
CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and
CITY COUNCIL CONFERENCE with
Labor Negotiator pursuant to Government Code Section 54957.6 Employee Title and
Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Victor M.
Gordo
D.
CITY COUNCIL CONFERENCE REGARDING PUBLIC
EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with
Labor Negotiator pursuant to Government Code Section 54957.6 Employee Title and
Unrepresented Employee: City Clerk
City Representative: Victor M.
Gordo
PUBLIC MEETING – 5:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of
20 minutes
at
the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to
3 minutes
each, and the Mayor may limit this time if reasonable under the circumstances.
The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).
CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
City Manager/Executive
Director
1. AUTHORIZATION TO ENTER INTO A CONTRACT
WITH ANDERSON BUSINESS TECHNOLOGY FOR COPIER MAINTENANCE AND A CONTRACT WITH
DE LAGE LANDEN FINANCIAL
SERVICES INC., FOR COPIER LEASE SERVICES FOR THE PARKS, RECREATION, AND
COMMUNITY SERVICES DEPARTMENT
IN AN AMOUNT NOT-TO-EXCEED
$113,740
(Parks, Recreation & Community
Services Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the action in the agenda report is exempt under the California Environmental Quality Act ("CEQA") pursuant to Section 15061(b)(3), the “Common-Sense”
exemption that CEQA only
applies to projects that have an effect on the environment; (2)
Authorize the City Manager to enter into a contract,
as the result of a competitive selection process, as specified by Section
4.08.047 of the Pasadena Municipal Code,
with Anderson Business
Technology for Copier Maintenance and Supplies for the Parks, Recreation and Community Services Department in an amount not-to-exceed $39,337 for a period of five years,
whichever occurs first, which includes the base contract amount of $34,206 and a contingency of $5,131 for any unforeseen maintenance costs.
Competitive Bidding is not
required pursuant to City Charter Section 1002(F) for contracts for professional services; and
(3)
Authorize the City Manager to enter into a contract,
as the result of a competitive selection process, as specified by Section
4.08.047 of the Pasadena Municipal Code,
with De Lage Landen Financial
Services Inc., for Copier Leases for the Parks, Recreation and Community Services Department in an amount not-to-exceed $74,403
for a period of five years,
whichever occurs first, which includes the base contract amount of $70,860 and a contingency of $3,543.
Competitive
Bidding is not required pursuant to
City Charter Section 1002(F)
for contracts for professional services.
TPA
2. PURCHASE ORDER AWARD TO NUTRIEN AG
SOLUTIONS FOR AGRONOMIC FERTILIZER, SEED, AND HERBICIDE
PRODUCTS FOR
AN
AMOUNT
NOT-TO
-
EXCEED
$325,145
(Parks, Recreation & Community Services Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the project described in the agenda report
is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines in accordance with
Title 14, Chapter 3, Article
19, Class 1, Section 15031, Existing Facilities, and that there are no features that distinguish the project from others in the exempt class, and therefore, there are no unusual
circumstances; and
(2)
i) Accept the bid dated September 6, 2023 submitted
by Nutrien AG Solutions in response to specifications for agronomic fertilizer, seed, and herbicide
; ii)
reject all other bids received;
and iii) authorize the City
Manager to enter into a purchase order with Nutrien AG Solutions in an amount not-to-exceed $195,087 for a three-year period with the option for two additional
one-year terms in the annual
amount of $65,029 subject to the approval of the City Manager, for a maximum contract length of five years and a total contract amount of $325,145.
3. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH G&W ELECTRIC COMPANY
FOR MEDIUM VOLTAGE DISTRIBUTION SWITCHES
FOR
THE WATER AND POWER DEPARTMENT
(Water & Power Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act ("CEQA") pursuant to Section 21065 of CEQA and Sections 15060(c)(2),
15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and (2)
Accept the bid dated July 24, 2023, submitted by G&W Electric Company (“G&W”) in response to the Specifications for the Medium Voltage Distribution Switches for the
Water and Power Department
(“PWP”); and authorize the City Manager to enter into a Purchase Order (“PO”) with G&W for a period of three years or an amount not-to-exceed $3,972,000, whichever occurs first, with
the option for two additional one-year extensions or an amount not-to-exceed $1,680,000 each, whichever occurs first, at the discretion of the City Manager, for a maximum contract length
of five years or a total amount not-to-exceed $7,332,000, whichever occurs first.
