Early Child Development 2022 Policy Implementation
Areas of Recommendation:
Road Map for Creating a Working Plan
Phase 1,11,111
ATTACHMENT A
PhaseOutcomesGoalsStrategy/ Action Steps
Pl
Financing
Strategies
for
Programming
and Support
Financing
Strategies
for
Programming
and Support
[Encourage cross-
[departmental funding
|opportunities and
[Facilitate community
[partnerships to apply
|for state, federal &
jfoundation grants.
|Study new funding streams available
|through the Universal Pre-K allocations
Meeting with PUSD to
understand funding
streams. Assess feasibility
of mixed-delivery system
Task
^et up meetings with PUSD
|Leadership with City
[Representatives and community
[leaders
[Review UPK proposal funding
[stream
TimelineWhoBudget
January -
June 2023
June 30, 2023
Coordinator, OYC
PUSD, Lindsay Lewis
/ Dr. Carla Bryant
|Explore opportunities for funding in
|support of our early childhood
initiatives and key activities through
lcoordination and collaborations with
|the school district, local provider
[groups and higher education
Advisory Group can assist
with external funding
opportunities.
Internally establish a
standing committee with
reps/grants staff from
City Depts such as
Library, Health, PARCS,
Housing. Networking
word-of-mouth
opportunities from OYC
Network.
advisory Group: To be established
^ City Leadership
Internal standing committee of
|City Leadership-To be Established!
^A/orking Group - to be
lestablished
July, 2023
City Leadership Staff
City Departments
(In-house grant
writers vs.
contractors; make
requests of depts. at
bi-monthly
meetings).
Explore & consider
specific
programs/opportunities
of interest to
philanthropic donors
[Take advantage of the invitation by the
|LA Partnership for Early Childhood
nvestment to explore the possibly of
Aligning the City Policy with that of
Iprivate foundations in proposing new
innovative approaches to improving
|early childhood systems and early
lchildhood outcomes.
|Explore & consider
Ispecific
Iprograms/opportunities
lof interest to
[philanthropic donors
Develop a proposal/pitch
for LA Partnership.
RE-lntroduction of OYC leader of La|
Partnership for Early Childhood
Investment
Develop a list of Philanthropic Early]
Childhood Funders in the County of|
LA
On or before
July 1, 2023
Interim Director of
Library and
Information Services
& Coordinator, OYC
[Explore opportunities for connecting early childhood education and early learning to other systems that are operating and serving the |same families or young children.
Meet and coordinate monthly
with Director's Alliance and
Options for Learning
January 2023
-on-going
monthly
Coordinator OYC
|Evaluation the pilot phase of the Growing Together PASadena Hub |Network and consider proposing a strategy to expand the program , |rooted in community need, that can serve as a model for other lcommunities (pg. 8 of 2022 Policy).
Evaluate Hubs - Checklist and visits
of existing hubs sites -
assessment/recommendations
report completed
June 2023Transition Team
Notes
Research/cite examples
of other cities/districts
Initial Meeting:
meeting with DrBlanco
and Jennifer Hall Lee
and Lindsay Lewis, OYC,
Transition Team held
|March2,2023-follow-
|up meeting to be
Scheduled with Options
|for Learning (Kelly
O'Connell), Lindsay
Lewis and Transition
Team on transitional K
land UPK
fTransitionTeam
l(DianneandLila) will
[facilitate a re-
Introduction to
|leadershipatthe LA
[Partnership for Early
IChildhood Investment
ICoordinatorOYC
Iprovide an update of
Updated April 19, 2023
From the City of Pasadena Early Child Development Policy - 2022 Blue= Areas of Recommendation
Orange = Key Initial Activities.
Timeline Key:
Phase I: July 1, 2023 - December 31, 2023
Phase II: January 1, 2024 - June 30, 2024
Phaselll: July 1,2024-December 31, 2024
1 Phase
(1,11,111)
OutcomesGoalsStrategy/ Action Steps
[Analyze funds through Measure J for
[early childhood initiatives and
[explore ways in which a portion of
[the funds could be re-directed to
learly childhood initiatives
Task
[Establish a Hub model at a school
Isite
[Recommend a strategy for
Ideveloping a more coherent, and
[functional model of the GTP
[Network
|From the recommendations, create]
|a description of the hlub model
Timeline
December
2023
Who
Hire an outside
consultant to visit,
evaluation, create,
strategy and
recommendations
Budget
$25K
Secure support and
financial investment in
EDI data collection for
2023-2024
ICIeartimelineand scope of work
from UCLA based on accurate EDI
|deliverables/ implementation
[Coordinate initial meetings with
IPUSD Leadership - City Leadership Rune 2023
[and Community Leaders
[Establish an agreement with PUSD/|
[City to determine who will fund EDI
[February 2024
pity Manager or
|designee and PUSD
ISuperintendent
Notes
OYC activities to
Director's Alliance
Recommendation of
consultant by Transition
Team
Action Item: Need an
estimate for EDI
(ballpark at $80k and
|depends on how many
lclassrooms are studied,
lcharter schools, etc.
