Agenda — Pasadena City Council, December 11, 2023

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PUBLIC COMMENT

INSTRUCTIONS
INSTRUCCIONES PARA COMENTARIOS PÚBLICOS
AGENDA

CITY COUNCIL AND

THE SUCCESSOR AGENCY TO THE

PASADENA COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 11, 2023
Dinner Recess: 4:30 P.M.

Public Meeting: 5:30 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

DINNER RECESS
– 4:30 P.M.

PUBLIC MEETING – 5:30 P.M.

1. ROLL CALL AND PLEDGE OF ALLEGIANCE

2. CITY COUNCIL REORGANIZATION
A.

MAYOR ANNOUNCES REORGANIZATION
B.

PRESENTATIONS TO OUTGOING VICE MAYOR WILLIAMS
C.

REMARKS BY VICE MAYOR WILLIAMS
D.

MOTION TO ADJOURN COUNCIL - SINE DIE
E.

MAYOR ANNOUNCES START OF TERM OF VICE MAYOR

MADISON
F.

REMARKS BY VICE MAYOR MADISON

3. CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of
20 minutes
at
the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to
3 minutes
each, and the Mayor may limit this time if reasonable under the circumstances.

The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2).

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
City
Manager/Executive Director

1. AUTHORIZATION TO ENTER INTO
SEPARATE CONTRACTS WITH SUPERBTECH, INC., JADA SYSTEMS, INC., AP PROFESSIONALS OF PHOENIX LLC, SMALLBOARD.COM, SIERRA CYBERNETICS, INC., 22 ND
CENTURY TECHNOLOGIES, INC.,
SATWIC, INC., AND TALENT & ACQUISITION LLC DBA STAND 8 FOR IT TEMPORARY STAFFING

SERVICES FOR A COMBINED TOTAL AMOUNT NOT-TO-EXCEED OF
$4,000,000
(DoIT)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed
contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to
projects that may have an
effect on the environment;
(2)
Authorize the City Manager to enter into contracts, as
a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with: SuperbTech, Inc., Jada Systems, Inc., AP Professionals of Phoenix LLC,
SmallBoard.com, Sierra Cybernetics, Inc., 22
nd
Century Technologies,
Inc., Satwic, Inc., and Talent & Acquisition LLC DBA Stand 8 for IT temporary staffing services for a period of five years or until
$500,000 is expended per
vendor, whichever comes first; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and
(3)
Authorize the City
Manager to extend Contract No. 31456 with Sierra Cybernetics, Inc., Contract No. 31457 with Superb Tech, Inc., Contract No. 31460 with 22nd Century Technologies, Inc., and Contract No. 31458 with
Jada Systems Inc., for IT
temporary staffing services to March 31, 2024 without increasing the authorized total not-to-exceed amount on each contract.

ATTACHMENT A
TPA

2. AUTHORIZATION TO ENTER INTO A CONTRACT WITH

CUSTOM TRUCK ONE SOURCE FOR UTILITY CONSTRUCTION EQUIPMENT RENTAL FOR AN AMOUNT NOT-TO-EXCEED $1,500,000 FOR THE WATER

AND POWER DEPARTMENT
(Water & Power Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed action is not a project subject to the California Environmental Quality Act ("CEQA") pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no
environmental document pursuant to CEQA is required; and (2)
Accept the bid dated November 2, 2023, submitted by Custom Truck One Source (“Custom Truck”) in response to the Specifications for Utility Construction Equipment Rental for the Water and Power Department (“PWP”); and authorize the City Manager
to enter into a Contract with Custom Truck for a period of three years, or an amount not to exceed $900,000, whichever occurs first; with the option for two additional one-year extensions, or an amount
not to exceed $300,000 each,
whichever occurs first, at the discretion of the City Manager, for a maximum contract length of five years, or a total amount not to exceed $1,500,000, whichever occurs first.

3. APPROVAL OF THE WATER AND POWER DEPARTMENT’S 2024

WILDFIRE MITIGATION PLAN
(Water & Power Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
proposed action is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 21080(b)(4) of CEQA and Section 15269 (Emergency Projects) of the State CEQA Guidelines,
and as such, no environmental
document pursuant to CEQA is required for the project; and (2)
Accept and
approve the annual update of the Wildfire Mitigation plan for 2024 for the Water and Power Department (“PWP”) as an approved operating manual to mitigate the Utility’s risk of causing a catastrophic wildfire.