4. AUTHORIZATION TO AMEND CITY CONTRACT NO. 30455
WITH CELLCO PARTNERSHIP (DBA VERIZON WIRELESS), CITY CONTRACT NO. 30536
WITH AT&T MOBILITY II LLC, AND
CITY CONTRACT NO. 30422 WITH SPRINT SOLUTIONS INC., TO PROVIDE WIRELESS VOICE
AND BROADBAND SERVICES AND EQUIPMENT
(DoIT)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the recommended actions in the agenda report are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common-Sense” exemption that CEQA only applies to projects that may have an effect on the environment; (2)
Authorize the City
Manager to amend Contract No. 30455 with Cellco Partnership (dba Verizon Wireless) to increase the contract amount by $3,230,000 thereby increasing the total
not-to-exceed amount from $2,620,000 to $5,850,000, and to extend the term of the contract through
August 11, 2029
, for City departments that rely
on wireless services to meet
the operational needs;
(3)
Authorize the City
Manager to extend the term on Contract No. 30536 with AT&T Mobility II LLC through August 11, 2029;
(4)
Authorize the City
Manager to extend the term on Contract No. 30422 with Sprint Solutions Inc., through August 11, 2029; and
(5)
To the extent the
increase to the contract above could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant this
contract an exemption pursuant to Pasadena Municipal Code (PMC) Section
4.08.049(B), contracts for which the City’s best interests are served.
TPA
5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH MSW CONSULTANTS FOR A RECYCLING
COMPLIANCE TRACKING AND RECORDKEEPING
SOFTWARE FOR CALRECYCLE SB 1383
COMPLIANCE FOR AN AMOUNT NOT-TO-EXCEED $183,150, FOR UP TO FIVE YEARS (Public Works Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the proposed
action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA
Guidelines Section 15061(b)(3)
“Common-Sense” exemption; and
(2)
Authorize the City
Manager to enter into a contract, as a result of competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with MSW Consultants for
recycling compliance tracking and record keeping software for a three-year contract not-to-exceed $100,650 (which includes a $9,150 contingency), with the option of two
additional one-year extensions, in the amount of $41,250 annually (which includes a $3,750 contingency), subject to approval of the City Manager, for a maximum total contract
length of five years an total contract amount of $183,150. Competitive Bidding is not required pursuant to the City Charter Section 1002(F) for contracts for professional services.
TPA
6. AUTHORIZE CONTRACT WITH ROTORCRAFT SUPPORT INC., FOR PURCHASE OF AND INSTALLATION OF ONE WESCAM MX-10 EO/IR CAMERA
SYSTEM FOR A TOTAL OF $496,000
(Police
Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the project
proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the
“Common-Sense” exemption that
CEQA applies only to projects that may have an effect on the environment ;
and
(2)
Accept the bid dated
September 11, 2023, submitted by Rotorcraft Support Inc., in response to specifications for one Wescam MX-10 camera purchase
and helicopter installation;
and
authorize the City Manager to enter into a contract not-to-exceed $496,000 which includes the base contract amount of $489,000 and a
contingency of $7,000 to
provide for any necessary change orders.
TPA
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
City Council
7. RESIGNATIONS,
APPOINTMENTS, & REAPPOINTMENTS
APPOINTMENT OF
CAROLINE PURVIS TO THE HISTORIC PRESERVATION COMMISSION (Historic
Highlands Nomination)
City Attorney
City Clerk/Secretary
\
8. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH BAKER TILLY US, LLP, FOR
PROFESSIONAL CONSULTANT SERVICES TO SUPPORT
THE CHARTER STUDY TASK FORCE IN
ITS REVIEW OF CITY GOVERNANCE ISSUES IN AN AMOUNT NOT-TO-EXCEED $95,000 Recommendation
:
It is recommended that the City Council:
(1)
Find that the
proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the “Common-Sense” exemption, which
states that CEQA only applies to projects that may have an effect on the environment; and
(2)
Authorize the City
Clerk to enter into a purchase order with Baker Tilly US, LLP, as a result of a competitive selection process as specified by Pasadena Municipal Code, Section 4.08.047, to provide
professional consultant services to the Charter Study Task Force in its review of City Governance issues for an amount not-to-exceed $95,000.