Pl/
11/111
Pl/
11/111
Strengthenin
g Data
Collection
Related to
Young
Families
[Gather and seek
[funding for annual
|data collection (birth
[to 5) who live within
|the EDI study
Ipopulation
|Strengthenin
|g Data
ICollection
iRelated to
[Young
iFamilies
[Review of what data already exists thru First 5 & Public Health Identify what gaps exist in data and what additional data is helpful |Develop a dashboard
|of appropriate EDI
|data and program
loutcomes from City
[departments to
improve
implementation
|outcomes and learning
|cycles related to the
|EarIy Child
iDevelopment Policy
IDevelop dashboard of EDI, Hubs,
[Collaborative Partners & CHIP data and
[program outcomes from City
|Departments related to families with
^oung children.
[Series of meeting with PPHD, OYC,
land Advisory Group
iDetermine what data is needed to
[understand the birth to 5
Ipopulation
|What data does the City collect?
Establish measurable outcomes.
IWhat additional data is needed?
[Who and how does the additional
|data get collected
July 1,2023-
December 31,
2023
Coordinator, OYCIn
consultation with
the staff PPH D, staff
of Library and
Information Servicesl
Department,
Advisory Group and
representative from
First 5 LA
lldentify which programs
|exist citywide that have
|impacts on children birth to
E:—.;;-
[develop a quarterly
Idashboard for digital
Ipublication.
|Collect city department program
loutcomes for birth to 5
^\lign EDI, Hubs and Collaborative
|Partners data points and City
Iprogram outcomes on a quarterly
Idashboard
IStartJulyl,
12023 -
Dashboard
created by
June 30,2023
Coordinator, OYC and
City Staff
Phase 11/111
Data
Recommendatio
ns for Council For
Ql 2023 Report
to Council;
Funding TBD
|3-6 months (note
IdataEDI/CHIPdata
|won't change
[much, but dept.
Iprograms/activitie
Is will have more
|regular reporting
Updated April 19, 2023
From the City of Pasadena Early Child Development Policy - 2022 Blue= Areas of Recommendation
Orange = Key Initial Activities.
Timeline Key:
Phase I:July 1, 2023 - December 31, 2023
Phase II: January 1, 2024 - June 30, 2024
Phase III: July 1, 2024-December 31, 2024
2 PhaseOutcomesStrategy/ Action StepsTaskTimeline
Pl
[Disaggregate data to identify & engage
[Establish a mechanism to
lidentify each child in
|Pasadena, birth to 5, and |infants 3^ families -to include every" ^rack their placement in |baby born in Pasadena
|an early childhood
[program -public, private,
lchildcare, in-home
[services.
IReview of what data already
exists thru First 5 & Public
Health
|ldentify what gaps exist in
Idata and what additional
|data is helpful
Research how to gather the data
on babies born in other cities but
family resides in Pasadena
fT rack the number of seats available in each early childhood program I- public, private, childcare center, in-home
Consult with Options for Learning
staff for data
PHASE II
January/June
2024
Who
Coordinator, OYC
PPHD
Options for Learning
First 5 LA
PUSD designee
Budget
[Create an online resource
Idatabase with
[demographic data, list of
[partners & their services
[offered, info on progress
[of early childhood
[initiatives.
pemographic data on key child and
[family indicators - by age, race, and
location as well as indicators impacting
[the well-being, health and development
|of children
IStructure and
[Support the
lOfficeofthe
|Young Child &
[Implementati
Ion of the 2022
|Poticy -
fThe Office of
|the Young
IChild, with
[assistance from
|an advisory
lcommittee
Kformat,
[structure and
lcomposition to
|be determined),
|will create a
IWork Plan that
ffocuses on the
[planning and
implementation
|of the 2022
IPolicy for Year 1
Create a catalog of
existing City functions,
program and supports
for our youngest
children and their
families
assess what existing
|databases exist & identify
^aps in information.
Identify which data points
\wou\d benefit the
community at large.
Work with DOIT to create a
^vebpage(s) & prototype for
^ite.
