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Agenda Report
December 11, 2023
TO: Honorable Mayor and City Council
FROM: Department of Public Works
SUBJECT: CONTRACT AWARD TO SELECT ELECTRIC, INC. FOR INSTALLATION
OF AMERICANS WITH DISABILITY ACT (ADA) PUSH BUTTONS AT
VARIOUS INTERSECTIONS FOR LEADING PEDESTRIAN INTERVALS
FOR AN AMOUNT NOT-TO-EXCEED $1,018,223
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RECOMMENDATION:
It is recommended that the City Council:
1. Find the contract proposed herein to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3, and that there are no features that distinguish this project from others in the exempt classes and, therefore, there are no unusual circumstances; and
2. Accept the bid dated October 26, 2023 submitted by Select Electric, Inc. in response to the plans and specifications for the Installation of ADA Push Buttons at Various Intersections for Leading Pedestrian Intervals project, reject all other bids, and authorize the City Manager to enter into a contract for an amount not-to-exceed $1,018,223 which includes the base contract amount of $925,657 and a contingency of $92,566 to provide for any necessary change orders.
BACKGROUND:
The project provides for the installation of Leading Pedestrian Intervals (LPI) and Audible Pedestrian Signals (APS) at 68 signalized intersections throughout the City intended to improve pedestrian safety. An LPI gives pedestrians the opportunity to enter the crosswalk at an intersection three to seven seconds before vehicles are given a green indication. This allows pedestrians to establish their presence in the crosswalk before vehicles have priority to turn right or left at an intersection. APS push buttons are generally required to be used in conjunction with LPI so that persons with visual impairments are alerted through vibro-tactile and audible messaging that the pedestrian phase is served.
I
MEETING OF__12/11Z2923_AGENDA ITEM NO.13
Installation of ADA Push Buttons at Various Intersections for Leading Pedestrian Intervals December 11, 2023
The installations entail the removal of existing pedestrian push buttons, and the installation of new ADA APS push buttons along multiple corridors including, but not limited to Fair Oaks Avenue, Lake Avenue, Washington Boulevard, Walnut Street, Marengo Avenue and Del Mar Boulevard. The contract also includes the installation of pedestrian push button posts, traffic signal equipment, conduits, conductors, pull boxes, and miscellaneous appurtenant work.
A finding of compliance with the General Plan was previously made and is shown in the Fiscal Year (FY) 2024-2028 Capital Improvement Program (CIP) budget under Installation of Leading Pedestrian Interval and Audible Signal at Signalized Intersections, page 5.12.
The Department of Public Works prepared plans and specifications for this project. Bids were requested and received in accordance with Section 4.08.070 of the Pasadena Municipal Code. On September 28, 2023, a Notice Inviting Bids for Installation of ADA Push Buttons at Various Intersections for Leading Pedestrian Intervals was publishedin the local paper as well as posted on Opengov. A total of 21 vendors downloaded the specifications, of which none were local. A total of four bids were received by the bid opening date, none from local vendors.
Following advertising, bids were received on October 26, 2023, and are as follows:
Bidder Amount ($)
1. Select Electric, Inc., Cerritos
2. California Professional Engineering, Inc., La Puente
3. Elecnor Belco Electric, Inc., China
4. Servitek Electric, Inc., City of Industry
Engineer's Estimate
$ 925,657
$ 944,976
$1,137,362
$1,240,934
$924,000
The lowest responsible and responsive bid received is less than one percent higher than the Engineer's Estimate.
It is recommended that Select Electric, Inc. be awarded the contract for this project as they are the lowest responsive and responsible bidder. The proposed contract with Select Electric, Inc. fully complies with the Competitive Bidding and Living Wage Ordinances. In addition, the proposed contract fully complies with the Prevailing Wage Law (Senate Bill 7) per Resolution 9406 adopted by the City Council on December 14, 2014. The contractor has indicated that the award of this contract will result in no new hires to the present workforce. In accordance with the Local Preference provisions of the contract, the contractor is encouraged to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions generated from this contract.
Select Electric, Inc. has completed contracts totaling more than $2.3 million on prior City projects since 2018. Staff has confirmed the contractor's license and their Department of Installation of ADA Push Buttons at Various Intersections for Leading Pedestrian Intervals December 11, 2023
Industrial Relations status is in good standing. The contractor received favorable reference checks from other agencies.
The contract for this project will be set up as follows:
Base Bid
Contingency Allowance
Contract Not-to-Exceed Amount
$ 925,657
$ 92,566
$1,018,223
A contingency of 10 percent is allocated to this contract given possible unforeseen conditions that may be encountered. It is anticipated that construction will begin in February 2024 and be completed in June 2024. These proposed dates include the material lead time required for manufacturing and delivery of items.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's goal to improve, maintain and enhance public facilities and infrastructure, as well as to improve mobility and accessibility throughout the city.
ENVIRONMENTAL ANALYSIS:
The contract award has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3. Class 1 consists of minor alterations of existing facilities involving negligible or no expansion of use. Class 3 consists of construction of limited numbers of new, small facilities or structures. There would be no expansion of use of the street network as a result of the project, and therefore, there are no unusual circumstances.
Installation of ADA Push Buttons at Various Intersections for Leading Pedestrian Intervals December 11, 2023
FISCAL IMPACT:
The total cost of this construction contract including contingency is $1,018,223 and the total cost of this action is not expected to exceed $1,110,789. Funding for this action will be addressed by utilizing existing funds in the Installation of Leading Pedestrian Internal and Audible Signals at Signalized Intersections f75125) project in the FY 2024 CIP budget. It is anticipated that all costs will be expended in FY 2024.
There is no impact to the General Fund as this project utilizes Highway Safety Improvement Program grant, Gas Tax and Traffic Reduction Fees.
The following table represents a project summary.
Base Bid
Contingency
Contract Administration/lnspection
$ 925,657
$ 92,566
$ 92,566
Total Fiscal Impact$ 1,110,789
Respectfully submitted,
TON^OLM<^S,P.E.
Director of Public Works
Prepared by:
v Kris Markarian, P.E.
Deputy Director of Public Works/City Engineer
Approved by:
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MIGUEL MARQUEZ
City Manager