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Agenda Report
December 11, 2023
TO: Honorable Mayor and City Council
FROM: Department of Pu blic Works
SUBJECT: CONTRACT AWARD TO SELECT ELECTRIC, INC. FOR PEDESTRIAN
CROSSING ENHANCEMENTS AT VARIOUS LOCATIONS FOR AN
AMOUNT NOT-TO-EXCEED $235,313
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RECOMMENDATION:
It is recommended th at the City Council:
1. Fin d the con tract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapters, Article 19, Section 15301, Class 1, and Section 15303, Class 3, and that there are no features that distinguish this project from others in the exempt classes and, therefore, there are no unusual circumstances; and
2. Accept the bid dated October 19, 2023 submitted by Select Electric, Inc., in response to the plans and specifications for the Pedestrian Crossing Enhancements at Various Locations project, reject all other bids, and authorize the City Manager to enter into a contract for an amountnot-to-exceed $235,313 which includes the base contract amount of $213,921 and a contingency of $21,392 to provide for any necessary change orders.
BACKGROUND:
This contract provides pedestrian enhancements to uncontrolled marked crosswalks at the following three intersections: Raymond Avenue at Grandview Street, El Molino Avenue at Buckeye Street, and Euclid Avenue at Glenarm Street. The project is comprised of the design and installation of enhanced pedestrian signagewith lights, pedestrian traffic signals, enhanced crosswalk markings, and other pedestrian safety enhancements. The work includes installation of a pedestrian sensor systems, wireless rectangular rapid flashing beacons, standard signal poles, sandblasting, striping, signage, and miscellaneous appurtenant work.
A finding of compliance with the General Plan was previously made and is shown in the Fiscal Year (FY) 2024-2028 Capital Improvement Program (CIP) budget under Pedestrian Crossing Enhancements Program FY 2021-2025, page 5.3. )
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MEETING OF.12/11/2023AGENDA ITEM NO.10
Pedestrian Crossing Enhancements at Various Locations
December 11, 2023
The Department of Public Works prepared plans and specifications for this project. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On September 28, 2023, a Notice Inviting Bids for Pedestrian Crossing Enhancements at Various Locations was published in the local papers as well as posted on Opengov. A total of 24 vendors downloaded the specifications, of which none were local. A total of two bids were received by the bid opening date, none from local vendors.
Following advertising, bids were received on October 19, 2023, and are as follows:
Bidder Amount ($)
1. Select Electric, Inc., Anaheim
2. Elecnor Belco Electric, Inc., Chino
Engineer's Estimate
$213,921
$248,330
$211,000
The lowest responsible and responsive bid received is less than two percent higher than the Engineer's Estimate.
It is recommended that Select Electric, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with Select Electric, Inc., fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the awarding of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Select Electric, Inc. has completed contracts totaling more than $2.3 million on prior City projects since 2018. Staff has confirmed the contractor's license and their Department of Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
The contract for this project will be set up as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$213,921
$21,392
$235,313
A contingency of 10 percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in February 2024 and be completed in June 2024. These proposed dates include the material lead time required for manufacturing and delivery of items.
Pedestrian Crossing Enhancements at Various Locations
December 11, 2023
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goal to improve, maintain and enhance public facilities and infrastructure, as well as to improve mobility and accessibility throughout the City.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapters, Article 19, Section 15301, Class 1, and Section 15303, Class 3. Class 1 consists of minor alterations of existing facilities involving negligible or no expansion of use. Class 3 consists of construction of limited number of new, small facilities or structures. There would be no expansion of use of the street network as a result of the project, and therefore, there are no unusual circumstances.
Pedestrian Crossing Enhancements at Various Locations
December 11, 2023
FISCAL IMPACT:
The total cost of this contract including contingency is $235,313 and the total cost of this action is not expected to exceed $267,400. Funding for this action will be addressed by the utilization of existing funds in the Pedestrian Crossing Enhancements Program FY 2021-2025 (75122) and Street Lighting Program FY 2024-2028 (74422) projects in the FY 2024 CIP budget. It is anticipated that all costs will be expended in FY 2024.
There is no impact to the General Fund.
The following table represents a contract summary.
Base Bid$ 213,921
Contingency$ 21,392
Contract Administration/lnspection$ 32,087
Total Fiscal Impact$ 267,400
Respectfully submitted,
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TOr^ OLMOS^P.E.
Director of Public Works
Prepared by:
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Kris Markarian, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
Cft7 MIGUEL MARQUEZ
<3UCity Manager
NICHOLAS G. RODRIGUEZ
Assistant City Manager