A e da R port
October 16, 2023
TO:
FROM:
Honorable Mayor and City Council
Department of Information Technology
SUBJECT: AUTHORIZATION TO AMEND CITY CONTRACT 30455 WITH CELLCO PARTNERSHIP (OBA VERIZON WIRELESS), CITY CONTRACT 30536 WITH AT&T MOBILITY II LLC, AND CITY CONTRACT 30422 WITH
SPRINT SOLUTIONS INC, TO PROVIDE WIRELESS VOICE AND
BROADBAND SERVICES AND EQUIPMENT
RECOMMENDATION:
I
It is recommended that the City Council:
1. Find that the recommended actions are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061 (b) (3), the "common sense" provision that CEQA only applies to projects that may have an effect on the environment;
2. Authorize the City Manager to amend Contract 30455 with Cellco Partnership ( dba Verizon Wireless) to increase the contract amount by $3,230,000 thereby increasing the total not-to-exceed amount from $2,620,000 to $5,850,000 and to extend the term of the contract through August 11, 2029 for City departments that rely on wireless services to meet the operational needs;
3. Authorize the City Manager to extend the term on Contract 30536 with AT&T Mobility II LLC through August 11, 2029;
4. Authorize the City Manager to extend the term on Contract 30422 with Sprint Solutions, Inc. through August 11, 2029; and
5. To the extent the increase to the contract above could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant this contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(8), contracts for which the City's best interests are served.
MEETING OF 10/16/2023 AGENDA ITEM NO. __ 4 __ _
Authorization to Amend Various Wireless Master Contracts October 16, 2023
BACKGROUND:
Wireless voice and mobile broadband services support essential communications and dedicated business equipment in the field and office for several City department operations, including wireless broadband access for mobile data computers in public safety vehicles, code enforcement inspectors, parking enforcement support and communications, and utility meter reading operations among others.
In November 2015, three citywide master contracts were established to allow City departments to purchase wireless voice and broadband services and equipment. The contractors are Cellco Partnership ( dba Verizon Wireless), contract number 30455, AT&T Mobility II LLC (AT&T), contract number 30536, and Sprint Solutions Inc. (Sprint and T-Mobile), contract number 30422. These contracts initially expired in 2019, but on December 16, 2019, City Council approved extensions through December 31, 2023.
All three of these contracts were awarded, and subsequently extended based on an underlying nationally solicited agreement for Wireless Data, Voice, and Accessories through the National Association of State Procurement Officials (NASPO) ValuePoint organization. The current agreement was led by the State of Utah and allows state and local governments to take advantage of the volume pricing discounts it offers. It is due to expire on August 11, 2024, but contains an option to extend for an additional five years. NASPO representatives have indicated the contract extension process will be initiated in the latter part of December of this year.
Given the above, and the potential frequency of additional contract extensions over the next five to six years, staff recommends the City Council authorize the City Manager to extend the terms of all three wireless contracts through August 11, 2029.
Staff also recommends increasing the total not-to-exceed amount of the Verizon Wireless contract, 30455, by $3,230,000 to a new total not-to-exceed amount of $5,850,000 for City departments that rely on these services to meet their operational needs. This amount was developed using the most recent twelve-month expenditure history along with adding additional capacity for changes to services that may occur over the extended period through August 11, 2029.
The contracts with AT&T and Sprint already have sufficient balance to cover anticipated costs for the same extended period, therefore no increases to the contract amounts are needed. All three of the wireless contracts are currently utilized by almost every City department, particularly Verizon, which remains the wireless provider of choice with a current estimated annual spend of about $472,000 out of the nearly $489,000 in total.
COUNCIL POLICY CONSIDERATION:
The proposed contract increase and extensions support the City Council's strategic goal to maintain fiscal responsibility and stability.
Authorization to Amend Various Wireless Master Contracts October 16, 2023
ENVIRONMENTAL IMPACT:
The proposed changes herein to the wireless contracts are exempt from the CEQA pursuant to State CEQA Guidelines Section 15061 (b )(3), the "common sense" provision of CEQA (formerly the general rule), which applies to projects which may have the potential for causing a significant effect on the environment. The proposed actions will not have a significant effect on the environment.
FISCAL IMPACT:
There is no fiscal impact anticipated as a result of this action. The action will increase the total on Cellco Partnership (dba Verizon Wireless) contract 30455 by $3,230,000 for a revised total not to exceed of $5,850,000 and extend the contract through August 11, 2029. The contract terms of AT&T Mobility II LLC contract 30536 and Sprint Solutions, Inc. contract 30422 will also be extended through August 11, 2029. For those City departments that utilize wireless services for their operations, adequate funds have been allocated and are available within their adopted operating budget, which is reviewed by City staff and the City Council on an annual basis.
Prepared by:
~
Dan Augustyn
Management nalyst V
Department of Information Technology
Approved by:
MIGUEL MARQUEZ
City Manager
Respectfully submitted,
Chief Information Officer