IPublish & maintain site
Establish what technology system
to use
Establish who has access
Collect and input all pertinent data|
Load resources/apps at HUB kiosks.l
June 2024
Coordinator, OYC
And City Staff,
Options for
Learning, Early
Headstart,
Headstart, Office of
Advancement and
Early Education of
the Young Child (LA
County)
Research and document City Programming
Establish what technology system
to use
Establish who has access
Collect and input all pertinent data
Coordinator, OYC
An analysis of the
growing Together
PASadena Hub Network
and HUB locations
Evaluate the pilot phase of Growing together PASadena Hub Network and consider proposing a strategy to expand the program , rooted in community need, that can serve as a model for other communities (pg. 9 of 2022 Policy), focusing on the family & neighborhood approach as identified in the Strengthening Families framework: Pulling together health services, neighborhood services, city services & pre-kindergarten related services.
Create checklist. Schedule visits,
write report of
findings/recommendationsCompleted
For Ql 2023
Report to
Council
ECDELTransition
Team
Implementation of the
Key Initial Activities
Create a structure for ongoing support
and evaluation of the Work Plan and
activities of the OYC and implementation
of the Policy
Discuss & Review
Options
The Transition Team recommends
the format structure and
organization of the working
advisory committee 2.
The transition team reviews the
work plan and proposed
deliverables and outcomes
measures in alignment with the
2022 Policy.
Establish how the Areas of
Recommendations and Key Initial
activities progress and
Completed
For Ql 2023
Report to
Council
Transition Team
working with an
independent evaluator
Updated April 19, 2023
From the City of Pasadena Early Child Development Policy - 2022 Blue= Areas of Recommendation
Orange = Key Initial Activities.
Timeline Key:
Phase I: July 1, 2023 - December 31, 2023
Phase II: January 1, 2024 - June 30, 2024
Phase III: July 1, 2024 - December 31, 2024
Notes
|Data
iRecommendations
for Council For Ql
|2023 Report to
ICouncil; Funding
fTBD
W: Contact non-
[profits for their
resource lists 6
Months to 1 year
*See HUB Network
Handout, develop
implementation of
GTP Evaluation Plan
Criteria (Page 15 of
GTP Guide)
Need to develop a
measurement
system to
understand impact
and outcomes of all
stakeholders
|Hold frequent meetings
|ofthe Community Hubs
|for on-going
lcommunications;
3 OutcomesStrategy/ Action StepsTimelineNotes
Structure and
pupportthe
office of the
Young Child &
|lmplementati
bn of the 2022
|Policy -
fThe Office of
[the Young
IChild, with
[assistance from
^n advisory
fcommittee
[(format,
btructure and
composition to
|be determined),
\wW create a
Work Plan that
focuses on the
planning and
implementation
bf the 2022
Policy for Year 1
Implementation of the
Key Initial Activities
mplementation are measured
Assist the OYC with identifying a budget
and funding opportunities for Key Initial
Activities
Establish a regular consistent prototype
of a Community Hub that can serve as a
local model and for other communities
^\lign Hub resources with identified needs
|as indicated by the EDI results and program
Iservices and set up mechanisms for on-
Igoing assessment of needs
[Establish tangible activities with the
lcommunity through effective community
|conversations - using EDI and other data
Isources
assess movement of EDI data into strengths'
and growth over time
First establish the support
structure for OYC
Monitor grant
opportunities to support
early childhood initiatives]
iEstablished agreed upon
guidelines for being a
Community Hub
Continue to assess,
ianalyze and evaluate the
effectiveness of the
Community Hubs using
IEDI data as measure of
|forward progress to see
Ihow well our children arel
|doing
lActivities Included but
Inot limited to the hub
'strategy
Ongoing
Interim Director of
Library, Coordinator,!
OYC in collaboration
with Working Group
ICoordinatorOYCand
|representatives of
[the Hub Network
Iproviding regular
[updates and
feedback
[updates, training, data-
|analysis etc.
Updated April 19, 2023
From the City of Pasadena Early Child Development Policy - 2022 Btue= Areas of Recommendation
Orange = Key Initial Activities.
Timeline Key:
Phase I: July 1, 2023 - December 31, 2023
Phase II: January 1, 2024 - June 30, 2024
Phase III: July 1, 2024 - December 31, 2024
4 Early Child Development 2022 Policy Implementation
Key Initial Activities:
Road Map for Creating a Working Plan
Phase 1,11,111
PhaseOutcomesGoals
P i/ii/ [Analyze funds through
[Measure J for early
|childhood initiatives and ^ecure support and financial lexplore ways in which a |investment in EDI data collection bortion of the funds could be for 2023-2024
Ire-directed to early
lchildhood initiatives
Strategy/Detailed Action Steps
|See finance strategy page 2
[Secure support and financial investment in EDI.