This fulfills the requirement
of The California Public Utilities Commission (“CPUC”) Section 8387.

ATTACHMENT A

4. AUTHORIZATION TO ENTER INTO CONTRACTS WITH ALTEC INDUSTRIES, Inc., For two aerial bucket trucks NOT-TO-EXCEED $683,265, and 72 hour, llc FOR two Electric half-Ton
pickup trucks NOT-TO-EXCEED
$186,097 FOR THE WATER AND POWER DEPARTMENT
(Water & Power Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA
Guidelines, and as such, no
environmental document pursuant to CEQA is required;
(2)
Authorize the
issuance of a contract to Altec Industries, Inc. (“Altec”) for the purchase of two aerial bucket trucks for an amount not-to-exceed $683,265, which includes the base amount of $621,150 and a contingency of
$62,115 to provide for any
necessary change orders. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors;
(3)
Authorize the
issuance of a contract to 72 Hour, LLC (“72 Hour”) for the purchase of two Chevrolet Silverado EV Trucks (or Ford Lightning EV trucks contingent on availability) for an amount not-to-exceed $186,087, which includes the base contract
amount of $169,170 and a contingency of $16,917 to provide for any necessary change orders. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other
governmental entities or their
contractors; and
(4)
Reject all bids
received in response to Bid Specification 2023-IFB-MS-264 for Articulated/Telescopic Bucket Trucks.

TPA

5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH ANIXTER, INC., FOR Pad Mount AND Underground TRANSFORMERS FOR A TOTAL AMOUNT NOT-TO-EXCEED $3,900,000

FOR THE WATER AND

POWER DEPARTMENT
(Water and Power Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c)(3), and 15378, and as such, no
environmental document pursuant
to CEQA is required for the project; and
(2)
A
ccept
the bid dated October 18, 2023, submitted by Anixter, Inc., (“Anixter”) in response to the Specifications for “Utility Power Distribution Transformers” for the Water and Power Department; authorize the City Manager to enter into a contract with
Anixter for an amount not-to-exceed $3,900,000.

6. AUTHORIZATION TO
ENTER INTO A contract WITH moran welding dba brooks brothers trailers For An electric Trailer Mounted Underground Cable Puller FOR AN AMOUNT NOT-TO-EXCEED $221,260 FOR the
water and power department
(Water & Power
Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that this
action is not a project subject to the California Environmental Quality Act (“CEQA”)
pursuant to
Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as
such, no environmental document
pursuant to CEQA is required; and
(2)
Accept the bid dated
August 25, 2023, submitted by Moran Welding DBA Brooks Brothers Trailers (“Brooks Brothers”) in response to Specifications for an Electric Trailer Mounted Underground Cable Puller for the Water
and Power Department (“PWP”);
and authorize the City Manager to enter into a contract with Brooks Brothers for an amount not-to-exceed $221,260, which includes the base contract amount of $201,145 and a contingency of
$20,115 to provide for any
necessary change orders.

7. AUTHORIZATION
TO ENTER INTO A PURCHASE ORDER CONTRACT WITH BRAUN NORTHWEST, INC., FOR THE PURCHASE OF TWO (2) 2025 NORTH STAR 167-3 AMBULANCES FOR A TOTAL AMOUNT NOT-TO-EXCEED $660,000
(Fire Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
recommended actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense” exemption that CEQA applies only
to projects which have the
potential for causing a significant effect on the environment; and (2)
Authorize the City
Manager to enter into a purchase order contract with Braun Northwest, Inc., for the purchase of two (2) 2025 North Star 167-3 Ambulances in an amount not-to-exceed $660,000. Neither Competitive
Bidding nor Competitive
Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities.