Competitive Bidding is not
required pursuant to City Charter Section 1002(F), contracts for professional or unique services.
TPA
9a.
APPROVAL OF MINUTES
September 18, 2023
City Council
September 18, 2023
Successor Agency to the Pasadena Community Development Commission September 25, 2023
City Council
September 25, 2023
Successor Agency to the Pasadena Community Development Commission 9b.
RECEIVE AND
FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No.
Claimant
Claim Amount
2024-0073
Larry Bilbrew
$
6,000.00
2024-0074
Erick Bryce
25,000.00+
2024-0075
Subro Claims, Inc o/b/o Geico Ins a/s/o Luz
Zuluga
2,415.76
2024-0076
Mercury Insurance as Subrogee to Ruben Mendoza
5,383.96
2024-0077
Omar Lopez
Not stated
2024-0078
Larissa Victoria Carroll
750.00
2024-0079
Scott Lee Boettcher
10,000.00+
2024-0080
Brian Antonio Bonilla Sosa
25,000.00+
2024-0081
CIG Insurance
10,000.00+
OLD BUSINESS:
None
PUBLIC HEARINGS:
(Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. There will be one opportunity for public comment for those speakers who wish to speak on more than one public hearing.)
10. CONTINUED PUBLIC
HEARING
:
QUASI-JUDICIAL ACTION
:
APPEAL OF THE
DESIGN COMMISSION’S APPROVAL OF AN APPLICATION FOR CONCEPT DESIGN REVIEW (DHP2022-00248)
FOR A NEW THREE-TO FIVE-STORY MIXED-USE PROJECT INCLUDING 14,346 SQUARE FEET OF
OFFICE SPACE,
263 RESIDENTIAL UNITS,
SUBTERRANEAN PARKING, AND 4,033-SQUARE-FEET OF PUBLICLY ACCESSIBLE OPEN SPACE AT 740-790 EAST GREEN STREET
(Planning Dept.)
(To be heard at
5:45 p.m.; or thereafter)
Recommendation
:
It is recommended that the City Council:
(1)
Adopt the
Mitigated Negative Declaration and Mitigation Monitoring Reporting Program (Attachments E1-E4 to the agenda report);
(2)
Approve a Private Tree Removal to allow the removal of a 21.5-inch DBH Ulmus parvifolia (Chinese Elm) and a 30.6-inch DBH Ficus macrocarpa ‘Nitida’ (Indian laurel fig) tree;
(3)
Find that the project
will comply with the purposes of design review, the design-related goals and policies of the Land Use Element of the General Plan, and the Design Guidelines in the
Central District Specific Plan (Attachment A of the agenda report); and (4)
Deny the appeal
and approve the application for Concept Design Review subject to the conditions in Attachment B, of the agenda report, which shall be further reviewed by the Design Commission during Final
Design Review.
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E1
ATTACHMENT E2
ATTACHMENT E3
ATTACHMENT E4
ATTACHMENT F
ATTACHMENT G
ATTACHMENT H
CORRESPONDENCE
FROM 09/18/2023 CITY COUNCIL MEETING
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
POWERPOINT
- PRESENTED AT MEETING
11. CONTINUED PUBLIC HEARING
:
CENTRAL DISTRICT SPECIFIC PLAN UPDATE
(Planning Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Adopt the Addendum to the 2015 Pasadena General Plan Environmental Impact Report (EIR) and find that the Addendum properly discloses only minor technical changes or additions to the EIR, and
none of
the conditions triggering a subsequent or supplemental EIR are present, as set forth in State California Environmental Quality Act (CEQA) Guidelines Section 15164;
(2)
Make
the Findings for Approval for the General Plan Land Use Map Amendment, Specific Plan Amendment, Zoning Map Amendment, and Zoning Text Amendment to adopt the Central District Specific Plan
Update. The Zoning Text Amendment also includes
technical changes
in the previously adopted Lincoln Avenue, East Colorado, and South Fair Oaks Specific Plans
for internal consistency
;
(3)
Adopt a resolution approving the General Plan Land Use Map Amendment; (4)
Adopt a resolution approving the recommended Central District Specific Plan; and (5)
Direct the City Attorney to prepare an ordinance for the Zoning Map and Text Amendment within 120 days, consistent with the provisions set forth in the agenda report.
