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0 Agenda Report
December 11, 2023
Honorable Mayor and City Council
Police Department
TO:
FROM:
SUBJECT: REJECTION OF BID FOR CAMERA PURCHASE AND INSTALLATION RECOMMENDATION:
It is recommended that the City Council:
1. Find that the project proposed herein is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b)(3), the "Common Sense" exemption that CEQA applies only to projects that may have an effect on the environment; and
2. Reject the bid dated September 11, 2023, submitted by Rotorcraft Support, Inc. in response to specifications for one Wescam MX-10 camera purchase and helicopter installation.
BACKGROUND:
Following City Purchasing guidelines, a Notice Inviting Bids for purchase and installation of a thermal imaging camera system was released in August on OpenGov.com procurement for 30 days. The notice was also advertised in the Pasadena/San Gabriel Valley Journal News and the San Gabriel Valley Tribune newspapers. Following the 30- day bid posting, one proposal was submitted.
Rotorcraft Support, Inc. (RSI) provided a proposal that was responsive to the specification and determined to be the lowest submission. However, after seeking review of the purchase from Cal OES, the process was deemed to be a failed procurement due to there being only one bidder and the placement of a geographical preference in the bid specifications. It was recommended by Cal OES that the Department go out to bid again, this time removing the geographical preference from the bid specs (Title 2, CFR 200.319). Cal OES has granted the Department an extension through April 15, 2024, to complete another procurement and review process.
The Department is in the process of revising the bid invitation as recommended by the email received from the LA Mayor's Office - Director of Grants. The LA Mayor's Office i
MEETING OF 12/11/2023AGENDA ITEM NO.16
Wescam-USA MX-10 Camera
December 11, 2023
is the sub-grantor for Cal OES. The bid invitation will be posted for 30 days with the removal of geographic preference.
COUNCIL POLICY CONSIDERATION:
Rejecting the bid supports the City Council's strategic goal to maintain fiscal responsibility.
ENVIRONMENTAL ANALYSIS:
The proposed contract has been determined to be exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section15061 (b)(3), the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
FISCAL IMPACT:
There is no fiscal impact as a result of this action, and it will not have any indirect or support cost requirements. Funding for the project has been budgeted in Fund 230 Urban Areas Security Initiative Funding.
Respectfully submitted,
^
EUGENE HARRIS ^
Chief of Police
Pasadena Police Department
Prepared by:
Mark Mendenhall
Sergeant, Air Operations Ufiit
Approved by:
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MIGJETMARQUEZ
City Manager