TPA

8. AUTHORIZE THE CITY MANAGER
TO

AMEND CONTRACT
NO. 9706-3 WITH NORTON SIMON MUSEUM TO INCREASE ANNUAL LANDSCAPE MAINTENANCE

CONTRACT BUDGET FROM
$159,756 to $328,226,
ANNUALLY, subject to annual
Consumer Price Index INCREASE
(PRCS Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed action is exempt from
the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption (formerly the General Rule);
(2)
Authorize the City Manager to amend Contract No.9706-3
with Norton Simon Museum, to increase the annual contract landscape maintenance budget from $159,756 to $328,226, subject to annual Consumer Price Index; and
(3)
Appropriate $98,274 from the General Fund to the FY 2024 Parks, Recreation and Community Services Department Operating Budget (10118070-811400) to cover increased expenses related to landscape maintenance at Norton Simon Museum.

ATTACHMENT A

9. REJECTION OF BIDS FOR THE PASADENA

TRANSIT SIGNAL PRIORITY SYSTEM AND COMMUNICATIONS IMPROVEMENTS PROJECT (Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find the action proposed in the agenda report to be
categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15061(b)(3), the “Common Sense”
exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment
;
and
(2)
Reject all bids received on
October 19, 2023, in response to Notice of Inviting Bids for the Pasadena Transit Signal Priority System and Communications Improvements project.

10. CONTRACT AWARD TO SELECT ELECTRIC, INC., FOR
Pedestrian Crossing
Enhancements at VARIOUS Locations
FOR AN AMOUNT NOT-TO-EXCEED $235,313
(Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find the contract proposed in the agenda report to be
categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and
Section
15303, Class 3,
and that there are no features that distinguish this
project from others in the exempt classes, and therefore, there are no unusual circumstances
;
and
(2)
Accept the bid dated October
19, 2023, submitted by
Select Electric, Inc.
, in
response to the plans and specifications for the
Pedestrian Crossing Enhancements at Various Locations
project, reject all
other bids received,
and authorize the City Manager
to enter into a contract for an amount not-to-exceed $235,313 which includes the base contract amount of $213,921 and a contingency of $21,392 to provide for any necessary change orders.

11. AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS
WITH
GEO-ADVANTEC, INC.;
EARTH SYSTEMS PACIFIC; GEOPENTECH, INC.; AND GEOCON WEST, INC., FOR

ON-CALL

GEOTECHNICAL

ENGINEERING SERVICES
FOR AN AMOUNT NOT-TO-EXCEED $750,000 FOR EACH CONSULTANT (Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find the contracts proposed in
the agenda report to be categorically exempt
from the California Environmental Quality Act
(“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense”
exemption that CEQA only
applies to projects that may have an effect on the environment ;
(2)
Authorize the City Manager to enter into individual
contracts, as the result of a competitive selection process specified by Section

4.08.047 of the Pasadena Municipal Code, with
Geo-Advantec, Inc.; Earth Systems Pacific;
GeoPentech, Inc.; and Geocon
West, Inc.,
for On-Call
Geotechnical Engineering Services for a total amount not-to-exceed $750,000 for each consultant over a four-year term.

Competitive bidding is not required pursuant to City
Charter Section 1002(F)
(contracts for professional or unique services); and
(3)
Authorize the City Manager to
extend the term of the contracts as necessary without increasing the not-to-exceed amount.

ATTACHMENT A
TPA

12. APPROVAL OF FINAL TRACT MAP NO. 083642
FOR THE CREATION OF 19 AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 150

SOUTH OAK KNOLL AVENUE
(Public
Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Adopt a resolution to approve Final Tract Map No.
08642 for the
creation of 19 air
parcels for residential condominium purposes; and
(2)
Authorize the City
Clerk to execute the Certificate on the Tract Map showing the City’s approval of said Map.

ATTACHMENT A

ATTACHMENT B

RESOLUTION

13. CONTRACT AWARD TO
SELECT ELECTRIC, INC.,
FOR

INSTALLATION OF AMERICANS WITH DISABILITY ACT (ADA) PUSH BUTTONS AT VARIOUS Intersections FOR LEADING PEDESTRIAN INTERVALS
FOR AN AMOUNT NOT-TO-EXCEED $
1,018,223
(Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find
the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and
Section 15303, Class 3,
and that there are no
features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances;
and
(2)
Accept the bid dated October 26, 2023 submitted by
Select Electric, Inc.
in response to the plans and specifications for the Installation of ADA Push Buttons at Various Intersections for Leading Pedestrian Intervals project, reject all other bids received,
and authorize the City Manager to enter into a contract for an amount not-to-exceed $
1,018,223
which includes the base contract amount of $
925,657
and a contingency of $
92,566
to provide for any
necessary change orders.