Recommendation of the
Planning Commission
:
On June 28, 2023, by a vote of 8-0, the
Planning Commission recommended that the City Council
approve the
proposed
Central District Specific Plan
(CDSP), as presented by staff, with recommended changes, outlined in Attachment A of the agenda report.
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
ATTACHMENT
F
ATTACHMENT G
ATTACHMENT H
ATTACHMENT I
RESOLUTION
(AMENDMENT TO LAND USE ELEMENT)
RESOLUTION
(CENTRAL DISTRICT PLAN)
ATTACHMENT A
TO
RESOLUTION
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
POWERPOINT
- PRESENTED AT MEETING
MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to
speak
on more than one item of business on the agenda, excluding public hearings.
Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
OLD BUSINESS:
REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee
Legislative Policy Committee
Municipal Services Committee
Public Safety Committee
RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City Manager
12. MILITARY EQUIPMENT ANNUAL REPORT AND RENEWAL
OF EXISTING MILITARY EQUIPMENT
(Police Dept.)
Recommendation
:
It is recommended that the City Council:
(1)
Find that the
project proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “Common Sense” exemption that
CEQA applies only to projects that may have an effect on the environment ;
(2)
Find that each
type of military equipment identified in the Pasadena Police Department (PPD) June 2022 to June 2023 Annual Military Equipment Report has complied with the standards for
approval set forth in the PPD Military Equipment Policy 711 and Government Code Section 7070 et seq.; and
(3)
Approve the
continued use of the currently authorized military equipment by renewing Ordinance no. 7395 pursuant to Government Code Section 7071(e)(1).
ATTACHMENT A
ATTACHMENT B
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
City Council
City Attorney
ORDINANCES
First Reading
:
13. Conduct first reading of
“
AN
ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8, Chapter 8.62 of the pasadena municipal code, pertaining to
the
city’s construction and demolition waste MANAGEMENT program ”
ORDINANCE
Second Reading
:
None
INFORMATION ITEM
14. ORAL REPORT
: REVIEW OF SHOTSPOTTER
Recommendation
:
This matter is presented for information only; no action is required.
SHOTSPOTTER POWERPOINT
SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA
CORRESPONDENCE
BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
SCHEDULED
COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND
TECHNOLOGY COMMITTEE
(Chair Tyron Hampton, Steve Madison,
Jess Rivas, Jason Lyon)
Meets the third Tuesday of each month at 5:30 p.m.,
Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
floor)
October 17, 2023
November 14, 2023 (Special Meeting to Commence at 5:30 p.m.) November 21, 2023 (To Be Cancelled)
FINANCE COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m.,
100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2 nd
floor)
October 23, 2023 (Special Meeting to
Commence at 3:00 p.m.)
November 13, 2023 (Special Meeting to
Commence at 3:00 p.m.)
November 27, 2023 (To be Cancelled)
LEGISLATIVE POLICY COMMITTEE
(Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m.,
Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2 nd
Floor)
November 7, 2023
December 5, 2023
January 2, 2023
MUNICIPAL SERVICES COMMITTEE
(Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets the second and fourth Tuesday of each month at 4:00 p.m.,
Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2 nd
Floor)
October
24, 2023
November
14, 2023
November
28, 2023 (To be Cancelled)
PUBLIC SAFETY COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m.,
Pasadena City Hall, 100 N. Garfield Avenue, Room
S249 (Council Chamber,
2 nd
Floor)
October 18, 2023 (To Be Cancelled)
November 15, 2023
December 20, 2023
FUTURE COUNCIL
MEETING DATES
October 23, 2023
October 30, 2023
November 6, 2023
November 13, 2023
November 20, 2023
November 27, 2023 (To be cancelled)
December 4, 2023
December 11, 2023
December 18. 2023 (To be cancelled)
December 25, 2023 (To be cancelled)
January 1, 2024 (To be cancelled)
January 8, 2024
January 15, 2024 (To be cancelled)
January 22, 2024
January 30, 2024
FUTURE PUBLIC HEARINGS
:
October 30, 2023, 5:30 p.m.
– Application to
Designate 656 South Oak Knoll Avenue as a Landmark
October 30, 2023, 5:30 p.m.
– Application to
Designate the Langford Residence at 627 South Euclid Avenue as a Landmark October 30, 2023, 5:30 p.m.
– Application to
Designate 701 West Holly Street as a Landmark
COMMISSION VACANCIES