[Establish every 2-year (Biennial) EDI data
lcollection support and financial investment
TaskTimeline
June 2023
Who
City Manager or
Designeeand
PUSD
Superintendent
(ordesignee)
BudgetStrategy/Notes
p "/ [Create a meaningful
Ipartnership with Pasadena
lUnified School District
I(PUSD), Options for Learning,
ICollaborate PASadena, in
|convening a working group
|of representatives from
|PUSD, City staff, parents and
|early childhood
|representatives
|Design and support of early
|childhood programs, including
IUPK
IfUniversal Pre-Kindergarten)
pevelop a Pasadena Unified School |AI: Update from PPHD/OYC on campaign |District-wide campaign to introduce|development & rollout [the District in beginning a
|relationship with new families
|Establish a working group that is made of up
IPasadena Unified School District (PUSD), Options
[for Learning, Collaborate PASadena, in convening
a working eroup of representatives from PUSD,
[City staff, parents and early childhood
[representatives
June 2023
City Manager
designeeand
transition team
Coordinate and work
with PUSD
Superintendent
Enrollment Committee
Strategic Plan Report
(January 2023)
June 2023
|City, Public
Health/Library
I(OYC),
IPUSD
iDirector's Alliance
lEstablish mixed use early childhood system
[whereby each of our youngest children is
|Create the design of mixed delivery |enrolled in a public, private, or in home early [system responsive to the needs of a|development program that is aligned with |diverse population with families of [desired EDI outcomes. lyoung children
Establish a matrix of supports and services for
lall families with children Birth to 5
Hire outside Early
Childhood
Consultant,
Working Group &
Director's Alliance
|$25K
|City of Pasadena Public Health
|Department's "I'm Getting
[Ready for Kindergarten"
ICampaign
^A/hatisdistrict(PUSD)the
|doing?
^A/hat role can city play?
|At each hub site parents or
lcaregivers are given guidance,
hwarm hand- offs on needed
|supports and services for a
h/ariety of Early Childhood
|Development needs around the
IPasadena area-the Hubs are
Ipart of the overall delivery
|system
[There needs to be training,
laccountability, referral system in
[place and tracking of referrals.
Pl/
11/111
[Create a meaningful
[partnership with Pasadena
lUnified School District
I(PUSD), Options for
|Learning, Collaborate
|PASadena, in convening a
[working group of
|representatives from
|PUSD, City staff, parents
[and early childhood
|representatives
"Welcome Baby" Passport
[Campaign
Include in the Campaign, the "baby passport" (a
|concept currently being explored by the OYC and
[the Pasadena Public Health Department) and the
|"Big Little Mornings" program of Pasadena's
IKidspace Museum
Vet pilot Baby Passports
with parents and
stakeholders
Meet with Kidspace
Leadership,
representatives of the
Directors Alliance and
community leaders to
partner with Big Little
Mornings"
Phase I
PPHD,
Huntington, GTP
Network
See budget/approach
matrix from OYC.
GTP network
Consultant
Pilot w/network
Updated April 19, 2023
From the City of Pasadena Early Child Development Policy - 2022 Blue= Areas of Recommendation
Orange = Key Initial Activities.
Timeline Key:
Phase 1: Julyl, 2023 - December 31, 2023
Phase II: January 1, 2024 - June 30, 2024
Phase III: July 1, 2024 - December 31, 2024
5 OutcomesStrategy/Detailed Action StepsStrategy/Notes
Establish mixed use early
childhood system whereby
each of our youngest children
is enrolled in a public,
private, or in-home early
development program
[Establish a plan with
^et goal targets,
lutilizing birth to 5
Ipopulation data to fill
[the unfilled seats.
lEstablish mixed use
learly childhood system
thereby each of our
youngest children has
laccess to a public,
Iprivate, or in-home
|early development
Iprogram
Hire outside Early
Childhood
Consultant,
Working Group &|
Director's Alliancel
$25K
Hold a launch event for
^022 Policy & related
pomponents with
appropriate resource
network and multi-
^hannels/campaign
elements
|The Launch will re-energize
and re-engage the
community and
stakeholders about the
movement of the Early
Child Development Policy,
Initiatives and Pasadena
being an Early Learning City
by 2025
ppportunity for cross City departmental
|collaboration, early childhood community,
Ipublic stakeholders, political figures, other
lcommunities' media to be excited about
[Pasadena's commitment to its youngest
Ipopulation.
Phase III
July 1,2024-
December 31,
2024
Coordinator, OYC,
City Staff a nd
Working Group
Updated April 19, 2023
From the City of Pasadena Early Child Development Policy - 2022 Blue= Areas of Recommendation
Orange = Key Initial Activities.
Timeline Key:
Phase I: July 1, 2023 - December 31, 2023
Phase II: January 1,2024 - June 30, 2024
Phase III: July 1, 2024 - December 31, 2024
6