14. AUTHORIZE THE CITY MANAGER TO ENTER INTO
A CONTRACT FOR CITY EMPLOYEE PARKING WITH UNIFIED PARKING SERVICE, INC., FOR AN AMOUNT NOT-TO-EXCEED $651,000 OVER THREE YEARS
(Transportation Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that
the recommended actions are
exempt
from
the
California
Environmental
Quality
Act (CEQA)
pursuant to State
CEQA Guidelines per
Section
15061(b)(3), the “Common Sense” exemption that
CEQA
only
applies
to
projects
that
may
have
an
effect
on
the
environment;
(2)
Authorize the
City Manager to enter into a contract with Unified Parking Service, Inc., (Unified) of Pasadena to provide 200 parking spaces at the 473 Union Street parking facility, in an amount not-to-exceed $217,000 for the initial one-year term, with two
optional one-year extensions in the amount of $217,000 each, for a total amount of $651,000 over three years; and
(3)
Find that Competitive
Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

To the extent
this transaction could be considered a separate procurement subject to the Competitive Selection
Process, grant the proposed contracts with Unified an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena
Municipal Code Section

4.08.049(B), contracts for which the City’s best interests are served.

TPA

15. AUTHORIZE THE CITY MANAGER TO EXTEND
CONTRACT NO. 32539 FOR CITY EMPLOYEE PARKING WITH ABM INDUSTRY GROUPS LLC, FOR

ADDITIONAL SIX-MONTH TERM, AND NOT-TO-EXCEED
AMOUNT OF $117,000
(Transportation
Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that
the recommended actions are
exempt
from
the
California
Environmental
Quality
Act (CEQA)
pursuant to State
CEQA Guidelines per
Section
15061(b)(3), the “Common Sense” exemption that
CEQA
only
applies
to
projects
that
may
have
an
effect
on
the
environment;
(2)
Authorize the
City Manager to extend Contract No. 32539 with ABM Industry Groups, LLC., to provide 100 parking spaces at the 245 Ramona Street Judicial Council of California parking facility, by $39,000 for the additional six-month term for a total
not-to-exceed contract amount of $117,000; and
(3)
Find that Competitive
Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services.

To the extent
this transaction could be considered a separate procurement subject to the Competitive Selection
Process, grant the proposed contract with ABM an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal
Code Section 4.08.049(B),
contracts for which the City’s best interests are served.

TPA

16. REJECTION OF BID FOR CAMERA PURCHASE AND INSTALLATION (Pasadena Police Dept.)
Recommendation
:

17. FINANCE COMMITTEE
:

QUARTERLY
INVESTMENT REPORT – QUARTER ENDING SEPTEMBER 30, 2023
(Finance Dept.)
Recommendation
:

This report is intended to provide information to the City Council; no action is required.

ATTACHMENT A

18. FINANCE COMMITTEE
:

AMENDMENTS TO THE FISCAL YEAR 2024 GENERAL

FEE SCHEDULE TO REVISE AND ADD AQUATICS FEES
(PRCS Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption; and
(2)
Adopt a resolution amending the Fiscal Year (FY)
2024 General Fee Schedule to revise and add Aquatics Fees.

ATTACHMENT A

RESOLUTION

19. FINANCE COMMITTEE
:

ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2024

SCHEDULE OF TAXES, FEES, AND CHARGES
RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL
(Finance Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
proposed rate increases are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies
to projects that may have an
effect on the environment; and
(2)
Approve the
scheduled rate increases effective February 1, 2024, for the Grandstand Permit Application, the Rose Bowl Admission Tax, and for the New Year’s Day Related Business Grandstand Seat Surcharge as set
forth in the body of the agenda
report.

ATTACHMENT A

20. FINANCE COMMITTEE
:

APPROVAL OF A BUDGET AMENDMENT TRANSFERRING $120,000 FROM THE HOUSING DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET TO THE PUBLIC HEALTH DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET TO PROVIDE WEATHER-ACTIVATED

MOTEL VOUCHER SERVICES
(Housing Dept.)
Recommendation
:

21. FINANCE

COMMITTEE
: AMENDMENT TO FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM TO APPROPRIATE $1,000,000 IN GENERAL FUND FOR WORK AT THE YWCA BUILDING (Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
proposed action is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as
such, is not subject to
environmental review; and
(2)
Amend
the Fiscal Year
(FY) 2024 Capital Improvement Program (CIP) Budget to appropriate $1,000,000 in General Fund to the Building Maintenance FY 2021 – 2025 project for work at the YWCA building.

22. FINANCE

COMMITTEE
: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HORIZONS CONSTRUCTION COMPANY INTERNATIONAL, INC., FOR VIÑA VIEJA PICKLEBALL COURTS – PHASE 1 PROJECT FOR AN AMOUNT
NOT-TO-EXCEED $544,848 AND AMENDMENT TO THE FISCAL YEAR 2024 CAPITAL IMPROVEMENT

PROGRAM
(Public Works Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that in
accordance with the requirements of the California Environmental Quality Act (CEQA), an Initial Environmental Study (Initial Study) was prepared to identify and analyze the project’s potential impacts on the
environment and to identify
mitigation measures that would reduce all potentially significant impacts to a less-than-significant level and that based on the Initial Study the City’s Hearing Officer adopted a Mitigated Negative
Declaration and Mitigation
Monitoring and Reporting Program on May 24, 2021; and find that no substantial changes to the project or to the circumstances have occurred and there is no new information of substantial importance that
would require subsequent or
supplemental environmental documentation;
(2)
Authorize the City
Manager to enter into a contract with Horizons Construction Company International, Inc., for
Viña
Vieja Pickleball Courts – Phase 1 project for an amount not-to-exceed $544,848 which includes the base
contract amount of $495,316 and
a contingency of $49,532 to provide for any necessary change orders. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other government agencies or
their contractors for labor,
materials, supplies, or services;
(3)
Grant the proposed
contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(4)
Amend the Fiscal Year
(FY) 2024 Capital Improvement Program Budget by appropriating $70,000 in Residential Impact Fees to the
Viña
Vieja Pickleball Courts (78086) project.

TPA
City Council
City Attorney
City Clerk/Secretary

23. RECEIVE AND

FILE CLAIMS AGAINST THE CITY OF PASADENA
Claim No.

Claimant
Claim Amount
2024-0115
Taisyn Crutchfield
$
Not
stated
2024-0116
Tae Hyun Nam
7,694.22
2024-0117
Richard Azarloza
540.00
2024-0118
Void
2024-0119
Lucys Flowers
10,000.00+
2024-0120
Randy Levine
25,000.00+
2024-0121
Robert Brownstein

99.00 2024-0122
Talaya Jasmine Mackey
240.90
2024-0123
Kimberly Lawrence
246.69
PUBLIC HEARINGS:

None

MULTIPLE AGENDA ITEM COMMENT
(There will be one opportunity for public comment for those speakers who wish to
speak
on more than one item of business on the agenda, excluding public hearings.

Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.)
OLD BUSINESS:

24. AUTHORIZE THREE
CONTRACT AWARDS FOR BROKER LISTING SERVICES FOR CALTRANS PROPERTIES WITH: 1) WILLIAM PODLEY/COMPASS (FORMERLY DEASY PENNER PODLEY), 2) MICHAEL

SLAUGHTER/MUTUAL REALTY
CONSULTANTS, AND 3)
MICHAEL BELL/SOTHEBY’S INTERNATIONAL REALTY, INC., FOR A COMBINED TOTAL AMOUNT NOT-TO-EXCEED $1,387,260
(Housing Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the
recommended actions are exempt from the California Environmental Quality Act
("CEQA")
pursuant
to
State
CEQA
Guidelines
per
Section
15061(b)(3), the “common sense” exemption that CEQA only applies to projects that may have an
effect on the environment;
(2)
Authorize the City Manager to enter into a
professional service contract and to execute all related documents and amendments, with William Podley, broker, and Compass (formerly Deasy Penner Podley), to provide broker
listing services for the
marketing, listing, and sale of five (5) residential properties for a one-year term. The total contract amount is not-to-exceed $462,420. Contract is recommended as the result of a competitive selection process as specified by Section

4.08.047 of the Pasadena Municipal Code; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services);
(3)
Authorize the City Manager to enter into a
professional service contract and to execute all related documents and amendments, with Michael Slaughter, broker, and Mutual Realty Consultants to provide broker
listing services for the
marketing, listing, and sale of
up to five (5) residential properties for a one-year term. The total contract amount is not-to-exceed $462,420. Contract is recommended as the result of a competitive selection process as specified by
Section 4.08.047 of the
Pasadena Municipal Code; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (4)
Authorize the City Manager to enter into a
professional service contract and to execute all related documents and amendments, with Michael Bell, broker, and Sotheby’s International Realty, Inc., to provide broker listing
services for the marketing,
listing, and sale of up to five (5) residential properties for a one-year term.

The total contract amount is not-to-exceed $462,420. Contract is recommended as the result of a competitive selection process
as specified by Section

4.08.047 of the Pasadena Municipal Code; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and
(5)
Authorize the City
Manager or his designee to enter into any amendments to the contracts as may be necessary to effectuate the transactions, including increases in the contract amount that may result from increases in the
market sale prices of the
properties.

ATTACHMENT A

ATTACHMENT B

POWERPOINT
- PRESENTED AT MEETING

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
Economic Development and Technology Committee
Finance Committee

25. AMEND THE POLICE
DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET BY APPROPRIATING $148,456 FROM THE GENERAL FUND’S UNAPPROPRIATED FUND BALANCE AND ADDING THREE (3.0)

FULL-TIME EQUIVALENT PARK
SAFETY POSITIONS AND ONE (1.0) FULL-TIME EQUIVALENT POLICE SUPPORT ASSISTANT

POSITION TO THE POLICE DEPARTMENT
(Police Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the project
proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA applies only to projects that
may have an effect on the
environment
;
(2)
Amend the Police
Department’s Fiscal Year (FY) 2024 Operating Budget by appropriating $148,456 from the General Fund’s unappropriated fund balance for the salaries and benefits for 4.0 Full-Time Equivalent (FTE)
positions and equipment to
outfit the new positions; and
(3)
Amend the Police
Department’s FY 2024 Operating Budget by adding 3.0 FTE Park Safety Specialists and 1.0 FTE Police Support Assistant bringing the Police Department’s total FTE’s to 382.25.

POWERPOINT
- PRESENTED AT MEETING
Legislative Policy Committee
Municipal Services Committee

26. ADOPTION AND APPROVAL OF THE 2023 POWER INTEGRATED RESOURCE PLAN FOR THE WATER

AND POWER DEPARTMENT
(Water and Power
Dept.)
Recommendation
:

It is recommended that the City Council:
(1)
Find that the proposed actions are statutorily exempt
from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15262, Feasibility and Planning Studies; and 15271, Early Activities
Related
to Thermal Power Plants;
(2)
Adopt and approve the
2023 Power Integrated Resource Plan (“IRP”) for filing with the California Energy Commission (“CEC”) for the Water and Power Department (“PWP”); and (3)
Support PWP’s continuing decarbonization trajectory
while exceeding State regulatory requirements, and simultaneously working towards achieving the policy goal of 100% Carbon-Free electricity by 2030, through the
utilization of the Waypoint Framework supported by the 2023 IRP Scenario 2 modeling results.

Recommendation of the Environmental Advisory Commission :

On September 12, 2023, the Environmental Advisory
Commission (“EAC”) was presented an informational update regarding the recommendations in the
agenda report.

Subsequently, the EAC held a Special Meeting on
September 26, 2023, and provided correspondence to the City Council in Attachment B of the agenda report.

Recommendation of the Municipal Services Committee
:

At its
December 5, 2023 meeting, the Municipal Services Committee (“MSC”) recommended that the City Council adopt the IRP for filing with the CEC with three additional conditions:
1)
Create a dashboard to
track progress towards meeting the carbon-free goals of Resolution No. 9977; 2)
Conduct an internal
review of the IRP in two years and present to the MSC; and 3)
Develop an integrated
strategic plan that outlines a path to carbon-free energy through 2030, while synergizing key inputs including the Power Delivery Master Plan (“PDMP”), Waypoint Framework, Cost of Serve and Rate
Study
(“COS”), and others.

It
was recommended that PWP return to MSC in eight months with a dashboard, and that the integrated strategic plan be prepared in consultation with Energy and Environmental Economics, Inc., (“E3”), and/or other consultants.

Additionally, PWP will provide the MSC with periodic informational updates between CEC’s 5-year filing requirement.

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

ATTACHMENT D

CORRESPONDENCE
- 10/10/2023 MSC

CORRESPONDENCE
- 11/14/2023 MSC

CORRESPONDENCE
- 12/05/2023 MSC

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE
CORRESPONDENCE PART 2

POWERPOINT
- PRESENTED AT MEETING
Public Safety Committee

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
City
Manager
City Council
City Attorney

ORDINANCES
First
Reading
:

None
Second Reading
:

27. Adoption of
“
AN
ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8, Chapter 8.62 of the pasadena municipal code, pertaining to the city’s construction and demolition waste
MANAGEMENT program
”
(Introduced by Councilmember Hampton)

ORDINANCE

28. Adoption of “AN
ORDINANCE OF THE CITY OF PASADENA CREATING A NEW CHAPTER 2.302 OF THE PASADENA MUNICIPAL CODE TO ESTABLISH A RENT STABILIZATION DEPARTMENT” (Introduced by
Councilmember Madison)

ORDINANCE

CORRESPONDENCE

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

INFORMATION ITEM

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

CLOSED SESSION
A.

CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding
pending litigation pursuant to Government Code Section 54956.9(d)(1) Name of Case: Toland v. McFarland, et al.

United States District Court – Central District Case No. 2:21-cv-04797-FWS-AGR

ADJOURNMENT

SCHEDULED

COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Tyron Hampton, Steve Madison, Jess Rivas, Jason Lyon) Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2
nd
floor)
December 19, 2023 (To be cancelled)
January 16, 2024 (To be cancelled)
January 30, 2024 (Special meeting)

FINANCE COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Felicia Williams) Meets the second and fourth Monday of each month at 4:00 p.m., 100 N.

Garfield Avenue, Room S249 (City Hall Council Chamber, 2 nd
floor)
December 11, 2023 (Special Meeting to Commence at 3:00
p.m.)
December 25, 2023 (To be Cancelled)
January 8, 2024 (Special Meeting to Commence at 3:00
p.m.)

LEGISLATIVE POLICY COMMITTEE
(Chair Steve Madison, Jason Lyon, Gene Masuda, Jess Rivas) Meets the first Tuesday of each month at 4:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2
nd
Floor)
January 2, 2024 – Cancelled Meeting
February 6, 2024
March 5, 2024

MUNICIPAL SERVICES COMMITTEE
(Chair Felicia Williams, Tyron Hampton, Justin Jones, Jason Lyon) Meets
the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2
nd
Floor)
December 12, 2023
December 26, 2023 (To Be Cancelled)
January 9, 2024

PUBLIC SAFETY COMMITTEE
(Chair Mayor Victor M. Gordo, Tyron Hampton, Justin Jones, Steve Madison) Meets the third Wednesday of each month at 4:00 p.m., Pasadena City Hall, 100 N.

Garfield Avenue, Room
S249 (Council Chamber, 2
nd
Floor)
December 20, 2023
January 17, 2024
February 21, 2024

FUTURE COUNCIL MEETING DATES
December 18. 2023 (To be cancelled)
December 25, 2023 (To be cancelled)
January 1, 2024 (To be cancelled)
January 8, 2024
January 15, 2024 (To be cancelled)
January 22, 2024
January 29, 2024
February 5, 2024
February 12, 2024 (To be cancelled)
February 19, 2024 (To be cancelled)
February 26, 2024
February 29, 2023 (Mayor’s State of the City Address)
March 4, 2024
March 11, 2024
March 18, 2024
March 25, 2024
April 1, 2024
April 8, 2024
April 15, 2024
April 22, 2024
April 29, 2024

FUTURE PUBLIC HEARINGS
:

None scheduled at this time

COMMISSION VACANCIES

Pasadena City CouncilDecember 11, 2023

Pasadena City Council
December 11, 2023